B026-58_Water_Lab_Testing.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/meridenct

City of Meriden

Purchasing Department

142 East Main St. Room 210

Meriden, CT 06450

B026-58 WATER LAB TESTING

Project ID: B026-58

RELEASE DATE: May 20, 2026

RESPONSE DEADLINE: June 12, 2026, 11:00 am

Please refer to the project timeline in this document for all important deadlines.

Invitation To Bid #B026-58

Title: B026-58 Water Lab Testing

Table Of Contents

1. LEGAL NOTICE

2. INFORMATION TO BIDDERS

3. LAB TESTING REQUIREMENTS

4. PRICING PROPOSAL

5. VENDOR SUBMISSION FORMS

Attachments:

A - General Insurance

LEGAL NOTICE

INVITATION TO BID

The City of Meriden is accepting electronic bids for:

B026-58 Water Lab Testing

The City of Meriden is soliciting bids in seeking various laboratory testing services for the Water Department.

Bids shall be submitted as electronic bids per specifications obtained via the City eProcurement

Portal: https://procurement.opengov.com/portal/meridenct and on the State of Connecticut Department of

Administrative Services website (https://webprocure.proactiscloud.com).

Bids may be received up to but not later than 11:00 am, Friday, June 12, 2026 via the City eProcurement

Portal located at https://procurement.opengov.com/portal/meridenct. The City eProcurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties. Please submit electronic responses via the City eProcurement Portal: https://procurement.opengov.com/portal/meridenct by way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

Each bid shall be accompanied by a Bid Bond in the amount of Ten (10%) percent of the amount bid.

The right is reserved to reject any or all bids, in whole or in part, to award any item, group of items, or total bid, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of Meriden. No bidder may withdraw its bid within sixty (60) days of the date of the bid opening.

The City of Meriden is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small, and women business enterprises are encouraged to respond.

Rawle Dummett Purchasing Officer City of Meriden, CT 06450-8022 Dated: May 20, 2026 https://procurement.opengov.com/po1tal/meridenct https://webprocure.proactiscloud.com/

INFORMATION TO BIDDERS

1. SUMMARY

The City of Meriden-Water Department is seeking various laboratory testing services as well as providing any technical assistance, evaluation of data and other related service, as required.

2. TIMELINE

Project Release Date: May 20, 2026

Question Submission Deadline: June 5, 2026, 4:00pm

Submission Deadline: June 12, 2026, 11:00am

3. BIDDING PROCEDURES

The City will only be accepting electronic submissions of bids. Please submit electronic responses via the City eProcurement Portal: https://procurement.opengov.com/portal/meridenct. By way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes. Bids are due for submission no later than 11:00 am, Friday, June 12, 2026.

4. BIDS

Bids are to be submitted as follows:.

a. Bids must be made out and signed in the corporate, or other, name of Bidder, and must be fully and properly executed by an authorized person.

b. The City of Meriden, CT will only be accepting electronic submissions of the enclosed bid sheet via the City eProcurement portal partner, OpenGov: https://procurement.opengov.com/portal/meridenct.

c. Bids received later than the time and date specified will not be considered.

d. Amendments to or withdrawal of bids received later than the date and time set forth in the bid opening will not be considered.

5. EXAMINATION OF BIDDING DOCUMENTS

Bidders are to examine all documents and visit the site in order to make a thorough examination of the conditions so that the bidder may familiarize itself with all of the existing requirements, conditions, and difficulties that will affect the execution of the work in order to determine the amount of work necessary to carry out the true intent of the specifications and work shown on the drawings.

The City of Meriden and its agents do not have any responsibility for the accuracy, completeness, or sufficiency of any bid document obtained from any other source other than from the City eProcurement Portal:

https://procurement.opengov.com/portal/meridenct. Obtaining documents from any other source(s) may result in obtaining incomplete and inaccurate information. Obtaining documents from any other source may also result in failure to receive any addenda, corrections, or other revisions to the documents that may be issued.

No request shall be honored if such request is made less than seven (7) calendar days prior to the date fixed for the opening of bids. Any and all such interpretations, and any supplementary instructions, will be in the form of a written addenda to the specifications which, if issued, will be made available via the City eProcurement

Portal, located at https://procurement.opengov.com/portal/meridenct for addenda. Failure of any bidder to receive any such addenda shall not relieve any bidder from any obligations under its bid as submitted.

Bidders shall submit all inquiries regarding this bid via the City eProcurement Portal, located at https://procurement.opengov.com/portal/meridenct. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City eProcurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

6. BIDS TO REMAIN OPEN

No bidder may withdraw its bid within sixty (60) days of the date of the bid opening. Should there be reason why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the City of Meriden and the successful bidder.

