B08 Solicitation_Attachment 1 - SOW - Septic Tank Pumping.pdf

ATTACHMENT 1

Buffalo National River Arkansas

STATEMENT OF WORK:

“Septic Tank Pumping”

DATED:

7/01/2020

NATIONAL PARK SERVICE

MIDWEST REGION

A. PURPOSE:

Buffalo National River, located in Harrison, AR, is seeking the service of an experienced and licensed septic tank pumping contractor with proven expertise in removal of sludge from underground septic Tanks.

B. BACKGROUND:

The job site is located in the Upper District of Buffalo National River, specifically at the Kyles Landing Campground and Ozark Campground Restroom. The sites have underground concrete septic tanks associated with flush restroom facilities.

See location addresses below:

• Kyles Landing Campground (1,000 gallon tank)

2618 NC 2300

Jasper, AR 72641

• Ozark Campground (5,000 gallon tank)

1691 NC 2470

Jasper, AR 72641

As the tanks are located at Campgrounds, the campground seasonal period begins mid-March and ends mid-November. As the Park may hold special events or activities at the campgrounds outside of the seasonal period, the Contractor will be required to service the tank(s) outside the seasonal period when notified by the Park’s COR that the tank(s) require servicing. These will not be considered an emergency service and would be serviced during the Park’s standard workdays/hours.

Historically, tanks are serviced approximately once every two weeks. The frequency is based on visitation which fluctuates with river levels and other circumstances; therefore, service may be needed more or less frequent. Contractor shall only service the tanks when the Contractor is notified by the Park’s COR that servicing is needed; which is normally at the time when the tanks are full.

C. DESCRIPTION OF WORK/REQUIREMENTS: The contractor shall furnish all personnel, equipment, tools, materials, supervision, and other items and services necessary to pump septic tanks.

• Contractor will be responsible for pumping sludge and sewage water from each location until tanks are empty. See tank sizes above.

• Normal Service - Contractor will be required to service the tanks within 24 hours of notification by the Park’s Project COR.

• Emergency Service - where service is required outside the Park’s standard work days/times, Contractor shall respond and service the tank(s) within eight (8) hours of when the Park’s COR notifies Contractor of the emergency, unless agreed to otherwise between the COR and Contractor at the time the service call was placed.

• The service will be ordered by the Park each time the tanks reach capacity. The contractor will be allowed to invoice after each order has been completed.

• The Contractor will keep all entrances, vehicular circulation lanes, and pedestrian circulation walks clelar during normal operating hours. Safety of visitors, staff, and workers is of the highest priority.

• If Contractor, while servicing the tanks, detects an issue with the tanks where they are in need of repair, damaged or broken, and need to be fixed for the tanks to be in usable condition, Contractor shall immediately notify the Park’s COR. Any agreement between COR and the Contractor for the Contractor to make the repairs, and/or provide the parts for the repair, are not covered under this contract. The work and payment terms would be made under another agreement or contract. There is no requirement for the Contractor to make the repairs or provide the parts for the repair and the Government may seek quotes from the Contractor as well as from other sources.

• Contractor is to haul waste off site to an ADEQ approved location.

D. CONTRACTOR LICENSE AND OTHER REQUIREMENTS:

• Contractor must be licensed by the State of Arkansas to pump and dispose of the waste.

• Contractor will be responsible for providing personnel who have been fully trained and licensed by the Arkansas Department of Environmental Quality (ADEQ) to perform the services of this contract.

• Contractor’s vehicles must be properly licensed thru the Arkansas Department of Trasnsportation.

• The Contractor must provide licensing documentation showing dumping location Approved by ADEQ.

E. STANDARD WORKDAY/WEEK / EMERGENCY SERVICE:

• Work shall normally be accomplished during the Park’s standard 8-hour day, 5-day week, Monday through Friday, between the hours of 7:30 A.M. and 4:30 P.M. local time, excluding Federal Legal holidays and non-work days resulting from holidays occurring on weekends.

• Should the Park incur an emergency where service is required outside the Park’s standard work days/times, Contractor shall respond and service the tank(s) within eight (8) hours of when the Park’s COR notifies Contractor of the emergency, unless agreed to otherwise between the COR and Contractor at the time the service call was placed.

F. PARK AND SAFETY REGULATIONS:

• Comply with all applicable National Park Service regulations and directives pertaining to security, safety, occupational health, fire, traffic, and personnel clearances while at Buffalo National River. The park rules are located at www.nps.gov/buff under the polices link.

The COR can also provide if requested.

• Follow all OSHA, EPA, NEC, and ADA standards while performing work on site.

• Take all necessary precautionary and safety measures to prevent fire hazards and spontaneous combustion and to protect the environment from hazard spills. Materials that constitute a fire and/or environmental hazard (paints, solvents, drop clothes, etc.) shall be stored in suitable closed and rated containers or shall be removed from the site on a daily basis.

G. SAFETY BRIEFING: Primary contractors will brief subcontractors on safety, occupational health, and fall prevention regulations, Maintain documentation that all subcontractors have been briefed.

• Contractor will be required to provide a “Safety Plan” for completing work once contract has been awarded.

http://www.nps.gov/buff

II. SUBMITTAL REQUIREMENTS

A. SUBMITTALS: Submit to the CO for approval all items as required by the solicitation documents, specifications and submittal register.

After contract award and prior to Post Award Conference, submit the following:

1. The name and number of the license truck operator to the contracting officer (CO)

2. Proof of insurance meeting pumping and disposal requirements.

3. Proof of drivers and pumping license meeting state standards.

4. Pumper Truck holding capacity

III. WORK COORDINATION:

A. GENERAL: The contractor shall coordinate all work schedules with the CO and the Contracting Officers Representative (COR)/Inspector prior to the start of work. Before initiating any work the contractor shall meet with the COR and agree on: a sequence of procedures; a means of access to premises and buildings; haul routes; communications; any other incidentals to the project.

B. INSPECTION: The project COR will inspect each tank for capacity prior to payment being approved.

C. PROJECT SUPERVISION: You must employ a full-time site supervisor for the project which will be required to perform on site pumping duties. The site supervisors duties shall include the, coordination of septic pumping with project COR. A competent representative is as defined by the Occupational Safety and Health Administration (OSHA) Standards for Construction Industry part 1926.32, Definitions (29 C.F.R. 1926 OSHA

D. 24-HOUR POINT OF CONTACT: Park Dispatch 1-888-6921162

MAINTENANCE INFORMATION:

A. SCHEDULING: The contractor will be responsible for pumping the tank(s) within 24 hours of the Park COR’s notification to the Contractor that the tank(s) require servicing. In the event of an emergency service request from the Park, Contractor shall respond and service the tank(s) within eight (8) hours of when the Park’s COR notifies Contractor of the emergency, unless agreed to otherwise between the COR and Contractor at the time the service call was placed.

END OF SECTION