B08_140L6322Q0006_-_Attachment_01_-_SOW.pdf

BLM Alaska – Valdez Janitorial Service – 140L6322Q0006 – Attachment 01

Valdez Field Office Janitorial Statement of Work

1.0 Background

The Bureau of Land Management, Pipeline Monitoring and Environmental Section requires janitorial services.

The office has approximately 1400 square feet and is inclusive of offices, a conference room, a full kitchen, and bathroom and a half.

The address for requested services is:

The BLM/Pipeline Monitoring and Environmental Compliance Section 201 Hazelet Avenue Valdez, AK 99686

2.0 Objective

Contractor to maintain the facility in such a manner as to provide a clean, sanitary, and safe environment for occupants and visitors, inside and outside the building.

3.0 Requirements

Specifications, Requirements, and Definitions used in this contract

3.1 Definition of Clean:

3.1.1 Clean, cleaning, or cleanup is the removal of any foreign material or matter, including but not limited to, candy and gum spots; dirt, mud, or dust; scuff marks; oil or grease spots; pet droppings; and pencil or pen marks in order to leave the surface free from dirt or impurities, unsoiled and unstained. Furniture or other items obstructing the work shall be moved for the sake of the work being completed and returned to its location after cleaning.

3.1.2 Examples of unacceptable work include but is not limited to dirt in corners; mop splashes on baseboards and walls; dust buildup on surfaces; wax buildup on floor perimeter; dirt, debris, etc., trash under waste baskets, garbage cans, and chairs; failure to remove trash such as cups, paperclips, staples from floor;

mop strings on floor; mopping or sweeping tracks on floors; failure to concentrate on high use areas; and other lack of capability in producing first quality work.

3.2 Janitorial Work:

3.2.1 Janitorial work includes but is not limited to the performance of daily and/or periodic activities of a uniform, systematic nature using suitable supplies, materials, and equipment to maintain clean, sanitary, and attractive conditions inside and outside the building.

3.3 Cleaner:

3.3.1 A material that will remove soil, stains, and buildup without harm to the object being cleaned.

3.4 Disinfection:

3.4.1 A material that will destroy, neutralize, or inhibit growth of harmful microorganisms.

3.5 Materials:

3.5.1 No chemicals, materials, or combination of chemicals or materials shall be used that will damage walls, floors, or fixtures in the process of cleaning to ensure the historical building integrity.

3.6 Vacuuming, Carpet Spotting and Carpet Cleaning (Shampoo/Steam Method):

3.6.1 Prior to carpeted floors being completely vacuumed, remove all surface litter such as paper, gum, rubber bands, paper clips, etc. Vacuuming shall remove dirt, debris, dust, crumbs, etc.

3.6.2 Remove soil marks on carpet surfaces which differ sharply in color from the surrounding area, i.e., stains or blots. The Contractor shall be proactive in removing spots and stains from the carpet without having to be told.

3.6.3 Clean carpet where indicated on the floor plan. The cleaning process shall be safe and harmless to the carpet and shall leave no lingering or objectionable odor. The Contractor shall employ no cleaning procedures and shall use no compounds or solutions of any type before, during or after cleaning that may increase the flammability of the carpet. In all cases, cleaning shall not adversely affect appearance or durability. Carpets shall be cleaned by shampooing or steam method. “All” remaining compound or detergent shall be vacuumed from carpet surface. The Contractor shall follow the recommendations of the manufacture of the compound or detergent used.

3.7 Floor Sweeping:

3.7.1 Sweep or use a non-oily dust mop to remove loose dirt from Pergo flooring. After the floor has been swept, the floor surface, including corners and abutments, shall be free of streaks, litter, stains, spots, dust and debris.

3.8 Damp Mop:

3.8.1 A mop that is not dripping wet to pick up soil, dirt residues or dust spots caused by spills. After the floor has been mopped, the floor surface shall be free of streaks, litter, stains, sports, dust, and debris. Damp mop with a Microfiber mop using a neutral floor cleaner to remove light soil from Pergo flooring. Mop shall not be soaked but the microfiber mop pad dampened. Do not use a string or sponge mop on the Pergo laminate floor.

