B08_SOL_FNL.pdf

United States Department of the Interior

INTERIOR BUSINESS CENTER

Washington, DC 20240

COMBINED SYNOPSIS/SOLICITATION

140D0426Q0772

This requirement is being issued by the United States Department of the Interior (DOI), Interior Business Center (IBC), Acquisition Services Directorate (AQD), on behalf of Department of Health and Human Services (HHS), National Institutes of Health (NIH), National Cancer Institute (NCI), Center for Cancer Research (CCR). AQD operates as a Federal Franchise Fund Contracting Office under the authority of the Government Management Reform Act and provides contracting support to Federal Civilian and Department of Defense Agencies. AQD will handle the solicitation and resultant order administration, as well as payment of invoices.

SECTION 1 – COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary Federal Acquisition Regulations Overall (RFO) Part

12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 140D0426Q0772 is issued as a Request for Quote (RFQ) for one Miltenyi Biotec automatic magnetic cell sorting systems (autoMACS) NEO Separator and attached MACS MiniSampler.

This is not set-aside for small business concerns.

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

List of item numbers:

Item Description Quantity (Units) Total ($) AutoMACS NEO Separator and attached MACS MiniSampler

1 $TBD *

* = The offeror shall provide the dollar amounts in the price quote.

Description of the Requirements for the items to be acquired, including documentation supporting any brand name description (See 12.102): This item is for one Miltenyi Biotec AutoMACS NEO Separator and attached MACS MiniSampler.

Date(s) and place(s) of delivery and acceptance and F.O.B. Point: Delivery will occur within 30 days of award, with installation occurring within 30 days after delivery . Delivery and installation will occur at the United States Department of Health and Human Services (HHS), National Institutes of Health (NIH), National Cancer Institute (NCI), Center for Cancer Research (CCR), 9000 Rockville Pike, Building 41, Room C310A; Bethesda, MD 20892

A list of solicitation provisions that apply to the acquisition (See 12.205(a)): See Section 5 of the solicitation.

A list of contract clauses that apply to the acquisition (See 12.205(b)): See Section 6 of the solicitation.

Date, time, and place for receipt of offer and point of contact: Questions related to this Request for Quote (RFQ) package must be emailed to Melissa_Onyszko@ibc.doi.gov not later than 9 AM Eastern Time, August 5, 2026. Any questions received after the specified cut-off date and time will not be accepted or answered. Please be advised that the Government reserves the right to transmit questions and answers of a common interest to all prospective offerors. No oral questions will be accepted.

Quotes submitted in response to this RFQ must be emailed to Melissa_Onyszko@ibc.doi.gov no http://www.acquisition.gov/ later than 9 AM Eastern Time, August 11, 2026 to be considered for award.

Please be advised that it is the offeror’s responsibility to ensure the Government receives your submission via the method and to the location specified in the solicitation on or before the specified due date and time. The Government reserves the right to reject quotes that are not submitted in accordance with these instructions. The Government reserves the right to reject late quotes.

Any additional information required by 5.101(c):The North American Industry Classification System (NAICS) code applicable to this requirement is 334516 “Analytical Laboratory Instrument Manufacturing,” size standard 1,000 employees. The Product Service Code is 6650 “Optical Instruments, Test Equipment, Components and Accessories."

SECTION 2 – QUOTE PREPARATION INSTRUCTIONS

In order to participate in this acquisition, the offeror must submit the following:

● On cover page or price quote include:

● Name and Address of offeror

● Phone number and email address for offeror point of contact

● Corresponding solicitation number and acknowledgement of amendments

● Unique Entity ID (UEI) in System for Award Management (SAM)

● Completed Provisions-See Attachment 1

● Firm-fixed-price quote submitted as a Microsoft Excel spreadsheet. Include at a minimum, the item description, item number, unit price, any other direct costs, trade-in discount reductions/credits, and the total overall price.

● Assumptions (if any). If not noted in this section of your quote, it will be assumed that the Contractor proposes no assumptions for award and agrees to comply with all of the terms and conditions as set forth herein. The Government will not seek out and identify assumptions, conditions, or exceptions buried within the Contractor’s submission.

Offeror agrees to hold the prices in its quote firm for at least 90 calendar days. Offerors must submit one quote and are not encouraged to submit multiple quotes. Partial quotes will not be accepted. The Government intends to issue one award.

The offeror must ensure that your firm is currently registered in SAM at www.sam.gov at the time of quote submission and at the time of award.

