B08_Attachment_1_Performance_Work_Statement_Final.docx

Statement of Work Sat Rad G2 Removal / G3 Installation @ Various Locations in CA

Background:

The Bureau of Land Management (BLM) California State Office – Telecommunications Section proposes remove older Satellite G2 Units and install Skymira G3(E323 Explorer) currently installed in Law Enforcement (LE) vehicles in central and northern CA.

General Scope of Work:

The BLM Telecom Program mission is to provide all field going employees and operations with effective and optimal communications by providing safe, reliable, and interoperable systems in support of all field operations within the BLM and partner agencies. BLM CA’s Telecom Program supports or manages satellite communications which is one of the tools used to complete the mission. BLM CA requires a contractor with technical expertise in removal and installation of Satellite Radio (SatRad) units.

Specific Task:

1. Contractor must be mobile. Mobile – having a vehicle to travel from locations to location to completed work.

2. The four locations for the removal and installation will be at the Bureau of Land Management (BLM) field office located in Redding, Mother Lode, Arcata, and Barstow. Addresses can be found in the “Administrative Matters” section.

3. The contractor will provide their own transportation to and from the job sites.

4. All work must be done during normal business hours. (Monday through Friday 9am-5pm) Refer to Administrative Matters / Regular Work Hours Section of more information.

5. The contractor may use the government facilities to charge or use electrical equipment, and trash upon 10 days written request prior to agreed upon project start date.

6. It shall be the responsibility of the contractor to manage its employees.

7. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

8. The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement.

9. All trash associated with the project installation must be hauled away by the contractor.

10. The contractor must be aware of the surrounding wildlife such as coyotes, rattle snakes, lizards, etc. around the field office(s).

11. All work must be done to not conflict with BLM personnel (Telecom / LE Staff).

12. The BLM radio shop (Stanislav “Stan” Strizhevsky and or Douglas Carter) will provide access and oversight for any questions or concerns that may come up during the performance of work.

13. Any modifications to the install must have prior written approval from either Stan Strizhevsky or Douglas Carter as the primary and secondary technical POC’s.

14. Due to the time of year weather might play a factor. If weather (rain, tsunamis, snow, tornados, etc.) happens the contractor and BLM staff will negotiate a new install date that is safe for all parties.

15. Remove estimated 17 old G2 Units from the vehicles.

16. G2 Unit parts include (Antenna (SPAC-AS-MSV220), TU Unit, Speaker, Handset, SATRAD MIS integration system (mobile Matrix), radio integration harness to a Motorola XTL 5000 or Motorola APX 7500/8500, cat 5 cable, power cable, and the SATRAD CHNB (white box with crossband switch). (See SatRad parts photo attached)

· Equipment may be mounted on detained suspects cages, inside radio consoles (Troy, Jotto, etc.) or mounted somewhere internally in the truck. Seats and cages may have to be removed and or loosened in some vehicles for equipment access.

· Satellite antennas may be permanently mounted with screws/bolts. It may be necessary to remove the vehicle headliner to remove antenna.

· Satellite antennas may be mounted with magnets.

17. The crossband switch might be mounted in or on a radio / electronics center console

18. Wires and cables can be cut for removal of the G2 unit.

19. The contractor shall plug with rubber waterproof plugs, all mounting holes or cable entrances extending to the exterior of the vehicle and made because of the G2 installation / removal.

20. All parts removed will be stored at the install location for Douglas Carter to pick up. remaining parts for units shall be placed into a contractor supplied box and given to Douglas Carter.

21. Place unit removed and installed information on attached spread sheet entitled “Sat Rad”. The BLM property number, SLN (Located on TU unit), serial number, and vehicle license plate of unit on spread sheet. All information must be typed.

22. The sheet entitled Sat Rad will be required to be emailed to (drcarter@blm.gov) prior to payment being submitted to the BLM. For quality assurance and verification.

