BAA-RQKS-2014-0007-CDRLs.pdf

PDF 1 MB Posted Apr 10, 2014

Attached to: Analysis, Test and Integration of Sensor Systems (ATISS) Federal contract opportunity
Solicitation number: BAA-RQKS-2014-0007
Issued by: Department of the Air Force Materiel Command Research Laboratory

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Attachment 1 - CDRL Package

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BAA-RQKS-2014-0007-ModelK.pdf	PDF	Apr 10, 2014
BAA-RQKS-2014-0007.doc	DOC document	Apr 10, 2014
BAA-RQKS-2014-0007-SecK.pdf	PDF	Apr 10, 2014
BAA-RQKS-2014-0007-DD254.pdf	PDF	Apr 10, 2014
BAA-RQKS-2014-0007.doc	DOC document	Feb 19, 2014

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BAA‐RQKS‐2014-0007

ATTACHMENT 1

Contract Data Requirements List (CDRL) Package

DD FORM 1423-1, FEB 2001

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

Blk 4:Tailored to allow for attached ANSI based AFRL Format Guidelines including Standard Form 298. Also to include, if the Final Report contains data that is being delivered with less than unlimited rights, the data with less-than-unlimited rights shall be delivered in an appropriately marked appendix to the Final Report.Block 10, is clarified so that, "Pursuant to DFARS 252.235-7011, the Government will forward the approved report to the Defense Technical Information Center (DTIC)."

BLOCK 9: D: Distribution authorized to DoD and US DoD contractors only. Other requests for this document shall be referred to AFRL/RYAR.

WARNING - This document contains technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., sec 2778 et seq.) or the Export Administration Act of 1979, as amended, Title 50, U.S.C. App 2401 et seq. Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DoD Directive 5230.25.

Electronic submittals shall be encrypted or password protected.

Block 11: End of Technical Effort.

Block 12: 30 days from Block 11.

Approval/Disapproval by letter from the Air Force Program Manager within 30 days after receipt.

Disapproval requires... (continued on next page)

(1 Data Item)

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

16. REMARKS (Continued)

DD FORM 1423-1, FEB 2001 Page of Pages correction/resubmission within 30 days after receipt of Air Force comments.

Block 13: End of Contract, 90 days from Block 11.

Blocks 12 & 13: Contractor shall deliver the Final Report within 30 calendar days after completion of the technical effort. The AFRL Program Manager will take no more than 30 calendar days to review, edit, and return to the contractor. Upon receipt of the combined Technical and STINFO comments, the contractor shall take no more than 30 calendar days to incorporate all required changes and deliver the final technical report in camera ready and in an editable text format (MS Word) on CD-ROM electronic copy. CD-ROM shall be labeled IAW ANSI based AFRL Format Guidelines.

Block 14: Draft submittal shall consist of 1 editable (MS Word) file on CD-ROM plus two (2) paper copies of all printable material. The final camera-ready (ANSI para 6.3.2.4) submittal shall consist of all editable text documents and all multimedia source files in current AF Standard Desktop format (MS Office compatible) and one (1) camera-ready document and one reproduction of all printable materials. Acceptance shall be in accordance with the ANSI based AFRL Format guidelines and the AFRL Quality Technical Report (TR) Checklist (attached). The checklist must be signed and submitted with the Final Report.

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

Tailored to allow contractor's format.

* At the close of the contractor's monthly accounting period.

** 25 days after Block 11 time.

Submit electronically. Electronic submittals shall be encrypted or password protected.

BLOCK 9: B: Distribution authorized to US Government agencies only.

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

Tailored so that the report contains forecasts by month for the next six months, by quarter for the remaining fiscal year, and by year for the remaining fiscal years. CFSR data shall be reconciled to the Governments fiscal year end at 30 September if the contractor's fiscal year end does not coincide with the Government's fiscal year end.

* The last day of the contractor's monthly accounting period nearest the end of the governments fiscal year quarter.

** The initial submission shall be within 25 calendar days after the close of the contractor's monthly accounting period nearest the end of the first government fiscal year quarter after contract award.

