B01 - W9126G23Q0006 Granger Mowing - 31 Jan 2023.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

POC: Khadijah Y. Freeman, Khadijah.Y.Freeman2@usace.army.mil, (817)886-1474.

1. CONTRACT ID CODE PAGE OF PAGES

1 3

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9126G23Q0006

X 9B. DATED (SEE ITEM 11)

09-Nov-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO.

P00002

5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

31-Jan-2023

CODE

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

W9126G 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

x 1

The purpose of this modified solicitation is to account for a change in project scope and solicit quotes responsive to the changes made.

Quotes are due NLT 15 February 2023, 1:00pm CST.

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been deleted:

BIDSCHEDULE - AMENDMENT 0001

PWS - AMENDMENT 0001

SUPPLIES OR SERVICES AND PRICES

The following have been added:

BID SCHEDULE - AMENDMENT 0002

PWS - AMENDMENT 0002

SUBCLIN 0001AC

The CLIN description has changed from Friendship Park to Not Applicable: Friendship Park.

The CLIN extended description has changed from:

Friendship Park. See attached PWS.

To:

Not Applicable

SUBCLIN 1001AC

The CLIN description has changed from Friendship Park to Not Applicable: Friendship Park.

The CLIN extended description has changed from:

Friendship Park. See attached PWS.

To:

Not Applicable

SUBCLIN 2001AC

The CLIN description has changed from Friendship Park to Not Applicable: Friendship Park.

The CLIN extended description has changed from:

Friendship Park. See attached PWS.

To:

Not Applicable

SUBCLIN 3001AC

The CLIN description has changed from Friendship Park to Not Applicable: Friendship Park.

The CLIN extended description has changed from:

Friendship Park. See attached PWS.

To:

Not Applicable

SUBCLIN 4001AC

The CLIN description has changed from Friendship Park to Not Applicable: Friendship Park.

The CLIN extended description has changed from:

Friendship Park. See attached PWS.

To:

Not Applicable

The following have been deleted:

ATTACHMENTS

CLIN SCHEDULE

WAGE DETERMINATION

(End of Summary of Changes)

US Army Corps of Engineers, Fort Worth District 819 Taylor St. Rm 2Al 7 Fort Worth, TX 76102

Granger Lake Mowing Services Solicitation

W9126G23Q0006

Request for Quotes (RFQ) Solicitation Number: W9126G23Q0006

Solicitation is issued by:

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

PROJECT NAME: Granger Lake Mowing Services

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The U.S. Army Corp of Engineers USACE), Fort Worth District intends to issue a Purchase Order (PO), for the non-personal service listed below in the description. The contract performance will consist of One

(1) Twelve Month Base Period and Four (4) Twelve Month Option Periods.

Description of Services: The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal mowing services in the manner, location and frequency set forth in the Performance Work Statement and schedules.

Work shall be performed in support of the USACE Capital Region located at Granger Lake Office, 3100 Granger Dam Rd. Granger, TX 76530-5067.

The government reserves the right to limit and/or not respond to any further questions pertaining to this project received after February 15, 2023. Offerors should base their quotes on the information provided in the solicitations and all issued amendments thereunto.

All answers to technical inquiries and questions are reviewed by the Contracting Officer prior to the response date. Answers to technical inquiries may result in amendment(s) to the solicitation. If an amendment is issued, it will be posted on the Government Point of Entry website www.sam.gov.

2. This is a Request for Quote (RFQ) and incorporates FAR provisions and clauses in effect through the Federal Acquisition Circular (FAC) 220-07 (3 Aug 20). Solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS).

a. The provision at 52.212-1, Instructions to Offerors --Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation and a completed copy of the pricing schedule.

b. Offerors include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

c. Clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

d. Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition

3. This acquisition is SET ASIDE 100% for Small Business.

4. PSC: S208 Housekeeping – Landscaping NAICS CODE: 561730, Landscaping Services SIZE STANDARD: $8.5 Million

5. System for Awards Management (SAM): In accordance with FAR 52.204-7(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract agreement resulting from this solicitation.

