Bidding Schedule.xlsx

This is a Bidding Schedule document for South Carolina's ONE CARD Identification Systems state and local contract opportunity, establishing pricing templates for qualified vendors across multiple system categories. The schedule requires respondents to price four primary solution areas: System Functionality (including base subscription, event attendance tracking, dining/meal plans, equipment checkout, vending, ordering, and parking modules); Card Production (card system subscriptions, card types, and production equipment); Access Control (system subscriptions, card readers, wireless and biometric modules); and Point-of-Sale systems (POS terminals, kitchen display systems, and associated hardware). Vendors must provide five-year pricing structures (Years 1-5) and clearly mark components as either "Not Applicable" or "Included" with cross-references to other components where applicable. The schedule permits vendors to offer multiple options for components (designated as "1-X") such as multiple card reader types or hardware variations, requiring vendors to insert additional rows as needed to present their complete offerings.

Pricing methodology varies by component type, with vendors required to specify whether pricing is structured as per-seat subscriptions, per-unit costs, hourly/project fees, or percentage discounts from list price. Vendors must fully disclose all potential costs chargeable to using governmental units (UGUs), including support service level agreements, updates/upgrades, test environments, implementation and integration, training, maintenance, and documentation. The document emphasizes that respondents may reference and attach detailed specification sheets, pricing schedules, and component descriptions as supporting documentation. Additional costs not explicitly listed in the standard categories must be identified in the "Any Other Costs Related to the System" section, ensuring complete transparency in total cost of ownership across the five-year contract term.