B08.02_W913E521Q0013.pdf

PR W2R2 COLD RGNS RSCH ENG LAB

RESEARCH AND ENGINEERING DIVISION

72 LYME ROAD

HANOVER NH 03755-1290

TEL: (603) 646-4860 FAX:

W81EWF10359996

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

W913E521Q0013 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

ERDC CONTRACTING OFFICE

HANOVER OFFICE

72 LYME ROAD

HANOVER NH 03755-1290

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

24-May-2021(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

217-373-7309KIM D ROBERSON

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

W913E521Q0013

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each

20-TON REFRIGERATION GLYCOL CHILLER UNIT

FFP

The Contractor shall provide a 20-ton refrigeration glycol chiller skid unit in accordance with Section C, Purchase Description (PD).

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

MILSTRIP: W81EWF10359996

PURCHASE REQUEST NUMBER: W81EWF10359996

PSC CD: 4110

NET AMT

0002 1 Each

SHIPPING

FFP

All shipping/freight costs, FBO Destination to CRELL at 72 Lyme Road, Hanover, NH in accordance with Section C, Purchase Description (PD).

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

MILSTRIP: W81EWF10359996

0003 1 Each

RIGGING

FFP

All rigging costs for the new 20-ton skid unit from the bed of the delivery vehicle to main lab building on the CRREL campus in accordance with Section C, Purchase Description.

FOB: Destination

MILSTRIP: W81EWF10359996

0004 1 Each

DEMOLITION

FFP

The Contractor shall provide demolition services in accordance with Section C, Purchase Description (PD).

FOB: Destination

MILSTRIP: W81EWF10359996

0005 1 Each

INSTALLATION

FFP

The Contractor shall provide installation services in accordance with Section C, Purchase Description (PD).

FOB: Destination

0006 1 Each

DISPOSAL

FFP

The Contractor shall provide disposal services in accordance with Section C, Purchase Description (PD).

FOB: Destination

Section C - Descriptions and Specifications

PURCHASE DESCRIPTION

20 Ton Glycol Chiller, Skid Mounted Unit

1.0 REQUIREMENT

General

The Vendor must deliver a 20-Ton refrigeration glycol chiller skid unit matching all specifications in this document, and provide all supplies, supervision, labor, materials, tools and equipment, safety, quality control, mobilization and demobilization necessary to install this unit at the US Army Corps of Engineers Cold Regions Research and Engineering Laboratory (CRREL), Hanover, New Hampshire.

The Cold Regions Research and Engineering Laboratory (CRREL) requires a water-cooled 20-ton chiller-compressor set which is to serve as a critical backup function in the Main Lab Cold Rooms complex. This solicitation is for an industrial process glycol chiller. The system must be industrial rated, use R507 refrigerant except as otherwise provided, and must be capable of providing cold process glycol to support operations down to - 37°F in the Main Lab Cold Rooms Complex, while connecting to the breaker and emergency panel connections, process water, and glycol piping to and from an old, decommissioned 20-ton chiller in the same space, with the scope to include new electrical connectors, scrapping any old piping connectors and insulation that are replaced during hook-up, and training of DPW personnel in the chiller’s operation. The old chiller being replaced must be disposed of as part of the replacement.

Key Evaluation and Performance Metrics (Table 1): Table 1 entitled “Key Evaluation and Performance Metrics” provides the key specifications that must be satisfied, and how they will be used as part of the proposal review process. The specifications are separated into Threshold (minimum mandatory specifications) and Objective (desired specifications). To be considered, your proposal must meet all of the Threshold specifications. Proposal ranking will increase as vendors demonstrate their systems also meet many or all of the objective specifications. We understand that some systems may not be able to meet all of the Objective specifications, but nonetheless we encourage vendors to submit proposals showing where they can meet specifications.

2.0 REQUIRED EQUIPMENT SPECIFICATIONS

Unit Refrigeration Specification: The chiller skid unit shall be rated at 20 tons refrigeration capacity. This is equal to 70kWr (kilowatts refrigeration). This is not a rating of electrical power, but of actual refrigeration capability. The unit must be able to perform at variable demand relative to the maximum peak rating.

