Shredders_SOW_Final.docx

STATEMENT OF WORK

SHREDDING SYSTEM

1. PURPOSE

To acquire a new shredding system to replace the existing floor shredder, mutilator, and non-currency municipal waste shredder for the Western Currency Facility.

2. SCOPE

The new shredding system is comprised of a currency shredder and a non-currency/municipal waste shredder. The currency shredder shall address all current and future currency shredding needs. The currency shredder will be installed in the Mutilation Room and will replace the current floor shredder and the mutilator. The municipal waste shredder shall address all non-currency municipal waste generated by the Western Currency Facility and shall be installed in bay #11 trash dock.

3. BACK GROUND

The existing floor shredder and mutilation system is aging and is overwhelmed by the current quantity of shredded currency. A potential for unplanned down times as well as increased maintenance for blade changes will put further strain on the system. The acquisition shall include a complete replacement of the 20 year old controls and interlocks between the shredders, fans, baghouse, and compactors to allow for safe and efficient utilization of the equipment. Additionally, this acquisition will replace the obsolete non-currency municipal waste shredder, which handles all municipal waste generated throughout the production areas.

4. REQUIREMENTS

4.1. Currency Shredder:

The contractor shall design, build, and install the new shredder to meet or exceed the required specifications addressed in 4.1.1.

4.1.1. Specifications for Shredder, Fans, Controls, and Dust Collection (To be installed in bay #18)

4.1.1.1. One-pass shredding of 1800 pounds/hour (lbs./hr.) minimum throughput of currency and currency trim.

4.1.1.2. Particle waste output size of less than 3/8 inches.

4.1.1.3. Low Speed, High Torque type motor.

4.1.1.4. Low noise of less than 85 decibel (dB).

4.1.1.5. Double row of cutters and 4-way index-able cutting inserts for low maintenance.

4.1.1.6. Magnetic pulse direct drive for low energy cost.

4.1.1.7. 4 cubic yard hopper or larger with corrugated hopper bottom.

4.1.1.7.1. Lift dump to feed containers in to hopper

4.1.1.7.2. Hydraulic process ram

4.1.1.8. Compatible to existing pneumatic pick-up for feed to the compactor

4.1.1.9. Human Machine Interfaces (HMI) touchscreen control panel to replace the existing programmable logic controller (PLC)

4.1.1.10. The Shredder, Material Handling Fan, and Compactor shall be inter-locked and connected to the existing Building Automation System to display operational status

4.1.1.10.1. The new material handling fan shall be compatible with existing variable speed drive and duct system

4.1.1.10.2. The new material handling fan shall be able to handle the throughput from the shredder

4.1.1.11. The shredder shall have a mounted metal detection and removal system

4.1.1.12. The system shall utilize one bag house that meets the Environmental Requirements in Section 4.7

4.2. Municipal Waste Shredder:

The contractor shall design, build, and install the non-currency municipal waste shredder to meet or exceed the required specifications addressed in 4.2.1.

4.2.1. Specifications

4.2.1.1. Low Speed, High Torque type motor

4.2.1.2. Low noise of less than 85 dB

4.2.1.3. 4-way indexable cutting inserts for low maintenance

4.2.1.4. 4 cubic yard hopper or larger material hopper

4.2.1.4.1. Side-Lift dump to feed containers in to hopper

4.2.1.4.2. Hydraulic process ram

4.2.1.5. HMI touchscreen control panel

4.2.1.6. The shredder shall be capable of destroying wood products, paper, data storage hard drives, textiles, packing materials, and plastics

4.2.1.7. The destruction width size shall not exceed 1 inch, and shall meet the shredding size for 4.1.1.2 during its interim period as a currency shredder.

4.3. The project shall include the reconfiguration of the security cage as needed and required by the Product Security Branch.

4.4. The contractor shall demolish and dispose of the old floor shredder, municipal waste shredder, bag house, material fans and unused ductwork.

4.5. The shredders shall be functional and electrical wiring must be size properly to meet all local, state and federal electrical codes.

4.6. The contractor shall replace/repair/repaint any damaged epoxy flooring in the mutilation room.

4.7. Environmental Requirements

4.7.1. Bag house dust collection of less than 0.20 lbs/hr and .058 tons per year (tpy).

4.7.2. The Contractor shall have a third party emissions test to verify compliance with the BEP Air Permit limits.

5. DELIVERABLES

Three copies of the Operational Manual in English and electronic format for the shredders submitted to the Contracting Officer Representative (COR) upon delivery of the shredders. The set shall be provided on Compact Disk-Read Only Memory (CD-ROM). Deliverables relating to Training can be found in Section 12 of the SOW.

