Bid Notice-Solano Hall Rm 1201 AV Installation.pdf

NOTICE TO CONTRACTORS

Solano Hall FIT Studio Room 1201

Audiovisual System Installation Project Number: CI-275

Bid Solicitation Number: CI-275 California State University Channel Islands

1 University Drive Camarillo, California 93012

The Trustees of the California State University invite written bid submittals from qualified contractors for all labor, materials, equipment, engineering, programming, testing, documentation, training, warranty, and related services required to complete the above-named Project at the Channel Islands campus.

Bid Submission and Procurement Schedule

Public posting date Friday, October 2, 2026

Bid due date and electronic bid opening Friday, October 16, 2026 at 2:00 p.m. Pacific Time

Bid submission method and location PlanetBids electronic bidding platform

Deadline for bidder questions Thursday, October 8, 2026 at 5:00 p.m. Pacific Time

Campus final responses and addenda Monday, October 12, 2026 by 2:00 p.m. Pacific Time

Trustees' Project Budget $30,000

Bid Submittal Information

Bids shall be submitted electronically through the CSUCI PlanetBids e-bidding platform no later than Friday, October 16, 2026 at 2:00 p.m. Pacific Time. Bids submitted by email, mail, hand delivery, or any method outside PlanetBids will not be accepted. Any bid received after the stated deadline will be rejected. The electronic bid and all uploaded documents must clearly identify the Solano Hall FIT Studio Room 1201 Audiovisual System Installation, Bid Solicitation No. CI-275. Bids will be electronically opened in PlanetBids immediately following the submission deadline.

To register for Planet Bids: https://vendors.planetbids.com/portal/15334/portal-home

Questions and Addenda

All bidder questions and requests for clarification must be submitted through the PlanetBids Q&A function by the deadline stated above. CSUCI's responses, interpretations, corrections, and addenda will be issued only through PlanetBids. Bidders are responsible for monitoring the solicitation, reviewing all posted information, and acknowledging every addendum in their electronic bid. Oral explanations and direct email responses are not binding unless incorporated into a written addendum posted in PlanetBids.

Project Description

In general, the Work consists of furnishing and installing a complete, turnkey audiovisual and control system for the Solano Hall FIT Studio, Room 1201. The system will integrate the existing 75-inch display and Mac mini with a PTZ camera, two ceiling array microphones, digital signal processing, amplification, four pendant speakers, a wall-mounted touchpanel, control processing, controllable USB switching, and all required cabling, connectors, plates, adapters, mounting hardware, programming, and ancillary materials.

The Contractor shall provide engineering and submittals; equipment procurement; installation and termination;

system configuration and programming; testing and calibration; acceptance demonstrations; as-built documentation and source files; staff training; cleanup; and a minimum one-year warranty. Equipment substitutions or material changes to the room design require prior written approval from the Owner's Representative.

Scope Boundaries and CSUCI Work (See SOW for further details)

• The Work is limited to Room 1201 and the directly associated audiovisual, signal, control, USB, network, and power connections required for the listed system.

• The building is not under renovation, and no existing audiovisual equipment is included for removal, disposal, or repurposing.

• CSUCI Facilities will complete conduit and wireways in advance and will install the PTZ camera mount.

The Contractor shall coordinate the mounting interface and install, aim, configure, and test the camera after the mount is ready.

• Campus network-connected devices shall use CSUCI house switching. A dedicated switch may be used only for internal room communication that does not connect to the campus network.

Project Schedule

Normal campus work hours are Monday through Friday, 7:30 a.m. to 5:00 p.m., unless alternate hours are approved and scheduled in advance. All onsite installation, integration, programming, testing, training, punch-list correction, and closeout activities must be completed during the week of Monday, November 2 through Friday, November 6, 2026. The complete system must be operational, tested, documented, and ready for CSUCI use no later than 5:00 p.m. on Friday, November 6, 2026.

Minimum Experience and Qualifications

• At least five years of documented experience completing professional audiovisual projects of similar size, scope, and complexity, with comparable project examples from the previous five years.

• Audiovisual system provision, fabrication, installation, and service must be a primary business activity.

• Authorized dealer status for the major products furnished and current AVIXA CTS accreditation.

• CTS-D-certified design personnel and a CTS-I-certified installer present on campus during installation.

• Current Extron Electronics, Dante, and ISO 9001 certifications. Copies of applicable certifications must be included with the bid.

• A prime contractor that does not independently meet these audiovisual qualifications must identify and retain one qualified audiovisual systems subcontractor and submit that firm's complete qualification information with the bid. Failure to do so will render the bid nonresponsive.

