Bid_notify_601440000049309.txt

BONFIRE INSTRUCTIONS TO RESPONDENTS

Solicitation Number (Bonfire Ref #): 601440000049309 Solicitation Name (Bonfire Project): This solicitation is to establish a contract for license, hosting, and maintenance and support for an event management software solution.

NOTE: ALL INFORMATION OR CHANGES RELATED TO THIS SOLICITATION WILL BE POSTED ON THIS WEBSITE. RESPONDENTS SHOULD MONITOR THIS WEBSITE FOR ANY ADDENDUMS, ADDITIONAL DOCUMENTS, QUESTIONS AND ANSWERS, OR CHANGES. THE RESPONSE DUE DATE AND TIME SPECIFIED ON THIS POSTING IS THE DUE DATE AND TIME FOR SUBMITTAL OF RESPONSES. RESPONSE SUBMITTALS WILL NOT BE ACCEPTED AFTER THIS DATE AND TIME

Solicitation information can be found on the TxDOT Procurement Portal located at https://txdot.bonfirehub.com/.

To respond to this solicitation, vendors must register through the Bonfire website. Step-by-step instructions are available at:

https://vendorsupport.gobonfire.com/hc/en-us/articles/6830871161239-Vendor-Registration

Bonfire provides a short video to guide the vendor through the registration and submission process at:

https://vendorsupport.gobonfire.com/hc/en-us/articles/6796500613655-Vendor-Registration-and-Submission-VIDEO-

General Bonfire Support is available at:

https://vendorsupport.gobonfire.com/hc/en-us/categories/6796320852247

TxDOT Procurement Contact Information:

Name: Sara Marquez, CTCD Email: Sara.Summers@txdot.gov Phone: 806-748-4441

USE OF NATIONAL INSTITUTE OF GOVERNMENTAL PURCHASING CODE

The Texas Department of Transportation (TxDOT) uses the National Institute of Governmental Purchasing, Inc., (NIGP) code to standardize purchases by conforming to the class, item, and group structure of the code. The NIGP code is used to select vendors for our master vendor file from the Texas Comptroller of Public Accounts (CPA) Centralized Master Bidders List (CMBL).

New suppliers and other vendors wishing to furnish materials, equipment, supplies and services to TxDOT should apply to be on the CMBL to receive bidding opportunities.

Existing TxDOT vendors need only be concerned that the information listed on the CMBL file is correct, and that the applicable NIGP class and item are selected for those you can provide.

CMBL information is available online at: https://comptroller.texas.gov/purchasing/vendor/cmbl/ or by phoning 512-463-3459.

Early Payment Program - TxDOT is offering an important program to all respondents that provide prioritized invoice processing and payments (prior to the 30th day after receipt of a correct invoice). The program provides enrolled vendors enhanced benefits from improved invoice processing to priority handling to cash advancement and technology efficiencies.

Respondents offering a cash discount in exchange for TxDOT’s priority invoice processing and early payment agreement should complete and return the attached form entitled “Priority Invoice and Early Payment Program” with the response.

Additional information may be found at the following website: http://www.txdot.gov/business/vendors/epp.html

Revised 1/26/2023