***Subsequent submissions shall be 25 calendar days after Block 11 time.

Submit electronically. Electronic submittals shall be encrypted or password protected.

BLOCK 9: B: Distribution authorized to US Government agencies only.

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

Tailored to allow contractor's format and to delete para 3.2.3.

Submit electronically, except when final report is due to be submitted, then omit this item.

* At the close of the contractor's monthly accounting period.

** 25 days after Block 11 time.

Submit electronically. Electronic submittals shall be encrypted or password protected.

contractors only.

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

Tailored to require only view graphs or hard copy.

Submittal of the actual viewgraph is not required if the presentation is computer generated.

ASREQ means as required to document topics under discussion at briefings and reviews.

* Submit at each briefing or review as appropriate.

Maximum # of view graphs shall not exceed 252 for this contract.

Submit reproducible on media compatible with MS-Office for Windows.

Submit electronically. Electronic submittals shall be encrypted or password protected.

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

Tailored to allow contractor's format.

* Gap Analysis Analysis of Alternatives

** At the conclusion of a study or analysis or findings.

*** Submit within 25 days after Block 11.

R/ASR means revisions as required to keep the Gap Analysis and/or Analysis of Alternatives up to date, make changes or corrections; submit revisions as generated.

Submit electronically. Electronic submittals shall be encrypted or password protected.

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

Tailored to allow contractor's format.

* Submit as generated through out the technical effort.

Submit reproducible on media compatible with MS-Office for Windows.

Submit electronically. Electronic submittals shall be encrypted or password protected.

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

Tailored to allow contractor's format.

ASREQ means as required to document ICD through out the technical effort.

* Submit as generated.

Submit electronically. Electronic submittals shall be encrypted or password protected.

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

Tailored to allow contractor's format.

* 30 days prior to testing.

Approval/disapproval by letter from the Air Force Program Manager within 15 days after receipt.

**Disapproval requires correction/resubmission within 15 days after receipt of Air Force comments.

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

Tailored to allow contractor's format as defined in the attached TDP Option Selection Worksheet DD Form 2554-1.

ASREQ means as required to document Conceptual Design Drawings/Models and Associated Lists during this technical effort.

* Submit at the end of the technical effort.

R/ASR means revisions as required to keep the Conceptual Design Drawings/Models and Associated Lists up to date, make changes or corrections; submit revisions as generated.

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

Tailored to allow contractor's format.

ASREQ means as required to document SDD during this technical effort.

* Submit at the end of the technical effort.

R/ASR means revisions as required to keep the SDD up to date, make changes or corrections; submit revisions as generated.

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

Tailored to allow contractor's format.

ASREQ means as required to document the results of all tests.

* At the conclusion of each phase of tests or test series.

** 30 days after Block 11 time.

INSTRUCTIONS FOR COMPLETING DD FORM 1423

(See DoD 5010.12-M for detailed instructions.)

FOR GOVERNMENT PERSONNEL

Item A. Self-explanatory.

Item B. Self-explanatory.

Item C. Mark (X) appropriate category: TDP - Technical Data Package;

TM - Technical Manual; Other - other category of data, such as "Provisioning,""Configuration Management," etc.

Item D. Enter name of system/item being acquired that data will support.

Item E. Self-explanatory (to be filled in after contract award).

Item F. Self-explanatory (to be filled in after contract award).

Item G. Signature of preparer of CDRL.

Item H. Date CDRL was prepared.

Item I. Signature of CDRL approval authority.

Item J. Date CDRL was approved.

Item 1. See DoD FAR Supplement Subpart 4.71 for proper numbering.

Item 2. Enter title as it appears on data acquisition document cited in Item 4.

Item 3. Enter subtitle of data item for further definition of data item (optional entry).

Item 4. Enter Data Item Description (DID) number, military specification number, or military standard number listed in DoD 5010.12-L (AMSDL), or one-time DID number, that defines data content and format requirements.

Item 5. Enter reference to tasking in contract that generates requirement for the data item (e.g., Statement of Work paragraph number).

Item 6. Enter technical office responsible for ensuring adequacy of the data item.

Item 7. Specify requirement for inspection/acceptance of the data item by the Government.

