CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

601 North 7th Street, Sacramento, CA 95811 | 916-843-3610

800-735-2929 (TT/TDD)

800-735-2922 (Voice)

Safety, Service, and Security CHP 49 (Rev 4-25) OPI 003

AN INTERNATIONALLY

ACCREDITED AGENCY

October 2, 2026

File No.: 076.A20568.26C646000

Notice to Prospective Bidders

The Department of California Highway Patrol (CHP) invites prospective bidders to review and respond to the attached Invitation for Bids (IFB) Number 26C646000 entitled, “CHP Tecate Platform Scale – Janitorial Services.” When preparing and submitting a bid, compliance with the instructions found herein is imperative.

All Agreements entered into with the State of California will include, by reference, General Terms and Conditions (GTC) that may be viewed and downloaded at this Internet site:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language. If any prospective bidder lacks Internet access, a hard copy of these items can be obtained by contacting the person signing this letter.

If a discrepancy occurs between the information in the advertisement appearing on the Department of General Services, California State Contracts Register (CSCR) on the Cal eProcure website: www.caleprocure.ca.gov, and the information herein, the information in this notice and in the attached IFB shall take precedence.

It is the bidder’s responsibility to monitor the website for any changes or updates. Bidders are advised to register at the website: www.caleprocure.ca.gov to receive notification in-reference to any changes or updates to this solicitation, and to receive notification of other bidding opportunities with the State of California.

I. Bid Due Date

Regardless of postmark or method of delivery, the CHP, Business Services Section, Contract Services Unit must receive bid packages no later than the time and date found in the Section B of the attached IFB, entitled “Time Schedule.” Refer to the attached IFB for detailed submission requirements.

II. DIR Registration

Pursuant to California Labor Code Sections 1420 through 1434 - Property Services Workers Protection Act requires all janitorial employers with one or more employees who provide janitorial services must register with the Labor Commissioner by July 1, 2018. For more information visit the Department of Industrial Relations website at:

https://www.dir.ca.gov/dlse/Janitorial_Providers_Contractors.html.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language http://www.caleprocure.ca.gov/ http://www.caleprocure.ca.gov/ http://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=LAB&division=2.&title=&part=4.2.&chapter=&article= http://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=LAB&division=2.&title=&part=4.2.&chapter=&article= http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=LAB&sectionNum=1420 http://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=LAB&sectionNum=1420

III. Disabled Veteran Business Enterprise (DVBE) Participation Requirements

California Law Requires Disabled Veterans Business Enterprise (DVBE) participation.

All bidders for this solicitation, must meet the minimum DVBE participation requirement of 5%. Bidders are eligible to receive a DVBE incentive for their participation. For more information regarding this option, see section M of the IFB entitled “Preference and Incentive Programs.”

IV. Funding Limit

The proposed agreement is valid and enforceable only if sufficient funds are made available by the Budget Act of the appropriate fiscal year for the purpose(s) of the Agreement. In addition, the proposed Agreement is subject to any additional restrictions, limitations, or conditions enacted by the Legislature, which may affect the provisions, terms, or funding of the agreement in any manner. If full funding does not become available, CHP will either cancel the resulting Agreement or amend it to reflect reduced funding and reduced activities.

V. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

VI. Generative Artificial Intelligence (GenAI)

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

VII. Bidder Questions

In the opinion of the CHP, this Invitation for Bids is complete and without need of explanation. However, if questions arise or there is a need to obtain clarifying information, bidders shall submit requests in accordance with the instructions in section D of the IFB entitled “Bidder Questions.”

Thank you for your interest in the service needs of the Department of California Highway Patrol.

