Bally_Building_HVAC_SOW_FINAL.doc

STATEMENT OF WORK

1.0 Background

2.0 Scope

3.0 Objectives

4.0 Tasks

5.0 Delivery

6.0 Government-Furnished Property

7.0 Security

8.0 Place of Performance

9.0 Period of Performance

Replace the Bally Building HVAC Systems Hopewell Furnace National Historic Site (HOFU)

Elverson, PA

1.0 Background

1. This Scope of Work (SOW) is for the Museum Storage Facility, also know as the Bally Building, located at 25 Mark Bird Ln, Elverson, PA 19520.

2. The Museum Storage Facility (Bally Building) was built in 1989 and is still operating with mostly original features, systems, and components. The building is 2350 square feet (roughly 26,000 cubic feet of interior space) and houses the museum collections at Hopewell Furnace National Historic Site. This project will replace the existing HVAC systems and their associated components.

3. Both existing HVAC units have reached the end of their useful life and are in need of replacement. The unit serving the back half of the building has failed and is beyond repair.

2.0 Scope

1. Contractor is responsible to field verify all estimated quantities

a. It is STRONGLY encouraged that each bidder visits the site and fully acquaints themselves with the problems and conditions they will encounter if they become the successful bidder. Since absence from visiting the project will not be considered as an excuse for misunderstanding of the requirements of the contract, bidders are strongly encouraged to visit the park and attend the pre-bid site visit(s).

2. Contractor must be knowledgeable of and adhere to all federal, state and local laws and regulations governing the types of work included in this document.

3. Contractor shall plan, schedule, coordinate, and assure effective performance to provide the services required.

4. Contractor(s) shall be licensed in their respective jurisdictions. Contractor(s) are solely responsible for measuring and verifying in field, prior to bidding, all existing dimensions, sizes, areas and conditions. Also prior to bidding, contractor(s) shall investigate and verify nature and extent of work necessary and advise NPS in writing of any discrepancies and/or omissions in the requirements.

5. This contract requires the independent Contractor, functioning not as an agent of the Government, to provide all personnel, facilities, tools, labor, equipment, supervision, transportation (except as otherwise specified in the Contract), correspondence, supplies, staging and materials necessary to:

a. Replace the existing HVAC systems in the collections area. This work shall include, but not be limited to, new indoor units, new outdoor units, new concrete pads for both outdoor units, new line sets, and duct work as necessary to tie the new indoor units to the existing ductwork.

3.0 Objectives

1. The goals of this project are to:

a. Provide new balanced and complete HVAC systems for the Bally building. New systems will be zoned for separate controls for the front and rear collections areas and shall reuse the existing duct work to the greatest extent possible. New systems will be sized appropriately and be energy efficient. These systems will help to control temperature and humidity levels in the building to protect the collections stored within.

4.0 Tasks and requirements

1. General

a. The contractor shall be familiar with the requirements stated in this scope of work and meet with the park staff to gain a clear understanding of the design and functional requirements of work desired.

b. The contractor will confirm existing site conditions and measurements. Drawings, shop drawings, material samples and product submittals related to the proposed work will be prepared and submitted to the National Park Service (NPS). NPS approval shall be obtained prior to ordering materials. Work will be executed as described in the approved drawings and submittals.

c. The contractor shall clean up the work area at the end of each day.

d. Any damage to the site or surround grounds shall be restored by the contractor.

e. The contractor shall provide one training session to up to 6 park employees for the new equipment.

f. Should hazardous materials be encountered, contractor(s) and their employees shall not conduct work with, or on, hazardous materials without proper training, certifications, protective equipment, and required notifications.

i. Any employee that will be required to work on surfaces containing hazardous materials shall have the appropriate training and certifications for working with that material.

ii. All work that disturbs hazardous materials shall follow all Federal, State and Local codes, regulations, guidelines and laws.

iii. Upon the discovery of hazardous materials, the contractor shall notify the COR and Contract Specialist immediately. The contractor shall not proceed with the work containing hazardous materials until an approved risk assessment and safety plan have been completed.

2. HVAC

a. Carefully and completely remove the existing HVAC units and their components, leaving the existing ductwork to be reused.

b. Clean all ductwork to remain.

c. Supply and install additional duct work as needed, line sets, controls and all required fasteners and brackets.

d. Supply and install the new HVAC units and associated components.

e. The contractor shall remove the existing outdoor unit pads and install new pads for both units.

f. Controls/thermostats must be programmable and shall be approved by the COR prior to installation

g. New units shall be sized to fit in the location of the existing units

h. New units shall be electric

i. EER shall be no less than 13 and shall be energy star certified

5.0 Quality Assurance

1. The quality of all work shall be the responsibility of the prime contractor. Inspect and test all work often enough, including all subcontractors’ work, to ensure that the quality of materials, workmanship, construction, finish and functional performance is in compliance with applicable specifications and drawings.

