B01 CONUS Schools Sources Sought_02122024.pdf

Continental United States (CONUS) Schools Sources Sought

This Sources Sought notice (SSN) is in support of Market Research to identify potential sources, and if future efforts can be competitive. The proposed North American Industry Classification Systems (NAICS) Code is 541611 Administrative Management and General Management Consulting Services, which has a corresponding Small Business Size Standard of $16.5 million. The Government had previously requested information regarding this effort, however, the incumbent procurement contract was extended last year. The Government is now considering a competitive follow-on procurement.

Background:

The mission of the Continental United States (CONUS) Schools program is to assist Saudi Arabian Ministry of the National Guard (MNG) International Military Students (IMS) and their dependents in traveling abroad to attend United States (US) Department of Defense (DoD) training/military education, to perform in the capacity of an MNG Country Liaison Officer (CLO) and to support MNG Self-Invited Visits (MSIVs). The support provided to the MNG IMS allows them to focus their attention on military education. The Office of the Program Manager, Saudi Arabia National Guard (OPM- SANG) is the Army’s Program Office for this requirement, however, all information shall be processed thru the contracting officer and contract specialist listed herein.

Sources Sought Notice (SSN) Information Request:

OPM-SANG is seeking industry feedback on the attached Performance Work Statement (PWS). Industry is invited to provide feedback and comments on the PWS to refine the PWS prior to any formation solicitation. Based upon the Outside Continental United States (OCONUS) and distributed nature of the work within CONUS, an extended transition period with the incumbent contractor is anticipated.

All potential vendors must meet prequalification requirements in order to be registered as a potential source. Firms that possess the ability and can produce the required services described in the attached PWS are encouraged to identify themselves. Only those Responders that can meet the following criteria should respond to this Sources Sought Notice:

1. Entity is capable of meeting ALL specifications outlined in the attached PWS document.

2. Entity has an active CAGE or NCAGE Code, and current registration in the System for Award Management (www.SAM.gov).

3. Entity does NOT appear on the Excluded Parties List Responses should include the following information:

(a) Company Name and CAGE Code as reflected in its current SAM Registration, and Tax Identification Number (TIN).

(b) Point of Contact (POC) (name, telephone number, email address, street address) http://www.sam.gov/

4. Company’s Capabilities.

(a) What specific technical skills and past performance does your company possess which ensures capability to perform the tasks?

(b) What type of work has your company performed in the past in support of the same or similar requirement for Outside Continental United States

(OCONUS)?

(c) Respondents are requested to comment on the NAICS Code 541611 and whether this would be the best NAICS code for this effort should final solicitation be issued?

(d) Please comment on the recommended contract structure/CLIN structure/contract type recommendations.

(e) Based upon the attached PWS and PRS is the subject requirement something your company feels it could fulfill and would seriously consider submitting a technically viable proposal for in any forthcoming solicitation?

(f) Given the requirement for staffing a small effort in the KSA, is this effort suitable for a small business set aside?

(g) Please identify if you are a small business, including Alaska Nation Corporation, Native Hawaiian Organization, tribal owned, etc. NAICS codes and your capability and interested in performing this work.

(h) Please identify if you are a Saudi-owned business and provide your CAGE or NCAGE code and your capability and interested in performing this work.

Please provide a complete response to all questions above. Merely submitting company brochures or incomplete responses will not add value to the market research analysis being conducted by the Army Contracting Command, Rock Island. (ACC-RI).

Please feel free to offer any constructive comments, innovative ideas, performance or quality incentives and measurement, best industry practice, or acquisition streamlining ideas that might enhance this potential effort.

No solicitation exists; therefore, do not request a copy of the solicitation. If a solicitation is released, it will be synopsized on https://sam.gov. Interest parties who consider themselves qualified to perform all elements of the PWS are invited to submit a response to this Sources Sought Notice (SSN) no later than 07 March 2024 prior to 3:30PM Eastern Standard Time.

All comments and responses shall be submitted to Mr. Thomas McKendry @ thomas.w.mckendry.civ@army.mil (Contracting Officer) and Mr. John McDonald @ john.e.mcdonald30.civ@army.mil (Contract Specialist).

DISCLAIMER: This Sources Sought Notice is issued solely for informational and planning purposes. It does not constitute a solicitation (request for proposal or request for quotation) or a promise to issue a solicitation in the future and shall not be construed https://sam.gov/ mailto:thomas.w.mckendry.civ@army.mil mailto:john.e.mcdonald30.civ@army.mil as a commitment by the government. Responses in any form are not offers and the government is under no obligation to award a contract because of this announcement.

No funds are available to pay for preparation of responses to this announcement. Any information submitted by respondents to this Sources Sought Notice is strictly voluntary.

MNG CONUS SCHOOLS SUPPORT PERFORMANCE WORK STATEMENT (PWS)

15 February 2024

1.0 Mission Objective: The mission of the CONUS Schools program is to assist Saudi Arabian Ministry of the National Guard (MNG) International Military Students (IMS) and their dependents in traveling abroad to attend United States (US) Department of Defense (DoD) training/ military education, to perform in the capacity of an MNG Country Liaison Officer (CLO) and Assistant Country Liaison Officer (ACLO) and to support MNG Self-Invited Visits (MSIVs). The support provided to the MNG IMS allows them to focus their attention on military education.

