B08_22R0023_Gooseberry_RFP_At1_SOW.pdf

GREAT AMERICAN OUTDOORS ACT (GAOA)

PROJECT

BLM GOOSEBERRY TRAIL, WORLAND, WYOMING

BLM Gooseberry Trail

Design Build

Statement of Work Design/Build

For BLM Gooseberry Trail Worland Wyoming

(LAT/LONG-440 00’23.41”N 1080 28’29.68”W)

A. Project Objective:

a. Design and build a safe, traversable walking trail for the public to enjoy the

Gooseberry Trail Wyoming Badlands.

i. Visual Resource Management Class II Objectives and landscape preservation shall be included in all design features.

ii. Safety of visitors shall be included in all design features.

iii. Contractor shall prioritize materials that have long life cycles. The goal is for minimal maintenance for 20 years.

iv. Contractor shall prioritize sustainability and environmentally responsible products throughout the design.

b. Design and build a usable trailhead area including signage, ADA/ABA parking lot utilizing parking barriers placed around the parking lot, two gazebo covered day use picnic areas with wheelchair access free-to-use telescopes (dual head design), and interpretive area that educates the public on the geology and history of the area.

B. Site Conditions:

a. The Gooseberry Badlands Scenic Overlook is a beautiful example of the badland formations within the Bighorn Basin of Wyoming. The site includes an interpretive panel area, a concrete walk that is ADA accessible with a bench and a walking trail that is approximately 1.5 miles long. The trail is differentiated into three sections, the upper, middle, and lower trails. The upper trail is approximately 400 feet of accessible, hard surface trail. The middle and lower trail sections are approximately 1.4 miles of primitive trail. The walking trail takes you down the bottom of the bowl and then back up the top side with great scenic vistas. This site sees heavy visitation from all over the world in the summertime and draws in tour buses and travelers heading to Yellowstone via Thermopolis.

b. The trail undergoes heavy erosion throughout the low elevation section anytime there is precipitation. In this section of trail there are many ephemeral water crossings that can flow quite strong when heavy rains fall. Culverts are used under the trail to prevent erosion from water flow, however in many places water finds another path across the trail or washes out the culverts. The staircase that leads to the middle and lower sections of the trail is dangerous, susceptible to erosion, and does not meet trail safety standards or BLM guidelines for quality trail experience

(See Figure 1, Appendix 1). The lower section of the trail is challenging to follow and leads hikers over areas that are hollowed out from erosion creating a dangerous situation. There are a few markers with numbers that correspond to a brochure that assist hikers in following the middle and lower trail sections.

c. For additional detail see Appendix 1 for photographs, and site maps.

C. AFTER AWARD/ISSUANCE OF NOTICE TO PROCEED (NTP)

a. The Contractor shall submit the documents listed in this section for approval within 14 calendar days.

i. Project Schedule. List the principal project tasks in rough chronological order and show the duration (number of days) anticipated start and end time dates for each task. Update the schedule to indicate planned verses actual accomplishments as the project progresses. Such outlines and revisions shall be in sufficient detail to enable the COR to judge as to the adequacy of the

Contractor's operations and to anticipate such conditions as may tend to impair or retard the progress and completion of the work.

ii. Single Point-of-Contact: Designate in writing, the Contractor’s single point-of-contact for the project, typically the Project Manager who will see the project through from design to end of construction.

Submit the contact’s name, email, mailing, address and telephone number(s) to the CO and COR.

iii. List of Key Project Personnel and their responsibilities.

iv. List of Subcontractors and their responsibilities.

v. Schedule of Values and Payment Schedule: The Contractor shall furnish the COR a detailed payment schedule. This schedule shall be based upon the Schedule of Values with sufficient detail to allow accurate calculation of the monthly progress payments. Planning, permitting, testing, field investigation and surveying shall be broken out separately. All the previous elements as well as design items shall be broken down into percentage completion. Lump sum items for construction shall be broken down into their component parts, i.e., mobilization, bond and insurance, excavation, backfill, forming, metalwork, concrete work, etc. with a cost figure for each.