Sincerely, Cameron MacGregor Contract Analyst

Enclosures

CHP Tecate Platform Scale Janitorial Services 26C646000

Page i

Table of Contents

A. Purpose and Description of Services

B. Time Schedule

C. Agreement Term

D. Bidder Questions

1. What to include in an inquiry

2. Question deadline

3. Verbal questions

E. Walk-Through

F. Reasonable Accommodations

G. Scope of Work

H. Qualification Requirements

I. Bid Format and Content Requirements

1. General instructions

2. Bid format requirements

3. Bid content requirements

J. Submission of Bids

1. Submission instructions

2. Proof of timely receipt

3. Bidder costs

K. Bid Opening

L. Bid Requirements and Information

1. Non-responsive bids

2. Bid modifications after submission

3. Bid mistakes

4. Withdrawal and/or resubmission of bids

a. Withdrawal deadline

b. Submitting a withdrawal request

c. Resubmitting a bid package

5. Evaluation and selection

a. Bid opening/reading

b. Bid package review

c. Notice of Intent to Award

Page ii

6. Agreement award and protests

a. Agreement award

b. Settlement of tie bids

7. Protests

a. Grounds for protest

b. Submitting a protest

8. Disposition of bids

9. Verification of bidder information

10. CHP rights

a. IFB corrections

b. Collecting information from bidders

c. Immaterial bid defects

d. Correction of clerical or mathematical errors

e. Right to remedy errors

f. No agreement award or IFB cancellation

g. Agreement amendments after award

M. Preference and Incentive Programs

1. Small/Micro Business Preference (preference not to exceed $50,000)

2. Non-Small Business Subcontractor Preference (preference not to exceed $50,000) 15

3. Disabled Veteran Business Enterprise (DVBE) Incentive

4. Nonprofit Veteran Service Agency (NVSA) Small business Preference (preference not to exceed $50,000)

N. Agreement Terms and Conditions

1. Resolution of differences between IFB and agreement language

A. Purpose and Description of Services

The Department of California Highway Patrol (CHP) is soliciting bids from firms that are able to provide Janitorial Services. Bids must address all of the services described in Exhibit A entitled, “Scope of Work” that is included in the Proposed Agreement Forms/Exhibits section of this IFB. Exhibit A contains a detailed description of the services and work to be performed as a result of this IFB including those terms in the referenced exhibits.

The CHP intends to make a single agreement award to the responsive and responsible firm offering the lowest bid. This IFB is open to all eligible firms and/or individuals that meet the qualification requirements.

B. Time Schedule

Below is the tentative time schedule for this IFB:

Event Date Time (if applicable)

IFB Released October 2, 2026

Mandatory Walk-Through October 20, 2026 @ 9:00 A.M. (See Item E.)

Questions Due October 27, 2026 @ 9:00 A.M.

Bid Due November 3, 2026 @ 11:00 A.M.

Bid Opening November 3, 2026 @ 11:15 A.M.

Proposed Start Date of Agreement June 1, 2027 OR UPON APPROVAL, WHICHEVER IS LATER

C. Agreement Term

The term of the resulting agreement is anticipated to be effective from June 1, 2027 to May 31, 2028 with one (1) one-year option to extend by the state. The agreement term may change if CHP makes an award earlier than expected or if CHP cannot execute the agreement in a timely manner due to unforeseen delays. CHP reserves the right to extend the term of the resulting agreement as necessary to complete or continue the services. Agreement extensions are subject to satisfactory performance, funding availability, and possibly approval by Department of General Services (DGS).

The resulting agreement will be of no force or effect until it is signed by both parties and approved by DGS, if required. Bidder is hereby advised not to commence performance until all approvals have been obtained. If performance commences before all approvals are obtained, said services may be considered to have been volunteered.

D. Bidder Questions

Bidders shall immediately notify CHP if clarification is needed regarding the services sought or questions arise about the IFB and/or its accompanying materials, instructions, or requirements. Bidders shall submit questions via email to Cameron MacGregor at Cameron.MacGregor@chp.ca.gov. To ensure a response and inclusion in the Questions & Answers (Q&A) document, questions must be received by the scheduled date in Section B, Time Schedule. Following the question submission deadline, the CHP will post a summary response of the questions and answers to be viewed on the original solicitation on the Cal eProcure website titled “Questions and Answers to IFB 26C646000.” CHP reserves the right to contact an inquirer to seek clarification of any inquiry received.

Bidders that fail to report a known or suspected problem with this IFB and/or any accompanying materials or fail to seek clarification and/or correction of this IFB and/or any accompanying materials shall submit a bid at their own risk. In addition, if awarded the agreement, the successful bidder shall not be entitled to additional compensation for any additional work caused by such problem, including any ambiguity, conflict, discrepancy, omission, or error.

1. What to include in an inquiry

a. Inquirer’s name, name of firm submitting the inquiry, mailing address, email address, area code and telephone number, and fax number.

b. A description of the subject or issue in question or discrepancy found.

c. IFB section, page number or other information useful in identifying the specific problem or issue in question.

d. Remedy sought, if any.

2. Question deadline

Submit written questions and inquiries no later than the date and time stated in section B of this IFB, entitled “Time Schedule.”

CHP will accept questions or inquiries about the following issues up to the bid due date:

a. DVBE participation requirements.

b. How to complete DVBE attachments.

c. The reporting of IFB errors or irregularities.

3. Verbal questions

CHP reserves the right not to accept or respond to verbal questions and inquiries.

Spontaneous verbal remarks provided in response to verbal inquiries are unofficial and are not binding on CHP unless later confirmed in writing. Any additional requirements shall be issued in the form of an addendum to all potential bidders.

Direct all verbal requests for DVBE assistance to CHP, SB/DVBE Advocate at

(916) 843-3627 up to the bid due date.

E. Walk-Through

It is mandatory that you view job site before submitting a bid. A mandatory walk-through will be held on October 20, 2026 at 9:00 A.M. at the CHP Tecate Platform Scales located at 455 Thing Road, Tecate, CA 91980. A sign-in sheet will be provided at the walk-through. All prospective bidders must sign-in prior to the start of the walk-through.

Late sign-in will not be accepted. Bidders that arrive after the walk-through has started will not be allowed to sign-in. No bid will be considered from a Contractor that did not sign-in at the mandatory walk-through.

F. Reasonable Accommodations

For individuals with disabilities, CHP will provide assistive services such as reading or writing assistance, and conversion of the IFB, questions/answers, IFB addenda, or other administrative notices into Braille, large print, audiocassette, or computer disk. To request copies of written materials in an alternate format, please call the number below to arrange for reasonable accommodations.