6. Evaluation Information: The Government intends to award a firm fixed price (FFP) Purchase Order resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of price, past performance and technical approach and Understanding of the Work IAW 13.106-2(b)&(3).

Quote Content - All quotation documents when printed shall fit on 8 x 11inch paper to include spreadsheets (with the appropriate page breaks). Ensure the quote is submitted in PDF format. In-order to be considered responsive to the RFQ, the prospective offeror's quote shall consist of a Vendor Information Sheet, Complete and Defective Free Bid Sheet, Technical Proposal (Understanding of Work), Screen Shot of the Offeror's NIST/SPSRS Assessment, and completed provisions.

Quotes shall be responsive to and comply with the terms of the combined synopsis solicitation in order to be eligible to receive an award. All technical requirements shall be addressed in sufficient written detail for the Government to determine if the offeror understands each aspect of the Government's requirement. The offeror/quoter shall address each technical factor separately and shall provide sufficient narrative and supporting data for each factor. Lack of sufficient detail shall be considered sufficient cause for the quote to be determined unacceptable. Statements that the quoter understands, can or will comply with all specifications and statements paraphrasing the specifications or parts thereof, or phrases such as "standard procedures will be used" or "well-known techniques will be used" will be considered unacceptable. The Government will reject the proposal if determined to be materially non-responsive to include submissions that fail to conform to the terms of the combined synopsis/solicitation.

Quoters that fail to adhere to the submittal requirements will be determined non-responsive and will be considered ineligible for award. To be eligible to receive an award, the quote submitted in response o the combined synopsis/solicitation shall consist of the contents required in the sub-paragraphs described below:

a. Technical: Specifications have been defined in the Performance Work Statement (PWS). The vendor shall submit a technical quote that meets or exceeds all specifications identified in the PWS and Evaluation Factors. (See FAR Clause 52.212-2 Evaluation - Commercial Items).

Table 1. Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the minimum requirements of the solicitation.

b. Past Performance: The past performance evaluation results in an assessment of the offeror's probability of meeting the solicitation requirement. The past performance evaluation considers each offeror's demonstrated recent and relevant record of performing custodial/janitorial services that meets the contract requirements. Recent or relevant work is defined as similar work in size and scope within the past four (4) years.

NAVFAC/USACE Past Performance Questionnaire (PPQ): The quoter is required to submit two (2) PPQs with an overall rating of satisfactory or higher to be considered eligible for award. Additional PPQs submitted for assessment will be discarded and not considered for evaluation. The Contracting Officer may use additional data obtained from any available sources such as the Past Performance Information Retrieval System (PPIRS) and personal knowledge to assess the contractor's likelihood of success in performing the solicitation's requirements as indicated by those offerors' record of past performance.

If for any reason, the contractor does NOT have recent or relevant past performance, the quoter is still required to submit a PPQ with a brief narrative explaining "No Recent or Relevant Past Performance". In the case of a quoter without a record of recent or relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance.

Therefore, the quoter shall be determined to have unknown or ("neutral") past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered "acceptable".

A contractor's past performance rating may be used at the Contracting Officer's discretion to make an overall determination of the level of confidence the government has in the contractor's capability to perform the service. The Contracting Officer may determine that a "Substantial Confidence" or "Satisfactory Confidence" past performance rating is worth more than a "Neutral Confidence" past performance rating as stated in the evaluation

Adjectival Rating Description Substantial Confidence Based on the offerer's recent/relevant performance record, the Government has a high expectation that the offerer will successfully perform the required effort.

Satisfactory Confidence Based on the offerer's recent/relevant performance record, the Government has a reasonable expectation that the offerer will successfully perform the required effort

Neutral Confidence No recent/relevant performance record is available or the offerer's performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offerer may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offerer's recent/relevant performance record, the Government has a low expectation that the offerer will successfully perform the required effort.

No Confidence Based on. the offerer's recent/relevant performance record, the Government has no expectation that the offerer will be able to successfully perform the required effort.