2.0 Scope: The contract shall support the CLOs, ACLOs, MSIV visitors, and MNG International Military Students and their families from candidate selection through completion of military courses and return to the Kingdom of Saudi Arabia (KSA). The support will ensure seamless support of CLOs, MSIV visitors, IMS, and authorized dependents, accurate record keeping, timely delivery of records, and responsiveness to US Government inquiries.

3.0 Performance Requirements

3.1 The contractor shall establish two (2) performance organizations within thirty (30) calendar days After Contract Award (ACA): The CONUS Schools Support Office (CSSO) located in KSA for program coordination and guidance, and the CONUS Support Team (CST) operating at approved training locations (see Appendix A), providing IMS/ CLO support and processing at TRADOC locations in CONUS as directed by the Contracting Officer Representative (COR).

3.2 The contractor shall have full-time permanent party staff or support remotely at the training locations as indicated in Appendix B.

3.3 The Contractor shall provide the Functional Hour Cost Report (CDRL A003) NLT the 10th business day of the previous month for all cost reimbursable CLINS in Section B, schedule of the contract.

3.4 The Contractor shall provide a consolidated weekly Program Status Report (CDRL A001) that will include changes in status to any of the following:

• Academic status for each IMS (CST)

• IMS and Dependent medical insurance enrollment (CSSO)

• IMS and Dependent medical records (CSSO)

• Copies of travel documents (CSSO)

• Copies of Promotions Orders (CSSO)

• IMS and Dependent’s Visas application status (CSSO)

• Student Contact Status (CST)

• Serious Incident Status (CDRL A004 p1&p2) (CST)

• Final Voucher processing (CSSO)

3.5 The Contractor shall establish and maintain an electronic personnel file for each IMS/ ACLO/CLO for the entire period from candidate selection through completion of the final voucher after redeployment (handled jointly by the CSSO and CST, as dictated by mission and timelines). The Contractor shall transfer all electronic personnel files to the Office of Program Manager Saudi Arabia National Guard (OPM SANG) Aviation (AVN) CONUS Schools Office (No Later Than) NLT thirty (30) calendar days after Student returns to KSA. NLT forty-five (45) calendar days prior to contract completion, CSSO shall transfer all active electronic personnel files to OPM-SANG AVN CONUS Schools Office.

4.0 CONUS Schools Support Office (CSSO) Responsibilities

4.1 Pre-Deployment (CSSO in KSA) Documentation. The contractor shall provide a request for information to the candidate regarding Invitational Travel Planning Order (ITPO), copy of passports, and Consolidated Consent Agreement (CCA) NLT seventy-two (72) hours after being notified of candidate selection.

4.2 Contractor shall scan documents and submit to OPM-SANG AVN CONUS Schools Office, and schedule document collection meeting within seventy-two (72) hours of receiving documents from candidates.

4.3 The contractor shall visit each non-permanently staffed location, annually and as mission requirements dictate.

4.4 During document collection meeting:

4.4.1 Contractor shall provide Candidate Biographical Data forms for the candidate to complete and return to contractor staff within five (5) working days. If forms are not returned within five (5) working days, contractor shall notify OPM-SANG AVN CONUS Schools Office NLT close of business (COB) on the 5th working day (due date). Upon receipt of the Biographical Data forms, contractor shall transmit electronic forms (PDF format) to OPMSANG AVN CONUS Schools Office after reviewing to confirm that the documents are complete and written in English.

4.4.2 Contractor shall submit a request for information to the candidate regarding flight records for pilots and training certificates. If forms are not returned within ten (10) working days, contractor shall notify OPM-SANG AVN CONUS Schools Office NLT COB on the 10th working day (due date).

4.4.3 Contractor shall provide candidates blank medical forms for the IMS/ CLO and their authorized dependents to be completed by their medical health provider within thirty (30) calendar days. The Contractor shall notify the candidate to provide Contractor Staff with completed medical clearance documents within thirty (30) calendar days of document collection meeting. The contractor shall notify OPM-SANG AVN CONUS Schools Office NLT COB on the 30th calendar day, or the first working day thereafter, prior to departure (due date).

4.5 VISA Processing – NLT seventy-two (72) hours from receipt of Senior Defense Officer (Defense Attaché) Letter and MNG vetting letter from OPM-SANG, the contractor shall:

a. complete candidate and authorized dependent(s) VISA application;

b. physically submit VISA application and required documentation to US Embassy for processing; and,

c. Provide confirmation of VISA application and required documentation submission to OPM-SANG AVN CONUS Schools Office.

4.6 Medical Enrollment – The contractor shall enroll participants in the MNG medical insurance program with coverage to begin twenty-four (24) hours prior to departure from KSA and perform disenrollment of personnel not later than twenty-four (24) hours after returning to

KSA.