Business Services Section, Contract Services Unit Telephone number (916) 843-3610 (TTY) - California Relay telephone number 1-800-735-2929

NOTE: The range of assistive services available may be limited if requestors cannot allow ten (10) or more state working days prior to date the alternate format material is needed.

G. Scope of Work

See Exhibit A entitled, “Scope of Work” that is included in the Proposed Agreement Forms/Exhibits section of this IFB. Exhibit A contains a detailed description of the services and work to be performed as a result of this IFB.

H. Qualification Requirements

Failure to meet the following requirements by the bid due date will be grounds for CHP to deem a bidder non-responsive. In submitting a bid, each bidder must certify that it possesses the following qualification requirements.

1. License Requirements: Local city or county business license.

2. DIR Registration: Bidders must be registered with the DIR pursuant to California Labor Code Sections 1420 through 1434 - Property Services Workers Protection Act.

3. Corporations must certify they are in good standing and qualified to conduct business in California.

4. Non-profit organizations must certify they are eligible to claim nonprofit status.

5. Bidders must have a past record of sound business integrity and history of being responsive to past contractual obligations.

6. Before agreement execution, the winning bidder must supply proof of liability insurance that meets the requirements in Exhibit E, entitled “Insurance Requirements” that is included in the Proposed Agreement Forms/Exhibits section of this IFB.

7. Postconsumer-Content Certification: Bidder’s signature affixed hereon and dated on the Bid Form, shall signify that you are aware of the recycled materials, goods, and supplies program requirements of Public Contract Code Sections 12200 and 12205, and that the postconsumer recycled-content certification will be required for the successful bidder. The winning bidder will be required to complete a Postconsumer Content Certification and provide the form with the signed Agreement. A failure to provide a completed form will result in cancellation of the award.

8. The successful bidder and all personnel who are assigned to the contract will be subject to a driver license and fingerprint check before access to a CHP facility is authorized. Upon award of a bid, CHP, Business Services Section, Contract Services Unit, will issue a “Security Clearance Letter” to the prospective Contractor. Contractor will use the letter to report to CHP facility within three (3) business days to initiate the clearance process. The driver license check and fingerprint check through the California Criminal History Information System and Federal Bureau of Investigation will be completed at that time. Upon the initial driver license check returning clear and the receipt of a fully approved contract, services may commence. An adverse finding under the fingerprint check, may at the sole discretion of CHP, result in a requirement for personnel replacement or cancellation of the contract.

I. Bid Format and Content Requirements

1. General instructions

a. Each individual or firm may submit only one (1) bid. For the purposes of this paragraph, “firm” includes a parent corporation of a firm and any other subsidiary of that parent corporation. If a firm or individual submits more than one (1) bid, CHP will reject all bids submitted by that firm or individual.

http://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=LAB&division=2.&title=&part=4.2.&chapter=&article=

b. Develop bids by following all IFB instructions and instructions or clarifications in question/answer notices, clarification notices, or IFB addenda.

c. Before preparing a bid, seek timely written clarification of any requirements or instructions that are believed to be vague, unclear or that are not fully understood. Agreement increases will not be allowed due to poor examination of work sites and/or specifications.

d. Arrange for timely delivery of the bid package to the specified address.

Bidders are advised not to wait until shortly before the bid submission deadline to submit the bid.

2. Bid format requirements

a. Submit one (1) original bid package. Bid must be complete with a copy of all required attachments and documentation.

b. Bind bid package with a single staple in the upper left-hand corner.

c. Sign applicable IFB attachments/forms in ink, preferably in a color other than black. Have a person who is authorized to bind the bidding firm sign each form that requires a signature. Signature stamps are not acceptable. Unsigned bids will be rejected.

3. Bid content requirements

This section specifies the order and content of each bid and where applicable, indicates form/attachment completion instructions. When completing the attachments, follow the instructions in this section and any instructions appearing on the attachment. Unless otherwise indicated, do not submit supplemental information or other materials that CHP has not requested.

Complete and assemble the following items listed on Attachment 1 – Required Attachment/Certification Checklist contained herein. After completing and signing the applicable attachments, assemble all items in the order and place them in a sealed envelope.

J. Submission of Bids

1. Submission instructions

a. Assemble an original bid package.

b. Place bid package in a single envelope or package. Seal the envelope.

c. Mail or arrange for hand delivery of the bid package to the Department of

California Highway Patrol, Business Services Section, Contract Services Unit.

Bids may not be transmitted electronically by fax or email.

d. Regardless of postmark or method of delivery, the CHP Business Services Section, Contract Services Unit must receive the bid package by the date and time stated in section B of this IFB, entitled “Time Schedule.” CHP will not publicly open or read late bids.

e. Label and submit the bid package using one of the following methods.

U. S. Mail/Overnight Express or Hand Delivery:

IFB #26C646000 (Do Not Open) Department of California Highway Patrol Business Services Section, Contract Services Unit, Attn: Cameron MacGregor 601 N. 7th Street Sacramento, CA 95811 Phone: (916) 843-3610

f. Bidder warning

1) CHP's internal processing of mail may add 48 hours or more to the delivery time. If the bid package is mailed, consider using certified or registered mail and request a receipt upon delivery.