Table 2. Past Performance Evaluation Ratings

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

(See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

c. Price: A Firm Fixed Price (FFP) shall be submitted for this effort. The vendor will provide pricing for each line item listed in the attached Priced Schedule (Bid Sheet). The Government will evaluate all aspects of the price proposal for reasonableness. Proposals found to be unreasonable may be rejected on that basis. The Government will only award the contract if the pre-priced list of services are determined fair and reasonable.

6. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

7. In accordance with FAR Part 29.3 - State and Local Taxes, and per Title 4 of US Code 104-07, the Government is exempt from paying state and local taxes.

8. Response Date: Quotes for this solicitation are due no later than (NLT) February 15, 2023, by

1:00 PM CST.

Electronic copies of each volume shall be submitted through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) suite at https://piee.eb.mil/. Quotes submitted by mail or hand carried will not be evaluated. Proposals sent through proprietary or third-party File Transfer Protocol (FTP) sites or DoD SAFE will not be retrieved. It is the responsibility of the Offeror to confirm receipt of proposals. All proposals received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR).

There are 10 general steps a vendor must follow in order to use PIEE application modules. A complete list can be viewed at the following site:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml#step5

For instructions on how to post an offer, please refer to the Posting Offer demo:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

It is the Offeror’s responsibility to obtain written confirmation of receipt of all electronic files of the full proposal by the Fort Worth District Contracting office. In the event that the Solicitation Module is down, the alternate method for proposal submission is via email to: m2swfpco@usace.onmicrosoft.com ONLY.

The Offeror must obtain prior approval from the Contracting Officer Michael Vega or the Contract Specialist (Ms. Khadijah Y. Freeman) khadijah.y.freeman@usace.army.mil to use the alternate submission method. Offerors are responsible for ensuring electronic copies are virus-free and shall run an anti-virus scan before submission.

Electronic copies of each volume shall be compatible with the following software products: Adobe Acrobat Reader 11 and Microsoft Office Suite 2016. Narrative portions of the proposal shall be in Adobe Acrobat portable document file (pdf) searchable text format. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files. Electronic files shall be clearly identified for each volume, section, and item.

7. Submittals: Offerors must submit representation and certifications in accordance with the provisions at FAR 52.212-3 Offeror Representation and Certifications- Commercial Item & 52.219-1 Small Business Program Representations (Accessible at https://www.acquisition.gov) or the vendor may verify their Online Representation and Certification Application (ORCA) is updated in SAM by checking "Yes" on the Vendor information sheet. The contract specialist will verify the quoters FAR & DFAR Reports are updated in SAM.GOV prior to determining the quoter responsive.

Submit the following PDF files in the response to the RFQ:

a. Attach the Vendor Information Sheet and Priced Schedules. Compile the vendor information sheet and schedules and submit as one conformed document. Label Submittal: Company Name, Quote, Example ABC, LLC Price Quote 2200039

b. Technical Submittal (Approach and Understanding of Work) (See Clause 52.212-2 Evaluation

- Commercial Items), Shall not exceed five (5) pages. Compile the technical submittal and submit as one conformed document. Label Submittal: Company Name, Technical Quote, Example: ABC, LLC Technical Quote 2200039

c. Past Performance NAVFAC/USACE Past Performance Questionnaire (See Clause 52.212-2 Evaluation - Commercial Items). Recent or relevant work is defined as similar work in size and scope within the past four (4) years. The Contracting Officer shall deem an offeror non-responsive if the offeror fails to submit a PPQ IAW 52.212-1(b)(10). If for any reason the contractor does NOT have recent or relevant past performance, the offeror is still required to submit a PPQ with a brief narrative explaining, "No Recent or Relevant Past Performance in block 6 of the PPQ Contractor Information Sheet. An Offeror that submits a PPQ that is deemed neither recent nor relevant will be treated as "NEUTRAL".

