Statement_of_Work_-_BEP-RFQ-16-0772.pdf

REQUEST FOR QUOTE (RFQ) - BEP-RFQ-16-0772

Statement of Work

SECTION A – SUMMARY OF WORK

Contractor shall provide a firm fixed price for a Pallet X-Ray Machine for the Western Currency Facility (WCF).

SECTION B - SCHEDULE

This contract will include each of items listed below. Proposed pricing shall be inclusive of all labor, materials, tools, equipment, and training:

Item # Description/Part Number QTY Unit Cost Total Cost

0001 Pallet X-Ray Machine System 1 EA

0002 Pallet X-Ray Machine System Installation 1 EA

0003 Training 1EA

0004 Travel 1 EA

TOTAL

[END OF SECTION]

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SECTION C - DESCRIPTION/SPECIFICATION(S)/STATEMENT OF WORK

INSTALLATION OF NEW PALLET X-RAY MACHINE SYSTEM

C.1 Background The Bureau of Engraving and Printing (BEP) has requirement to purchase a pallet capable X-Ray machine (hereinafter referred to as x-ray system) at the Western Currency Facility (WCF) in Fort Worth, TX. This requirement is to provide the BEP with security equipment that enhances the physical security of BEP property, employees and products.

C.2 Scope

The following establishes the minimum requirements for the procurement of the Pallet Capable X-Ray Machine System. The Contractor shall: (i) deliver and install a x-ray system, as specified herein, and (ii) provide training on the x-ray system. The x-ray system provided shall employ dual x-ray generators, automatic dense area detection, and image enhancement technology. This is a Request for Quotation (RFQ) for the procurement and installation of the Pallet Capable X-Ray Machine System per the following specification:

C.2.1 Specifications and Standards:

Minimum Tunnel Dimensions: 50” (W) x 65” (H) Minimum Wire Detection Resolution: ≥ 38 AWG Minimum Steel Penetration: ≥ 37mm Duty Cycle Requirement: 100% no warm-up/instant operation Maximum footprint: 22.5 ft (L) x 8 ft (W) x 15 ft (H)

C.2.2 X-ray Generator Requirements Minimum of bi-directional beam

C.2.3 Image Generating System Requirements

Image Presentation: Black & White and Color Digital Video Memory: ≥ 1280 x 1024 / 24 bit Image Evaluation Functions: Electronic zoom ≥ 64 times Monitors: Flat panel LCD monitors (X2) ≥ 19 inches

C.2.4 Software Features or equivalent substitutes

Advanced material discrimination software Digital Image Management Threat Image Projection High Density Alert - Automatic Marking of Suspicious Objects Determination of Organic Materials Automatic Image Transmission Operator Training Mode Specify in detail the advance software features of the equipment.

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C.2.5 Additional System Requirements Functions: fading-in of date/time, counter, user id-number, display of operating mode, review feature to recall previously visible image areas, zoom overview, free programmable keys, USB 2.0 interface.

C.3 Site

The site for this project is the BEP Western Currency Facility at Fort Worth, Texas. It is highly recommended that all offerors make a site visit prior to submission of a proposal.

The site location is as followed:

Bureau of Engraving and Printing Western Currency Facility 9000 Blue Mound Road Fort Worth, TX 76131-9000

A Contracting Officer Representative (COR) will be identified upon award.

C.4 Requirements The Contractor shall perform the following:

C.4.1 Installation: The Contractor shall be responsible for the delivery, installation, assembly and start-up of the system within the designated areas at the WCF.

The contractor shall provide all the personnel, tools, and equipment necessary to off-load, assemble, install, connect utilities, and make the equipment operable.

The contractor shall provide lifting and transport equipment. Disturbed surfaces, disconnected machinery or equipment shall be returned to original conditions unless otherwise specified and approved by receiving activity. The contractor shall provide a completely operational system at the facility that meets this specification.

C.4.2 Working Restrictions: The Contractor shall provide all labor and materials for the installation of the system and will ensure to leave equipment at normal daily operation. The Contractor shall perform the installations between 7:00 a.m. and 5:00 p.m. Monday through Friday, unless approved by the Contracting Officer (CO) in advance.