2) For hand deliveries, allow sufficient time to locate parking. The building designated for hand deliveries is a secure facility; therefore, bidders are required to remain in the lobby. Bidders should notify the clerk at the front desk of the nature of their business. The clerk will notify CHP Business Services Section, Contract Services Unit. Bidders are warned not to surrender their bids in the care of a person other than CHP Contract Services Unit staff.

NOTE: It is the bidder's responsibility to ensure the bid is received by CHP before the bid due date/time. CHP is not responsible for bids received after the bid due date and/or time due to circumstances beyond CHP's control.

2. Proof of timely receipt

a. Upon receipt of bid package, CHP staff will stamp each bid package/envelope with a date/time stamp or handwrite date and time and initial. If a bid package is hand delivered, CHP staff will give a bid receipt to the hand carrier upon request. Bidders are warned not to surrender their bids in the care of a person other than CHP Contract Services Unit staff.

b. To be timely, CHP Business Services Section, Contract Services Unit must receive bid packages at the stated place of delivery no later than the time specified in section B of this IFB, entitled “Time Schedule” on the bid due date.

c. CHP will deem late bid packages non-responsive. Late bids will be returned.

3. Bidder costs

Bidders are responsible for all costs of developing and submitting a bid package.

Such costs cannot be charged to CHP or included in any cost element of a bidder’s price offering.

K. Bid Opening

All bid packages properly received according to the IFB instructions on or before the bid due date will be opened and read at the following address, at the date and time stated in section B of this IFB, entitled “Time Schedule.” Bidders may email Cameron MacGregor, Contract Analyst at Cameron.MacGregor@chp.ca.gov to request bid results.

Department of California Highway Patrol Business Services Section 601 N. 7th Street Sacramento, CA 95811

At the time of the bid opening, the dollar amount of each bid shall be read. The contract award is subject to a complete review of the entire bid proposal for compliance and adherence to the IFB requirements, verification of all calculations and claimed preferences, and compliance with DVBE Mandatory participation requirements, if applicable.

L. Bid Requirements and Information

1. Non-responsive bids

In addition to any condition previously indicated in this IFB, the following occurrences shall cause CHP to deem a bid non-responsive.

a. If a bidder submits:

1) A bid that is conditional, materially incomplete or contains material alterations or irregularities of any kind to include obvious erasures.

2) Price information that contradicts the price/cost figures on the Bid Form or submits cost information in a format contrary to the IFB instructions.

3) False, inaccurate, or misleading information or falsely certifies compliance on any IFB attachment.

b. If other irregularities occur in a bid response that are not specifically addressed herein (i.e., the bidder places any conditions on performance of the scope of work, submits a counteroffer/proposal, etc.). Any deviation from the specifications may be cause for rejection of the bid.

2. Bid modifications after submission

a. All bid packages are to be complete when submitted. However, an entire bid package may be withdrawn, and the bidder may resubmit a new bid package.

b. To withdraw and/or submit a new bid package, follow the instructions appearing in the section L of this IFB, entitled “Bid Requirements and Information,” Item 4.

3. Bid mistakes

If prior to agreement award, award confirmation, or agreement signing, a bidder discovers a mistake in their bid that renders the bidder unable or unwilling to perform all scope of work services for the price/costs offered, the bidder must immediately notify CHP and submit a written request to withdraw its bid following the procedures set forth in section L of this IFB, entitled “Bid Requirements and Information,” Item 4 (b).

4. Withdrawal and/or resubmission of bids

a. Withdrawal deadline

A bidder may withdraw its bid any time prior to the bid due date.

b. Submitting a withdrawal request

1) Submit a written withdrawal request signed by an authorized representative of the bidder.

2) Label and submit the withdrawal request using one of the following methods.

U.S. Mail/ Hand Delivery or Overnight Express:

Withdrawal IFB #26C646000 Department of California Highway Patrol Business Services Section, Contract Services Unit, Attn: Cameron MacGregor 601 N. 7th Street Sacramento, CA 95811 Phone: (916) 843-3610

Fax:

Withdrawal IFB #26C646000 Department of California Highway Patrol Business Services Section, Contract Services Unit, Attn: Cameron MacGregor Fax: (916) 322-3166

E-mail:

Withdrawal IFB #26C646000 Cameron.MacGregor@chp.ca.gov

3) For faxed requests, Bidder’s must call CHP, Business Services Section, Contract Services Unit at (916) 843-3610 to confirm receipt of a faxed withdrawal request. Follow-up the faxed request by mailing or delivering the signed original withdrawal request within twenty-four (24) hours after submitting a faxed request.

c. Resubmitting a bid package

After withdrawing a bid package, bidders may submit a new bid package according to the submission instructions. Replacement bid packages must be received at the stated place of delivery by the due date and time stated in section B of this IFB, entitled “Time Schedule.”