23. The contractor will supply all needed parts and accessories associated with the project. (Power cable between the unit and power distribution block, terminals for the wire, and a circuit breaker (Between battery and distribution block)

24. Installation parts for the G3 unit include SAT External Speaker, SAT / APX Crossband Switch, Fuse Block, Mobile Gateway cable, ethernet cable, Explorer Mobile gateway, Explorer 323 cable, APX accessory port cable, PTT handset, APX E&M Cable, blank console face plate, and a PTT Handset cradle ram mount kit

25. The installation of the new G3 (Skymira Explorer 323) SatRad unit must be documented on the spread sheet entitled “G3 20314”. The license plate information on the spread sheet must be filled out entirely for every vehicle. A reference to the “G3 20314” spreadsheet can be found on page 21.

26. All wires and fuses must be labeled (different color electrical tape or label maker or heat shrink) for newly installed G3 (Explorer 323) SatRad unit. If labeling is done other than label maker, a typed color chart break down will be required upon completion of project

27. All newly installed wires, coaxes, etc. must be neatly tie wrapped.

28. New power connection from the BLM supplied distribution block must tie directly into the battery with an inline fuse.

29. Contractor must use 10 or 8 AWG form the distribution block to the battery.

30. Power connection must have a resettable circuit breaker supplied and installed by the contractor. (Example of style https://www.tessco.com/product/140-amp-circuit-breaker-1-each-351930)

31. Circuit breaker to the main fuse block for the G3 unit must be a minimum of 40amps.

32. Circuit Breaker must be placed under the hood of the vehicle in a hand accessible area.

33. Circuit breaker must be mounted to vehicle with screws.

34. All battery connections must use ring terminal style connectors with nylon insulated terminals or heat shrink

35. The power cable must be ran through the fire wall and neatly tie wrapped to not obstruct the internal or external functions of the vehicle.

36. The power cable must be protected from the battery to the power distribution block in wire loom. An Example of wire loom can be found at: https://www.cabletiesandmore.com/black-wire-loom-tubing?gclid=EAIaIQobChMI1-utteu4_gIVaRetBh1osgZ8EAAYASAAEgJ_xvD_BwE

37. Electrical tape cannot not be used as wire loom for this project.

38. The power cable must be protected in the fire wall with rubber grommets protecting the wire and loom from chafing

39. G3 SatRad antenna (EXPLORER 323) must be mounted on top of the vehicle free and clear of any antennas, lightbars, obstructions, etc.

40. Installation of the estimated 17 G3 antennas (EXPLORER 323 Antenna) must be fixed to the vehicle with magnets or screws / bolts

41. Note: Magnets on G3 Antenna feet CANNOT be removed. This will damage the antenna.

42. For aluminum bodied trucks a metal plate must be installed for the magnetic mounted antenna. It will be necessary to remove the headliner for this installation. ***NOTE: No substitutes will be allowed.***

43. A RJ45 crimp tool will be needed to crimp the Ethernet Cable to the mobile gateway. Please refer to page 17 “Fuse Block” diagram.

44. Installation of estimated 17 crossband switches will have to be drilled into government supplied blank console face plates. Please see picture entitled “crossband switch”.

45. The crossband switch will need to be mounted into a 12 gauge cold rolled steel and powder coated / painted in a black wrinkle finish or a steel or aluminum plate close to these specifications.

46. Radio console in vehicle may have security torx (T15) screws or regular phillip #2 head screws that hold down the plates.

47. All mounting holes or cable entrances extending to the exterior of the vehicle must be sealed with silicone or some kind of weatherproof material to keep outside elements out of the interior of the vehicle

48. All wires, cords, power cables, electrical connectors will be supplied by the contractor

49. Units installed into vehicles are required to be documented on the spreadsheet. An example of the spreadsheet can be found on page 23.

50. The spreadsheet must be typed and filled out entirely for every vehicle. (Refer to Page 22 for an example of the spreadsheet)

51. An Electronic version of the spreadsheet can be give to the contractor within 5 days of contact award upon written request to drcarter@blm.gov

52. BLM staff Douglas Carter will coordinate with Ranger staff and field office staff on days times and locations of the installations. Points of contact will be provided to the selected vendor during the final award.

53. All installation quantity of vehicles, dates, times and locations will be sent to the contractor via email 5 days prior to installation.