PPQ Submittals shall consist of the Contractor Information Sheet and the Completed Adjectival Rating Sheets. Compile the two (2) PPQs and submit them as one conformed document (2) Label Submittal:

Company Name, PPQ, Example: ABC, LLC PPQ 2200039

d. Screen Shot of the Offeror’s NIST/SPRS Assessment. Compile the assessments and submit as one conformed document. Label Submittal: Company Name, NIST/SPRS, Example ABC, LLC

NIST/SPRS 2200039

e. Complete and return the provisions at 52.204-24, 52.204-26 and 52.219-1. Compile the Provisions and submit as one conformed document. Label Submittal: Company Name, Provisions, Example ABC, LLC Provisions 2200039

f. If applicable, acknowledge and return any amendments with your submittals. Compile the amendments and submit as one conformed document. Label Submittal: Company Name, AMD 0001 - 0004, Example ABC, LLC AMD 0001 - 0004 2200039

g. Contractors that failure to adhere to the submittal requirements will be determined non-responsive and will be considered ineligible for award.

i. Please NOTE this solicitation requires offerors to enter a National Institute of Standards and Technology (NIST) score in the Supplier Performance Risk System (SPRS) prior to responding to this solicitation. The NIST score is a responsiveness item. Bids/offers from contractors with a NIST score in SPRS will be considered qualified and eligible for award. * If the apparent awardee does not correct the omission by refusing to enter its NIST score within 14 days after the allotted time then it can be safely deemed "not responsive" and ineligible to receive the award.

Reference: 252.204-2019 - Notice of NIST SP 800-171 DoD Assessment Requirements

Reference: 252.204-2020 - NIST SP 800-171 DoD Assessment Requirements

See the Attached Quick Entry Guide to assists with entering NIST Assessment.

Contact Help Desk at (866)618-5988 for additional assistance

NIST

NIST SP 800-171 QUICK ENTRY GUIDE

VERSION 3.3

NSLC PORTSMOUTH BLDG. 153-2 PORTSMOUTH NAVAL SHIPYARD, PORTSMOUTH, NH 03804-5000

Approved for public release, distribution is unlimited.

NIST SP 800-171 Quick Entry Guide SPRS Release V 3.3

1. NIST SP 800-171 Assessment Database: The purpose of the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171 is to protect Controlled Unclassified Information (CUI) in Nonfederal Systems and Organizations.

This database contains data associated with NIST SP 800-171 Assessments.

2. PIEE Access: A “SPRS Cyber Vendor User” role is required to enter Basic Assessment information. Step-by-step PIEE Access Instructions can be found here.

https://www.sprs.csd.disa.mil/pdf/SPRS_Access_Instructions.pdf

3. SPRS Application Access: To Access SPRS, follow the below steps:

a. PIEE landing page: https://piee.eb.mil/piee-landing/

b. Click “log-in” and follow prompted log-in steps

Screenshot Dtd 2 NOV 2020

c. Select the SPRS Icon:

d. Select NIST 800-171 Assessment:

3.1 Creating a Header: A “Header” is required for each Highest Level Owner (HLO) CAGE. If a Basic Confidence Level header does not already exist for your HLO, it may be created by selecting “+ Create New HLO CAGE” from the Header View:

*Note: If you have SPRS access but do not see the create buttons, please confirm your “SPRS Cyber Vendor User” role has been activated in PIEE.

3.2 Header View: The header page only displays the HLO(s) for a company and will contain up to four rows per HLO, one for each Confidence Level (Basic, Medium, High Virtual, and High On-site). Basic is the only vendor self-assessed confidence level.

Version 3.3 AUG 2021 1

NIST SP 800-171 Quick Entry Guide SPRS 3.3

*Note: CAGE Hierarchy is imported from the System for Award Management (SAM).

Contact your company’s CAGE hierarchy authority to have your data updated in SAM.

Updates typically flow to SPRS within 48 hours.

3.3 Detail View: From the header view select “View Details” at the Basic confidence level to view, enter, and edit assessment summary results associated with any CAGE within that HLO’s hierarchy (see arrow above, section 3.2):

3.4 Assessment Entry: Select “+ Add New Assessment” button within Detail View (see arrow above, section 3.3), enter assessment summary results within the Enter Assessment Details page, and select “Save”:

*Note: The Assessment Methodology and System Security Plan should be completed prior to entering assessment summary results within SPRS.

*Note: Information related to each data field may be viewed by moving the cursor over the field title or column header.

3.5 Assessment Edit: The user may update as necessary to reflect the company’s current status. While viewing the NIST assessments in Details View (Section 3.3 above), click the pencil icon to edit assessment details.