4.7 Translation Services – The contractor shall coordinate with OPM SANG CONUS Schools Office for document translation services from Arabic to English and English to Arabic within three (3) working days.

4.8 Departure Briefings and English Comprehension Level ECL Testing Support

4.8.1 The contractor shall schedule and conduct a departure briefing for the candidate and authorized dependents.

4.8.2 The Contractor (CONUS Support Office (CSO)) shall provide support during in-country English Comprehension Level (ECL) testing.

4.8.3 The contractor shall clean the testing labs within 48 hours of scheduled exam.

4.8.4 The contractor shall receive the external ECL list from MNG, translate to English, and provide translated list to OPM CONUS Schools in Excel and Word 48 hours prior to exam.

4.9 Room or facility for processing – Within ten (10) working days the contractor shall provide a biometric data collection office space (not larger than 12 square meters) accessible for the candidate and authorized dependents, to support US Government collection of biometric data (picture and fingerprints).

5.0 CONUS Support Team-Specific Responsibilities

5.1 CONUS Arrival Phase

5.1.1 Arrival (CST at applicable geographic locations, per 3.1)– Prior to the traveler(s) arrival, CST shall coordinate with CSSO for specific requirements such as flight arrival information and biographical data worksheet.

5.1.1.1 Reception

5.1.1.1.1 For IMS/ ACLO and CLO and authorized dependents at permanently staffed locations, referenced in 3.1.1 and designated in Appendix B, upon arrival at planned Aerial Port of Debarkation (APOD) within sixty (60) miles of CONUS School location, the contractor shall contact traveler(s) at airport and transport to temporary lodging.

5.1.1.1.2 For IMS/ ACLO and CLO and authorized dependents at non- permanently staffed locations upon arrival at planned APOD, the contractor shall assist with transportation planning and temporary lodging.

5.1.1.1.3 For IMS/ CLO covered under 3.1, provide relevant mission support information including information regarding weekly contact, reporting, adverse actions, and emergency situations either in person or by phone.

5.1.1.1.4 The contractor shall coordinate and transport Army War College (Carlisle Barracks, PA) and National Defense University (Ft. Leslie McNair, DC) IMSs to their duty stations upon arrival.

5.1.1.2 Financial Services Support – Within five (5) working days, the contractor shall assist the IMS/ACLO and CLO with establishing a bank account with a bank capable of international money transfer(s). The contractor shall electronically submit the bank account and send Electronic Funds Transfer (EFT) information to the KSA CONUS Support Office (CSSO) (within 48 hours or the first working day thereafter in the case of a holiday or weekend).

5.1.1.3 Additional Dependent Support – The contractor shall:

5.1.1.3.1 Assist in enrolling minor dependents in K-12 schools if applicable. The contractor shall execute in person or remotely as designated in Appendix B, below.

5.1.1.3.2 Within five (5) days of arrival, provide a briefing on medical facilities, insurance applicability, and program information and guidance. Additionally, provide relevant mission support information, including information regarding weekly contact, reporting, adverse actions, and emergency situations. The contractor shall develop a briefing for COR approval within thirty (30) calendar days ACA.

5.1.1.3.3 Provide a 4-hour local area orientation regarding facilities, services, recreation, areas of interest, post office, grocery stores, retail stores/malls, etc.

5.2 CONUS Support Team Operations (CST at applicable geographic locations)

5.2.1 Referral Support– Upon request, the contractor shall provide assistance with finding legal services to resolve minor infractions or provide additional documentation as required.

5.2.2 Support/ Administrative – Upon notification from the CSSO or IMS/ ACLO, CLO or OPM CONUS Schools, the contractor shall provide basic coordination support in IMS/ CLO or authorized dependents(s) during times of emergency.

5.3 Weekly Contact and Monitoring Academic Progress

5.3.1 The contractor shall make weekly contact (telephonic, electronic, or in-person) with the IMS/ACLO and CLO and provide a weekly report by Wednesday COB, or the first working day thereafter in the case of holidays or weekends.

5.3.2 The contractor shall monitor IMS academic progress and provide a weekly report by Wednesday COB, or the first working day thereafter in the case of holidays or weekends.

5.3.3 Liaison between IMS/ CLOs, ACLOs and IMSOs and OPM-SANG -- Within forty-eight

(48) hours of being notified, or the first working day thereafter in the case of holidays or weekends, the CST shall report adverse actions, academic problems, and emergency situations regarding the IMS/ CLO or dependents to the IMSO and OPM-SANG AVN CONUS Schools Office.

5.3.4 Coordinate with USG regarding IMS, ACLOs and CLO issues (International Military Students Officers (IMSOs), Country Program Managers (CPMs), Security Cooperation Officers (SCOs), etc.)

5.3.5 The contractor shall visit each non-permanently staffed location, annually and as mission requirements dictate.

5.3.5.1 The contractor shall submit an After-Action Report (AAR – CDRL A005) to OPM CONUS Schools NLT seven (7) business days of trip return.