***Discounts, including a trade-in discount for the existing equipment, are requested.

SECTION 3 - EVALUATION OF QUOTES AND BASIS FOR AWARD

The Government will make award utilizing the streamlined procedures at RFO 12.201. The Government will make award to the lowest price technically acceptable (LPTA) offeror that provides all required documentation.

The Government will review the lowest-priced offeror’s quote to determine it is technically acceptable. If the offeror meets the technical acceptability factor and provides any other required information as requested, award will be made to that offeror. If the offeror does not meet the technical acceptability factor or does not provide any other required information as requested, the Government will review the next lowest-priced offeror’s response and will continue to review quotes for the lowest-priced offeror that meets the technical acceptability requirements and provides the requested information.

Technical acceptability will be based on the following:

1.Offeror will demonstrate that it can provide all brand-name items within the solicitation by including the correct item on the quote.

The lowest-priced offeror meeting the above requirement will be asked to provide the following if it is not the original equipment manufacturer:

1.Demonstration that the offeror is an authorized reseller

The CO will review the information in the Contractor Performance Assessment Reporting System (CPARS) and SAM Responsibility / Qualification (R/Q) for the prospective awardee in order to perform a responsibility determination as required by FAR 9.104.

The Government reserves the right not to make an award, if in the opinion of the Government the submission would not provide satisfactory performance at a cost that is considered fair and reasonable and/or economically feasible.

SECTION 4 – STATEMENT OF NEED

1.0 TITLE

Purchase of Brand Name Miltenyi autoMACS Neo and attached MACS MiniSampler to replace end-of-life Miltenyi autoMACS Pro

2.0 BACKGROUND

The Miltenyi autoMACS NEO Separator and attached MACS MiniSampler will replace the existing Miltenyi autoMACS Pro magnetic cell separator currently housed in the OSTR Building 41 Flow Cytometry Core. The current autoMACS Pro was purchased in 2013 and has reached end-of-life status, with manufacturer support and service no longer available. Replacement of this instrument is essential to maintain uninterrupted cell separation capabilities and ensure continued support for Core users.

The autoMACS NEO provides direct continuity with existing Miltenyi-based workflows that are widely used throughout the Core. Numerous established protocols and applications have been optimized and validated on the autoMACS platform. Transitioning to an alternative manufacturer's system would require extensive method revalidation, staff retraining, protocol redevelopment, and potential modification of ongoing research studies, resulting in increased costs, delays, and operational disruption. Acquisition of the autoMACS Neo will ensure compatibility with existing workflows, minimize downtime, and maintain the quality, reproducibility, and efficiency of cell separation services provided by the Core.

3.0 TYPE OF ORDER

This is a Firm Fixed-Price Purchase Order.

4.0 SPECIAL ORDER REQUIREMENTS

NA

4.1 PRODUCT FEATURES/SALIENT CHARACTERISTICS

The required system shall include an automated immunomagnetic cell separation instrument and all accessories necessary to support fully automated sample processing and cell separation workflows.

The system shall:

1. Provide fully automated immunomagnetic cell separation for research applications with minimal user intervention and hands-free operation.

2. Support automated cell labeling and magnetic separation workflows within a single integrated platform.

3. Be capable of processing multiple samples in an automated manner to improve throughput, efficiency, and reproducibility.

4. Accommodate a variety of starting sample materials, including peripheral blood mononuclear cells (PBMCs), dissociated tissue samples, whole blood, buffy coat preparations, and bone marrow specimens.

5. Provide high-performance magnetic cell separation with reproducible recovery, purity, and viability suitable for flow cytometry and downstream cellular analyses.

6. Include integrated temperature-control capabilities for reagents and samples during automated processing to maintain sample integrity and viability.

7. Include all required reagent racks, sample holders, cooling accessories, separation columns, column substitutes, fluidics components, and consumable interfaces necessary for full instrument operation upon installation.

8. Utilize automated magnetic separation technology with disposable or replaceable column-based separation capability to support a broad range of cell isolation applications.

9. Include an integrated, manufacturer-supported automated sample handling accessory that is fully compatible with the magnetic cell separation platform and enables automated sample loading, transfer, and processing as part of established workflows.

10. Support hands-free automated sample handling and processing to increase throughput, reduce manual labor, and minimize operator-to-operator variability.

11. Maintain compatibility with existing validated immunomagnetic cell separation workflows and protocols currently used within the Core Facility, minimizing the need for method redevelopment, retraining, or revalidation.

12. Be supplied with all components, covers, hardware, and accessories required for complete installation and operation of both the separation instrument and automated sample handling system.