Version 3.3 AUG 2021 2

VENDOR INFORMATION SHEET

W9126G23Q0006 Granger Lake Mowing Services

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS

Unique Identity NUMBER CAGE CODE NUMBER

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM

Yes No

Signature Date

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0)

I CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: □ Prime Contractor □ Sub Contractor □Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone#):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: □ Firm Fixed Price □ Cost Reimbursement □Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work □ High □ Med □ Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client's role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client's Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR.

HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE

GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: Khadijah.Y.Freeman2@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR'S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner's benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner.

A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner's benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner's benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract.

There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner's benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR'S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG s M u N

b) Ability to meet quality standards for technical performance E VG s M u N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG s M u N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E

VG s

M u

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor's use of available resources to accomplish tasks identified in the contract

E VG s M u N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG s M u N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

M u

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG s M u N

d) Overall customer satisfaction E VG s M u N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG s M u N

b) Ability to hire, apply, and retain qualified workforce to this effort

E VG s M u N

c) Government Property Control E VG s M u N

d) Knowledge/expertise demonstrated by contractor personnel E VG s M u N

e) Utilization of Small Business concerns E VG s M u N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG s M u N

TO BE COMPLETED BY CLIENT

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG s M u N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG s M u N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor's timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports. Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor's accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES

NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

6. SAFETY /SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

VG

s

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG s M u N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG s M u N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor.

E VG s M u N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

PARK AND OFFICE MOWING SERVICES

FOR GRANGER LAKE

1. GENERAL: This is a non-personal services contract to provide mowing services for the Granger Lake Office and parks. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform lake office, recreation facility and park mowing services as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.1.1 Definitions:

a) Contractor: Company structure, including all partners, officers, and employees with interest in this contract.

b) Government: Government of the United States of America.

c) Contracting Officer (KO): Person executing this contract on behalf of the Government.

d) Contracting Officer’s Representative (COR): Person designated by letter of designation from KO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

assures that the Contractor performs the technical requirements of the contract, performs inspections necessary in connection with contract performance, maintains written and oral communications with the Contractor concerning technical aspects of the contract, issues written interpretations of technical requirements; including Government drawings, designs, specifications, monitors Contractor’s performance and notifies both the KO and Contractor of any deficiencies, coordinates availability of Government furnished property, and provides site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

e) Safety Manual: EM 385-1-1, Corps of Engineers Safety and Health Requirements Manual, current edition.

f) Performance Standard: Describes the desired results that are to be achieved.

g) Quality Control: Action taken by the Contractor and/or their personnel to document, inspect and control performance of services to ensure specifications and requirements of this PWS are met.

h) Quality Assurance: Action taken by the Government to ensure the Contractor's quality control system is functioning and effective and that the Contractor is providing services which are in accordance with this PWS.

i) Quality Assurance Representative (QAR): Person designated by the Contracting Officer Representative to perform Quality Assurance Inspections, review invoices, and perform strict contract oversight. The QAR does not have authority to change any terms of the contract.

j) Quality Assurance Surveillance Plan (QASP): Plan developed by the Government depicting means Quality Assurance will be controlled.

k) Contract Discrepancy Report (CDR): Written record of unsatisfactory performance by the Contractor as observed by the QAR, issued to the Contractor when the performance threshold does not meet the minimum requirements.

l) Georeference: The internal coordinate system of a digital map or aerial photo which can be related to a ground system of geographic coordinates.

1.1.2 Basic Requirements: The following requirements for submitting a quote and receiving an award are now mandatory for conducting business with the DOD Government.

1.1.2.1 All offerors are required to obtain a Data Universal Numbering System (DUNS) number by visiting www.dnb.com.

1.1.2.2 All prospective Contractors must be registered in System for Award Management (SAM) database prior to any award resulting from this solicitation. If at time of award, Contractor is not registered, award will be made to the next successful “registered” offer.

Registration may be accomplished via the internet at www.sam.gov.