Item 8. Specify requirement for approval of a draft before preparation of the final data item.

Item 9. For technical data, specify requirement for contractor to mark the appropriate distribution statement on the data (ref. DoDD 5230.24).

Item 10. Specify number of times data items are to be delivered.

Item 11. Specify as-of date of data item, when applicable.

Item 12. Specify when first submittal is required.

Item 13. Specify when subsequent submittals are required, when applicable.

Item 14. Enter addressees and number of draft/final copies to be delivered to each addressee. Explain reproducible copies in Item 16.

Item 15. Enter total number of draft/final copies to be delivered.

Item 16. Use for additional/clarifying information for Items 1 through 15.

Examples are: Tailoring of documents cited in Item 4; Clarification of submittal dates in Items 12 and 13; Explanation of reproducible copies in Item 14.; Desired medium for delivery of the data item.

FOR THE CONTRACTOR

Item 17. Specify appropriate price group from one of the following groups of effort in developing estimated prices for each data item listed on the DD Form 1423.

a. Group I. Definition - Data which is not otherwise essential to the contractor's performance of the primary contracted effort (production, development, testing, and administration) but which is required by DD Form 1423.

Estimated Price - Costs to be included under Group I are those applicable to preparing and assembling the data item in conformance with Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.

b. Group II. Definition - Data which is essential to the performance of the primary contracted effort but the contractor is required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.

Estimated Price - Costs to be included under Group II are those incurred over and above the cost of the essential data item without conforming to Government requirements, and the administrative and other expenses related to reproducing and delivering such data item to the Government.

c. Group III. Definition - Data which the contractor must develop for his internal use in performance of the primary contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, and quality of the data item.

Estimated Price - Costs to be included under Group III are the administrative and other expenses related to reproducing and delivering such data item to the Government.

d. Group IV. Definition - Data which is developed by the contractor as part of his normal operating procedures and his effort in supplying these data to the Government is minimal.

Estimated Price - Group IV items should normally be shown on the DD Form 1423 at no cost.

Item 18. For each data item, enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data.

These estimated data prices shall be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any amount for rights in data. The Government's right to use the data shall be governed by the pertinent provisions of the contract.

DD FORM 1423-1 (BACK), FEB 2001

AIR FORCE RESEARCH LABORATORY

AMERICAN NATIONAL STANDARD INSTITUTE / NATIONAL

INFORMATION STANDARDS ORGANIZATION

(ANSI/NISO)

STANDARD Z39.18-2005

SCIENTIFIC AND TECHNICAL REPORTS-PREPARATION,

PRESENTATION AND PRESERVATION

FORMAT GUIDELINES

JUNE 2010

The United States Air Force uses ANSI NISO Z39.18 as a guide for all technical reports. AFRL uses this subset of the ANSI standard to highlight important guidance addressed in the ANSI standard as outlined below. Full component descriptions are available in the ANSI NISO Z39.18.

COMPONENTS OF A TECHNICAL REPORT

POC Inclusion Status

Front Matter – numbered sequentially with Roman numerals beginning with Table of Contents Cover or Title Government WUM (Contractor has a placeholder version) Required

Notice and Signature Page Government WUM Required Notice to Accompany the Dissemination of Export-Controlled Technical Data

Government WUM Required, if applicable

SF298, Report Documentation Page (Contains Abstract)

Report Author Required

Table of Contents Report Author Required List(s) of Figures and Tables Report Author Conditional (include when there are more than 5 figures and/or tables)

Foreword Report Author Optional Preface Report Author Optional Acknowledgements Report Author Optional

Body – numbered sequentially beginning with the Arabic numeral 1 Summary Report Author Required Introduction Report Author Required Methods, Assumptions, and Procedures

Report Author Required

Results and Discussion Report Author Required Conclusions Report Author Required

Recommendations Report Author Conditional (include when purpose of report is to suggest a course of action

References Report Author Conditional (use if references are provided)

Back Matter – numbering continues sequentially from body of report Appendices Report Author Conditional (Include when needed to supplement Results and Discussion)