All work shall be performed within a secure facility. All personnel assigned to work on the project shall be submitted for approval to the WCF Security Division prior to the commencement of work. All contractor personnel shall abide by all Security, Environmental, Health and Safety and Personnel regulations.

C.4.4 Training: After satisfactory completion of acceptance testing of the system, the services of a qualified representative(s) and proficient in the English language shall be provided for specialized training to familiarize receiving activity personnel with equipment and to help ensure reliable performance and maximum service life, during normal usage. The Contractor shall provide training for all designated BEP personnel after installation and the machines is in operation. The

BEP-RFQ-16-0772 4 | P a g e 1 4 training for each type of personnel shall be performed at customer facility and shall not be less than specified below.

The plant operates 24 hours per day. The operator course will require one session on each of the three shifts (day, evening, mids). Training duration to be determined by provider, but should be adequate in length to train to the task of proficient operator versus a specified time.

The administrator course can be presented during normal duty hours, 0700 – 1630, over the needed number of days (if required) and again determined by the provider as appropriately adequate to provide administrator basic skill in routine preventive maintenance, basic trouble shooting, basic set-up and administrative functions.

Each operator class session will be limited to no more than 15 students. The operator students will be Police Officers and members of the Physical Security Department. The administrator class will be limited to 10 students. These students are seasoned security specialist with basic mechanical and electrical concepts and an adequate aptitude for training in routine preventive maintenance, basic trouble shooting, and basic set-up and administrative functions.

The training days will be negotiated by the COR and contractor. The Contractor shall provide all training materials to the COR prior to installation for review by the BEP. The training materials will include a CD of all materials with adequate printed copies for each training attendee. All printed training aids shall be provided for the course, be in the English language, and become the property of the Government. The following type(s) of training shall be provided: Operator/Programmer Trainer.

C.4.5 Technical Documentation: The Contractor shall provide the BEP with accurate, complete and current technical documentation. The documentation shall include engineering drawings, bill of materials, operation and maintenance manuals and purchase of component information.

One (1) complete set of documentation (in English) shall be provided in electronic format. The set shall be provided on Compact Disk-Read Only Memory (CD-

ROM).

C.4.6 Warranty: The Contractor shall provide a one 1-year warranty on all labor and materials pursuant to this contract.

C.4.7 Quality Assurance:

C.4.7.1 Testing. The BEP will test the systems after completion of the work to verify that the systems’ performance and all Safety features are in working order. The Contractor shall provide personnel to support and perform all testing of the system. Testing

BEP-RFQ-16-0772 5 | P a g e 1 4 will be performed in three (3) phases: Safety, Demonstration and Performance. During the initial phase, all safety features and capabilities of the system will be verified to be operating correctly.

During the Demonstration phase, the Contractor will demonstrate the capabilities and operation of the system. During the Performance phase, the system will be operated in full production mode for no less than three (3) days of complete operation to verify that all capabilities of the system are performing correctly.

C.4.7.2 Responsibility of Inspection. The contractor shall be responsible for the performance of all inspection requirements herein. The Government reserves the right to witness any inspection set forth in the purchase description where such inspection are deemed necessary to assure supplies and services conform to prescribed requirements.

C.4.7.3 Responsibility for Compliance. All items shall meet all requirements of Section 2.

C.4.7.4 Final Inspection/Acceptance Test (Destination). Final inspection and acceptance test shall be performed on the machine to ensure conformance with this purchase description. The acceptance test shall be performance only after the machines has been installed at its final location. The acceptance test shall consist of the examination in 4.7.5 and all tests in 4.7.6. The machine shall pass the examination, all tests, and the final inspection to be accepted.

C.4.7.5 Examination. The machine shall be examined to determine compliance with all requirements of this purchase description.

C.4.7.6 Test. All disks, instruments, materials, and tools required to performed and evaluate the tests shall be furnished by the contractor unless otherwise specified. The machine shall be operated at no load for not less than four hours. Proper operation of all controls, motors, adjusting mechanisms and accessories shall be verified during the trial period.

C.5 Delivery

The Contractor shall deliver all equipment Freight on Board (FOB) to Fort Worth, TX.

All customs duties and delivery costs shall be borne by the Contractor.