Refrigerant specification: It is preferred that the refrigerant be R507, also known as Freon™ 507. This is necessary for compatibility of refrigerants used in the Main Lab Machine Room for safety and detection sensor and alarm purposes. A vendor may alternatively provide an ammonia refrigeration system, but is responsible for proposing ammonia and detection alarm systems integrated with the skid-mounted chiller, a plume map of any possible leak, and a quantity of ammonia in the unit to the government as mandatory submittals for review and approval. In no case shall the worst case leak of ammonia exceed 100lbs.

Water Cooled: The chiller/compressor set must be water cooled from the existing 2” process water lines to the condenser and 1” process water lines to the oil cooler. In both cases the connections on the condenser may be 2.5” and on the oil cooler 1.5”, respectively. Chiller/compressor set shall operate with cooling water temperatures between 50 degF and 80 degF. Provide automated metering valves, recirculating pumps, and/or any other equipment necessary to meet this requirement.

Insulation: All refrigerated components of the skid unit must be fully insulated. A Dow/Polyguard ZeroPerm insulation system, or equal, shall be used.

Glycol cooling capability: The set must provide chilled process glycol at -37 ℉ as measured at the discharge line.

Glycol pumping capability: The provided skid-mounted chiller unit must have an integrated glycol pump rated to provide 140 gpm (gallons per minute) with 55 feet of head. This pump must be installed with the skid as part of the skid, just as the current existing R22 unit has an integrated pump; electrical power to this pump must be supplied off of the power supply for the skid.

Evaporator temperature rating: The chiller must be designed with an evaporator temperature rating of -47 ℉.

Objective: Demonstrate -50℉ during acceptance testing.

Operation at Ambient Conditions: The chiller/compressor set must be designed for all of its components to operate inside at a minimum of 45 ℉ with no humidity requirement, and a maximum of 100 ℉ with 85% humidity, in a non-space-conditioned machinery room.

Industrial Specification: The chiller/compressor set must be built to industrial standards, not commercial. The vendor must clearly state this in their proposal.

Skid Unit: The proposed chiller/compressor unit must be mounted into a single steel framework (“skid”) which is shipped in not more than two pieces and installed in one piece containing everything needed for the operation of the set, including controls interface.

Flow rate: This is the flow rate of glycol through the system. The new chiller must be designed to handle the existing 140 gpm (gallons per minute) with 55 feet of head.

Glycol compatibility: The chiller/compressor set must operate with 55 – 60% concentration glycol; fittings must be compatible with both ethylene glycol and Dow Norkool SLH. The glycol line connections to the chiller barrel must be 4” to be compatible with the existing connections.

Controls and User Interface: The chiller skid unit shall be equipped with a micro-processor control panel with electronic user interface. This control panel must allow for dial-a-temperature control with the capacity of the unit varying as a function of the temperature control, and the software must be configured for operations of this type.

Variable Frequency Drives (VFD’s): The chiller skid shall be equipped with VFDs for the purpose of guaranteeing operational efficiency of the unit (these reduce power consumption when full capacity is not required).

The VFD shall be programmed to avoid drive speeds that cause excessive unit vibration and/or which could damage the equipment.

Power supply: The unit shall be powered by 480 V three-phase 60hz. The skid unit must have only a single power supply for all subsystems, including glycol pumps, and this supply must be from the existing emergency bus panel.

The 20-ton unit is served from a 100A, 3-pole circuit breaker in the ML 480V emergency bus panel. This circuit can carry a maximum 80A, 480V, 3-Ph (~60Hp) continuous load (continuously online for more than 3 hours). The system must be able to operate off of this circuit.

Electrical Feed: A 100A, 3-pole circuit breaker and existing feeder must be installed to support the unit. The Vendor must include materials and installation for up to 60ft of code-compliant feeder for the replacement 20-ton unit, correctly sized by the Vendor to meet the power requirement of the chiller and pumps, to include raceway, conduct and circuit breaker. The feeder must connect to the Main Lab 480V emergency bus, Panel MLBPRE1 in the Main Laboratory main electrical room. MLBPRE1 is a Square D I-Line panel. Submittals showing the installation must be provided which demonstrate to the Government code compliance and the supply of sufficient electrical power for the chiller and pump.

Size: The skid unit for the chiller/compressor set must not be larger than 15x10x10ft (LxWxH).