5.3.5.1.1 The AAR shall contain the purpose of the visit, parties visited, key issues, and recommendations.

5.3.6 The contractor shall process payments (tuition/ fees) for MNG IMS pursuing a master’s degree upon receipt of an invoice from an accredited institution of higher learning and verification from OPM-SANG CONUS Schools Office that the MNG has approved the IMS’ course of study and that a Contracting Officer Letter (KOL) has been coordinated, signed, and transmitted. Upon IMS graduation, coordinate with the civilian institution to ensure that all financial and academic requirements have been met.

5.4 Transition- Upon course/ mission completion the CST shall assist the IMS/ CLO and authorized dependents:

5.4.1 Departure Processing – The contractor shall provide a briefing on the return to KSA process, or follow-on schools coordination, and schedule information within five (5) working days prior to departure. The contractor shall develop a briefing for COR approval within thirty

(30) calendar days ACA.

5.4.2 Temporary Transportation – The CST shall provide transportation from lodging to airport for departing IMS/ ACLOs/CLO and authorized dependents at permanently staffed locations when requested by IMS/ ACLOs/CLOs.

5.4.2.1 For IMS/ACLOs and CLO and authorized dependents at non-permanently staffed locations the contractor shall assist with transportation planning if requested by the IMS/ ACLOs and CLOs.

5.4.2.2 The contractor shall coordinate and transport Army War College (Carlisle Barracks, PA) and National Defense University (Ft. Leslie McNair, DC) IMSs from their duty stations upon departure.

5.4.3 Additional Support – NLT three (3) working days prior to travel day the CST shall assist with closing or termination of:

• Bank account(s), if requested

• Housing/ apartment leasing agreement

• Vehicle rental agreement

• Utilities

• Other local services

6.0 MNG Self-Invited Visits (MSIV) support

6.1 The Contractor shall execute MNG Self-Invited Visits (MSIVs) supporting MNG in coordination with the COR and approved by the KO (see Appendix C for a Mission Memo example authorizing participants, scope, schedule/ duration, location(s), and approved cost parameters).

6.2 The Contractor shall plan and procure lodging, transportation from airports to hotels and back, transportation to official meetings and back to lodging, incidentals (as defined by the FAR Part 31.205-46, Travel Costs), and emergency/ urgent medical coverage.

6.3 The Contractor shall plan and procure meeting venues and refreshments for selected MSIVs and key events as requested by the COR and approved by the KO.

6.4 The Contractor shall designate a representative to receive, assist, and travel, with MNG delegations on selected MSIVs as requested by the COR and approved by the KO.

6.5 The contractor shall submit an After-Action Report (AAR – CDRL A005) to OPM CONUS Schools NLT seven (7) business days of trip return.

6.5.1 The AAR shall contain the purpose of the visit, attendees, activity report, and recommendations.

7.0 MNG Country Liaison Officer(s) (CLO) support

7.1 CLO and ACLO support for Permanent Change of Stations (PCS) – The CST shall assist the ACLOs and CLOs with the coordination of PCS actions as requested by the COR and approved by the KO (reference Appendix D).

7.2 The Contractor shall pay authorized expenses coordinated with the COR and approved by the KO. (See Appendix E for details regarding ACLO and CLO Entitlements)

7.2.1 Any CLO expense not identified in Appendix E shall require pre-approval from the Contracting Officer Representative no later than seven (7) days prior to incurring the expense.

7.3 The Contractor shall provide an expenditure report (CDRL A002) for all authorized expenses paid within five (5) working days of action.

8.0 Reserved.

9.0 Travel: IAW FAR Part 31.205-46, Travel Costs.

10.0 Security: Reserved.

11.0 Government Furnished Property: The Government shall furnish property to support the on-site ACLO and CLO support performance requirements of this contract only; contractor shall provide resources necessary to accomplish all other requirements. Title to all property furnished in the performance of this PWS provided to the contractor by the Government or acquired by the contractor for performance hereunder shall vest in the Government.

Government-furnished items provided at contract award are detailed within Exhibit A.

11.1 The Contractor shall transfer all Government-furnished property as directed by the KO within thirty (30) days prior to contract completion.

11.2 The Contractor shall develop and submit a property end-of-contract transition plan NLT ninety (90) days ACA.

12.0 Deliverables: Data provided shall be provided in contractor format and approved by the US Government within fifteen (15) calendar days of receipt of the first deliverable. Additionally, the data provided shall be delivered as follows:

CDRL A001 – Program Status Report (paragraph 3.4):

CDRL A002 - ACLO and CLO Entitlements (paragraph 7.3)

CDRL A003 – Functional Hour Cost Report (paragraph 3.3)

CDRL A004 p1&p2 – Serious Incident Reporting (paragraph 3.4)

CDRL A005 – After Action Report (paragraph 5.3.5.1 & 6.5)

13.0 Performance Objectives/ Metrics: This performance-based service contract incorporates the following performance objectives: (1) Adherence to contract schedule, milestone, and delivery requirements defined in this PWS and PRS; and (2) Efficient and effective control of cost parameters as negotiated. It is the contractor’s responsibility to employ the necessary resources to ensure accomplishment of these objectives. The Government’s assessment of the contractor’s performance in achieving these objectives will utilize the standards, acceptable quality levels, surveillance methods, and performance reporting described in the Performance Requirements Summary matrix set forth in Appendix F. The performance reporting will be implemented via the Government’s past performance assessment conducted in accordance with Part 42 of the Federal Acquisition Regulation (FAR), as applicable.