1.1.2.3 All payments shall be made by Electronic Funds Transfer (EFT) or “direct deposit”.

1.1.2.4 E-Verify Verification of Eligibility: The Contractor must use the U.S. Department of Homeland Security E-Verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor must provide to the Government two valid forms of Government- issued identification prior to beginning work to ensure the correct information is entered into the E-Verify system.

1.1.2.5 Permits: The Contractor will, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor will comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

1.1.2.6 Veterans Employment Emphasis: In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of

Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

• U.S. Department of Labor Veterans employment, www.vets.gov/

• Federal veteran employment information, www.fedshirevets.gov/index.aspx

• Veterans’ Employment and Training Service (VETS), http://www.dol.gov/vets/

• Veterans Opportunity to Work (VOW) Program, http://benefits.va.gov/vow/

• U.S. Army Warrior Transition Command Employment Index, wtc.army.mil/modules/employers/index.html

• Hiring Our Heroes initiative www.uschamberfoundation.org/hiring-our-heroes

• Guide to Hiring Veterans, www.whitehouse.gov/sites/default/files/docs/white_house_business_ council_- guide_to_hiring_veterans_0.pdf

1.2 SCOPE: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials (except those specified to be provided by the Government), supervision, and other items and non- personal services necessary to perform mowing services at the Granger Lake Office and parks as specified in this PWS and its attachments (Attachment 1 – Performance Requirements Summary, Attachment 3 Frequency Details – Tabulations – Maps, and Attachment 5 Conceptual Work Plan). The scope of work is generally considered agricultural in nature and work site conditions in terms of grass height, are highly variable due to sun, rain, wind and all other acts of nature.

1.2.1 Period of Performance (POP): This contract is for one (1) base year and four (4) option years. The base contract awarded as a result of this solicitation shall remain in full force and effect from date of award through December 31, 2023. Option years, if exercised, shall be for 12 months each. It is anticipated that parks will be open during the period of performance for this contract; however, parks may be closed at any time for construction, floods, budget reductions, etc. and that part or all required services may be canceled. No such action shall be cause for a claim against the Government under this contract. Period of Performance is ten (10) days from the scheduled start date. There are ten (10) scheduled mowing(s). (See schedule in paragraph 1.3.12)

1.2.2 Site Visit: In order to ensure all potential bidders, have a thorough understanding of this PWS and to allow potential bidders the opportunity to ask questions regarding requirements, the Government encourages each prospective bidder to attend the formal site visit that is indicated on the Contracting Officers Request for Quote. At the discretion of the Government, the site visit may be scheduled as a virtual meeting.

Pre-work Conference: The Pre-work Conference will be conducted by COR within fourteen calendar days of contract award. At a minimum, the Contractor shall be represented by the officer of the company that signed the contract and the on-site supervisor. The Pre-work Conference will be held at Granger Lake or may be performed by telephone call at the discretion of the Government. The Government will discuss the provisions of this PWS and the Contractor's required deliverables in Attachment 2 – Deliverables Schedule.

1.2.3 Maps: Maps are provided in Attachment 3 and indicate the approximate areas where services shall be performed. Due to the large scale of service areas, actual boundaries on-site may not be discernible from the maps and delineation on-site by the Government will govern.

1.2.4 Area Sizes and Tabulation of Facilities: Maps, provided in Attachment 3. Specific on-site service limits can be further clarified during on-site visits at each lake. Maps and tabulations depict current conditions only and do not reflect any future work such as re-design upgrades, new construction, demolition or moving facilities within areas which may occur within required service areas during performance of contract. The Government reserves the right to perform any future work at its discretion and to modify any and all schedules within contract’s option year(s) for any resulting impact upon the Contractor and Contractor’s required services.