5. Evaluation and selection

This section describes, in general, the process that CHP will use to evaluate timely bid packages.

a. Bid opening/reading

All bid packages properly received according to the IFB instructions on or before the bid due date will be opened, read, and recorded.

b. Bid package review

1) After the bid opening and reading, bids are reviewed and evaluated. One or more evaluators will convene to review each timely bid package to confirm its responsiveness to the IFB requirements. This is a pass/fail evaluation.

2) If deemed necessary by CHP, additional bidder documentation may be collected to confirm the claims made by each bidder and to ensure that each bidder is responsive to all IFB requirements.

3) If the materials submitted by a bidder do not prove, support or substantiate the claims made on the Required Attachment/Certification Checklist, the bid will be deemed non-responsive and rejected from further consideration.

4) If applicable, CHP will adjust bid amounts for any claimed preference following confirmation of eligibility with Department of General Services

(DGS).

c. Notice of Intent to Award

CHP will not post a Notice of Intent to Award unless requested in writing per Public Contract Code (PCC) Section 10345 (a) (1).

6. Agreement award and protests

a. Agreement award

Award of the agreement, if awarded, will be to the responsive and responsible bidder that offers the lowest cost. The lowest cost will be determined after CHP adjusts bidder costs for applicable preferences and/or incentives.

b. Settlement of tie bids

1) In the event of a precise tie between the lowest responsive bid submitted by a certified small business or micro business and the lowest responsive bid submitted by a certified DVBE that is also a certified small business, the agreement will be awarded to the DVBE bidder per Government Code Section 14838 (f) et seq.

2) In the event of a precise tie between the lowest responsive bid submitted by a non-small business that was granted small business subcontractor preference and the lowest responsive bid submitted by a certified small business or micro business, the agreement will be awarded to the certified small business or micro business.

3) In the event of a precise tie between the lowest responsive bid submitted by a nonprofit veteran service agency (NVSA) that is a certified small business, and the lowest responsive bid submitted by a certified DVBE that is also a certified small business, the agreement will be awarded to the certified DVBE.

4) In the event of a precise tie between the lowest responsive bid submitted by a non-small business that was granted the DVBE subcontractor incentive and the lowest responsive bid submitted by a certified small business or micro business, the agreement will be awarded to the certified small business or micro business.

5) In the absence of a California law or regulation governing a specific tie, CHP will settle all other tie bids in a manner CHP determines to be fair and equitable (e.g., coin toss, lot drawing, etc.). In no event will CHP settle a tie by dividing the work among the tied bidders.

7. Protests

a. Grounds for protest

A protest to this bid must adhere to Public Contract Code (PCC) Section 10345.

Any proposer (bidder) who claims it is the lowest responsible bidder meeting the specifications for the contract, may submit a protest. There is no basis for protest if CHP rejects all bids, based on the best interest of the State.

b. Submitting a protest

An initial protest notice and/or detailed protest statement must be filed with the Department of General Services and CHP before the contract is awarded.

Protests may be mailed, faxed or hand-delivered to the agency address listed below:

Hand Delivery, Mail or Overnight Express:

Fax:

Protest to CHP IFB #26C646000 Department of California Highway Patrol Business Services Section Contract Services Unit Attn: Cameron MacGregor 601 N. 7th Street Sacramento, CA 95811

Protest to CHP IFB #26C646000 Department of California Highway Patrol Business Services Section Contract Services Unit Attn: Cameron MacGregor Fax: (916) 322-3166

Protest to CHP IFB #26C646000 Department of General Services Office of Legal Services Attention: Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330 West Sacramento, CA 95605

Protest to CHP IFB #26C646000 Department of General Services Office of Legal Services Bid Protest Coordinator Email address:

OLSProtests@dgs.ca.gov

Call the telephone number below to confirm receipt of a fax transmission:

Department of California Highway Patrol (916) 843-3610

8. Disposition of bids

a. All materials submitted in response to this IFB will become the property of the

Department of California Highway Patrol and, as such, are subject to the Public Records Act (GC Section 7920.000, et seq. and Civil Code section 1798, et seq.). CHP will disregard any language purporting to render all or portions of any bid package confidential.

b. All documents submitted in response to this IFB and all documents used in the selection process (e.g., review checklists, letters of intent, etc.) will be regarded as public records under the California Public Records Act (Government Code Section 7920.000 et seq.) and shall be available for public inspection.

mailto:OLSProtests@dgs.ca.gov

9. Verification of bidder information

By submitting a bid, bidders agree to authorize CHP to:

a. Verify any and all claims made by the bidder including, but not limited to verification of prior experience and the possession of other qualification requirements, and

b. Check any reference identified by a bidder or other resources known by the state to confirm the bidder’s business integrity and history of providing effective, efficient and timely services.

10. CHP rights

In addition to the rights discussed elsewhere in this IFB, CHP reserves the following rights.

a. IFB corrections

1) CHP reserves the right to do any of the following up to the bid submission deadline:

a) Modify any date or deadline appearing in this IFB or the IFB Time

Schedule.

b) Issue clarification notices, addenda, alternate IFB instructions, forms, etc.

c) Waive any IFB requirement or instruction for all bidders if CHP deems said requirement or instruction unnecessary, erroneous or unreasonable.

d) Allow bidders to submit questions about any IFB change, correction or addenda. If CHP allows such questions, specific instructions will appear in the cover letter accompanying the document.