APPENDIX A

Approved language training locations:

Defense Language Institute (DLI) Joint Base San Antonio (JBSA), TX Defense Language Institute (DLI) Foreign Language Center, Presidio of Monterey, CA

Approved aviation training locations:

Fort Novosel, AL Fort Eustis, VA

Approved ground training locations:

Ft. Gregg-Adams, VA Ft. Jackson, SC Ft. Eisenhower, GA Ft. Moore, GA Ft. Leonard Wood, MO Ft. Sam Houston, TX Ft. Sill, OK Ft. Huachuca, AZ Eglin AFB, FL

Approved senior service schools training locations:

National Defense University (NDU), Washington, DC Army War College (AWC), Carlisle Barracks, PA Command and General Staff College (CGSC), Ft. Leavenworth, KS Sergeant Major Academy (SGM-A), Ft. Bliss, TX

Sites with full-time permanent party staff:

Defense Language Institute (DLI) Joint Base San Antonio (JBSA) Ft. Novosel, AL Ft.

Ft Moore, GA National Capital Region, Washington, DC (regional support to National Defense University (NDU), Army War College, Dulles Airport, Ft. Lee, Ft. Eustis)

Sites supported remotely:

Fort Eustis, VA Ft. Gregg-Adams, VA

APPENDIX B

Ft. Jackson, SC Ft. Eisenhower, GA Ft. Leonard Wood, MO Ft. Sam Houston, TX Ft. Sill, OK Ft. Huachuca, AZ Eglin AFB, FL National Defense University (NDU), Washington, DC Army War College (AWC), Carlisle Barracks, PA Command and General Staff College (CGSC), Ft. Leavenworth, KS Sergeant Major Academy (SGM-A), Ft. Bliss, TX Defense Language Institute (DLI) Foreign Language Center, Presidio of Monterey, CA

MNG Self Invited Visit (MSIV) example (page 1 of 3):

APPENDIX C

MNG Self Invited Visit (MSIV) example (page 2 of 3):

MNG Self Invited Visit (MSIV) example (page 3 of 3):

APPENDIX D

CLO and ACLO Permanent Change of Station (PCS) from KSA to CONUS expenses include:

A.1. CONUS Stopover CLO Transition Support: The CST shall provide for a three-night stopover stay (e.g., Washington, DC) and two days of ground transportation en route to duty station for CLOs, ACLOs, and authorized dependents.

A.2. Duty Station Initial Transition Support: The CST shall provide for 28 days of lodging, laundry, ground transportation, and meals (three meals per day per authorized person) for CLO, ACLOs and authorized dependents at new duty location.

A.3. CLO and ACLOs Vehicle Purchase: The CST shall help facilitate the purchase of an MNG-owned vehicle for the CLO and ACLOs to drive on an everyday basis (one-time purchase)

A.4. Household-Related Purchases: The CST shall procure new furniture and replace consumables (e.g., silverware, sheets, towels) for the incoming CLO and ACLOs after tagging furniture from the prior CLO and ACLOs for reuse/ repair and disposing of unwanted furniture/ home goods.

A.5. Incoming CLO Household Good Shipment (KSA to CONUS): The CST (in coordination with the CSSO) shall arrange for the incoming CLO's household goods to be shipped from KSA to CONUS

CLO and ACLOs Permanent Change of Station (PCS) from CONUS to KSA expenses include:

B.1. CONUS Exit--CLO/ and ACLOs Dependents Support Breakout: The CST shall provide for five (5) days of lodging, laundry, and ground transportation for the CLO and ACLOs and authorized dependents while transitioning from permanent housing.

B.2. CONUS Exit--CLO and ACLOs /Dependents Support Stopover Breakout: The CST shall provide for a four (4) night stopover stay (e.g., Washington, DC) and five (5) days of ground transportation, laundry service, and meals (three meals per day per authorized person) en route to return to KSA for CLO and authorized dependents.

B.3. Lease Termination Support Breakout: The CST shall facilitate the move-out process from the CLO's and ACLOs quarters ensuring the home is inspected, repaired, and cleaned.

B.4. Shipping CLO and ACLOs HHG to KSA from CONUS: The CST shall arrange for authorized CLO household goods to be shipped from CONUS to KSA

B.5. Property Consumables Disposal: The CST shall arrange for unwanted CLO and ACLOs furniture, home goods, and consumables to be disposed of or donated.