7. EXTENSION OF AGREEMENT

Thirty (30) days prior to the expiration of the resulting contract, the parties may, by mutual agreement, extend the contract for up to two (2) additional, two (2) year terms. Any extension must be in writing, executed by both parties.

8. TAXES

The City of Meriden is exempt under Connecticut General Statutes from the payment of the excise taxes imposed by the federal government and the Sales and Use Tax of the State of Connecticut; such taxes should not be included in the bid price. Upon request, exemption certificates will be furnished to the successful bidder.

9. FAIR EMPLOYMENT PRACTICES

The Contractor shall agree that neither it or its subcontractors, except in the case of a bona fide occupational qualification or need, to refuse to hire or employ or to bar or to discharge from employment any individual or to discriminate against such individual in compensation or in terms, conditions or privileges of employment because of the individual's race, color, religious creed, age, sex, gender identity or expression, marital status, national origin, ancestry, present or past history of mental disability, intellectual disability, learning disability, physical disability, including, but not limited to, blindness or status as a veteran. The aforementioned terms are obtained from Connecticut General Statutes Section 46a-60, et seq., entitled “Discriminatory employment practices prohibited,” as amended.

10. FORM OF AGREEMENT BETWEEN CITY OF MERIDEN AND CONTRACTOR

The Agreement for the work will be via Purchase Order.

11. CITY OF MERIDEN CODE OF ETHICS

The City of Meriden has adopted a Code of Ethics located in Chapter 21 of the Code of the City of Meriden, sections 21-1 through 21-15, inclusive, which are expressly incorporated herein by reference. The terms of the

Code of Ethics shall constitute a part of any contract or agreement entered into by the City of Meriden as a result of this bid as if those terms were fully set forth in such contract or agreement.

Bidders are specifically advised that the Code of Ethics prohibits public officers and employees, as well as their immediate families and businesses, with which they are associated from participating in any transaction which is incompatible with the proper discharge of official duties or responsibilities. Bidders are also advised that the

Code of Ethics contain provisions with respect to paid contractors and former employees and officials.

BIDDERS SHOULD NOTE THAT BIDS, CONTRACTS, AND AGREEMENTS ENTERED INTO OR

AWARDED IN VIOLATION OF THE CODE OF ETHICS ARE VOIDABLE BY RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF MERIDEN.

Copies of the Code of Ethics may be obtained from the office of the City Clerk or may be found online on the

City of Meriden’s website.

12. NON-COLLUSION STATEMENT

Each bidder submitting a bid to the City of Meriden for any portion of the work contemplated by the documents on which bidding is based shall execute and attach thereto the sworn Non-Collusive Bid Statement, to the effect that the bidder has not colluded with any other person, firm, or corporation in the submission of the bid.

13. AWARD IN CASE OF A TIE

In the event there are two or more responsive bidders, the decision to award will be based by the following criteria and in the following order:

a. The incumbent will be awarded the bid over that of another bidder.

b. In the case of a multi-item bid, if one bidder has been awarded other items from the same bid and the other bidder has not, the bidder with the multiple awards will be awarded the bid over that of another bidder.

c. The bidder located in the State of Connecticut will be awarded the bid over that of another bidder.

d. The winner of a coin toss will be awarded the bid over that of another bidder.

The above-referenced provisions do not apply to those situations in which more than one City-based business responsible bidder has submitted bids not more than ten (10) percent higher than the lowest bid and has agreed to accept the award of the bid at the amount of the lowest bid. Under such circumstances, the provisions of the

Code of the City of Meriden, section 3-14, are controlling, as set forth under Section 8 of this ‘Information to

Bidders.’

14. AWARD OF CONTRACT

The Purchasing Officer reserves the right to make an award on the bid which, by the Purchasing Officer’s judgment and recommendation from the Director of Public Utilites following bid evaluations, best meets the specifications and is deemed to be in the best interest of the City of Meriden.

The contract will not be awarded to any corporation, firm, or individual which/who is in arrears to the City of

Meriden by debt or contract, or who is in default as security or otherwise by any obligation to the City of

Meriden.

The right is reserved to reject any or all bids, in whole or in part, to award any item, group of items, or total bid, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of Meriden.

This contract may be award to multiple agencies.