13. Have a compact footprint suitable for installation and operation within the existing OSTR Building 41 Flow Cytometry Core laboratory environment.

14. Be supported by the manufacturer for installation, operation, maintenance, and service to ensure long-term reliability and continuity of Core Facility operations.

15. Maintain the quality, reproducibility, and efficiency of cell separation services while minimizing operational disruption to ongoing research programs.

4.2 DELIVERY / INSTALLATION

Delivery shall be within 30 calendar days to:

9000 Rockville Pike Building 41, Room C310A Bethesda, MD 20892 POC: Katherine McKinnon

4.3 TRAINING AND INSTALLATION

No training is required. However, installation must occur within 30 calendar days of delivery.

SECTION 5 – GENERAL ORDER TERMS AND CONDITIONS

5.1 Period of Performance

The period of performance is 60 calendar days.

5.2 Travel & Other Direct Costs

Delivery and installation will be included as part of the Firm-Fixed-Price.

5.3 Administrative Considerations

All questions and concerns regarding this effort must be directed to the Contracting Officer (CO) and COR identified below:

The CO for this effort is as follows:

Melissa Onyszko Department of the Interior Interior Business Center Acquisition Services Directorate Telephone: 703-964-3638 Email: melissa_onyszko@ibc.doi.gov

The COR for this effort is as follows:

Provided at time of award.

mailto:melissa_onyszko@ibc.doi.gov

SECTION 6 – PROVISIONS

** See Attachment 1 – Contract Certifications and Provisions for additional full-text provisions.

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov

The following provisions are hereby incorporated by reference:

Provision Number Provision Title Date 52.203-18 Prohibition on Contracting with Entities that

Require Certain Internal Confidentiality Agreements or Statements-Representation

Jan 2017

52.204-7 System for Award Management— Registration

Deviation Date Mar 2026

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation

Deviation Date May 2026

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

Deviation Date May 2026

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services

Deviation Date Mar 2026

52.240-90 Security Prohibitions and Exclusions Representations and Certifications

Deviation Date Mar 2026

52.252-5 Authorized Deviations in Provisions (Nov 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any Department of the Interior (48 CFR Chapter 14) and Department of Health and Human Services (48 CFR Chapter 3) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of provision)

DIAR Provisions:

DIAR 1452.215-71 Use and Disclosure of Proposal Information (APR 1984)

(a) Definitions. For the purposes of this provision and the Freedom of Information Act (5 U.S.C.

552), the following terms shall have the meaning set forth below:

(1) "Trade Secret" means an unpatented, secret, commercially valuable plan, appliance, formula, or process, which is used for making, preparing, compounding, treating or processing articles or materials which are trade commodities.

(2) "Confidential commercial or financial information" means any business information (other than trade secrets) which is exempt from the mandatory disclosure requirement of the Freedom of Information Act, 5 U.S.C. 552. Exemptions from mandatory disclosure which may be applicable to business information contained in proposals include exemption (4), which covers "commercial and financial information obtained from a person and privileged or confidential," and exemption (9), which covers "geological and geophysical information, including maps, concerning wells."

(b) If the offeror, or its subcontractor(s), believes that the proposal contains trade secrets or confidential commercial or financial information exempt from disclosure under the Freedom of Information Act, (5 U.S.C. 552), the cover page of each copy of the proposal shall be marked with the following legend:

"The information specifically identified on pages ______ of this proposal constitutes trade secrets or confidential commercial and financial information which the offeror believes to be exempt from disclosure under the Freedom of Information Act. The offeror requests that this information not be disclosed to the public, except as may be required by law. The offeror also requests that this information not be used in whole or part by the government for any purpose other than to evaluate the proposal, except that if a contract is awarded to the offeror as a result of or in connection with the submission of the proposal, the Government shall have the right to use the information to the extent provided in the contract."

(c) The offeror shall also specifically identify trade secret information and confidential commercial and financial information on the pages of the proposal on which it appears and shall mark each such page with the following legend:

"This page contains trade secrets or confidential commercial and financial information which the offeror believes to be exempt from disclosure under the Freedom of Information Act and which is subject to the legend contained on the cover page of this proposal."

(d) Information in a proposal identified by an offeror as trade secret information or confidential commercial and financial information shall be used by the Government only for the purpose of evaluating the proposal, except that (i) if a contract is awarded to the offeror as a result of or in connection with submission of the proposal, the Government shall have the right to use the information as provided in the contract, and (ii) if the same information is obtained from another source without restriction it may be used without restriction.