2) If applicable, CHP will mail, email, or fax written clarification notices or addenda to all persons/firms receiving this IFB.

Exceptions may occur, when CHP decides, just before or on the bid due date, to extend the submission deadline. If this occurs, CHP may notify potential bidders of the extension by fax, email, or by telephone. CHP will follow-up any verbal notice in writing by fax or mail.

b. Collecting information from bidders

1) If deemed necessary by CHP, CHP may request a bidder to submit additional documentation following the bid opening and/or evaluation.

CHP will advise the bidders orally, via email, or in writing of the documentation that is required and the timeline for submitting the documentation. CHP will follow-up oral instructions in writing by fax, email, or mail. Failure to submit the required documentation by the date and time indicated may cause CHP to deem a bid non-responsive.

2) At its sole discretion, CHP reserves the right to collect, by mail, email, fax or other method, the following omitted and/or additional information.

a) Signed copies of any form submitted without a signature.

b) Data or documentation omitted from any submitted IFB attachment/form.

c) Information/material needed to clarify or confirm certifications or claims made by a bidder.

c. Immaterial bid defects

1) CHP may waive any immaterial defect in any bid package and allow the bidder to remedy those defects. CHP reserves the right to use its best judgment to determine what constitutes an immaterial deviation or defect.

2) CHP’s waiver of an immaterial defect in a bid package shall in no way modify this IFB or excuse a bidder from full compliance with all bid requirements.

d. Correction of clerical or mathematical errors

1) At its sole discretion, CHP reserves the right to overlook, correct or require a bidder to remedy any obvious clerical or mathematical errors on a bid form.

2) If the correction of an error results in an increase or decrease in the total price, CHP shall give the bidder the option to accept the corrected price or withdraw their bid.

3) Bidders may be required to initial corrections to costs and figures on the Bid

Form if the correction results in an alteration of the cost(s) offered.

4) If a mathematical error occurs in a total or extended price and a unit price is present, CHP will use the unit price to settle the discrepancy.

e. Right to remedy errors

CHP reserves the right to remedy errors caused by:

1) CHP office equipment malfunctions or negligence by agency staff.

2) Natural disasters (i.e., floods, fires, earthquakes, etc.).

f. No agreement award or IFB cancellation

The issuance of this IFB does not constitute a commitment by CHP to award an agreement. CHP reserves the right to reject all bids and to cancel this IFB if it is in the best interest of CHP to do so.

g. Agreement amendments after award

As provided in the Public Contract Code governing contracts (agreements) awarded by competitive bid, CHP reserves the right to amend the agreement after CHP makes an agreement award.

M. Preference and Incentive Programs

To confirm the identity of the lowest responsive bidder, CHP will adjust the total bid cost for applicable claimed preference(s) and/or incentive(s). CHP will apply preference and/or incentive adjustments to eligible bidders according to state regulations following verification of eligibility with Department of General Services (DGS), Office of Small Business and DVBE Services (OSDS).

1. Small/Micro Business Preference (preference not to exceed $50,000)

a. A responsive bidder, certified as a small/micro business in a relevant business category or type, will be granted a preference up to five percent (5%) of the lowest responsive bid. Small business means a responsive/responsible bidder that is certified by the California Department of General Services as a small business or micro business. The “service” category or business type will most likely apply to this procurement. Nonprofit Veteran Service Agencies (NVSA) are to view the instructions in section M of this IFB, entitled “Preference and Incentive Programs,” paragraph 4.

b. In granting small/micro business preference, no bid price will be reduced by more than five percent (5%). The cost adjustment is for computation purposes only and does not alter the actual cost offered by the bidder.

c. To be certified as a California small/micro business and eligible for a bidding preference the business concerned must meet the state’s eligibility requirements and must have submitted an application for small/micro business status no later than 5:00 p.m. on the bid submission deadline.

d. Firms desiring small/micro business certification must obtain the Small Business Certification Application (DGS PD 812) from DGS, OSDS or by downloading the application located at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_812.pdf and fully complete the application, and submit it to DGS as instructed in the application.

Prospective bidding firms desiring small business certification assistance, may contact the Department of General Services by the following means:

1) (916) 322-5060 (24-hour recording and mail requests), or

2) (916) 375-4940 (Small business assistance) or (800) 559-5529 (live operator-central receptionist), or

3) Internet address: https://www.dgs.ca.gov/PD/Services or

4) Fax: (916) 375-4950, or

5) Email: Certification@dgs.ca.gov

2. Non-Small Business Subcontractor Preference (preference not to exceed

$50,000)

a. Non-small business means a responsive/responsible bidder that is not certified by the California Department of General Services as a small business or micro business.

b. If the tentative low bidder is not a certified DVBE or small/micro business, a bid preference up to five percent (5%) is available to a responsive non-small business claiming twenty-five percent (25%) small business subcontractor participation with one or more small businesses. This preference is authorized pursuant to Title 2, California Code of Regulations Section 1896.6 (b) and Government Code Section 14835.