C.6 Period of Performance

The Contractor shall complete the project in a timely and efficient manner. The Contractor shall have a performance period of one year (365) days upon award.

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C.7 Access to Government Facilities The BEP is a secure facility and all instruction of the Police must be obeyed. Weapons, cameras, camera phones, alcohol and/or illegal drugs are not allowed on site and are subject to seizure. During the life of the contract, access to the Government facility for the Contractor, its subcontractors and suppliers shall be made available as required.

During all operations on Government premises, personnel for whom the Contractor is responsible shall comply with the rules and regulations governing the conduct of personnel and the operation of the facility. The Government reserves the right to require the Contractor’s employees to sign in/out of the Government facility.

C.8 Security Clearance of Contractor’s Employees

The Government, for the purpose of site access control, operates an entry control point.

Contractors, subcontractors and suppliers will be required to show photo identification to enter the site or will be denied entrance until clearance is granted by the Contracting Officer. The Government’s operation of an entry control point does not relieve the Contractor of its responsibility for the security and control of its own equipment, material and personnel.

All Contractor personnel must stop at the Entry Control Point (Processing Center) to receive an “Escorted Visitor Badge” which must be worn at all times while inside the building. Escorts will be provided by the BEP.

Any Contractor personnel who will be on site for thirty (30) aggregate days or less in a calendar year will be required to be escorted and receive a Visitor Escort Badge. Any Contractor personnel that will be on site for more than thirty (30) aggregate days in a calendar year must provide proof of citizenship by providing an original state issued birth certificate or certified copy or valid US Passport; or proof of residency and employment authorization.

Any Contractor personnel who will require Short Term access requiring more than thirty

(30) aggregate days in a calendar year but not exceeding one hundred eighty (180) days must complete a Criminal History Check release form and have an FBI fingerprint check completed for a limited background investigation prior to the beginning of that individual’s work on site. The Contractor will be furnished BEP Form 1767 (Contractor Access Request Form) necessary for listing each employee meeting this requirement. The release forms will be provided to the Contractor during their fingerprint appointment with Personnel Security at the site. These Contractors will be issued a Visitor Escort Badge.

BEP has the right to deny access to the facility to anyone who is determined to be unsuitable for access to the facility. The determination of unsuitability does not reflect on the individual’s suitability for employment with the contractor company, only access to the facility. All operators of motor vehicles shall have a current State Driver’s License while operating a motor vehicle on the premises of the Western Currency Facility.

All packages carried by persons entering or leaving the BEP must be opened for inspection by the uniformed Police. Personal packages may not be brought into the BEP

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(except lunches, work clothing and equipment necessary for work). Unauthorized removal of Government property is punishable by law.

C.8.1 Escort. All Contractor personnel will be escorted at all times while on BEP premises. Under unusual circumstances an escort may be provided by a uniformed officer or other authorized BEP personnel.

C.8.2 Security Requirements. In addition to any other clauses concerning security and the clearance of contractor personnel into WCF, special note must be given to the three (3) basic classes of entry access granted to contractor personnel.

C.8.2.1 Contractor Access Request Form (CAR). The CAR is used to request a background investigation for those Contractor personnel requiring a background investigation for short term or long term access. When personnel are expected to be on site for more than one hundred eighty (180) aggregate calendar days or the duration of the contract of Standard Forms 85 and OF 306, Declaration for Federal Employment together with completion of Criminal History Check release; Fair Credit Reporting Act release; and fingerprinting will apply.

C.8.2.2 Exchange Badge. Upon completion of initial paperwork, fingerprinting or photography requirements, individual employees will be granted an “Exchange Badge”. Under this provision for access, the employee will be issued the same badge (by number) each day upon reporting for work at the site entrance guardhouse.

At the end of each working day when departing the site the employee will turn this badge into the BEP Police Office on duty, where it will be retained until such time as the employee returns to the site for the start of the next working day.

C.8.2.3 Photo Badge. Upon receipt of notification from the WCF Security

Office for which the employee is cleared a new “cleared” picture badge will be issued. This will require issuance of a new picture badge by the Security Office. This badge will be retained by the employee for the duration of his assignment to the project and does not have to be returned to the Police Force each day when leaving the site.

