Attachment_B.pdf

Attachment B

STATEMENT OF WORK – PHOTOS AND GRAPHICS IMAGES

The Contractor shall identify the selection of photo and graphic images, moved on a password protected website, that the Contractor will make available to the Voice of America (VOA) for the term of the contract for the purposes of illustrating news stories and building news graphics and original interactive features that can be used across multiple platforms – including but not limited to VOA television and VOA websites and sites maintained by VOA, such as YouTube, Facebook, Twitter and the iTunes store and affiliated distribution, or any other site off the VOA network, mobile and wireless devices.

The VOA will be permitted to reproduce, prepare derivative works, and perform and display publicly up to

30,000 photo and graphic images per year depicting daily national and international news events, of which

5,000 images must be keyable elements subject to the terms specified below. Under an option, the Contractor may also be required to provide 100 photo and graphic images. This option may be exercised multiple times on an as needed basis. VOA shall be able to access all photo and graphic images commercially offered by the

Contractor, and may specially request specific photos and graphic images at no additional cost. VOA, at its option, may download as many or as few images as needed for internal use prior to posting.

The Contractor shall provide non-exclusive, non-transferable, irrevocable, perpetual, worldwide license to the

VOA, under the terms below:

1) Photos must meet a minimum requirement of 300 dpi and 640 x 480 pixels in JPEG format;

2) Photos must be able to be archived with articles and TV productions in situ for use in perpetuity;

3) Contractor will provide access to a searchable image database via Internet 24/7, with appropriate back-up capabilities and 24-hour technical support;

4) VOA will be provided with 100 logins that can be used concurrently;

5) Any image that can be a keyable element (such as headshots, logos, or any other image that is not a full screen image), shall have a matte image included, that can also be downloaded along with the image itself. A “keyable element” refers to the use of a “key signal.” Also known as an alpha channel, a “key signal” is a specific type of channel used in graphics software for saving selections. Most bitmap editing software allows multiple “keys” (aka alpha channels) to be saved with an image when it is saved in the program’s native file format. Any of the alpha channels can be reloaded as a selection or mask at any time, even after closing and reopening the image.

DELIVERIES AND PERFORMANCE

The images provided by the Contractor must be available twenty-four (24) hours a day, seven (7) days a week, on a searchable image database via the Internet. The Contractor must provide appropriate back-up capabilities and 24-hour technical support. The Contractor must provide a weekly report that includes the number of photos or graphics left for the current contract period of performance.

INSPECTION AND ACCEPTANCE

52.252-2 CLAUSES INCORPORATED BY REFERENCE. (FEB1998)

This contract incorporated one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available

52.246-2 INSPECTION OF SUPPLIES-FIXED-PRICE. (AUG 1996)

(End of clause)

TERM OF CONTRACT

The term of this contract shall be for a one (1) year period from the date of award, with the option to extend the term at the discretion of the Government four (4) additional one (1) year periods, upon written notice of the Government’s intention to the Contractor not later than the expiration date of the initial contract term or any extension thereof.

CONTRACTING OFFICER REPRESENTATIVE

The Contracting Officer will appoint by letter a Contracting Officer Representative (COR), who will have the responsibility of ensuring that the work conforms to the requirements of the contract and such other responsibilities and authorities as may be specified in the letter of authorization or this contract. It is understood and agreed, in particular, that the COR shall not have authority to make changes in the scope or terms and conditions of the contract unless and only to the extent that such authority is specified in the letter of authorization or the contract. THE CONTRACTOR IS HEREBY FOREWARNED THAT, ABSENT

THE REQUISITE AUTHORITY OF THE COR TO MAKE ANY SUCH CHANGES, IT MAY BE

HELD FULLY RESPONSIBLE FOR ANY CHANGES NOT AUTHORIZED IN ADVANCE, IN

WRITING, BY THE CONTRACTING OFFICER, MAY BE DENIED COMPENSATION OR OTHER

RELIEF FOR ANY ADDITIONAL WORK PERFORMED THAT IS NOT SO AUTHORIZED, AND

MAY ALSO BE REQUIRED, AT NO ADDITIONAL COST TO THE GOVERNMENT, TO TAKE

ALL CORRECTIVE ACTION NECESSITATED BY REASON OF THE UNAUTHORIZED

ACTIONS.

CONTRACT ADMINISTRATION

The Contractor shall designate below a company official whom the BBG may contact during the period of performance of this contract for prompt contract administration:

NAME:

TITLE:

ADDRESS:

E-MAIL:

PHONE:

FACSIMILE:

In the event of an emergency or there is an extensive problem that requires higher level managerial attention, please provide the following information for your point of contacts. The Contractor shall designate below a company official whom the BBG may contact during the period of performance of this contract for day to day operational administration:

FACSIMILE: _____________________________________________________

The Contractor shall also designate below a company official responsible for reviewing performance evaluation entered into the Contractor Performance Assessment Reporting System (CPARS).

FACSIMILE: _____________________________________________________

INVOICE SUBMISSION

(a) The Contractor shall submit an advanced quarterly invoice to the COR via email. The COR will be identified at the time of contract award. See Note 2 below.

(b) The Contractor’s monthly invoice shall list: (1) name and address of Contractor, (2) invoice date and invoice number, (3) BBG contract number (e.g., BBG50-C-15-0000) and (4) the number of deliverables submitted and accepted.

(c) Pursuant to the Prompt Payment Act, the BBG will pay the invoice within 30 days of either: (1) receipt of the invoice or (2) acceptance of deliverables; whichever is later.

Note No. 1: The BBG intends to change its current invoicing procedures to the Invoice Processing Platform

(IPP) system. The Contractor may be required in the future to register and submit invoices through the IPP system. Any costs associated with complying with the invoice change will be at the Contractor’s expense.

Please visit https://www.ipp.gov/ for more information.

Note No. 2: The invoice date must be within the current quarter being billed. For example if the contract period of performance is 1/1/15 – 12/31/15, then the invoice for the first quarter can be dated any date from 1/1/15 to 3/31/15. In this example, the invoice cannot be dated earlier than 1/1/15.

REGISTRATION

The Contractor shall possess a Data Universal Numbering System (DUNS) number and be registered in System for Award Management (SAM) throughout the period of performance of the contract.

End of Statement of Work