15. BID PROTEST PROCEDURE

In the event that any bidder wishes to protest the potential award of a bid, or any procedure of act in the advertising or soliciting of the bids, said bidder must make said protest in writing, which shall state the reason therefore and request a conference with respect thereto. Said protest must be received in the City Purchasing

Office within FIVE (5) business days after the delivery of bid results or decisions. A conference with respect to said protest shall be scheduled by the Purchasing Officer forthwith and shall be attended by him or his designee and such other persons as the Purchasing Officer and the City Manager shall require to attend. The subject matter of said conference shall be limited to the reasons for the protest specified in the written request for said conference. Said conference shall also include a discussion of all possibilities for a resolution of dispute. The

City shall make a decision in writing within three (3) business days after said conference and forward the same to the protesting bidder forthwith. In the event that any protesting bidder wishes to take legal action against the

City, they must fully comply with all of these instructions to bidders.

16. ASSIGNMENT OF CONTRACT

No contract may be assigned without the written consent of the Purchasing Officer or designee.

17. PERMITS

The Contractor shall be responsible for obtaining any and all necessary permits required by the City of Meriden prior to the commencement of work. The Contractor may contact the City of Meriden Building Department for permit information at (203) 630-4091. For all other required permits, contact the City of Meriden Engineering

Department at (203) 630-4018.

18. BID PRICE AND PAYMENT

The City of Meriden is exempt from the payment of the excise taxes imposed by the Federal government and the Sales and Use Tax of the State of Connecticut under Connecticut General Statutes; accordingly, such taxes shall not be included in the bid price.

The City of Meriden, unless stated otherwise in the bidding documents or Contract, will make payment to the

Contractor not less than thirty (30) days following completion of services.

19. QUALITY

All materials, equipment, supplies, and services shall be subject to rigid inspection. If defective material, equipment, supplies, or services are discovered, the Contractor shall remove or make good such material, equipment, or supplies without extra compensation. It is expressly understood and agreed that any inspection by the City of Meriden will in no way lessen the responsibility of the Contractor or release Contractor from the obligation to perform and deliver to the City sound and satisfactory materials, equipment, supplies, or allow the cost to be deducted from any monies due it from the City of Meriden. All services will be performed in a workmanlike manner.

20. LICENSES AND CERTIFICATIONS

The successful firm(s) shall ensure that any appropriate licenses or certifications required by the State of

Connecticut are maintained for the duration of the project. The firm must meet all municipal, state and federal affirmative action and equal employment opportunity practices.

21. INSURANCE

The successful bidder shall be required to provide a Certificate of Insurance denoting general liability, automobile liability, workers compensation liability, and other coverage required by the City’s Risk Manager.

22. CONTRACT AND INVOICING

The bid is valid for two (2) years beginning July 1, 2026 and ending June 30, 2028. It is the City's intention to award this bid to one bidder. However, the City reserves the right to reject any or all bids, in whole or in part, to award any item, group of items, or total bid, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of Meriden. All prices bid shall be inclusive of all transportation costs, no fuel charges will be paid.

INVOICING:

The City of Meriden requires Purchase Order numbers on all correspondence. Failure to supply this information may result in delay of payment. All invoices must be mailed to the Meriden Water Department, 117 Parker

Avenue, Meriden CT 06450 or emailed to WOcskasy@meridenct.gov.

Bidder's State Certification Number must be included on the Bidders Qualification Statement.

mailto:WOcskasy@meridenct.gov

LAB TESTING REQUIREMENTS

PROJECT DETAILS

1. GENERAL REQUIREMENTS

1. Reporting (Electronic Data Interchange-EDI) Laboratories shall be required to submit all applicable water quality data electronically to the Drinking Water Section (DWS) in the format approved by the Drinking Water

Section (State Website- www.dph.state.ct.us/BRS/Water/Utility/WQ/EDI.htm (Check for any updates)

Laboratories shall be required to use the latest State forms. These forms/instructions can be found on the State's website- www.dph.state.ct.us/BRS/water/DWD.htm (Check for any updates) These forms must be filled out correctly. Submit e-files and CD for CRR Requirements (end of year). The successful laboratory is hereby notified and agrees that failure to submit reports to the State Health Dept/Water Division within the proper time frame (state requirements), may result in a fine to the City of Meriden. Should the City be fined because of the lab's failure to submit the reports on time, the lab will be responsible for the fine. These reports/test results are to be carefully reviewed to insure they meet regulations and to insure that the proper forms are used and filled out correctly.

The successful laboratory at the start of their contract shall go over the reporting with the Water Division Staff.

(This includes EDI, number of e-mail copies, etc)

2. As appropriate for the testing procedure, test results shall be made available for analysis within ten (10) working days, with most completed within seven (7) days.