Bibliography Report Author Conditional List of Symbols, Abbreviations, and Acronyms

Report Author Conditional (include if used in any other component of the report)

Glossary of Terminology Report Author Conditional (Include if report incorporates terms unfamiliar to the intended audience)

Index Report Author Optional

Distribution List Report Author/Government WUM Conditional (Some technology directorates control access)

Back Cover Report Author Required for classified reports only

FORMAT REQUIREMENTS:

1.0 TYPE (FONT) AND HEADS (CHAPTER TITLES)

The preferred type (font) is 12-point Times New Roman or Arial. The following is an example (format and spacing) of heads:

2.0 SPACING

Final reports should be single spaced. It isn’t necessary to double-space between paragraphs if the first line of each paragraph is indented.

3.0 MARGINS

Leave one-inch left, right, and top margins. Page number should be centered and located one-half inch (1/2”) from bottom of page. This is accomplished in page setup, Margins - bottom - 1”, Layout – Footer .7”. Leave enough room at the bottom of each page to include applicable restrictive statements.

4.0 NUMBERING

Page numbers are centered at bottom of page. Figure numbers are centered below Figure, with caption centered either on the line below Figure number or on the same line as Figure number.

Table numbers are centered above Table on the same line as Table caption, and Equations are numbered on right margin across from Equation.

Number Pages, Figures, Tables, and Equations sequentially, not by section.

5.0 PRESENTATION STYLES

5.1 All figures, tables, equations, and line drawings shall be crisp and easy to read. Figure letters and numbers (callouts) should be in at least an 8-point type (handwriting on figures is not acceptable). Figures and tables in the table of contents are numbered, worded, spelled and punctuated exactly as they are in the report.

1.0 FIRST-ORDER HEAD IS ALL CAPS, FLUSH LEFT AND BOLDED

1. 1 Second-Order Head is Bolded, Same Font Size as Text, Caps and Lower Case, Flush with

Left Margin

Insert one blank line between head and text then begin copy.

1.1.1 Third-Order Head is Flush Left, Boldface, Caps and Lower Case Letters, Followed by a

Period. Then continue the copy.

5.2 Style for Equations:

E = mc2 (1) det = Le x det x n(D,î) • D2dD (2)

5.3 Style for Figure Captions

Callouts (labels) should be in Upper and Lower case type, not all caps, bolded, no periods.

Figure 1. Figure Caption May be on Same Line as Figure Number

5.3.1 The figure caption describes the content without giving background information, results, or comments about the figure. Reference to Figures and Tables must appear in text before actual Figure or Table appears in report. Where possible, integrate Figures and Tables into text and place Figure/Table as soon after the first mention of it as possible, before beginning a new subject. There should be two blank lines between Figures or Tables and text.

5.4 Style for Table Captions (authors should use the style listed in para 5.3 above)

Table 1. Title Line and Number All in One Line, Centered or Flush Left, Bolded, (No Periods)

Sample Representation Only (border not required)

6.0 FRONT MATTER

The Cover Page is followed by the appropriate Notice Page(s), after which is the SF298. Then there should be the three sections (with page numbers listed in lower-case Roman numerals, beginning with Roman numeral i), Table of Contents, followed by List of Figures, and List of Tables.

6.1 Instructions for Standard Form 298

Contractor/Author shall complete Blocks 1– 5b, 6-8, 12-15 of the SF 298 and submit per CDRL requirements.

6.2 Table of Contents

Start pagination of Table of Contents with lower-case Roman numeral i. Start listing contents that are in front matter, e.g. List of Figures, List of Tables, Foreword, Preface, then body of text, then back matter. Appendices should be numbered sequentially from the last page of the report.