1.2.5 Vehicles: All vehicles utilized by Contractor and any subcontractors under this contract shall be presentable, serviceable and shall comply with insurance and safety standards as required by the State of Texas. Vehicles shall be identified with company name or logo conspicuously displayed on door panels. Professionally prepared hand-lettering, magnetic signs or pressure sensitive decals shall be used. The attention of the Contractor, Contractors and subcontractors, if applicable, employees shall be directed to the need for extreme caution and care while driving and operating equipment in these locations. If necessary, the Contractor may submit a request to the COR to leave vehicles on-site overnight during the period that services are being provided. The COR may grant the request if it does not interfere with operations, or the public’s use of project lands. The COR will designate locations vehicles may be parked when granting the request. The Government assumes no liability for loss or damage to any vehicles. Vehicles shall not be left on Government lands during any other time. Vehicles shall not be left on Government lands during any other times and will be assessed a fee of $100.00 per day for vehicles left on park lands after performance period ends. Assessed fee shall be deducted from current and/or future payable invoices as required.

1.2.6 Equipment: The Contractor shall utilize equipment necessary to meet required performance standards and requirements as specified in this PWS. If the Contractor is unable to accomplish work in accordance with the requirements of this PWS within the times specified, the Contractor shall immediately obtain additional equipment and employees necessary to fulfill the requirements of this contract at no additional cost to the Government.

If necessary, the Contractor may submit a request to the COR to leave equipment on-site overnight during the period that services are being provided. The COR may grant the request if it does not interfere with operations, or the public’s use of project lands. The COR will designate locations equipment may be parked when granting the request. The Government assumes no liability for loss or damage to any equipment. Equipment shall not be left on Government lands during any other time. Equipment and materials shall not be left on Government Property during any other times and will be assessed a fee of $100.00 per day for vehicles left on park lands after performance period ends. Assessed fee shall be deducted from current and/or future payable invoices as required.

1.2.7 Condition of Vehicles and Equipment: All vehicles and equipment used to perform work under this contract must be in good operating and mechanical condition and comply with the USACE Safety Manual (EM 385-1-1). Manufacturer recommendations regarding regularly scheduled maintenance must be adhered to on all vehicles and equipment.

Maintenance of vehicles and equipment may NOT be performed on Government property.

The Contractor shall ensure leaking and unsafe equipment is repaired immediately and shall be responsible for containment and cleanup of leaks. The Contractor shall remove, dispose of, and restore to original condition all contaminated soils resulting from leaks or spills in accordance with Federal, State, County and Municipal laws, codes, and regulations.

1.2.7.1 Equipment Safety Inspections: Prior to work commencement, all equipment may be inspected by the Government to ensure compliance with Section 18 of EM 385-1-1 and Paragraph 1.2.6. The Contractor shall present all equipment to the Government for inspection whenever equipment is brought to the Lake. The Contractor shall notify the COR at least two (2) days prior to bringing equipment on-site so that the time and place of these inspections may be scheduled. The Government may inspect equipment at any time it is on-site. Any equipment found deficient shall be taken out of service immediately until faulty conditions have been corrected and passed by the Government.

No such removal will reduce the Contractor's obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

1.2.7.2 Pest Management: All mowing equipment shall be free of dirt, vegetation, vegetation clippings, insects, and other debris upon arrival to prevent inadvertent spreading of invasive and undesirable species. Compliance may be verified by the QAR during Equipment Safety Inspections. Non-compliant equipment shall be immediately removed from Government Property at no expense to the Government.

Equipment may not be cleaned onsite. After initial inspection, any additional mowing equipment brought onsite shall be inspected by the Government upon arrival.

1.2.8 Contractor’s Key Personnel: The Contractor shall designate in writing to the COR the names and contact information for the officer of the company responsible for contract performance, on-site supervisor(s), and on-site Quality Control Inspector(s) for mowing service. The Contractor shall provide these designations to the COR at the Pre-work Conference.

1.2.9 Frequency of Services: Attachment 3 – Frequency Detail provides a schedule of mowing services. The Government reserves the right to perform any future work at its discretion and to modify all schedules within contract’s option year(s) for any resulting impact upon the Contractor and Contractor’s required services.

1.2.9.1 Work to be Performed: The Period of Performance (POP) is ten (10) business days to perform the actual mowing services (e.g. Given a start date of 05 June, the contractor will start mowing on 05 June, and must finish no later than 14 June). A pre-work inspection of the area to be mowed is required prior to each mowing operation.

Each Mowing includes all areas listed in Granger Lake Mowing Schedule of paragraph

1.3.12. Place of Performance.