3.9 Wet Mop:

3.9.1 A soaking wet mop to agitate soil on a floor, followed by either manual or mechanical pickup of the water and dirt residue. After the floor has been mopped , the floor surface shall have a uniform appearance with no streaks, swirl marks, detergent residue, or any evidence of soil, litter, stains, sports, dust and debris.

3.10 Policing:

3.10.1 To make an area clean and neat in appearance by removing obvious debris, spillage, etc. The Contractor shall be responsible for emptying trash containers, sweeping and policing an 8 foot radius around building entrances. A properly cleaned entrance way shall be free of trash, cigarette butts, dirt, and other foreign matter.

3.11 Trash Removal:

3.11.1 All waste baskets, pencil sharpeners, and other trash receptacles within the area are to be emptied and returned to their initial location. Boxes, cans, papers, etc., placed near a trash receptacle and marked "TRASH" shall be removed. All waste from such trash receptacles shall be removed from the area and emptied into a designated trash dumpster or receptacle in such a manner as to prevent the adjacent area from becoming littered by such trash.

3.12 Fixture, Partitions, Doors, Window Frames, Window Ledges, and Wastepaper Receptacles Cleaning:

3.12.1 Clean all fixtures, including metal and chrome, mirrors, waste receptacles and wall surfaces utilizing a cleaner disinfectant. Porcelain fixtures, metal surfaces, and exposed piping shall be clean and bright;

there shall be no dust, spots, stains, rust, green mold encrustation or excess moisture.

3.12.2 Partitions, Doors, Window Ledges and Wastepaper Receptacles shall be damp wiped utilizing a disinfectant deodorizer cleaner. They shall be free of dirt, mold, soap film, or all other foreign matter at all times.

3.12.3 Windows shall be cleaned inside and out with a sponge dampened in clear water, and dried with squeegee or window brush or sponge individual cloth. In the event clear water does not clean windows, a mixture of glass cleaner, detergent, and water may be used. There shall not be any streaks or unwashed areas on glass. Water shall not be spilled on sills, floor, or furnishings.

3.13 Bathrooms:

3.13.1 The bathroom cleaning shall consist of, but not limited to the following: clean and disinfect sinks, toilets, walls, mirrors, ceilings, fans, light fixture, toilet paper holders, soap dispensers, and floors.

3.13.2 Sinks shall be disinfected clean using a germicide cleaner and be free of spots, stains, soap scum, mold, built up mineral deposits, encrustation, excess moisture, and other debris. Cleaning shall include all fixtures and the full interior and exterior sink surfaces.

3.13.3 Toilets shall be disinfected clean using a germicide cleaner and be free of urine, feces, spots, stains, soap scum, mold, built up mineral deposits, encrustation, excess moisture, and other debris. Cleaning shall include all fixtures and the full interior and exterior toilet surfaces. Baseboards, walls, and other surfaces shall be free of splashing and markings from the cleaning process.

3.13.4 Shower wall will be washed with a cleaner disinfectant and dried. Walls shall be free of dirt, mold, body and soap film, or all other foreign matter at all times.

3.13.5 Walls shall be disinfected clean using a germicide cleaner and be free of urine, spots, stains, soap scum, mold, built up mineral deposits, encrustation, excess moisture, and other debris.

3.13.6 Mirrors shall be clean and free of dirt, smudges, streaks, watermarks, spots, and grime and shall not be cloudy.

3.13.7 Ceilings shall be brushed or wiped of grime, cobwebs, and other debris.

3.13.8 Fan surfaces shall be free of dust and foreign matter.

3.13.9 Light fixtures shall be free of bugs, dirt, dust, grease, prints, and other foreign matter.

3.13.10 Toilet paper holders shall be disinfected clean using a germicide cleaner and be free of urine, defecation, spots, stains, soap scum, mold, built up mineral deposits, encrustation, excess moisture, and other debris. Once cleaned the holders shall be restocked with toilet paper.