If there’s only one Appendix, just call it an Appendix. Example (border not required):

TABLE OF CONTENTS

Section Page

List of Figures ………………………………………………………………………………… iv

List of Tables …………………………………………………………………………………… v

1.0 SUMMARY

2.0 INTRODUCTION

3.0 METHODS, ASSUMPTIONS, AND PROCEDURES

3.1 High Symmetry Hypervalent Structures (OF6)

3.2 Azide-like Structures

3.2.1 N(N3)3, HN(N3)2, N(N3)2

- and N(N3)4

4.0 RESULTS AND DISCUSSION

5.0 CONCLUSIONS

6.0 REFERENCES

APPENDIX A - Publications and Presentations

APPENDIX B - Abstracts

LIST OF SYMBOLS, ABBREVIATIONS, AND ACRONYMS

6.3 List of Figures

Continue pagination with lower-case Roman numerals. List all Figures found in text (not Figs. in Appendix, if any, those will be listed separately in front of the Appendix). Example (border not required):

LIST OF FIGURES

Figure Page

1 Overall View of Propulsion Vehicle……………………………………………………. 3 2 Motor Configuration……………………………………………………………………. 6 3 Apparatus Used to Make Nozzle Tubes………………………………………………... 7

6.4 List of Tables

Continue pagination with lower-case Roman numerals. List all Tables found in text (not Tables in Appendix, if any, those will be listed separately in front of the Appendix). Example (border not required):

LIST OF TABLES

Table Page 1 Some of the Upper-Stage Propulsion Options………………………………………… 19 2 Results of Test Firing #1………………………………………………………………. 25 3 Results of Test Firing #2……………………………………………………………… 26

7.0 BODY

Next, start body of text with Summary and begin pagination with Page 1 (Arabic numerals).

This may be accomplished by inserting a Section Break and start the pagination with 1. Follow with Introduction, Methods, Assumptions, and Procedures, Results and Discussion, Conclusions, then References, to be followed by the appropriate Back Matter.

7.1 References

References should be listed numerically, in the order they appear in the text. The Reference page should be at the end of the report (not at the end of each section).

For works that are generally referred to throughout the report, without citing specific references from the work, create a Bibliography (in alphabetical order). Personal communications, unpublished speeches, or any other information not available for reference by the reader should not be included in the References – footnote your citation instead. References must be available to readers of the report.

References are prepared according to the accepted practice of the discipline of the primary author/creator of the report. The examples below are a suggested format.

7.1.1 Papers / Journal Articles / Conference Presentations or Proceedings Author’s last name, then first Titles of papers are in quotation marks Journal names or Conference names are in italics Volume is bolded Date follows comma (not within parenthesis) Page numbers (pp.) are last.

Examples:

Author(s), “Title of Article,” Journal Name (italics)., 19, 628, Jun 1993 pp. _-_.

Chidambaram, N., Dash, S., and Kenzakowski, D., “Scalar Variance Transport in the Turbulence Modeling of Propulsive Jets,” Journal of Propulsion and Power, Vol. 17, No.

1, pp. 79-84, 2001.

Author(s), “Title of Article,” Paper No. (if AIAA or CPIA paper, etc.), Name of Conference, Location, Date.

Chai, A.H., Cao, Z.T., Chen, H. P., "Monte Carlo Method Study of Terahertz Pulse Propagation in Biological Tissue," Proceedings of the 2005 IEEE, EMBS 27th Annual Conference, Shanghai China, (2005).

7.1.2 URLs The URL or other path information appears instead of the volume and number cited for a conventional journal. It is frequently useful to the reader to know the date when the material was accessed. In such cases, “Accessed [date]” would be appropriate wording.

Virillio, Paul, "Speed and Information: Cyberspace Alarm!" CTHEORY, URL:

http://www.freedonia.com/ctheory/, last modified September 19, 1995. Accessed November 17, 1999.

7.1.3 Technical Reports

Author’s last name, then first Titles of reports are in italics Next is report number Name and address of performing agency/organization Date is last.

Example:

Author(s), Title, AFRL-PR-ED-TR-20XX-XXXX, Company, Inc., City, ST, Jan 2006.

Gaitonde, Datta, Advances in High-Fidelity Multiphysics Simulation, AFRL-RB-WP- TR-2008-3019, Wright-Patterson AFB: AFRL Air Vehicles Directorate, 2008.

Gaitonde, Datta, Advances in High-Fidelity Multiphysics Simulation, AFRL-RB-WP- TR-2008-3019; ADB123456, Wright-Patterson AFB: AFRL Air Vehicles Directorate, 2008.