Installation Access: The skid unit must be fit through 10.5ftx10.5ft openings for access into the machinery room.

3.0 INSTALLATION & DELIVERY REQUIREMENTS

Delivery timetable: Equipment must ship NLT 15 November 2021 to be delivered to CRREL in time to meet the time-critical cooling requirement this system represents.

Spill Prevention: Bolt on flanges must be installed on the cut glycol pipes during demolition to provide supplemental holding of the severed glycol lines during the period of work in case the isolation valves experience leakage or blow-past.

General Installation: The quoted cost will include full installation and start-up as well as warranty against defect.

Installation must be accepted by the government following submittal of as-installed drawings and results from system pressure testing. Government acceptance depends on a demonstration of successful glycol cooling to the required performance specifications based on an operational test with the glycol temperature measured where glycol leaves the chiller barrel of the system.

Levelling: The Vendor is responsible for providing a level service for the skid to rest on. The skid must be installed in a manner which provides appropriate vibration dampening. It is the obligation of the vendor to determine a method of levelling, isolation and vibration dampening which complies with the requirements from the manufacturer for the safe operation of the system. Submittals showing that the proposed method of installation complies with the manufacturer requirements for levelling, isolation and vibration dampening must be reviewed and approved by the Technical Point of Contact (TPOC) before installation begins.

Demolition of old system: The quoted cost will include removal, and demolition of pipe connections and the old 20-ton chiller, including draining, purging, and certification of removal of all refrigerant and oil in full compliance with EPA, OSHA and NH State regulations. Disposal obligation by vendor shall include all listed fluids as well as any glycol not returned to the system on the completion of work. Rigging (to include all lifting and moving equipment and labor) will be quoted as part of a separate line from demolition but must be included in the overall quote.

Training: 3 days of training for up to 8 personnel must be provided in the operation of the new system. In addition, a training video is required during the training to provide start-up/shutdown/settings/micro-controller diagnostic features and alarm features and emergency shutdown protocols.

Testing: Before payment for installation, certified leak and pressure tests must be conducted on all pipe systems. A load test on the Cold Rooms Complex must be scheduled for acceptance, with an increasing number of cold rooms being brought on over a three-day period until the unit can no longer meet demand. All testing and cut ins need to be scheduled in advance with the TPOC.

Equipment Warranty: The vendor is requested to provide information explaining their equipment warranty and support policies to cover system problems or malfunctions inherent to the system (i.e., not caused by customer use).

Equipment that fails to perform as required will need field service deployments by Vendor technicians for check-out or trouble shooting; the government requires the vendor will address equipment malfunctions inherent to the system (i.e., not caused by CRREL use). A two-year warranty is required instead of the standard one-year warranty, to accommodate CRREL’s unusual duty cycle and extended break-in periods for back-up equipment of this type.

Point of Contact (POC) Requirement: Contractor shall identify a single point of contact with decision-making authority. His/her duties shall include, but are not limited to, ensuring contractor compliance with security, safety, scheduling, and non-smoking requirements. See Sections: 7 Safety, 8 Scheduling, 9 Security, and 10 Smoking Policy. The POC is required to be present at an initial post award conference after award of this contract. See Section 8.0, 2. Post Award Conference.

4.0 SUBMITTALS

A. General Submittals for Government Approval:

(1) Accident Prevention Plan (APP) – The APP shall be submitted and approved prior to start of work on site. See Sections 7 B APP, and 17 APP Outline per EM 385-1-1.

(2) List of Vendor Personnel: Prior to or at the Post Award Conference the Vendor shall submit to the TPOC for approval a complete list of Vendor employees expected to work on the CRREL site. The Vendor shall verify U.S. citizenship for all employees on the list. The list shall include the name and telephone number of the Vendor POC for the contract. The list shall be kept up to date if there are changes during the period of performance.

(3) Final installation plan drawings showing the configuration of the installation, before installation work commences.

(4) Drawings and materials lists demonstrating sufficiency of proposed new electrical feeder to meet power requirements of the new chiller and pump and all applicable codes.

(5) Drawings and specifications demonstrating that the proposed means of levelling the site of installation and dampening vibration on the unit meet manufacturer’s specifications for the equipment the Vendor proposes to install.