6. PERIOD OF DELIVERY

The Bureau of Engraving and Printing is closed from 25 December to 03 January 2016. Operations will resume on 04 January 2016.

The contractor shall deliver & install the shredders and all applicable documentation by 10 January 2016. The contractor shall deliver and install the municipal shredder first. This unit will be used as the interim currency shredder while the new currency shredder is installed. This municipal shredder shall be fully functional prior shutting down the existing currency shredders.

7. PLACE OF PERFORMANCE

Bureau of Engraving and Printing - Western Currency Facility 9000 Blue Mound Rd.

Fort Worth, Texas 76131

8. TRAVEL

Travel may be required for performance of this contract. Travel shall be a cost-only CLIN, no fee, and shall not exceed $10,000.00. All travel shall be in accordance with the Federal Travel Regulations (FTR) and be pre-approved by the COR.

9. GOVERNMENT FURNISHED EQUIPMENT

None

10. INSTALLATION

The Contractor shall be responsible for the delivery, installation, assembly and start-up of the systems within the designated areas at the WCF. The Contractor shall provide all personnel, tools, and equipment necessary to off-load, assemble, install, connect utilities, and make the equipment operable. The Contractor shall provide lifting and transport equipment. The Contractor shall provide a fully operational system that meets the specifications in the Statement of Work.

11. TRAINING

The Contractor shall provide training for all designated BEP personnel after the machines are in operation. Training shall cover all three (3) shifts at the WCF. The Contractor shall provide all training materials to the COR prior to installation for review by the BEP. The training shall encompass operation of the machine along with a separate maintenance session. The training materials shall include a CD of all materials with adequate hard copies for each training attendee.

12. WARRANTY

The Contractor shall provide a minimum of one year parts and service warranty to start upon completion/acceptance of the shredder system. The Contractor shall also provide a point of contact for warranty concerns/claims.

13. SECURITY

The Western Currency Facility is a secure facility and all instruction of the Police must be obeyed. Weapons, cameras, camera phones, and alcohol or illegal drugs are not allowed on site and are subject to seizure.

14. ATTACHMENTS

DELIVERY REQUIREMENTS

NOTICE OF PACKING SLIP REQUIREMENTS:

The following outlines the Bureau of Engraving and Printing’s packing slip requirements to ensure efficient processing of shipments to Fort Worth, Texas building:

· The Bureau of Engraving and Printing requires that all packing slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

· The packing slip will include, at minimum, the following information:

GENERAL ITEMS – Information required for each shipment:

· Purchase Order Number – The order number BEP assigned to this purchase

· Shipping Address – Point from which the merchandise was shipped

· Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise

· Customer Information – The name and telephone number of the party to which the merchandise is being shipped

· Total Weight of Packages (if item is sold to BEP in pounds)

· If items are drop shipped from a supplier, you must ensure the proper purchase order number is written on the packing slip by your supplier

LINE ITEMS – Information required for each line item included in the shipment:

· Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

· BEP Product Identification (If Applicable) –Stock Item Number assigned by BEP.

· Quantity Ordered – Quantity on the purchase order or unit of measurement.

· Quantity Shipped – With the packing slip.

· Quantity Back-ordered, where applicable.

· If the packing slip contains multiple purchase orders, each line item should include the applicable purchase order number.

NOTICE OF SHIPPING LABEL REQUIREMENTS:

Every box/skid must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

· Manufacturer or Supplier – Name of Manufacturer or supplier/and

· Shipping Address – Point from which the merchandise was shipped/and

· BEP Purchase Order Number - PO# or CC order #/ and

· Customer Name & Telephone Number – First and last name, building and room #.

**Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

DELIVERY REQUIREMENTS FOR FORT WORTH, TEXAS FACILITY:

The following DELIVERY information must be provided when scheduling delivery appointments: (1) Name of supplier/manufacturer; (2) Contract/Purchase Order #; (3) Total number of items; (4) Total weight (if applicable), and; (5) Date and time of delivery.

Vendors must call the Receiving Area at (817) 847-3822 at least twenty-four (24) hours in advance to schedule all deliveries. Appointments may be made during normal working hours of 7:00 am to 3:00 pm or after hours at (817) 847-3831.

Receiving hours are from 7:00 am to 2:30 pm local time, Monday through Friday, excluding holidays.

To resolve any delivery issue, please contact Shipping & Receiving at (817) 847-3831 or (817) 847-3822.

BEP-RFP-15-0399 2 | Page 6