7.1.4 Books

Author’s last name, then first Title of book can be Bolded or Underlined Publisher’s name and address Date of publication Page numbers last

Example:

Author(s), Book Title, Harper & Rowe, New York, NY, 1993, pp. 36-38, 77, 98-101.

Wylie, C.R., Advanced Engineering Mathematics, 7th ed, New York: McGraw-Hill, 2005.

8.0 BACK MATTER

Pagination continues from the body. Include conditional and optional back matter in the order listed in the components table on page 2: Appendices, Bibliography, List of Symbols, Abbreviations, and Acronyms, Glossary, Index, Distribution List, and Back Cover.

8.1 Appendices

If there is only one appendix, titled Appendix, all tables and figures in that appendix are prefixed with A-, the “A” representing the word, Appendix.

Each appendix should be referred to in the body text. Any references cited in an appendix must be listed as the last page of the appendix. Appendix page numbering is a sequential continuation of the Arabic text page numbering.

Number figures, tables, equations, and references in an appendix with the letter of the appendix, followed by a hyphen and a sequential number, starting at 1, e.g., Figure A-1. An Appendix Figure; Table A-1. An Appendix Table; and for reference citations, [A-1].

8.2 Symbols, Abbreviations and Acronyms

When first introduced in the report (title or text), completely write out abbreviations and acronyms, followed by the abbreviation or acronym in parentheses, and subsequently use only the acronym/abbreviation in the body text ; i.e. Small Business Innovation Research (SBIR).

Create an acronym list that lists and defines all acronyms and symbols that appear in your report. List all terms alphabetically, beginning with those starting with capital letters, followed by lower case (e.g., H2, HEDM, hcp). Follow alphabetical entries with Greek or special symbols. Capitalize definitions only if they are proper names (e.g. Department of Defense).

Example (border not required):

LIST OF SYMBOLS, ABBREVIATIONS AND ACRONYMS

CAT computerized axial tomography COMSAT Communication Satellites

DMP-128 a Polaroid™ photopolymer

DoD Department of Defense dcg dichromated gelatin

H2 hydrogen

HEDM High Energy Density Matter angle of attack

The words “Figure,” “Reference,” and “Equation” should be written out in text, but abbreviated when used within parentheses. Months are abbreviated to three letters without punctuation (e.g., Jun, Jul, Aug). Units of measurement are abbreviated (e.g., 12 cm, 50 l, 20 lb, 1 atm, 30 sec, 200 psig) without punctuation – except for “in.” (inches), which may be followed by a period to distinguish it from the preposition – and are generally singular.

For a complete list of abbreviations, see Chapter 9 of the GPO Style Manual http://www.gpoaccess.gov/stylemanual/browse.html.

9.0 INSTRUCTIONS FOR SUBMITTAL

Follow your Contract Data Requirements List (CDRL) for submission instructions. If your CDRL requires delivery of the final technical report on CD-ROM, ensure it is marked as follows:

CD-ROMs shall have the following items legibly printed on top of the disk:

1. Contract Number and Program Name.

2. CDRL numbers referenced and Title of Data Items.

3. Date.

4. Company Logo/ Nomenclature.

5. Distribution Statement, export control warning notice (when applicable).

ALL PURPOSE CHECKLIST Paqe 1 of 1 Page(s)

TITLE/SUBJECT/ACTIVITY/FUNCTIONAL AREA

AFRL QUALITY FINAL TECHNICAL REPORT (TR)

OPR

AFRL/CSC

No.

ITEM

(Assign a paragraph number to each item. Draw a horizontal line between each major paragraph)

Contract No. or Local Identifier:_________________________________________________

Author

(Y/N/NA)

WU MGR

(Y/N/NA)

STINFO

(Y/N/NA)

Is the TR a comprehensive description of the research and NOT just a journal article, briefing charts, collection of status reports, restatement of the statement of work, or a duplicated report submitted for another work unit?

Does the TR contain the required elements of a scientific report per AFRL ANSI/NISO Standard Z39.18 -2005 (this includes methods, assumptions, procedures, results and discussion, conclusions, recommendations, and references)?