5.0 STRUCTURING THE PRICE PROPOSAL:

The vendor is required to present a price proposal with the price to purchase the chiller/compressor skid unit as specified in this document with the following itemized lines:

1. Chiller Skid Unit: Price of Skid Unit, as delivered.

2. Ship to Location: For shipping prices, be aware that we require the complete system to be shipped to CRREL (72 Lyme Road, Hanover NH 03755) to arrive at the CRREL campus, and note the shipping timeline requirements specified in this document under “Delivery Timeline Requirements”.

3. Rigging: Vendor must quote required rigging costs, herein defined as lifting and moving of the new 20-

Ton skid unit from the bed of the delivery vehicle to a location 50 feet from the building entrance, and then up to 200 feet into the building through a 10.5x10.5x opening, to get the skid unit into the final position inside of the machinery room of the main lab building on the CRREL campus complex. Rigging costs must also include costs for lifting and moving along the same route in reverse, to conduct removal of the existing 20-ton unit into a staging position and lifting aboard a vehicle for removal from site and disposal as a mandatory part of this contract. All equipment and all labor necessary to accomplish these tasks, including all safety personnel, must be provided by the vendor as part of the quote. If necessary, the vendor should schedule a visit to CRREL to survey the site before the scheduled day of delivery and rigging to confirm the correct arrangement of lifting and moving equipment.

4. Demolition: Removal of the old 20-ton skid unit including electrical and pipe connections and any insulation, as well as reclaimed oil and refrigerant, from the CRREL Main Lab, with any cutting work and labor required to accomplish the stated removal of the old equipment so the space is available for installation of the new equipment.

5. Installation: Price of Skid Unit installation, to include levelling the unit, securing the unit to the floor, making new pipe connections (with insulation) to the glycol and process cooling loops, new electrical connections to the electrical supply, and testing, training, and a one-year full on-site parts and service warranty.

6. Disposal: Price of disposal of removed materials and equipment, to include the old 20-ton, pipe connections and insulation, oil and refrigerant, any glycol not returned to the system, and appropriate environmental certifications, not to include rigging for the disposal operation, which must be quoted in the “rigging” section, and includes all lifting and moving equipment and labor.

6.0 DELIVERY TIMELINE REQUIREMENTS:

This project has an accelerated delivery schedule because of operational urgency. We require delivery on site by 20 November 2021, with installation beginning by 30 Nov 2021. The vendor must be aware of the following timeline requirements that must be met for any contract that may result from this RFP:

1. CRREL requires the equipment to be ready for shipment to the Hanover NH campus not more than 20 weeks after the award of the contract.

2. CRREL requires a shipping date not later than 15 November 2021.

3. CRREL requires a delivery date not later than 20 November 2021

4. CRREL requires that the vendor electronically deliver the full and final invoice for the entire contract to the government POCs listed in the contract after the pre-invoice requirements have been met, with two separate invoices:

(a) CRREL has confirmed shipment of the skid unit from the factory. Actual cost of the skid unit is to be invoiced at this time.

(b) CRREL requires final invoicing of the installation, start-up, and acceptance test costs after start-up of the unit is complete and an acceptance test is run, and an acceptance test report has been submitted and approved.

7.0 EVALUATION AND PERFORMANCE METRICS:

Table 1. Key Evaluation and Performance Metrics

Specifications Threshold (Minimum Mandatory Performance on the listed Specification)

Unit Refrigeration Specification (Capacity)

20 TR (tons refrigeration) / 70 kWr (kilowatts refrigeration).

Refrigerant specification Freon 507/R507 or Ammonia, with Ammonia including integrated alarms and detection systems and plume modelling in the submittals.

Water cooled The unit must rely connections to the condenser and oil cooler for 2” and 1” process water cooling lines respectively.

Insulation All components of the system handling cold process glycol must be insulated to Dow/Polyguard ZeroPerm insulation system, or equal.

Glycol cooling capability Glycol must be cooled to -37 ℉ Evaporator temperature rating

The evaporator temperature rating must -47 ℉ or lower.

Operational conditions The entire chiller/compressor set and all ancillary equipment must be designed to operate outside at 45 ℉ to 100 ℉ with 85% humidity to reflect inside building conditions in the CRREL Main Lab.

Industrial standard The offered chiller/compressor set must be specified to industrial, not commercial, standards.