C.9 General Requirements The Contractor shall comply with all referenced documents and specifications, as well as all State, Local and Federal Codes.

C.9.1 Definitions. Any reference to “Contractor” in this or any other project document shall be understood to include the prime Contractor as well as all subcontractors and personnel assigned to this project.

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C.9.2 Work Requirements. The Contractor shall supply the equipment within specifications provided.

C.10 Site Access

C.10.1 Personnel Access. Contractor personnel shall access the site through entrances to be designated at the Post-Award meeting. The Contractor will be working in a secure facility.

C.10.02 Equipment Access. Equipment access shall be through entrances designated at the Post-Award meeting.

C.10.03 Coordination with other Contractors. The Contractor may not have exclusive access to the site during all phases of the contract and coordination/cooperation with other construction or equipment installation contractors may be necessary, such liaison will be coordinated through the COR.

C.11 Safety Requirements

The following unique requirements are applicable to work in the WCF:

C.11.1 Hot Work Permits. Whenever the Contractor or any of his representatives plan to engage in work requiring the use of welding or the use of any type of open flame, a “hot work” permit must be obtained in advance of the start of the work and be posted in a conspicuous location adjacent to the point of work. This type of permit will be issued by the Safety Representative or his designated representative and will be requested by the Contractor through the COR on site. At the end of each day for which the permit was issued, the Contractor will advise the COR that the Hot Work Permit is no longer required so that action can be taken to reactivate facility fire alarm/smoke detection systems.

C.11.2 Safety/Health Concerns. The Safety Representative, his designated representative or the COR will bring to the attention of the Contractor any deficiencies in the Contractor safety procedures. The Contractor and/or his representatives are expected to immediately take such action as may be requested to correct/terminate the activity which is of concern.

C.11.3 Internal Combustion Powered Equipment. The Contractor shall not use any propane, gasoline or diesel powered equipment or vehicles inside the building unless permission is given by the Contracting Officer to use air scrubbers to clean out the exhaust emissions. If the Contractor wishes to use air scrubbers, submit complete information regarding the scrubbers including manufacturer, efficiency, etc.

C.11.4 Compressed Air Powered Jackhammers. The use of compressed air powered jackhammers will not be permitted unless specific permission is granted on a case by case basis by the COR.

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C.11.5 Power/Utility Shutdown. Shutdown of power/utility systems which will affect any portion of the WCF, and in particular the currency production area, will usually not be permitted during the normal working hours. Such activity shall be scheduled in advance to occur during weekend/holiday periods and must be scheduled at least ten (10) days in advance of the anticipated start of work. Once scheduled, any change in a requested shutdown schedule must be provided to the Contract Coordinator as soon as known, in order to minimize the impact on continuing production activities at the facility.

C.11.6 Vehicle Parking. Vehicle Parking Permits will be required of all Contractor and

Contractor employee vehicles entering the facility.

C.11.7 All machine parts, components, machinists, and assemblies furnished on the machine, whether or not specifically required herein, shall comply with all of the requirement of OSHA 29 CFR 1910 which can be found at Occupational Safety & Health Administration 29 CFR 1910 https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_number=1910 https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_number=1910

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SECTION D - PACKAGING AND MARKING

D.1 NOTICE OF PACKAGING SLIP REQUIREMENTS

Packaging shall be adequate to insure acceptance by common carrier and safe arrival at destination. All markings shall be clearly legible from a distance. Every label must, at a minimum, contain the following:

a. Contract Number/Purchase Order Number

b. Package number, description and quantity of items contained therein

c. COR’s name and telephone number

d. Room number

e. Contractor’s name

D.2 GENERAL ITEMS – Information required for each shipment:

• Purchase Order Number – The order number BEP assigned to this purchase

• Shipping Address – Point from which the merchandise was shipped

• Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise

• Customer Information – The name and telephone number of the party to which the merchandise is being shipped

• Total Weight of Packages (if item is sold to BEP in pounds)

• If items are drop shipped from a supplier, you must ensure the proper purchase order number is written on the packing slip by your supplier

D.3 LINE ITEMS – Information required for each line item included in the shipment:

• Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

• BEP Product Identification (If Applicable) –Stock Item Number assigned by BEP.