Is the TR logically organized and developed in one file/one format (PER CDRL)?

Is the writing clear and concise, accurately depicting all the data (positive and negative) and does the TR contain all the necessary information to duplicate the research, if necessary?

Are all parties responsible for the data properly acknowledged for their contribution?

Are all classified data properly marked and are markings properly placed (i.e., pages marked with highest classification, top/bottom, paragraphs marked, etc.)?

Are data rights content properly identified (portion marked, etc.,) throughout the report per assertions rights at contract award?

8. Is data that is delivered with less-than-unlimited rights contained only in an appropriately marked appendix to the final report (except for contracts awarded under the SBIR or STTR program)? Is there a waiver to this requirement with written approval from the Technical Director?

9. Are all formulas and equations clearly presented?

10.

Are all technical terms defined in a glossary and are all acronyms, abbreviations, and symbols properly defined (if needed)?

11.

Are all references that are cited in the text listed with a full citation in the references list?

12.

Are there any supporting documents that need to be appended to the TR?

13.

Have there been any meetings with the Government in which notes were taken regarding the TR, has the author reviewed the notes to ensure that all requirements have been addressed?

14.

Is there a signed notice page that indicates correct data rights per the data rights section of the contract?

15. Are specific pages and/or sections marked in the “location of data rights” within the data rights legend?

16. Have all appendices been identified and included in the TR?

17.

Is the SF 298, Report Documentation Page, properly completed?

18.

Has a distribution statement and export control been addressed?

19. Does the distribution statement reflect the appropriate reason(s) and audience for the TR content?

COMMENTS (If additional space is needed, enter comments on back of form)

AUTHOR:(print)_________________________________Signature_____________________________________Date___________

WU MGR:(print)_________________________________Signature_____________________________________Date____________

STINFO:(print)__________________________________Signature_____________________________________Date____________

AFRL Form 25, Nov 08 (Incorporating Administrative Changes, Apr 10) PREVIOUS EDITIONS OBSOLETE Prescribing Directive, AFRLI 61-204

Standard Form 298 (Rev. 8/98)

REPORT DOCUMENTATION PAGE

Prescribed by ANSI Std. Z39.18

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 1 hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number.

PLEASE DO NOT RETURN YOUR FORM TO THE ABOVE ADDRESS.

1. REPORT DATE (DD-MM-YYYY) 2. REPORT TYPE 3. DATES COVERED (From - To)

4. TITLE AND SUBTITLE 5a. CONTRACT NUMBER

5b. GRANT NUMBER

5c. PROGRAM ELEMENT NUMBER

5d. PROJECT NUMBER

5e. TASK NUMBER

5f. WORK UNIT NUMBER

6. AUTHOR(S)

7. PERFORMING ORGANIZATION NAME(S) AND ADDRESS(ES) 8. PERFORMING ORGANIZATION

REPORT NUMBER

9. SPONSORING/MONITORING AGENCY NAME(S) AND ADDRESS(ES) 10. SPONSOR/MONITOR'S ACRONYM(S)

11. SPONSOR/MONITOR'S REPORT

NUMBER(S)

12. DISTRIBUTION/AVAILABILITY STATEMENT

13. SUPPLEMENTARY NOTES

14. ABSTRACT

15. SUBJECT TERMS

16. SECURITY CLASSIFICATION OF:

a. REPORT b. ABSTRACT c. THIS PAGE

17. LIMITATION OF

ABSTRACT

18. NUMBER

PAGES

19a. NAME OF RESPONSIBLE PERSON

19b. TELEPHONE NUMBER (Include area code)

INSTRUCTIONS FOR COMPLETING SF 298

1. REPORT DATE. Full publication date, including day, month, if available. Must cite at least the year and be Year 2000 compliant, e.g. 30-06-1998;

xx-06-1998; xx-xx-1998.

2. REPORT TYPE. State the type of report, such as final, technical, interim, memorandum, master's thesis, progress, quarterly, research, special, group study, etc.

3. DATES COVERED. Indicate the time during which the work was performed and the report was written, e.g., Jun 1997 -…

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