3. Laboratories shall be required to provide all sampling materials. This includes, but is not limited to the following:

● Proper sample containers/bottles

● Lids and preservatives

● Tags, Labels and Chain of Custody

● Sampling instructions (100 ml plastic bottles with lids shall be used specifically for Bacteriological testing)

4. The successful laboratory shall provide any and all technical assistance, evaluation of data, and related service as required.

5. The successful laboratory shall be required to pick up samples at our Broad Brook Treatment Plant, Rt 70, Cheshire CT 06410 or at other designated locations on a scheduled basis. Laboratory must contact staff after contract is awarded to set up schedule.

6. Laboratories shall stay current with the latest revision of the State Health Code and State/Federal testing requirements. Please refer to the above website for all the health regulations.

7. Laboratories shall list their qualified personnel, hours of operation and two (2) 24 hour emergency telephone numbers.

8. Laboratories must possess CT DPH Certifications and shall list their State Certification number on the proposal pages. Laboratories shall also list any other laboratories they will be using to perform Meriden's testing requirements. All prices bid shall be inclusive of all transportation costs; no fuel surcharges will be paid.

https://www.dph.state.ct.us/BRS/Water/Utility/WQ/EDI.htm https://www.dph.state.ct.us/BRS/water/DWD.htm

9. Billing- The successful laboratory will be required to submit monthly invoices to Meriden Water Div.

10. Cryptosporidium testing is to be performed by laboratories approved by EPA.

11. Lab will provide a year end summary of all tests performed for the Water Division on disk and electronically.

2. MINIMUM SPECIFICATIONS FOR LABORATORY TESTING

FREQUENT TESTING TEST PER YEAR

Alkalinity

Aluminum

Antimony

Ammonia

Arsenic

Barium

Beryllium

Cadmium

Calcium

Chloride

Chromium

COD

Coliform-Total(Present/Absent)

Coliform- Total (Count)

Conductance- Water

Copper

Cyanide, Total

EDB & DBCP (504.1)

Fluoride

Haloacetic Acids (552)

Herbacides (515)

Iron

Iron- Dissolved

Lead

Manganese

Manganese, Dissolved

Mercury

Mercury Digestion

Nickel

Nitrate

Nitrate-Nitrite (as N)

Nitrite

Nitrogen- Kjeldahl

Pesticides (525)

Phosphate, Ortho

Phosphate, Total

Selenium 17

Silver 17 Sodium

Solids-Dissolved

Solids-Settleable

Solids-Total Suspended

Standard Plate Count

Sulfate

Surfuctants-MBAS

Thallium

Total Hydrolyzable Phosphorous, P

Total Organic Carbon- Drinking Water

Trihalomethanes(THMs, 524)

Volatile Organic Compounds (524)

Volatile Organics (8260)

Zinc

INFREQUENT TESTING TEST PER YEAR

Asbestoes 1094

Carbamates (531)

Diquat (549)

Glyphosate (547)

Gross Alpha (CT)

PCB Screen (508)

Radium - 226

Radium - 228

Semivolatiles (525)

Uranium

PFAS 1633

Micro Algol exam

WASTE DISPOSAL FEE TEST

PER

YEAR

Coliform 796

Non-Coliform 72

Other (Misc) 1

Note 1.

All testing shall be in accordance with the Public Health Code. Laboratory shall notify Water Department immediately, by phone if samples are out of compliance as per the Public Health Code.

Note 2:

Discharge Toxicity Evaluation

1. AQUATIC TOXICITY

Samples collected for determination of aquatic toxicity shall be tested using the NOAEL protocol specified in

Section 22a-430-3(j)(7)(a) of Connecticut State Agencies.

The following additional specifications shall apply:

a. Toxicity tests shall be initiated within 36 hours of sample collection.

b. Toxicity tests shall employ neonatal (less than 24 hours old) DAPHNIA PULEX and juvenile (30 +/- 5 days old) Pimephales promelas as test species.

c. Toxicity tests shall be 48 hours in duration.

d. The permittee shall retain, for the period of time required by Section 22a-430-3(j)(9)(B) of the

Regulations of Connecticut State Agencies, records of information necessary to verify the validity of aquatic toxicity test procedures, including, but not limited to, all records of organism mortality and environmental conditions noted during these tests.

2. CHEMICAL ANALYSIS

Chemical analysis shall be performed using methods approved in accordance with 40 CFR 136 which are capable of achieving a limit of detection below the level established as an effluent limitation.

Note 3:

Microscopic Analysis test results and recommended treatment shall be reported to the Water Department (by phone) within 48 hours after the receipt of the sample. The method to be used is as follows:

● Standard Method #10200, concentration techniques, Section 2, membrane filtration utilizing the whipple grid with a stereoscopic microscope. (Read a minimum of two (2) slides).