CLO and ACLOs Permanent Change of Station (PCS) from original duty station in

CONUS to a new duty station in CONUS expenses include:

C.1. Intra-CONUS CLO and ACLOs PCS Outgoing Duty Station Support: The CST shall provide for ten

10) days of lodging, laundry, ground transportation, and meals (three meals per day per authorized person) for the CLO and ACLOs and authorized dependents while transitioning from JBSA permanent housing

C.2. Intra-CONUS CLO and ACLOs PCS Outgoing Household Support: The CST shall facilitate the move-out process from the CLO's and ACLOs quarters ensuring the home is inspected, repaired, and cleaned; shall arrange for authorized CLO and ACLOs household goods to be shipped from one CONUS location to another (e.g., from TX to DC); shall arrange for unwanted CLO furniture, home goods, and consumables to be disposed of or donated

C.3. Intra-CONUS CLO and ACLOs PCS Incoming Initial Support: The CST shall provide for twenty-one (21) days of lodging, laundry, ground transportation, and meals (three meals per day per authorized person) for CLO and authorized dependents at new duty location.

C.4. Intra-CONUS PCS Incoming CLO and ACLOs Vehicle Support: The CST shall help facilitate the purchase of an MNG-owned vehicle for the CLO to drive on an everyday basis (one-time purchase, trading in vehicle from prior duty station)

C.5. Intra-CONUS PCS Household Related Purchases: The CST shall procure new furniture, replace consumables (e.g., silverware, sheets, towels), and repair damaged furniture/ home goods as needed for the CLO and ACLOs after the intra-CONUS move.

APPENDIX E

CLO Entitlements expenses include:

A. Vehicle Insurance

B. Official Vehicle Fuel

C. Official Vehicle Routine Maintenance: The CLOs will schedule and pay for all routine and non-routine automobile maintenance (including but not limited to oil changes, tire rotations, and new tires). The CLOs will submit all charges and receipts pertaining to the vehicle maintenance for reimbursement.

D. Official Cell Phone Service Fee: Service will include providing a cell phone with an international plan. All costs associated with the account bill will be paid by the CLOs and reimbursed monthly.

E. Internet Service at Home and Office: Service will include office and home internet, phone, and cable. This includes necessary repair costs.

F. Bank Fees: The CLOs will be reimbursed for all monthly bank wire transfer fees associated with their monthly salary and reimbursed business expense deposits.

G. Official Mail Service for CLO Offices

H. CLO Site Visits: The CST will provide all travel arrangements for CLOs to conduct authorized trips approved by the COR in advance no later than seven (7) calendar days prior to the date of travel. The CLOs will be reimbursed for all lunch or dinner costs associated with hosted student meals to all approved site location visit locations. VA will also reimburse CLOs for personal meals, rental car costs, hotel costs, and/or airline costs incurred during the mission.

I. Office Materials: CLOs will be reimbursed for required office supplies and materials (including but not limited to office supplies and refreshments).

J. Rental/ Leased Family Housing to include housing utilities/ services: Housing rent, personal housing utility fees (garbage, electric, water, gas, cable), renter’s insurance, home security system/ services, and yard and pest services.

K. Medical and Dental Coverage: The CSSO in KSA will ensure the CLOs and all authorized dependents are in possession of their CIGNA insurance cards and/ or CIGNA policy information prior to departing KSA and that the coverage remains in effect for the duration of their stay in CONUS. CLOs are authorized additional monetary coverage per CLO, per year in urgent dental care (excluding orthodontic care).

L. Subsistence Allowance

APPENDIX F

PERFORMANCE REQUIREMENTS SUMMARY MATRIX

PWS Paragraph Performance Objective Performance Standard Method and Frequency of Surveillance

3.1 Establish CSSO & CST

Offices

Within 30-Days After Contract Award (ACA)

COR Review 100%

3.2 Submit Functional Hour

Cost Report

NLT 10-Business Days from the end of the previous month

COR Review 100%

3.3 Consolidated Status

Report

Weekly 100% Inspection of Weekly Report

3.4 Establish & Maintain

Personnel Records

Candidate Selection through redeployment

Monthly Random Sample

3.4 Transfer Personnel

Records

NLT 30-Days After Final Voucher; NLT 45Days prior to Contract Completion

Quarterly Sample

4.1 Documentation Within 72-Hours Monthly Random Sample

4.2 Submit and Schedule Within 72-Hours Monthly Random Sample

4.3.1 Bio Data Within 5-Working Days Monthly Random Sample

4.3.2 Flight Records and

Certificates

NLT 10-Working Days 100% Inspection

4.3.3 Medical Records NLT 30-Calendar Days Monthly Random Sample

4.4 Visa Processing NLT 72-Hours from

receipt of Senior Defense Officer Letter and MNG Vetting Letter

100% Inspection

4.5 Medical Enrollment and

Disenrollment

Coverage to begin 24- Hours prior to Departure from KSA, and Terminate NLT 24Hours from Return to