D. Project Description:

a. Contractor shall design and build a sustainable, easy to maintain, walking path that stays within the bounds of the project location as shown on the map. The resulting trail shall be approximately 1.5 miles in length. The

Contractor shall build the path to the latest State and Federal Standards for public paths and minimize the disturbance of construction and maintenance.

b. The Contractor shall include at least 1 resting area along both the middle and lower trail. The resting areas shall have a seating area for at least 2 people and shall meet ADA/ABA requirements.

c. The Contractor shall include two covered resting areas on the upper trail that shall meet ADA/ABA requirements.

d. The Contractor shall include improvements to the parking area that include, new fencing, gates, parking structures, additional entrance for a maintenance access route that can facilitate a skid steer type piece of equipment to the middle and lower trail sections, and an enclosed interpretive visitor information kiosk.

e. The Contractor shall install a handrail along the upper-level walking path.

Appendix pages 2, 3, 4.

f. The Contractor can use any combination of man-made and natural elements to achieve the goals set forth in this SOW.

g. The project is broken into 3 different areas:

i. The upper trail section. See Map Appendix page 5

ii. The middle trail section. See Map Appendix page 5

iii. The lower trail sections. See Map Appendix page 5

h. A boardwalk staircase was added to the trail at the first hill in 2019 (See

Appendix page 6). This staircase does not meet OSHA regulations and is showing signs of erosion. This project will determine the best course of action for bringing this area into compliance with all Federal and State codes. This includes OSHA, ABA, and ADA regulations. At least 2 alternatives, at a 10% design level, shall be given to the Government for this area which could include reroute, replace, repair, or remove. The alternatives shall incorporate what materials are being proposed for the surface of the trail to meet all applicable codes.

i. The middle trail does not meet ADA or ABA compliance. As part of 10% design, the Contractor shall evaluate the feasibility of making this portion of the trail ADA/ABA compliant including a class C cost estimate. The

Contractor shall demonstrate how the design meets all applicable codes.

The ADA/ABA trail would get users to the vista of the trail that ends in an overlook viewing area. The ADA/ABA feasibility study shall evaluate if the trail needs to be rerouted to achieve ADA/ABA compliance.

j. The second portion of the lower trail (See Appendix Page 7) is not well marked and being undercut. This project shall design a reroute or stabilization of this area. The design shall incorporate visual resources and recreational opportunities such as guide signs or informational signs into the design.

k. The lower trail follows a small stream. The trail has multiple drainage structures including culverts, geofabric, and gravel. The trail has washed out multiple times each year even with these drainage structures in place.

l. The lower trail shall be designed to withstand a 100 – year storm event.

The trail can be built from any combination of man-made structures to natural structures. The trail shall be traversable during spring run-off, rain events, and snow events. The trail shall keep all travelers free from walking through mud. The trail surface shall be easily traversed. The trail shall complement the surrounding landscape with use of colors or materials to blend in and not be distracting of the surrounding landscape.

m. There is a staircase that connects the lower trail to the middle trail on the east side. The staircase was built into the existing soil with timber. The staircase has major erosional issues. The Contractor shall design and build a trail up to the upper trail that meets all State and Federal regulations. The Contractor can re-route the existing trail if the trail stays within the project area as shown on the map. (See Image Appendix Page

8).

n. The Contractor shall stay within the $1.1 million budget for total design and construction.

E. Project Design

a. 10% Design (Research and Development at conceptual level)

i. This is a conceptual design phase with the intent of presenting initial ideas and data to management and Government employees.

ii. A minimum of 3 different conceptual designs shall be presented.

These can be differing materials, differing locations, and whatever else the Contractor would like more information on the preferences from the Government. At least one concept shall incorporate the combination of walking and hiking.

iii. The Government will identify data gaps. All work will stop for up to

270 days for data gap collection for example: cultural resources, wildlife, paleo, visual resource management, etc. The Government shall have resumes for all subcontractors. Mitigation from NEPA analysis shall be incorporated into the design.

iv. The Contractor shall use this Design phase to convey reliable assessment of likely milestones, critical paths, project hurdles, materials, design needs, environmental issues, scope of the project, and costs.

v. The Contractor shall organize a Conceptual Design Workshop

(CDW) for the Government. The Contractor will facilitate the workshop with an overview of design features including proposed materials, proposed trail layout, proposed resting facilities

(minimum of 4) on the trail, proposed location of all buildings, proposed location and look of all signage, proposed location of all day use area materials, regulation compliance, challenges in topography, hydrology and soils, timelines, key personnel, any design features that need input from the Government, and any other information the Contractor wishes to convey to aid in the coordination of the project.