Skid unit The chiller/compressor set must be on an integrated steel frame skid and be shipped assembled in not more than two pieces.

Flow rate The skid unit must be designed to support a connection to a pumping system operating at 140 gpm glycol flow rate at 55 feet of head through the set.

Pump A 140 gpm flow rate glycol pump providing 55 feet of head must be provided as part of the skid and powered from the 480V power supply to the skid.

Glycol compatibility The set must be compatible with both ethylene glycol and Dow Norkool SLH in 55 – 60% concentrations.

Controls and user interface The chiller/compressor skid unit shall be equipped with a micro-processor control panel with electronic user interface which can allow variations in temperatures by 1-degree increments with proportional adjustments by computer software to the system capacity.

Variable Frequency Drive: The chiller/compressor set shall be equipped with a VFD.

Delivery timetable System must be delivered to CRREL on the date specified in the “Delivery

Timeline Requirements” Power supply The unit shall be powered by 480 V three-phase, utilizing an existing 100A, 3-pole circuit breaker in the ML 480V emergency bus panel. This circuit can carry a maximum 80A, 480V, 3-Ph (~60Hp) continuous load (continuously online for more than 3 hours).

Equipment Warranty Vendor must provide details on warranty support and provide a two-year warranty.

Size The skid unit must be less than 15x10x10ft (LxWxH).

8.0 OTHER PROVISIONS

Covering requirements for personnel conducting installation of the procured chiller.

1. LICENSING/CERTIFICATIONS

A. Overview: The Vendor must provide copies of their personnel’s licenses and/or certifications that pertain to this project. See Section 5 C.

B. Site Safety and Health Officer (SSHO): The Vendor shall designate one Person as the SSHO and their training, experience, and qualifications shall be in accordance with EM 385-1-1 (corps of Engineers Safety and Health Requirements Manual). The Vendor shall submit documentation of SSHO qualifications to the TPOC.

(1) The SSHO shall be present at the work site at all times while the Vendor performs work under this contract.

(2) The SSHO shall have a minimum of 2 years’ experience in similar work environments; shall have experience in personal protective equipment; and a working knowledge of safety procedures as well as Federal and State occupational safety and health regulations.

(3) The SSHO shall have at least a 10-hour OSHA Safety Class certificate.

(4) Vendor employees performing other duties on site, that are qualified, may also be the designated SSHO for this project.

C. Disciplines: Vendor shall provide a copy of each employee’s licenses and certifications to the TPOC.

(1) HVAC&R Technicians – Vendor personnel performing the installation of the refrigeration equipment shall have an HVAC&R Technicians license. It shall be provided either from a reciprocal state, NATE, or other equivalent recognized certification. Refrigeration and HVAC technicians shall hold an EPA Universal Refrigerant License.

(2) Electrical – Contractor personnel accessing panels shall have NFPA 70E Compliant Arc Flash Safety training.

(3) Equipment – Additional manufacturer’s training for specific equipment may be required to perform start-up operations in order to maintain warranties. Example: A GEA compressor would require a GEA certified technician.

2. POST AWARD CONFERENCE

A. Overview: Vendor shall attend an onsite post award conference that will be arranged by the Government representative before any work on site commences.

B. Purpose: The purpose of the conference is to ensure all requirements for submittals are met, to discuss scheduling, to review safety, security, describe how installation shall be executed, inform Vendor of Government lines of authority, and to address other subjects or questions that may be raised by either the Government or Vendor.

C. Requirements: Vendor Site Safety Officer SSHO must be present and shall bring with them to the conference all submittals not previously submitted, including any submittals related to ammonia quantity, safety systems, and release modeling. See 5 B for SSHO Requirement per EM385-1-1. Work shall not commence on site until the conference has taken place, all submittals have been approved, and there are no outstanding issues.

3. SAFETY

A. Department of Defense Safety Policies: DoD safety protocols are enforced on the CRREL site. All

Vendor personnel shall comply with the safety guidelines in effect before being allowed on the premises. This may include, but is not limited to, answering a health questionnaire, and wearing personal protective equipment (PPE) while on site.