• Quantity Ordered – Quantity on the purchase order or unit of measurement.

• Quantity Shipped – With the packing slip.

• Quantity Back-ordered, where applicable.

• If the packing slip contains multiple purchase orders, each line item should include the applicable purchase order number.

**Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

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DELIVERY REQUIREMENTS TO THE WESTERN CURRENCY FACILITY:

Vendors must call the Receiving Area at (817) 847-3822 at least twenty-four (24) hours in advance to schedule all deliveries. Appointments may be made during normal working hours of 7:00 am to 3:00 pm or after hours at (817) 847-3831.

Receiving hours are from 7:00 am to 2:30 pm local time, Monday through Friday, excluding holidays.

To resolve any delivery issue, please contact Shipping & Receiving at (817) 847-3831 or (817) 847-3822.

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SECTION E - INSPECTION AND ACCEPTANCE

E.1 FAR CLAUSE 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB

1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be assessed electronically at this/these address(es): www.acquisition.gov/far (End of Clause)

CLAUSE

NUMBER TITLE DATE

52.246-2 INSPECTION OF SUPPLIES—FIXED-PRICE AUG 1996

52.246-4 INSPECTION OF SERVICES – FIXED PRICE AUG 1996

52.246-16 RESPONSIBILITY FOR SUPPLIES APR 1984

E.2 INSPECTION AND ACCEPTANCE

The following details the means for testing and acceptance of this equipment and any other equipment delivered under this contract.

In order for the systems to be acceptable to the Government, the equipment must meet all requirements outlined in Section C.2 above. If the equipment does not meet the requirements as outlined in Section C.2, then the systems will be deemed unacceptable;

therefore, final acceptance and payment for the system will not be made until the Bureau has fully accepted the system.

Inspection and acceptance of the supplies to be provided hereunder, shall be made in accordance with FAR Clause 52.246-2. The Contracting Officer (CO) will appoint a Contracting Officer's Technical Representative (COR) at award to provide oversight on behalf of the CO.

When items are rejected for noncompliance, written notification of the rejection will be furnished by the Contracting Officer, within ten (10) calendar days after inspection has been completed. The notification shall include an explanation of the deficiencies noted during inspection, the reasons for the rejection, and the Government’s terms as to what remedies will be made by the Contractor, if any. All part found insufficient or damaged must be replaced at the vendor’s expense.

E.3 CONTRACTOR DESCREPENCY REPORT

Where the contractor does not meet the established contract standards, in accordance with applicable inspection/acceptance clause for the contract, the Government will allow the Contractor to correct any performance. If the Contractor continues to allow their performance to deteriorate, the contractor will be issued a Contractor Discrepancy Report. Further actions will be taken to either continue to allow performance, terminate for convenience or terminate for default.

http://www.acquisition.gov/far

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SECTION F - DELIVERIES OR PERFORMANCE

F.1 FAR CLAUSES

CLAUSE

NUMBER

TITLE DATE

52.242-15 STOP-WORK ORDER AUG 1989

52.242-17 GOVERNMENT DELAYED OF WORK APR 1984

52.247-35 F.O.B DESTINATION WITHIN CONSIGNEE’S PREMISES APR 1984

F.2 PLACE OF DELIVERY

Deliverables as required during the performance of this contract shall be delivered F.O.B.

destination.

F.3 BEP YEAR END SHUTDOWN PERIOD AND FEDERAL HOLIDAYS

(a) BEP observes the federal holidays that are listed on the Office of Personnel website at: https://www.opm.gov/fedhol/. The Presidential Inauguration Day, which falls on January 20, 2017, is applicable only to the DCF.

(b) BEP’s Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

F.4 DELIVERABLES

The Government requires delivery to be made according to the schedule outlined in this contract.

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SECTION G - CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION OFFICE

(a) This contract will be administered by:

Bureau of Engraving and Printing Office of Acquisition 14th and C Streets, S.W.

Washington, D.C. 20228-0001

(b) Written communication to the Contracting Officer shall make reference to the contract number.

G.2 DTAR 1052.201-70, Contracting Officer Representative (COR) - Appointment and

Authority (APR 2015)

(a) The COR is To Be Determined at time of award.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day. (End of clause)