c. If a bidder claims the non-small business subcontractor preference, the bid response must identify each proposed small business subcontractor, the participation percentage amount committed to each identified subcontractor, and substantial proof to enable verification of each subcontractor’s small business status. The total small business subcontractor participation must equal no less than twenty-five percent (25%) of the total bid price or cost offered.

d. To be granted preference, each proposed small business subcontractor must possess an active small business or micro business certification issued by the California Department of General Services, must perform a “commercially useful function” under the agreement, and the basic functions to be performed must be identified at the time of bidding.

e. In granting the non-small business subcontractor preference, no bid price will be reduced by more than five percent (5%). The cost adjustment is for computation purposes only and does not alter the actual cost offered by the bidder.

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_812.pdf https://www.dgs.ca.gov/PD/Services

f. Complete Attachment 3 (Non-Small Business Subcontractor Preference Request and Small/Micro Business Subcontractor/Supplier Acknowledgement Form) to request the non-small business subcontractor preference.

g. Refer to section L of this IFB, entitled “Bid Requirements and Information,” Item

6 (b) to learn how tie bids will be resolved.

3. Disabled Veteran Business Enterprise (DVBE) Incentive

In accordance with Section 999.5(a) of the Military and Veterans Code, an incentive will be given to bidders who provide DVBE participation. For evaluation purposes only, the state shall apply an incentive to bids that propose California certified DVBE participation and confirmed by the state. The incentive amount for awards based on low price will vary in conjunction with the percentage of DVBE participation. (Refer to Attachment 4, California DVBE Incentive Program.)

NOTE: When used in combination with a preference adjustment, the cumulative adjustment amount cannot exceed 10% or $100,000, whichever is less.

4. Nonprofit Veteran Service Agency (NVSA) Small business Preference (preference not to exceed $50,000)

a. Pursuant to Military and Veteran Code Section 999.50 et seq., responsive/responsible nonprofit veteran service agencies (NVSAs) claiming small business/micro business preference and verified as such in the relevant category or business type prior to the bid submission due date will be granted a preference up to five percent (5%) of the lowest responsive bid, if the lowest responsive bid is submitted by a bidder not certified as a small business/micro business. The “service” category is the business type that will most likely apply to this procurement.

b. In granting small business preference to NVSAs, no bid will be reduced by more than five percent (5%). The preference cost adjustment is for computation purposes only and does not alter the actual cost offered by the bidder.

c. To be eligible for the NVSA small business preference, the business concern must:

1) Request preference at the time of bid submission, and

2) Become certified as a small business or micro business by the appropriate office of the California Department of General Services prior to the bid submission due date.

d. Refer to section L of this IFB, entitled “Bid Requirements and Information,” Item 6 (b) to learn how tie bids will be resolved.

N. Agreement Terms and Conditions

The winning bidder must enter into an agreement that may contain the bidder’s bid form or budget, a scope of work, standard agreement provisions, and one or more of the agreement forms and/or exhibits identified in the Proposed Agreement contained herein. Other exhibits, not identified herein, may also appear in the resulting agreement.

The exhibits identified in the Proposed Agreement contain agreement terms that require strict adherence to various laws and contracting policies. A bidder’s unwillingness or inability to agree to the terms and conditions contained in any exhibit identified in this IFB may cause CHP to deem a bidder non-responsible and ineligible for an award. CHP reserves the right to use the latest version of any form or exhibit contained in this IFB in the resulting agreement if a newer version is available. CHP will not accept alterations to the General Terms and Conditions (GTC), the Special Terms and Conditions, or the Scope of Work; or alternate agreement/exhibit language submitted by a prospective contractor. CHP will consider a bid containing such provisions “a counter proposal” and CHP may reject such a bid.

1. Resolution of differences between IFB and agreement language

If an inconsistency or conflict arises between the terms and conditions appearing in the final agreement and the proposed terms and conditions appearing in this IFB, any inconsistency or conflict will be resolved by giving precedence to the agreement.

Required Attachments

The following attachments are to be completed and signed by an authorized representative of the firm submitting the bid and are to be included with the bid submittal. Failure to complete, sign and/or return the documents may deem the bidder as non-responsive.

Attachment # Attachment Name

Attachment 1 Required Attachment/Certification Checklist

Attachment 2 Bid Form

Attachment 3 Non-Small Business Subcontractor Preference Request and

Small/Micro Business Subcontractor/Supplier Acknowledgment Form (Attachment 3A)

Attachment 4 California Disabled Veteran Business Enterprise (DVBE) Program; and DGS PD 843, Disabled Veteran Business Enterprise Declarations (Attachment 4A)

Attachment 5 GSPD-05-105, Bidder Declaration

Attachment 6 Client References

Attachment 7 CCC 04/2017, Contractor Certification Clauses

Attachment 8 CHP 116, Darfur Contracting Act

Attachment 9

Attachment 9A

STD 204, Payee Data Record

STD 205, Supplemental Payee Data Record

Attachment 10 CHP 78V, Conflict of Interest & Confidentiality Statement – Vendor

Proposed Agreement Forms/Exhibits

The following documents are NOT required to be returned with the bid submittal.