● Treatment recommendations shall be reported in pounds per million gallons of storage.

PRICING PROPOSAL

VARIOUS LABORATORY TESTING

Frequent Testing

Line Item Description Test Per

Year Per Test Cost Per

Test Annual Cost

1 Alkalinity 142 1

2 Aluminum 61 1

3 Antimony 7 1

4 Ammonia 16 1

5 Arsenic 47 1

6 Barium 17 1

7 Beryllium 7 1

8 Cadmium 17 1

9 Calcium 60 1

10 Chloride 33 1

12 Chromium 17 1

13 COD 16 1

14 Coliform-Total(Present/Absent) 789 1

15 Coliform- Total (Count) 21 1

16 Conductance- Water 70 1

17 Copper 302 1

18 Cyanide, Total 17 1

19 EDB & DBCP (504.1) 2 1

20 Fluoride 17 1

Line Item Description Test Per

Year Per Test Cost Per

Test Annual Cost

21 Haloacetic Acids (552) 47 1

22 Herbacides (515) 6 1

23 Iron 65 1

24 Iron- Dissolved 16 1

25 Lead 302 1

26 Manganese 65 1

27 Manganese, Dissolved 16 1

28 Mercury 17 1

29 Mercury Digestion 4 1

30 Nickel 56 1

31 Nitrate 22 1

32 Nitrate-Nitrite (as N) 8 1

33 Nitrite 14 1

34 Nitrogen- Kjeldahl 10 1

35 Pesticides (525) 6 1

37 Phosphate, Ortho 60 1

38 Phosphorus, Total 39 1

39 Selenium 17 1

40 Silver 17 1

41 Sodium 45 1

42 Solids-Dissolved 65 1

Per Test Cost Per

Test Annual Cost

43 Solids-Settleable 49 1

44 Solids-Total Suspended 71 1

45 Standard Plate Count 35 1

46 Sulfate 7 1

47 Surfuctants-MBAS 17 1

48 Thallium 7 1

49 Total Hydrolyzable Phosphorous, P 30 1

50 Total Organic Carbon- Drinking

Water 82 1

51 Trihalomethanes (THMs, 524) 47 1

52 Volatile Organic Compounds (524) 30 1

53 Volatile Organics (8260) 16 1

56 Zinc 72 1

VARIOUS LABORATORY TESTING

Infrequent Testing (most performed every 3 years)

Line Item Description Test Per

Year Per Test Cost Per

Test Annual Cost

57 Asbestoes 1094 1 1

58 Carbamates (531) 7 1

59 Diquat (549) 7 1

60 Glyphosate (547) 7 1

61 Gross Alpha (CT) 7 1

Per Test Cost Per

Test Annual Cost

62 PCB Screen (508) 7 1

63 Radium - 226 7 1

64 Radium - 228 7 1

65 Semivolatiles (525) 7 1

66 Uranium 7 1

67 PFAS 1633 7 1

68 Micro Algol exam 2 1

WASTE DISPOSAL FEE

Please provide any waste disposal fees that will be incurred based upon the testing we are seeking pricing for.

Line Item Description Test Per

Year Per Test Cost Per

Test Annual Cost

A Waste Disposal Fees (Coliform) 796 1

B Waste Disposal Fees (Non-Coliform) 72 1

C Waste Disposal Fee (Misc) 1 1

VENDOR SUBMISSION FORMS

1. NON-COLLUSIVE STATEMENT/AFFIDAVIT*

Please download the document below, complete, and upload. **MUST be Notarized**

• Non-Collusive_Bid_Statement...

*Response required

2. BIDDER'S QUALIFICATION STATEMENT*

Please download the document below, complete, and upload.

• Bidders_QualificationStatem...

*Response required

3. FORM OF SURETY GUARANTY*

Please download the below documents, complete, and upload.

• Surety.pdf

*Response required

4. SAMPLE BID BOND

Please download the document below, complete, and upload.

• Bid_Bond.pdf https://government-project.s3.us-west-2.amazonaws.com/185261/27e40bae-fea8-4589-88ec-673f947be0c3_Non-Collusive_Bid_Statement.pdf https://government-project.s3.us-west-2.amazonaws.com/260626/f91a47e1-cd6a-422b-addb-5cac42b0276f_Bidders_QualificationStatement_-Water.pdf https://government-project.s3.us-west-2.amazonaws.com/185261/b98ed397-2abd-4ad5-ac4f-76d986d778c2_Surety.pdf https://government-project.s3.us-west-2.amazonaws.com/185261/5a51b0db-6545-4b9b-b798-bcdf7e278e7d_Bid_Bond.pdf