KSA

4.6 Translation Services Within three (3) working

days

4.7.1 Departure Briefings Within 3-Workdays prior

to Departure

4.7.2 ECL Test Roster As required Periodic sample

4.7.3 ECL Test Administrative

support

As required 100% Inspection

4.7.4 Translate ECL List Within 48-hours of receipt 100% Inspection

4.8 Facility For Processing Within 10-Working Days 100% Inspection

5.1.1.1 IMS/CLO Reception Day of Arrival 100% Inspection

5.1.1.2 Financial Support Within 5-Working Days Monthly Random Sample

5.1.1.3.2 Develop IMS/CLO Arrival

Briefing

Within 30-Days ACA COR Approval

5.1.1.3.2 IMS/CLO Arrival Briefing Within 5-Working Days

of Arrival

5.3.3 Liaison Between

IMS/CLOs and IMSOs and OPM SANG

Within 48-Hours of Notification

Quarterly Sample

5.3.5.1 After Action Report (AAR)

– Site Visits

Within 7-working Days upon Return

5.4.1 Departure Processing Within 5-Working Days

of Departure

5.4.1 Develop Departure

Processing Brief

Within 30-Calendar Days of ACA

COR Approval

5.4.3 Assist in Closure of Bank

Accounts

NLT 3-Working Days prior

5.4.3 Assist in Closure of

Housing/Apartment Leasing Agreement

Vehicle Rental Agreement

Utilities

5.4.3 Assist in Termination of

other Local Services

6.5 After Action Report –

MSIV

Within 7-working Days upon Return

7.3 School Support

Expenditure Report

NLT 5-Working Days of Action

11.1 GFP Transfer 30 Days Prior to Contract

Completion

11.2 GFP End of Contract Plan NLT 90-Calendar Days

ACA

12.0 CDRL Contractor

Formatting of Reports

Within 15-Calendar Days of Receipt of First Deliverable

3.0 Performance Requirements

3.2 The contractor shall have full-time permanent party staff or support remotely at the training locations as indicated in Appendix B.

3.3 The Contractor shall provide the Functional Hour Cost Report (CDRL A003) NLT the 10th business day of the previous month for all cost reimbursable CLINS in Section B, schedule of the contract.

3.4 The Contractor shall provide a consolidated weekly Program Status Report (CDRL A001) that will include changes in status to any of the following:

4.0 CONUS Schools Support Office (CSSO) Responsibilities

5.0 CONUS Support Team-Specific Responsibilities

5.1.1.1.4 The contractor shall coordinate and transport Army War College (Carlisle Barracks, PA) and National Defense University (Ft. Leslie McNair, DC) IMSs to their duty stations upon arrival.

5.3.6 The contractor shall process payments (tuition/ fees) for MNG IMS pursuing a master’s degree upon receipt of an invoice from an accredited institution of higher learning and verification from OPM-SANG CONUS Schools Office that the MNG has approv...

5.4.2.2 The contractor shall coordinate and transport Army War College (Carlisle Barracks, PA) and National Defense University (Ft. Leslie McNair, DC) IMSs from their duty stations upon departure.

6.0 MNG Self-Invited Visits (MSIV) support

7.0 MNG Country Liaison Officer(s) (CLO) support

8.0 Reserved.

APPENDIX A

Approved language training locations:

Approved aviation training locations:

Approved ground training locations:

Approved senior service schools training locations:

Sites with full-time permanent party staff:

Sites supported remotely:

APPENDIX B

APPENDIX C

APPENDIX D

APPENDIX E

DD FORM 1423-1, FEB 2001

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

1_DATA_ITEM_NO: A001

2_TITLE_OF_DATA_ITEM:

Status Report

3_SUBTITLE:

Weekly Report (Schools Support)

4_AUTHORITY_Data_Acquisit: DI-MGMT-80368A

5_CONTRACT_REFERENCE: PWS 3.4

6_REQUIRING_OFFICE: OPM-SANG G-3

7_DID_250_REQ: N/A

8_APP_CODE: N/A

DIST_STATEMENT: N/A

10_FREQUENCY: Weekly

11_AS_OF_DATE: See Block 16

12_DATE_OF_FIRST_SUBMISSI: See Block 16

13_DATE_OF_SUBSEQUENT_SUB: See Block 16 addressee1: KO draft1:

reg1: 1 repro1:

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16_REMARKS: Weekly Reports.

- Shall be submitted not later than close of business every Wednesday throughout the period of performance.

- Reports shall be submitted electronically, and shall at a minimum include:

Academic status for each IMS (CST) IMS and Dependent medical insurance enrollment (CSSO) IMS and Dependent medical records (CSSO) Copies of travel documents (CSSO) Copies of Promotions Orders (CSSO) IMS and Dependent’s Visas application status (CSSO) Student Contact Status (CST) Final Voucher processing (CSSO)

- The reports shall be prepared in contractor format and approved by COR.

-Reports should be at an operational level for use as a planning and management tool.

- Reports shall be prepared in contractor format and submitted to the KO and COR.