B. Overview: This contract is subject to the requirements of and shall be in accordance with EM 385-1-1, U. S. Army Corps of Engineers Safety and Health Requirements Manual, OSHA 29 CFR 1910 regulations covering personnel protective equipment, the CRREL Safety Office, and to any other local, state, and federal regulations that apply to the work. All Vendor personnel shall maintain safe practices and procedures at all times while on the CRREL site. Materials or products which are toxic, hazardous, or otherwise pose a health risk to any personnel shall not be used, with the exception of oil, glycol, and refrigerant required for the function of the system. Other exceptions may be approved by the TPOC on a case-by-case basis.

C. Accident Prevention Plan (APP): Vendor shall submit to the TPOC for approval an Accident Prevention Plan (APP) which complies with EM 385-1-1 Safety and Health Requirements Manual prior to or at the post award conference. The APP must be approved by the Government before work commences on site.

Minimum requirements for an APP are included in Section 17 APP Outline. Before the start of work, the Vendor shall ensure that the APP is provided to and reviewed by each Vendor employee who will work on site. No separate payment will be made for the APP.

D. Personal Protective Equipment (PPE): Vendor personnel performing work on site shall comply with NFPA 70, NPFA 70E, EM 385-1-1 and OSHA PPE standards for protective equipment. Each specific task will be assessed, and the appropriate PPE shall be used. Examples include, but are not limited to:

Gloves, glasses, hard hat, face shield, steel toed shoes, and Arc Flash clothing. Vendor is required to supply his employees with proper PPE.

E. SDS Sheets: Vendor shall submit to TPOC for review at least 2 business days before bringing on site.

NOTE: No products or equipment containing Trichloroethylene (TCE) or exposed to TCE may be used or brought on site.

F. Routes of Egress: The Vendor shall ensure work does not block egress routes in the case of an emergency.

G. Safety Briefing: The CRREL Safety Office or TPOC will provide a safety briefing that the Vendor shall ensure is reviewed by each Vendor employee before starting work.

H. Fall Protection: Fall protection threshold height is 6 feet. The Vendor shall comply with EM 385-1-1 Safety and Health Requirements Manual when accessing work areas at or above that threshold. OSHA Fall Protection Training for Competent Person is acceptable.

I. Equipment: Vendor equipment used to access work areas (i.e. ladders, lifts, cranes) shall be current with manufacturer’s safety inspections and certificates. Inspection certificates must accompany any equipment used on site. Equipment shall be made available for inspection by the TPOC prior to start of work on site.

J. Barriers/Barricades and Signage: The Vendor shall provide barriers or barricades and signage as necessary to ensure unauthorized pedestrian or vehicle traffic cannot enter into work areas until safe to do so.

K. Portable Extension Cords: If it is necessary to use portable extension Cords, they shall be sized in accordance with manufacturer ratings for the tool to be powered and protected from damage. Portable extension cords shall be GFCI and shall meet the requirements of NFPA 70, NFPA 70E and OSHA electrical standards.

L. Asbestos: If the Vendor encounters any material that could contain asbestos, they shall immediately report finding to TPOC. The material shall not be disturbed until it has been investigated and identified.

4. SCHEDULING

A. Overview: Scheduling will be discussed at the post award conference. Work shall not commence until the work schedule has been approved. Once approved, the schedule shall be strictly followed. No changes can be made by the Vendor without prior approval of the TPOC.

B. Work Hours: Unless otherwise authorized in writing by the TPOC, the project site will be available for activities during normal work hours of USACE, from 6:00 AM to 6:00 PM, weekdays, excluding Federal holidays. The Government reserves the right to make changes to work hours/days.

5. SECURITY

6. SECURITY REQUIREMENTS:

All Contractor employees shall comply with all security requirements as written in these specifications and as directed by the CRREL Security Office, the TPOC, and as follows:

A. Anti-Terrorist (AT) Level I Training: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT level I awareness training within 45 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at https://atlevel1.dtic.mil/at.

B. Access and General Protection/Security Policy and Procedures: The contractor and all associated subcontractors' employees shall comply with applicable ERDC installation, access and local security policies and procedures.

Policies and procedures will be provided by the ERDC Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policies. In additional to the changes otherwise authorized by the changes cause of this contract, should the Force protection Condition (FPCON) at any individual facility or installation change, the government may require changes in contractor security matters or processes.