3.13.1 Soap and paper towel dispensers shall be disinfected clean using a germicide cleaner and free of spots, stains, soap scum, mold, built up mineral deposits, encrustation, excess moisture, and other debris. Once cleaned dispensers shall be filled and restocked.

3.13.12 Floors shall be disinfected clean using a germicide cleaner and be free of urine, feces, spots, stains, soap scum, mold, built up mineral deposits, encrustation, excess moisture, and other debris. Floors shall be stripped and refinished according to manufacturer’s instructions. All stains, soap scum, scuff marks, tar, gum, hair, and other debris shall be removed prior to application of new wax. There shall be no buildup of wax or finish in corners or crevices. Appropriate drying time between applications of successive coats of wax shall be provided to ensure a professional finish. Sealant must adhere to the floor. Floors shall have a clean polished appearance. All floor areas shall be evenly coated. Baseboards, walls, and other surfaces shall be free of splashing and markings from the cleaning process.

3.14 Materials and Stocking:

3.14.1 The Contractor shall furnish the following materials and supplies during the performance of this contract:

Materials Quantity Toilet Paper as required Folded hand towels as required Plastic bags as required Hand soap as required Toilet seat covers as required

Other Materials: Contractor shall supply all other materials and/or supplies required to perform this contract that are not specifically identified above.

3.14.2 The Contractor shall perform stocking of materials. The stocking shall consist of, but not limited to the following: toilet paper, folded hand towels, plastic bags, and hand soap.

Toilet paper shall be replaced when rolls are empty and a minimum of one (1) additional roll of toilet paper shall be placed in the bathroom.

Folded hand towels shall be replaced when empty. Towels shall be sufficiently stocked to enable a full workday usage without becoming empty.

Plastic bags shall be placed in the bottoms of waste containers beneath the new plastic bag.

Hand soap shall be filled when empty. Containers shall be sufficiently stocked to enable a full workday usage without becoming empty.

3.15 Cleanup Disposal:

3.15.1 Cloth or any other linen material used for cleaning purposes or otherwise shall not be disposed of by flushing down the toilet bowl. Rags, brushes, mops, and other combustible materials used in cleaning that contain or retain a residue of animal, vegetable, or mineral oils are considered to be subject to spontaneous combustion and shall be disposed of outside the building.

3.16 Entry Mats:

3.16.1 Clean entrance mats and runners. Mats and runners shall be removed, washed off with a hose, dried and returned to its original location.

3.17 Contractor Furnished Items:

3.17.1 Supplies and equipment are all supplies, materials, tools, equipment, and labor necessary to efficiently and satisfactorily perform the work specified in this contract.

3.17.2 The Contractor is required to furnish all necessary cleaning equipment, which may include, but not limited to vacuum cleaners, brushes, dusters, sponges, microfiber cloths, ladders, mops, brooms, carts, buckets and any necessary equipment not otherwise listed herein shall be of appropriate type and size customarily used in this type of setting. All equipment shall be furnished and maintained by the Contractor at their expense. All necessary cleaning equipment, including power driven scrubbing, buffing, and polishing machines, vacuum cleaners, etc., shall be of the type and size customarily used in high quality work of this kind.

3.18 Government Furnished Items:

3.18.1 Reasonable amounts of electricity and water will be made available for use by the contractor. The

Contractor shall ensure that water, lights, and other electrical consumption precludes waste of those utilities. Lights shall be on in areas where and when work is performed and water faucets or valves shall be turned off after the required usage has been accomplished.

3.19 Hazardous Materials:

3.19.1 The Contractor is required to maintain current Material Safety Data Sheets (MSDS) in a binder by the stored cleaning supplies and is responsible to inform his/her employees of the MSDS.

4.0 Deliverables

The Contractor shall schedule all cleaning operations. Operations are to be performed one work day a week.

Selected work day is Thursday . Work shall be accomplished between the hours of 8:00 am and 3:30 pm. No work shall be performed outside the normal business hours of the office.

The Contractor shall place all furniture, waste baskets, office equipment, etc., in the proper location after cleaning. The ship display case and the mounted moose head in the front of the building should not be touched.

5.0 Attachments

Attachment 01 – Floor Plan for reference.