1. The Government will provide a mixture of personnel at the presentation including managers, wildlife, geology, soils, hydrology, engineering, recreation, CO, COR, PI, and other interested government employees.

2. The workshop can be virtual or can be in person at Worland

Field Office (101 S. 23rd Street, Worland, Wyoming) or a combination of both. Contractor may find alternate location if desired. Contractor shall be responsible for all aspects of alternate location including any rental fees associated with the location.

a. If virtual, the Contractor shall be responsible for setting up all virtual meeting hosting activities and shall have enough room for up to 50 participants.

b. If in person at the Field Office, the Contractor shall coordinate with the COR for any specific needs such as computer access, projectors, sound, network, room set up, etc.

c. If in person at an alternative location, the Contractor shall be responsible for all computer, projector, sound, network, room set up, and any other needs to accommodate up to 50 people.

3. The Contractor shall provide a digital 3-D model representation of the proposed trail to include in the presentation. Colors of materials, different material representation, and any special features of the trail shall be included in the model.

4. The Contractor shall have a cost estimate for the project that is within 60% confidence for final cost.

5. The Contractor shall present milestones for the project at the presentation.

6. The Contractor shall have at least 30 minutes set aside for a question-and-answer period.

7. Contractor shall be responsible for keeping all meeting notes. The Contractor shall give the COR draft meeting notes for review within 3 days after the presentation. The

Contractor shall submit final meeting notes to the COR within 7 days after receipt of the draft from the COR.

8. The Contractor shall provide the COR an agenda for the meeting at least 1 week before the presentation.

vi. The Contractor shall provide the COR with any handout material at least 2 weeks prior to the workshop. The Contractor shall be responsible for any fees or publication costs associated with handout material. Contractor shall have enough material for up to

50 people.

vii. The workshop shall include illustrations, documents and photographs showing material styles, as well as a section explaining the advantages and disadvantages of each manufacturer’s solution to the design.

b. 30% Design (Preliminary Design)

i. Main objective is to produce a consolidated design, to demonstrate its compliance with the applicable specifications, provide a cost and schedule estimate and document the supporting analysis and plans, provide a risk estimate, and produce draft specifications for the construction.

ii. The Contractor shall submit:

1. Draft geotechnical report

2. Draft design narrative

3. Draft specifications

4. Draft drawings

iii. The Contractor shall set up a design review meeting with the

Government including, the CO, the COR, and the recreation planner to discuss all design criteria. Included in this meeting is any potential delays, milestone adjustments, design element questions, and any other clarifying elements the Government or

Contractor needs to proceed.

1. Meeting can be in person at 101 S. 23rd Street, Worland

Wyoming or virtual. The Contractor shall inform the

Government of preference meeting platform at least 1 week before the scheduled meeting.

2. The Contractor shall be responsible for the meeting agenda and meeting notes. The Government shall have access to the meeting agenda within 1 week before the meeting. The

Government shall have the finalized meeting notes within 1 week after the meeting is conducted.

3. The Government will have a 14-calendar day review period for each submittal and will submit the Governments comments to the Contractor at the end of the 14-calendar day review period.

c. 95% Design

i. Main objective is to finish up any unanswered questions and minor variations to the design package.

ii. A meeting with the Contractor, the CO, the COR, and the recreation planner to discuss all design criteria. Included in this meeting is any potential delays, milestone adjustments, design element questions, and any other clarifying elements the Government or

Contractor needs to proceed.

1. Meeting can be in person at 101 S. 23rd Street, Worland

Wyoming or virtual. The Contractor shall inform the

Government of preference meeting platform at least 1 week before the scheduled meeting.

2. The Contractor shall be responsible for the meeting agenda and meeting notes. The Government shall have access to the meeting agenda within 1 week before the meeting. The

Government shall have the finalized meeting notes within 1 week after the meeting is conducted.

d. Final Design 100% DESIGN SUBMITTAL

i. Main objective is to present the final design package.

ii. A meeting with the Contractor, the CO, the COR, and the recreation planner. Included in this meeting is any delays, adjustments, design element, and any other clarification the Government or

Contractor needs to proceed.

