B08_-_Statement_of_Work.docx

Anchor Testing SOW

Contents

1. Introduction Per the July 18th, 1995 license agreement, between the Architect of the Capitol (AOC) and the National Park Service (NPS), the anchors on the West Lawn need to be testedrequire annual testingly for strength to ensure they will not fail during a concert. Such test shall be successfully completed at the expense of the NPS. A copy of the required test report will be provided to the Architect for review and approval at least 30 days before the Labor Day concert. The NPS will also provide a copy of the report to the National Symphony Orchestra Association.

Purpose The purpose of this Statement of Work is to provide a contractor who will be responsible for the labor, materials, equipment, transportation, and supervision to perform the service of proof-load testing on band shell anchors at the West Lawn of the U.S. Capitol.

All work is to be performed through coordination with National Mall and Memorial Parks, Washington, D.C. for a base year from date of award with an option of four (4) years.

Statement of Work Scope of Work The Contractor, not as an agent of the Government, shall provide supervision, labor, materials, supplies and equipment. Contractor shall schedule and coordinate in accordance with the Government requirements to assure effective and economical completion of all contract actions described herein.

Scheduling of Work Work shall be scheduled with the National Park Service COR. When the contractor and the COR have agreed on a start time for a particular service, the contractor is expected to meet that time frame. Continued inability to meet appointments will be grounds for termination of this contract. In instances where the contractor arrives at times other than those scheduled, the COR may not be available for coordination/ instruction or to provide access to work locations, and the Government will not incur charges.

Technical Requirements A. Anchors are nineteen (19) helical earth anchors, which are used to secure the band shell during the Labor Day Concert. The anchors were originally augured into the ground to yield a specified holding capacity. Helical Anchor “pull-testing” or “tension-testing” is required to verify that each anchor can withstand the pre-determined load test in pounds (lbs.) by measuring anchor “creep.” Tension withstand must be determined by applying a sustained tension load (see load requirements below) on each anchor, for a period of two (2) minutes with 0 creep.

B. Tests are to be performed per established standards and recorded in the presence of the Contracting Officer’s Representative (COR).

C. The purpose of this yearly procedure is to apply a test load to each individual anchor, using special hydraulic equipment, and to document that the anchor is capable of holding that load. Test shall be performed within a single mobilization.

D. Any anchors that fail the proof-load testing shall be replaced by Contractor, and the new anchor tested.

E. The contractor shall develop a delivery document or invoice for each delivery. This sheet must be presented to and signed by the COR before site departure, and at a minimum contain the following:

a. Date

b. Actual time delivery started

c. Actual time delivery ended

d. Location

e. Task performed

f. Equipment ID

g. Quantity and type parts and supplies used/installed.

h. A signature block for the Contractor employee performing the work

i. A signature block for the COR Copies of completed check-sheets, with the COR’s signature affixed, shall be submitted with each invoice and shall correctly reflect all work billed on said invoice.

F. Company vehicles utilized for deliveries and equipment shall be clearly marked with company name and logo.

G. Resource Protection: The contractor is responsible for following all rules and regulations to protect the lawns of the US Capitol. This is necessary, to preserve the quality of the turf and scenery of the Capitol for visitors and other events. It is the sole responsibility of the contractor to provide and deploy any necessary turf protection, including protective decking, as required by the AOC. All vehicles not involved in testing must be parked on hardscape.

H. Personnel: Due to security clearance required for the work site, the contractor may be required to provide specific company and personnel information. This could include, but is not limited to, a list of all workers as well as their positions (i.e., Supervisor, vehicle operator, laborer, etc.), affiliation with the company, related certifications, training and on the job experience. The type of information required for specific work sites will be relayed to the contractor by the COR and should be provided by the date requested by the COR .

I. Access to Government Facilities-During the life of the contract, the rights of ingress and egress to and from Government facilities for the Contractor will be made available as required. The Government reserves the right to require Contractor’s employees to sign in upon ingress and sign out upon egress to and from Government facilities.

J. Test results shall be provided to the COR in standard graph format.

K. Load requirements: 2 minutes @ 0 Creep

Safety and Security A. Existing natural and cultural resources, and landscape features, must be protected from damage or injury. No digging or trenching is permitted. No attachments may be made to existing landscape features or pass through or be affixed to existing trees or other vegetation. Resource protection measures must be implemented as required by the AOC.

B. Contractor employees shall perform work in a safe manner while off-loading/loading equipment and materials.

C. Contractor shall not leave trash or other debris on site but shall dispose of legally.

D. Except when being driven on established public vehicular roadways: Logistical equipment and vehicles, including gas and electric carts, must not exceed 5-mph. All trucks must be accompanied by a walking spotter when moving or operating in an area accessible to the public.

E. The work area shall be maintained in a clean and safe condition at all times. The contractor shall, with the use of barricades, ropes, signs, or audible signals, take all necessary precautions for the protection of the work and safety of the public. Any accident or incident, in regards to the work under this contract, shall be reported immediately, in writing, to the Contracting Officer.

F. Contractor shall be responsible for all damage to persons or properties that occur as a result of Contractor’s fault or negligence. The Contractor shall take proper safety and health precautions to protect work, workers, the public property of others.

G. Contractor shall repair or replace any portion of building structure, or landscape features, damaged by the Contractor in the performance of this contract. Such damaged areas or materials shall be restored, repaired or replaced by the Contractor to original condition and to the satisfaction and as directed by the COR at no expense to the Government.

H. The Contractor shall comply with all current local and federal codes, rules and regulations, and shall ensure that all current OSHA and industry standards are met.

I. The contractor shall be responsible for the security and protection of Government- Furnished-Property provided the contractor in connection with the contract. (FAR 52.245-1) Government Furnished Property (June 2007)

Period of Performance The dates of the requirements are approximate and will vary from year to year.

· Anytime between April and early August on the West Lawn of the United States Capitol.

Points of Contact Contracting Officer’s Representative (COR) for the purpose of this contract, the COR will be announced at the time of award. The COR is responsible for: (1) monitoring the contractor’s technical progress including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the Scope of Work; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; (5) assisting the Contracting Officer in the resolution of technical problems encountered during performance.

Points of Contact for Delivery All deliveries will be met and escorted by a uniformed member of the National Park Service Special Events team. This ensures correct placement, resources protection, and allows for troubleshooting on site. The NPS representative will be in contact with the COR as needed.

Quality Assurance The designated COR shall be responsible for controlling the quality of work and inspecting all completed work to ensure that contract performance requirements are met.

Loss or Damage Contractor shall perform work to guard against loss or damage of government property. Contractor shall be responsible for all damages to persons or properties that occur as a result of a Contractor’s fault or negligence. The Contractor shall take proper health and safety precautions to protect the work, workers, the public, and property of others.

Government Furnished Property The contractor shall be responsible for the security and protection of Government- Furnished-Property provided the contractor in connection with the contract. (FAR 52.245-1) Government Furnished Property (June 2007) Travel The contractor shall be responsible for all travel necessary to complete the work described in the Scope of Work.

Invoice Requirements Contractor must use the Invoicing Processing Platform – Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice [CO to edit and include the documentation required under this contract]:

The Contractor must use the IPP website to register, access, and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in CCR) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

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