C. U.S. Citizens – Only U. S. Citizens are allowed on site.

D. Personnel List – Contractor shall supply the TPOC with a list of his employees who will be working on the CRREL site.

E. Positive Picture ID – All Contract personnel shall be prepared to show positive picture identification (such as a valid picture driver’s license or other government picture ID) when entering onto the site or at any other time as required by the CRREL Security Office.

F. Sign-in and Badges. Contractor personnel are required to sign in with Security and shall wear security identification badges furnished by the CRREL Security Office while on the CRREL site. The Contractor shall return the badges at the security gate or as otherwise directed by the CRREL Security Office at the end of each workday.

Contractor employees shall keep badges available at all times while on site and shall be prepared to show them at any time. The Contractor is responsible for the proper use and return of all badges issued to his employees.

G. Weapons – No weapons of any kind are allowed on site either in vehicles or on persons. All persons and vehicles entering a U.S. Government site are subject to inspection by the Security office.

H. Access/Deliveries – Contractor shall notify the TPOC the day before or as soon as possible when Contractor or his subcontractors are to arrive or deliveries of equipment and/or supplies are to occur. Contractor must receive his or his subcontractor’s own deliveries. Government personnel are not allowed to receive deliveries for any Contractor.

I. General Disruption – General disruption by Contractor is limited to the immediate work areas. Contractor products, tools, and/or equipment shall stay within the immediate work areas.

J. Tools/Equipment – Contractor is strictly responsible for the security of all products, tools, and/or equipment used during the duration of this contract

K. Contractors who do not require CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

L. iWATCH Training. The contractor and all associated subcontractors shall brief all employees on the USACE iWATCH program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the TPOC. This training shall be completed within 45 calendar days of contract award and within 45 days of new employees commencing performance on the contract.

The contractor shall provide certification of completion to the TPOC within 10 days of training completion. Training documents will be provided by the Security Office.

M. Personnel Security Screening. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/everify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the TPOC no later than 3 business days after the initial contract award.

7. SMOKING POLICY

A. Smoking shall comply with the CRREL Smoking Policy, which, in general, prohibits smoking on site except in a designated smoking area. Designated smoking areas will be discussed at the post award conference.

8. GOVERNMENT FURNISHED UTILITIES

A. The Government will furnish to the Vendor, in reasonable quantities, water and electricity in order to successfully complete this contract. Vendor may use the sanitary facilities in the Main Lab basement.

9. CONTROL OF WASTE

A. During performance of all work on site, Vendor shall control waste and debris to ensure that it stays within the work area. Vendor shall remove waste and debris from the site and properly dispose of it on a daily basis.

10. TOOLS AND EQUIPMENT

A. Tools and equipment used under this contract shall be maintained in good condition and shall be used and stored using safe practices and procedures at all times in accordance with manufacturer’s instructions and recommendations. Tools and equipment shall be restricted to the immediate work area unless alternate arrangements are requested and approved through the TPOC. GFCI protection is required for portable tools and portable extension cords.

11. DAMAGE TO WORK OR SITE

A. Installation of new materials shall not cause any damage to surrounding areas or items. Vendor shall repair, at his own expense, all damages that occur to new work, the work areas, or any surrounding areas or items if damages are caused as a result of the performance of Vendor work under this contract. All repairs shall be done as directed by the Government.

12. VENDOR INSRUCTIONS

A. Vendor is hereby notified that NO CRREL/DPW EMPLOYEE has the authority to direct contract employees in any way to alter their contractual obligations. If the Government does desire to alter requirements, changes will be issued in writing and signed by the Contracting Officer (KO) sited in your contract. Vendor’s employees shall take no action on any change unless and until the POC receives such a contract modification.

13. INSPECTION AND WORK COMPLETION

A. Overview: This contract is subject to routine Government inspections throughout the performance of

Vendor work and a final Government inspection upon completion of each task.

B. Inspections: Routine Government inspections will, among other things, help ensure continuous quality assurance and more quickly identify defects. Vendor shall repair defects as directed by the Government at Vendor’s own expense.

C. Work Completion: Upon Vendor completion of the Work, the Government will make a final inspection to confirm the following:

(1) All defects have been corrected as directed.

(2) All work has been completed.

(3) All work areas are left clean.