(e) If a request under the Freedom of Information Act seeks access to information in a proposal identified as trade secret information or confidential commercial and financial information, full consideration will be given to the offeror's view that the information constitutes trade secrets or confidential commercial or financial information. The offeror will also be promptly notified of the request and given an opportunity to provide additional evidence and argument in support of its position, unless administratively unfeasible to do so. If it is determined that information claimed by the offeror to be trade secret information or confidential commercial or financial information is not exempt from disclosure under the Freedom of Information Act, the offeror will be notified of this determination prior to disclosure of the information.

(f) The Government assumes no liability for the disclosure or use of information contained in a proposal if not marked in accordance with paragraphs (b) and (c) of this provision. If a request under the Freedom of Information Act is made for information in a proposal not marked in accordance with paragraphs (b) and (c) of this provision, the offeror concerned shall be promptly notified of the request and given an opportunity to provide its position to the Government.

However, failure of an offeror to mark information contained in a proposal as trade secret information or confidential commercial or financial information will be treated by the Government as evidence that the information is not exempt from disclosure under the Freedom of Information Act, absent a showing that the failure to mark was due to unusual or extenuating circumstances, such as a showing that the offeror had intended to mark, but that markings were omitted from the offeror's proposal due to clerical error.

(End of provision)

SECTION 7 – CLAUSES

NOTICE: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting Officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.252-2 -- Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov

The following clauses are hereby incorporated by reference.

Clause Title Date FAR 52.203-17 Contractor Employee Whistleblower Rights NOV 2023 FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements

JAN 2017

FAR 52.204-13 System for Award Management Maintenance DOI Deviation

MAR 2026

FAR 52.204-19 Incorporation by Reference of Representations and Certifications

DOI Deviation

MAR 2026

FAR 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded

DOI Deviation

MAR 2026

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

DOI Deviation

MAR 2026

FAR 52.212-4 Contract Terms and Conditions – Commercial Items DOI Deviation

MAR 2026

FAR 52.222-3 Convict Labor DOI Deviation

MAY 2026

FAR 52.222-19 Child Labor—Cooperation with Authorities and Remedies DOI Deviation May

FAR 52.222-35 Equal Opportunity for Veterans DOI Deviation

MAY 2026

FAR 52.222-36 Equal Opportunity for Workers with Disabilities DOI Deviation

MAY 2026

FAR 52.222-37 Employment Reports on Veterans DOI Deviation

MAY 2026

FAR 52.222-50 Combating Trafficking in Persons Deviation Date

MAY 2026

FAR 52.222-54 Employment Eligibility Verification DOI Deviation

FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors Deviation Date

FAR 52.223-23 Sustainable Products and Services

Deviation Date

FAR 52.225-13 Restrictions on Certain Foreign Purchases FEB 2021 FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging

While Driving

MAR 2026

FAR 52.227-14 Rights in Data – General MAY 2014 FAR 52.232-33 Payment by Electronic Funds Transfer System for Award

Management

OCT 2018

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

MAR 2023

FAR 52.233-4 Applicable Law for Breach of Contract Claim AUG 1996 FAR 52.240-91 Security Prohibitions and Exclusions Deviation Date

MAR 2026

FAR 52.240-93 Basic Safeguarding of Covered Contractor Information

Systems Deviation Date

MAR 2026

FAR CLAUSES INCORPORATED IN FULL TEXT

52.252-6 Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Department of the Interior (48 CFR Chapter 14) and Health and Human Services (48 CFR Chapter 3) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of clause)

DEPARTMENT OF THE INTERIOR CLAUSES

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (Feb 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

1. CLIN/Item number of deliverable

2. Description of deliverable

3. Price of deliverable

4. Quantity of deliverable

5. Date deliverable was provided to the Government for inspection

6. Serial number/part number if applicable

7. Included with the electronic IPP invoice shall be an attached itemized (printable) invoice.

Additional supporting documentation MAY BE REQUESTED at the discretion of the COR.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

The vendor must submit an invoice for payment no later than 30 calendar days after the end of the month of performance of services/delivery.

The Contractor is responsible for ensuring invoices submitted are accurate and complete, and all labor, travel and other direct costs are in accordance with federal guidelines, the Federal Travel Regulations and other Government mandates and directives, as applicable.

DIAR 1452.201-70 Authorities and Delegations (Sep 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the Contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

https://www.ipp.gov/

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of clause)

SECTION 7 – ATTACHMENTS

The following documents are attached and made part of this Solicitation.

Attachment 1: Redacted Brand Name Justification