T-FIMSInstructionsforProposers.pdf

INSTRUCTIONS FOR PROPOSERS

I. Registration for BAA Tool

1. Go to http://www.tfims.darpa.mil/baa

2. Select “Request an Account” from top navigation

NOTE: You must register for each abstract or proposal that you wish to submit. This will entail establishing one account password per abstract and/or proposal.

3. Complete all fields on the form provided

4. Submit the form

5. You will see a screen stating that you successfully submitted the information to create an account.

You will receive an email from the BAA mailbox which acknowledges your request for an account and provides information on Public Key Infrastructure (PKI) client-side installation. You must confirm PKI installation via email to the BAA mailbox prior to the receipt of your temporary account password.

PKI Email to the BAA Mailbox

NOTE: You will receive a temporary account password via email.

The account password received will only be used for allowing you access to change your password. It will not allow you access to the BAA tool. You will have 72 hours from the time you receive your temporary account password to change the password. If this is not completed within the allocated time frame, your account will be de-activated.

II. Change Password

2. Select “Change Password” from the top navigation

3. Enter your username and temporary account password.

4. Select a new password and enter it twice

5. Select the appropriate BAA

6. Select “Update” to change password

NOTE: Account passwords must contain a minimum of eight characters, upper and lower case, and have at least one numeric or special character. (Ex. Viard&j4)

In addition, if you've registered multiple times with the intent of submitting multiple abstracts / proposals to a single BAA, each account password MUST be different.

III. Coversheet Information

2. Select “Log in” from the top navigation

3. Enter username/password and select the BAA which you are submitting an abstract or proposing

4. Review/edit abstract or proposal registration form data

5. Add subcontractor information (if applicable) and cost data

6. Select the “Update” button

7. A printable summary of abstract/proposal registration data is displayed

A completed coversheet

Coversheet printable copy

IV. Document Upload

1. Select “Proceed to Abstract/Proposal Upload”

2. Use the Browse Feature to find the appropriate file

3. Select “Upload” to load the file

4. Once your upload is completed and in order to finalize your submission, the “Finalize

Your Submission” button must be clicked. Your account will be automatically deactivated.

V. Special Instructions

If you submit an abstract and are encouraged to submit a proposal, you will be required to log in using the same user name and password you used to submit your abstract. HOWEVER, if an abstract is submitted and is not encouraged for submission of a proposal and you still wish to submit the proposal, you will need to contact the BAA mailbox via email for your login and password to be reactivated in the BAA system.

The BAA tool will ONLY accept files with a .ZIP extension. The maximum file size for upload is 75 megabytes, and the BAA tool will enforce this rule not allowing you to upload any file larger than that size. If your file exceeds 75 megabytes, please contact the BAA mailbox for further instructions.

File must be zipped and encrypted using Winzip or PKZip with 256-bit AES encryption.

An encryption password must be emailed to the BAA mailbox, using the DARPA provided form which can be downloaded from the website (https://www.tfims.darpa.mil/baa/), concurrent with and separate from the proposal submission. Note the word "PASSWORD" must appear in the subject line of the email.

(e.g. for BAA07-AA, the mailbox is BAA07-AA@darpa.mil)

VI. Technical Contact

If you require any technical assistance during the BAA registration process, please contact the T-FIMS Help Desk at TFIMS-BAA@DARPA.mil or call 703.526.4111.

VII. Encryption Password Form

Encryption Password Form

Last Name : ______________________________________

First Name : ______________________________________

Company/Business Name : ______________________________________

BAA Number : ______________________________________

Control Number : ______________________________________

Title of the Effort : ______________________________________

Contact Phone Number : ______________________________________

*Encryption Password : ______________________________________

* The encryption password provided must be different than the BAA account password.