(4) All badges issued to Vendor employees have been returned to the CRREL Security Office.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government

CLAUSES INCORPORATED BY REFERENCE

52.246-2 Inspection Of Supplies--Fixed Price AUG 1996 52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.246-16 Responsibility For Supplies APR 1984

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 20-NOV-2021 1 PR W2R2 COLD RGNS RSCH ENG LAB

RESEARCH AND ENGINEERING

DIVISION

72 LYME ROAD

HANOVER NH 03755-1290

(603) 646-4860 FOB: Destination

W14GQK

0002 20-NOV-2021 1 (SAME AS PREVIOUS LOCATION)

0003 20-NOV-2021 1 (SAME AS PREVIOUS LOCATION)

0004 20-NOV-2021 1 (SAME AS PREVIOUS LOCATION)

0005 20-NOV-2021 1 (SAME AS PREVIOUS LOCATION)

0006 20-NOV-2021 1 (SAME AS PREVIOUS LOCATION)

52.242-17 Government Delay Of Work APR 1984 52.247-34 F.O.B. Destination NOV 1991

Section G - Contract Administration Data

252.204-7006 Billing Instructions OCT 2005 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

INVOICE ONLY (STAND-ALONE)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

N/A

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC W916TX

Issue By DoDAAC W913E5

Admin DoDAAC** W913E5

Inspect By DoDAAC W913E5

Ship To Code W14GQK

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) W913E5

Service Acceptor (DoDAAC) W913E5

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC Contractor Discretion

Other DoDAAC(s) Contractor Discretion

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Send Additional Invoice Notification to Jacqueline.A.Walker@usace.army.mil and Marina.I.Reilly-Collette@usace.army.mil to ensure a timely payment processing.

(6) WAWF point of contact.

(7) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Contract Specialist: Kim Roberson: Kim.D.Roberson@usace.army.mil Contracting Officer: Melodie Fisher: Melodie.Y.Fisher@usace.army.mil

(8) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section I - Contract Clauses

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

JUN 2020

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

JUN 2020

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-19 Incorporation by Reference of Representations and Certifications.

DEC 2014

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.219-6 (Dev) Notice of Total Small Business Set-Aside (DEVIATION

2020-O0008).

NOV 2020

52.219-14 Limitations On Subcontracting MAR 2020 52.223-3 Hazardous Material Identification And Material Safety Data FEB 2021 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-6 Drug-Free Workplace MAY 2001 52.223-10 Waste Reduction Program MAY 2011 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

JUN 2020

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

52.237-2 Protection Of Government Buildings, Equipment, And Vegetation

APR 1984

52.253-1 Computer Generated Forms JAN 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2021

252.211-7003 Item Unique Identification and Valuation MAR 2016 252.211-7008 Use of Government-Assigned Serial Numbers SEP 2010 252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017 252.225-7002 Qualifying Country Sources As Subcontractors DEC 2017 252.225-7048 Export-Controlled Items JUN 2013 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items JAN 2021 252.246-7008 Sources of Electronic Parts MAY 2018 252.247-7023 Transportation of Supplies by Sea FEB 2019

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (JAN 2021)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

____ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (JUN 2020) (41 U.S.C. 3509).

____ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-

282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div.

C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub.

L. 111-117, section 743 of Div. C).

___ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020) (31 U.S.C. 6101 note).

____ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

____ (10) [Reserved]

____ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (MAR 2020) (15 U.S.C. 657a).

____ (ii) Alternate I (MAR 2020) of 52.219-3.

____ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (MAR 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (ii) Alternate I (MAR 2020) of 52.219-4.

____ (13) [Reserved]

____ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

____ (ii) Alternate I (MAR 2020) of 52.219-6.

____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

____ (ii) Alternate I (MAR 2020) of 52.219-7.

____ (16) 52.219-8, Utilization of Small Business Concerns (OCT 2018) (15 U.S.C. 637(d)(2) and (3)).

____ (17)(i) 52.219-9, Small Business Subcontracting Plan (JUN 2020) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (NOV 2016) of 52.219-9.

____ (iii) Alternate II (NOV 2016) of 52.219-9.

____ (iv) Alternate III (JUN 2020) of 52.219-9.

____ (v) Alternate IV (JUN 2020) of 52.219-9.

____ (18) (i) 52.219-13, Notice of…