54. All equipment damaged by the contractor will be the contractor’s sole responsibility to fix.

55. BLM Telecommunications staff will not pay of additional work to be done to any vehicle.

56. The contractor will only be allowed to work on vehicles during normal business hours unless written authorization is given from BLM telecommunications staff Douglas Carter.

57. The contractor will bid on the removal and installation of the G2 and G3 units per vehicle.

58. In the situation there is a vehicle that is not equipment with a G2 Sta Rad unit. Vendor will need to install G3 Sat Rad unit. Two more than estimated 3 units located at the Motherlode Field Office.

59. Contractor will separate the removal and installation cost as individual line items on the detailed quote.

60. All travel/lodging cost must be broken out and detailed per site separately.

61. The contractor shall list all labor, install materials, and transportation on the detailed quote

62. The contractor shall maintain government provided facilities in a clean and orderly condition

SAFETY AND HEALTH

All work shall comply with applicable Federal, state, and municipal safety and health codes and requirements. Where there is a conflict between applicable regulations, the Federal requirements shall supersede the others. Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work and shall hold the Government harmless for any action on its part or that of its employees or subcontractors, which results in illness or death. The contractor shall provide all necessary safety equipment, training, and PPE, and ensure that such equipment and all relevant safety procedures are adequate for the job being performed and are utilized properly.

Delivery / Performance Schedule:

The contractor will have access to the Field office parking lots for installation beginning two weeks after award date. Time and dates will be agreed upon at award of contract.

The job is required to have the installation completed by December 31, 2023 @ 4:30pm. ****Note: TBD upon award of contract. ****

The period of performance is estimated to be completed within 90 days from contract award date.

Kick-off Meeting

Contractor shall participate in an initial virtual kick-off meeting with the Government within 30 days after award to discuss scope, schedule, logistics, and any other relevant information for the overall project.

Tasks:

Remove estimated 17 G2 SatRad units from the vehicle (Examples: F150, Ford Expedition, Chevy Tahoe, Dodge Ram 1500/2500, etc.) from various years. Install the new G3 units at various BLM offices.

Install a total of estimated 19 government supplied GE (Explorer 323) units into various LE vehicles. Please see specific task number 51 for additional information.

Government Furnished Items:

Parts include SAT External Speaker, SAT / APX Crossband Switch, Fuse Block, Mobile Gateway cable, ethernet cable, Explorer Mobile gateway, Explorer 323 cable, APX accessory port cable, PTT handset, APX E&M Cable, blank 12 gauge cold rolled steel and powder coated console face plates for cross band switch, and a PTT Handset cradle ram mount kit.

Contractor Responsibilities:

The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience.

General BLM Responsibilities

· The BLM will provide a primary contact Stanislav “Stan” Strizhevsky to operate as liaison with contractor. Secondary contact will be Douglas Carter.

· The BLM will provide Stan Strizhevsky for contractor interview and interaction ensuring a safe and practical installation.

· The Government will provide the facilities and equipment mentioned in the “Government Furnished Items” section.

· Central Pickup Point for BLM provided equipment. The central pickup point established will be 2800 Cottage Way Sacramento, Ca 95825. Douglas Carter will be the point of contact.

Final Acceptance

Acceptance by the Government shall only occur after the satisfactory completion of the inspection and assessments of the vehicles and their systems, testing, reporting, and any other requirements within the PWS.

Warranty The contractor shall guarantee that all inspected parts, components, and systems meet the minimum requirements and specifications set forth in this document unless explicitly noted otherwise in the contractor’s reports.

Equipment Provided by the BLM:

Provide SAT External Speaker, SAT / APX Crossband Switch, Fuse Block, Mobile Gateway cable, ethernet cable, Explorer Mobile gateway, Explorer 323 cable, APX accessory port cable, PTT handset, APX E&M Cable, blank console face plate, and a PTT Handset cradle ram mount kit.