Licensing and Public Works Requirements

The Contractor and all subcontractors must possess and maintain every California contractor license required for the Work they perform. The audiovisual installation contractor shall possess the appropriate license classification, including a C-7 Low Voltage Systems Contractor license where applicable. Any line-voltage electrical Work shall be performed by a properly licensed C-10 Electrical Contractor unless the Contract Documents expressly assign that Work to CSUCI personnel.

This project is a public works project and is subject to prevailing wage laws. The Contractor and all subcontractors shall be registered with the California Department of Industrial Relations (DIR) to bid and perform work on public works projects and shall maintain current registration pursuant to Labor Code section

1725.5. For more information, visit https://www.dir.ca.gov/Public-Works/PublicWorks.html

DVBE Participation / Request for DVBE Bid Incentive

DVBE participation is not mandatory for this solicitation. Bidders requesting the DVBE Bid Incentive shall list their DVBE subcontractors/suppliers with the bid.

The Trustees are granting a DVBE Bid Incentive, for bid evaluation purposes only, in accordance with the Contract General Conditions for Design-Bid-Build Minor Projects, Article 2.11. Bidders requesting the DVBE Bid Incentive shall indicate that request on the Bid Proposal Form and commit to subcontract at least the percentage of DVBE participation of the net bid price stated in the bid with one or more DVBE(s). The incentive schedule is as follows:

DVBE Participation Incentive

Less than 4.00% None

4.00% to 4.99% 1%

5.00% to 5.99% 2%

6.00% or more 3%

A bidder requesting the DVBE Bid Incentive shall indicate its DVBE Participation Percentage Commitment on the Bid Proposal Form and submit all required DVBE documentation with the bid.

Bid Security and Contract Bonds

Each bid must include bid security in an amount equal to ten percent (10%) of the total bid, using the form and method required by the bid package. The successful bidder must furnish a performance bond and a payment bond, each in the amount of one hundred percent (100%) of the awarded Contract Sum, before CSUCI issues the Notice to Proceed.

Contract Requirements

The Work is governed by the California State University Contract General Conditions for Design-Bid-Build Minor Projects, Revised March 2026, together with the Scope of Services and all other Contract Documents.

Required insurance includes Commercial General Liability, Business Automobile Liability, Workers' Compensation, and Employers Liability coverage in the amounts and forms required by the Contract General Conditions. Certificates and endorsements must be provided before Work begins.

The Contractor shall coordinate campus access, inspections, outages, network requirements, deliveries, above-ceiling work, and activities that may disrupt instruction or building operations with the CSUCI Representative.

The Contractor is responsible for protection of existing facilities, site safety, daily cleanup, correction of damage, and restoration of the room to a clean, safe, operational condition.

https://www.dir.ca.gov/Public-Works/PublicWorks.html?utm_source=chatgpt.com

Bid Submittal Requirements

The bid submittal must include all documents required by the bid package, including the following project-specific information:

• A completed and signed CSU bid proposal package, including the Bid Proposal Form, signature page, noncollusion declaration, certification of appropriate license and DIR registration, subcontractor listing and disclosures, and all other required declarations.

• Bid security equal to ten percent (10%) of the total bid on the form and in the manner required by the bid package.

• If requesting the DVBE Bid Incentive, all required DVBE documentation, identification of DVBE subcontractors/suppliers, and the DVBE Participation Percentage Commitment stated on the Bid Proposal Form.

• A quote, bid, or proposal with itemized pricing and approximate quantities for all proposed equipment, materials, labor, programming, training, and other project costs.

• Evidence of the experience, dealer status, personnel credentials, and manufacturer or industry certifications listed in this Notice and the Scope of Services.

• Comparable audiovisual project examples completed within the previous five years.

• Identification of the exact Extron control processor and LinkLicense configuration and the controllable

USB switch proposed for Room 1201, including confirmation of compatibility with the specified equipment and host connections.

• Identification of known equipment lead-time concerns and the bidder's plan to meet the required November 2 through November 6, 2026 onsite completion window.

• Required contractor license and DIR registration information for the bidder and listed subcontractors, together with all required subcontractor disclosures and declarations.

Plan Distribution and Solicitation Contact

Daniel Brown, Procurement and Contract Services, CSU Channel Islands; daniel.brown@csuci.edu; 805-437- 1628. Solicitation documents will be distributed through PlanetBids. All substantive bidder questions must be submitted through the PlanetBids Q&A function.

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