1. Meeting can be in person at 101 S. 23rd Street, Worland

Wyoming or virtual. The Contractor shall inform the

Government of preference meeting platform at least 1 week before the scheduled meeting.

2. The Contractor shall be responsible for the meeting agenda and meeting notes. The Government shall have access to the meeting agenda within 1 week before the meeting. The

Government shall have the finalized meeting notes within 1 week after the meeting is conducted.

e. Construction

i. Construction shall be per the approved 100% design. The CO shall be notified in writing at least 10 days before construction if there are any needed alterations to the approved design.

ii. Any change of timelines the CO shall be notified.

iii. Government shall be given 10 days’ notice before any construction activity that will close the site happens.

iv. The Contractor shall have a foreman or representative on site at all times. This will be the main contact for the Government.

v. The Contractor shall prepare a quality assurance plan and submit the plan to the Government for review. The Contractor shall be responsible for ensuring compliance to the plan and shall inform the

Government of any issues as they arise.

vi. The Contractor shall schedule monthly progress meetings with the

CO, COR, and the recreation planner. Meeting can be in person at

101 S. 23rd Street, Worland Wyoming or virtual. The Contractor shall inform the Government of preference meeting platform at least

1 week before the scheduled meeting.

F. Deliverables

a. 10%

i. Presentation for up to 50 people

ii. Project Schedule

1. The Contractor shall provide a project schedule. The schedule shall include the tasks performed in this SOW and can include an estimated construction schedule based on product lead times and project/installation requirements.

Each task shall be assigned a start/end date.

2. Task dependencies shall be shown using the PERT chart schedule format. The Contractor shall provide an electronic and 3 hardcopy versions (electronic versions shall not be on

Compact Disk (CD)). The schedule shall start with the design and extend through the construction, including milestones and task durations.

iii. Digital 3D conceptual model of the trail, parking lot, fence, picnic area, and trail resting areas.

iv. Preliminary cost estimate for construction

v. Government will choose the approved design within 14 calendar days of presentation. After the preferred design is set, all future design and construction will be based on the one design. If the

Contractor wishes to change portions of the preferred design criteria, they shall submit in writing to the Contracting Officer all pertinent information that will be changed.

b. 30% Design

i. Critical analysis of the baseline design and exploration of alternatives.

ii. Preliminary construction materials list.

iii. Risk assessment and safety concerns.

iv. Cost Estimation (Class 4) ASTM E2516-11 Feasibility level estimate.

v. Schedule for construction including assumptions, risks, and contingencies.

vi. Final topographic survey: Perform topographic surveys under the direction of a licensed professional in Wyoming.

1. Datum

2. Construction Layout: Set in the field (and show on the construction drawings) the horizontal and vertical control points (with descriptions, coordinates, and elevations) to be used for construction layout. These points shall be readily accessible to and protected from the work.

3. Protect all survey monuments from disturbance. At no additional cost to the Government, the Contractor shall promptly reset any disturbed monuments and process any associated documentation.

vii. Draft Hydrology study

viii. Draft Geotechnical study

ix. Draft Sediment control plan-An Erosion and Sedimentation Control

Plan (E&S Plan) is a site-specific plan identifying the use of erosion controls to minimize accelerated erosion and sedimentation.

x. List of needed permits such as Storm Water Prevention Plan and

404 Permit

xi. List of all applicable State of Wyoming and Federal regulations that will meet the construction of this project.

xii. Documentation of offsite locations and haul distances for any imported or exported material and disposal areas.

c. 95% Design

i. Contractor shall be responsible for obtaining any needed permits from the State of Wyoming or Federal regulations

ii. Final Hydrologic Study

iii. Final Geotechnical study

iv. Final Materials list

v. Proposed construction schedule with major milestones.

vi. Percentage of sustainability or “green” materials designed into the project

d. 100% Design

Deliverables:

i. Final basis of design report

ii. Final specifications in MS Word, and PDF

iii. Final drawings in AutoCAD 2020

iv. Class A project cost estimate

e. Construction

i. Complete set of as-built drawings

ii. Material warranties

iii. Maintenance Schedules

iv. Final Walkthrough

1. Contractor shall have an on-site job foreman and the design engineer.

2. Contractor shall make all arrangements for final walkthrough with the COR.

3. Contractor shall take all notes.

4. Contractor shall prepare a punch-list.