Form/Exhibit Title Form/Exhibit Name

STD 213 Standard Agreement

Exhibit A

Scope of Work

Exhibit B

Exhibit B-1

Budget Detail and Payment Provisions

Cost Sheet

Exhibit C General Terms and Conditions (GTC 02/2025). View or download at this Internet site: https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard- Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

Form/Exhibit Title Form/Exhibit Name

Exhibit D Special Terms and Conditions

Exhibit E

Insurance Requirements

Attachment 1 CHP 78E – Contracts Benefit Summary

Attachment 2 CHP 78F – Contract Cash Payment Summary

IFB #26C646000

ATTACHMENT 1

REQUIRED ATTACHMENT CHECK LIST

I have completed and returned the following Attachments:

Please check all attachments, forms, and printouts included with bid.

Confirmed by CHP

Yes

� Attachment 1, Required Attachment Checklist � Attachment 2, Bid Form � Attachment 3A, Non-Small Business Subcontractor Preference Request and

Small/Micro Business Subcontractor/Supplier Acknowledgement Form � Attachment 4A, DGS PD 843, Disabled Veteran Business Enterprise Declarations the

DVBE participation requirement. SEE ATTACHMENT 4 for details and requirements.

� Attachment 5, GSPD-05-105, Bidder Declaration � Attachment 6, Client References � Attachment 7, CCC 04/2017, Contractor Certification Clauses � Attachment 8, CHP 116, Darfur Contracting Act (If option 2 was selected, a copy of the written permission from DGS is attached.)

� Attachment 9, STD 204, Payee Data Record � Attachment 9A, STD 205, Payee Data Record Supplement � Attachment 10, CHP 78V, Conflict of Interest & Confidentiality Statement – Vendor

No

REQUIRED DOCUMENTS TO BE SUBMITTED WITH BID:

Yes N/A

California Businesses � Copy of a current business license issued by the government jurisdiction in which the business is located, unless no license is required. Attach an explanation if a license copy cannot be supplied or there is reason to believe no license is required.

Yes N/A

Corporations: [Check “N/A” if not a Corporation.] � Copy of the Certificate of Status issued by California’s Office of the Secretary of State or � Copy of the bidding firm’s active on-line status information downloaded from the

California Business Portal website.

� Attach an explanation if the required documentation cannot be supplied.

Yes No

Yes N/A

Nonprofit Organizations: [Check “N/A” if not a nonprofit organization.] � Provide A copy of a current IRS determination letter indicating nonprofit or 501 (3) (c) tax exempt status.

Yes

Copy of DIR Registration pursuant to California Labor Code Sections 1420-1434 - Property Service Workers Protection Act effective July 1, 2018. Required, see Section H. Qualification Requirements

Yes No

Yes N/A

Addenda (Please check all Addenda received:

_____Addendum 1 _____Addendum 3 _____Addendum 5 _____Addendum 2 _____Addendum 4 _____Addendum 6

Yes No

Name of Bidding Firm

Bidder’s signature Date

Printed/typed name Title

ATTACHMENT 2

Bid Form

Name of Bidding Firm (Legal name as it will appear on the Agreement)

Mailing address City State Zip Code

Telephone number Email address (If applicable)

Name of Contact Person Title

Janitorial DIR Registration #

Note: The initial agreement will be written for a term of twelve (12) months with one (1) one-year option to extend. In the event CHP elects to extend the Agreement for the optional year(s), an amendment shall be executed utilizing the existing rates currently proposed on this cost sheet for Contractors with no employees, or the current CalHR rates in effect at the time of the optional extension.

Submitted hereon is the bid rate to provide Janitorial Services per the specifications of this IFB. Bidder shall provide rate(s) in clear, legible figures in the spaces provided. Failure to provide the required rates shall be cause for rejection of your bid.

Any modification to this bid form shall render your bid non-responsive.

Contractor agrees to provide all transportation, personnel, labor, equipment (including, but not limited to brooms, buffers, and mops), operating expenses, travel costs, fingerprint-based state and federal criminal records check fees/cost, annual inflation cost/rate adjustments, profit margin, and all other equipment required to perform all work as described in this Agreement.

1.

X

Hourly Rate* ($16.31 minimum Janitorial Rate) number of hours per month per janitor number of janitors

TOTAL LABOR

PER MONTH

2.

$15.51 per hour*

Blended Benefit Rate* number of hours per month per janitor number of janitors

TOTAL BENEFIT

PER MONTH

3. Total monthly Miscellaneous Expenses** $

4. Administrative Overhead/Indirect Costs*** $

5. Total monthly cost (total of items 1 through 4) $

(BASIS OF AWARD)

The bidder further certifies that the requirements of GC Section 19134 relative to employee benefits will be met by providing

Check one: _____ No Employees _____ Employee Benefits to Covered Employees _____ Cash Payments to Covered Employees _____ Combination of Employee Benefits and Cash Payments to Covered Employees

ATTACHMENT 2

*These rates are…