Administrative Matters:

Equipment Pickup Location Only

2800 Cottage Way Sacramento Suite W-1623, CA 95825

Nor Cal Location 1: (Installation Location)

Field Office: BLM Redding Field Office (Page 20) Address: 6640 Lockheed Drive Redding, CA 96002

Nor Cal Location 2: (Installation Location)

Field Office: BLM Mother Lode Field Office (Page 19) Address: 5152 Hillsdale Cir El Dorado Hills, CA 95762

Nor Cal Location 3: (Installation Location)

Field Office: BLM Arcata Field Office (Page 21) Address: 1695 Heindon Rd Arcata, CA 95521

SO Cal Location 4: (Installation Location)

Field Office: BLM Barstow Field Office (Page 22) Address: 2601 Barstow Rd Barstow, CA 92311

Regular Work Hours:

The performance period established for this contract is based upon all work being conducted during regular working hours between 8:00 am and 4:00 pm, Monday through Friday, excluding government holidays. If the Contractor desires to carry on work outside regular hours, including Saturdays, Sundays, and government holidays, a request must be submitted to the Contracting Officer in sufficient time to allow satisfactory arrangements to be made for access to the work site.

Communications:

“Time” for communications received after 3:00pm, after 12:00 pm locally on Fridays, or after 12:00 pm locally prior to a holiday will not start until the next business day. All times are local Pacific Standard Time.

The following Federal Holidays are observed:

BLM Radio Staff

**Will only respond to questions after receipt of award. **

Stanislav “Stan” Strizhevsky (Primary Contact) Office 530-310-3535 Cell Email: sstrizhevsky@blm.gov

Douglas Carter 951-202-1497 Cell 916-9787-4524 Office Email: drcarter@blm.gov

Attachments:

· G2 Network Innovations “Installation Manual”

· Skymira Explorer 323 Bundle and Motorola APX E&M Cable

· SatRad G2 Configuration Photo

· Crossband Switch Photo

· SatRad Spread Sheet

· G3 Explorer Spec Sheet

· G3 Antenna (E323) Specifications

· Explorer 323 Bundle & Motorola APX E&M Cable

· Fuse Block

· PTT Handset Cradle Ram Mount Kit

Definitions

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contracting Officer (CO) - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Travel Time - specified period of time spent traveling to and from job site(s)

LE - Law Enforcement

Lodging - a place in which someone lives or stays temporarily

Hand Accessible – An area that requires no tools to service / reset the circuit breaker

Mobile Equipment Removal - The Contractor shall accomplish the necessary removal as requested and turn–in the assets to the using activity unless otherwise requested. The Contractor shall remove all items related to the mobile equipment installation such as microphones, control cables, speakers, brackets, hardware, control heads, antennas, coaxial cable, 12-volt ignition relays and other associated equipment. The Contractor shall plug with rubber or metal waterproof plugs, all mounting holes or cable entrances extending to the exterior of the vehicle and made as a result of the installation.

New Installation – No equipment top remove prior to doing the work.

Portable Radio - A two-way handheld radio capable of single or multi-channel operation, also referred to as a “Brick”.

Installation - includes items such as the actual physical effort involved in mounting the radio equipment and its antenna(s), cables, control units, speaker, microphone, and associated hardware, accessories, and any equipment options.

Mobile Radio - A two-way radio capable of single or multi-channel operation configured for vehicle use only.

Removal - includes items such as the actual physical labor involved in the removal of previously installed radio equipment, antennas, cables, control units, speakers, microphones, and associated, hardware, accessories, and any equipment options.

SATRAD MSAT- G2 (Older Generation 2) - mobile satellite radio provides two-way radio communications for one or multiple users

SatRad G3 (Explorer 323) (Newer Generation 3) - The Explorer 323 is a satellite-based Push-To-Talk (PTT) and GPS tracking platform that provides seamless voice communication through the integration of wireless IP data

Wire Loom- A wiring harness , a bundle of wires that transmit signals or electrical current within a device SatRad G2 Configuration Photo

Crossband Switch

G3 Explorer Spec Sheet

G3 Antenna (E323) Specifications

Explorer 323 Bundle & Motorola APX E&M Cable

Fuse Block

PTT Handset Cradle Ram Mount Kit

BLM Mother Lode Field Office

Coordinates

38.62065414155532, -121.06046314071048

BLM Redding Field Office

40.50999233901145, -122.30354490793088

BLM Arcata Field Office

40.90196741789821, -124.08781823683033

BLM Barstow Field Office

34.87271673087482, -117.02059683889539

SatRad

G3 20314 Spreadsheet

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