2. All work shall be by qualified workers skilled in their trade. Substandard, defective and/or inferior work shall be corrected or replaced at the Contractor’s sole expense.

3. Contractor and worker requirements/experience

· General contractor (contractor that is awarded the contract) shall have experience in the successful completion of projects of similar scope, size and complexity on significant portions of parts of the work as demonstrated below.

· Minimum firm qualifications for the contractor is five (5) years of experience demonstrated by the successful completion of a minimum of three (3) projects of similar scope, size and complexity.

· Provide a list of projects of similar scope, size and complexity completed in the last five (5) years. Provide a brief description including up to three (3) photographs of each of three (3) projects of similar scope, size and complexity.

· Site superintendent shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the superintendent is absent shall be designated in writing to the contracting officer. The site superintendent or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The site superintendent, or alternate, shall be present on site at all times when the contractor’s employees or their subcontractors are working.

· The Site Superintendent must have a minimum of (5) five years of experience in construction field; at least (2) two years of managing construction work crews.

The Job Superintendent must have a demonstrated experience in the successful completion of projects of similar scope, size and complexity.

· Provide a list of (3) three projects of similar scope, size and complexity that the Superintendent has worked on during his or her career. At least one (1) of the projects submitted must be one that he or she served as superintendent of the work.

· HVAC contractor shall have a minimum of five (5) years of experience in the trade. Experience shall include a minimum of two (2) projects of similar scope, size, and complexity in the past three (3) years. Provide a list of two (2) projects that were of similar size, scope and complexity.

6.0 Delivery

1. The contractor shall develop and submit a Quality Control Plan (QCP) that implements procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which they assure themselves that their work complies with the requirements of the contract. The QCP shall be delivered to the COR for approval prior to work beginning on site. After acceptance of the QCP, the contractor shall receive the contracting Officer’s acceptance in writing of any proposed changes to their QC system. A revised copy of the QCP shall be submitted to the COR within five (5) working days when changes are made thereafter.

2. Daily reports, signed by the contractor, shall be consolidated and submitted to the COR weekly. Project management submittals will be submitted and approved as indicated on the Transmittal Register. Product submittals will be approved in advance of procurement and installation.

3. Design, product and other project management submittals: The contractor shall submit design, product, and other submittals required by the COR to effectively manage the project. All new equipment to be used shall be submitted to the COR for approval prior to installation in the field.

4. The contractor shall submit a hot work permit application for all work that creates flames or sparks. This permit shall be submitted to the COR a minimum of 72 hours in advance for approval by the park safety officer.

5. The contractor shall notify the COR a minimum of 5 business days in advance of any ground disturbing activities to schedule the park archaeologist. No ground disturbance shall be performed until the area has been cleared by the archaeologist.

6.0 Government-Furnished Property

1. Services

· An NPS archaeologist will prepare test pits prior to any disturbance of soils or monitor any digging and excavations while occurring at no cost to the contractor The contractor is responsible for notifying the COR in advance of any ground disturbance.

2. Facilities

· The government will provide no facilities to the contractor.

· A staging area will be designated for the contractors use

· Public restrooms may be used by the contractor and are located at the visitor center.

3. Utilities

· The government will provide access to water and electricity. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish appropriate work tasks.

4. Equipment

· The government will provide no equipment to the contractor

5. Materials

· The government will provide no materials to the contractor

7.0 Security

1. The Bally building houses artifacts and documents and is secured at all times. Keys and codes for the building will not be provided to the contractor and the hours and days for the work must be strictly adhered to.

8.0 Place of Performance

1. All work shall be performed within Hopewell Furnace National Historic Site at the following location:

· Bally Building - 25 Mark Bird Ln, Elverson, PA 19520

9.0 Period of Performance

1. All work shall be completed within two (2) weeks of the Notice to Proceed.

2. Work is to be performed during the hours of 8:30am and 5:00pm, Monday through Friday. No work is to be performed on Saturday or Sunday, or on federally recognized holidays, without prior approval of the Contracting Officer. COR is to be notified at least 48 hours in advance.

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