17_PRICE_GROUP:

ESTIMATED_TOTAL_PRICE:

G_PREPARED_BY:

H_DATE:

1_APPROVED_BY:

J_DATE:

Page: 1 reg38t: 2

A_CONTRACT_LINE_ITEM_NO: XXXX

B_EXHIBIT: A

TDP:

TM:

OTHER: MGMT

DSYSTEMITEM: OPM SANG Schools

E_CONTRACTPR_NO: ####

FCONTRACTOR: TBD

of_pages: 1

Reset:

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the

1_DATA_ITEM_NO: A002

2_TITLE_OF_DATA_ITEM: Contract Invoicing and Payment Report

3_SUBTITLE: Country Liaison Officer Expenditure Report

4_AUTHORITY_Data_Acquisit: DI-MGMT-81651

5_CONTRACT_REFERENCE: PWS 7.3

6_REQUIRING_OFFICE: OPM-SANG G-3

7_DID_250_REQ: QASP

8_APP_CODE: N/A

DIST_STATEMENT: N/A

10_FREQUENCY: See Block 16

11_AS_OF_DATE: See Block 16

12_DATE_OF_FIRST_SUBMISSI: See Block 16

13_DATE_OF_SUBSEQUENT_SUB: See Block 16 addressee1: KO draft1:

reg1: 1 repro1:

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16_REMARKS: CLO Expenditure Report.

- Shall be submitted not later than 5 working days of each authorized expenses paid of action throughout the period of performance.

17_PRICE_GROUP:

ESTIMATED_TOTAL_PRICE:

G_PREPARED_BY:

H_DATE:

1_APPROVED_BY:

J_DATE:

Page: 1 reg38t: 2

A_CONTRACT_LINE_ITEM_NO: XXXX

B_EXHIBIT: A

TDP:

TM:

OTHER: MGMT

DSYSTEMITEM: OPM SANG Schools

E_CONTRACTPR_NO: ####

FCONTRACTOR: TBD

of_pages: 1

Reset:

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the

1_DATA_ITEM_NO: A003

2_TITLE_OF_DATA_ITEM: PERFORMANCE AND COST REPORT

3_SUBTITLE: Functional Hour Cost Report

4_AUTHORITY_Data_Acquisit: DI-FNCL-80912A

5_CONTRACT_REFERENCE: PWS 3.3

6_REQUIRING_OFFICE: OPM-SANG G-3

7_DID_250_REQ: N/A

8_APP_CODE: N/A

DIST_STATEMENT:

10_FREQUENCY: See Block 16

11_AS_OF_DATE: See Block 16

12_DATE_OF_FIRST_SUBMISSI: See Block 16

13_DATE_OF_SUBSEQUENT_SUB: See Block 16 addressee1: KO draft1:

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16_REMARKS: - Shall be submitted not later than close of business by the 10th day following the first of the month.

- Reports shall be submitted electronically.

- The reports shall be prepared in contractor format.

- Reports shall be prepared in contractor format and submitted to the KO and COR.

- The contractor shall submit a Functional Hour Cost Report in contractor format to the Government for the previous month for all cost reimbursable CLINS in Section B, schedule of the contract.

- Format shall contain -Hours: Total Award hours by labor category, previous year actual hours by labor category, current year actual hours by labor category, current month actual hours by labor category, inception to date ·actual hours by labor category. Estimate to complete hours by Fiscal year by labor category and Estimate at Completion hours by labor category. Cost: Award cost, previous year actual cost, current year actual cost, current month actual cost, inception to date actual cost, Estimate to complete cost by fiscal year, and estimate at completion cost. Cost shall be reported by Direct Labor, Direct Labor Overtime, Temp Labor, Subcontract Cost, Material, Travel, Other Direct Cost, Indirect Cost, Fee, Total Cost, and percentage of funding spent/estimated on inception to date and Estimate to Complete.

17_PRICE_GROUP:

ESTIMATED_TOTAL_PRICE:

G_PREPARED_BY:

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1_APPROVED_BY:

J_DATE:

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A_CONTRACT_LINE_ITEM_NO: XXXX

B_EXHIBIT: A

TDP:

TM:

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DSYSTEMITEM: OPM CONUS Schools

E_CONTRACTPR_NO: ####

FCONTRACTOR: TBD

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The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the

Untitled

1_DATA_ITEM_NO: A004

2_TITLE_OF_DATA_ITEM: Accident/Incident Report

3_SUBTITLE: Serious Incident Reporting

4_AUTHORITY_Data_Acquisit: DI-SAFT-81563

5_CONTRACT_REFERENCE: PWS 3.4

6_REQUIRING_OFFICE: OPM-SANG G-3

7_DID_250_REQ: N/A

8_APP_CODE: N/A

DIST_STATEMENT:

10_FREQUENCY: See Block 16

11_AS_OF_DATE: See Block 16

12_DATE_OF_FIRST_SUBMISSI: See Block 16

13_DATE_OF_SUBSEQUENT_SUB: See Block 16 addressee1: KO draft1:

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16_REMARKS: Serious Incident Reporting

- The Contractor shall promptly, thoroughly and impartially investigate and report simultaneously to the Contracting Officer and COR any circumstances which indicate that a serious incident, as defined herein, has occurred. The COR will notify the OPM-SANG chain of command. Doubtful cases shall be resolved in favor of satisfying the investigation and reporting requirements specified herein.

- Initial notification shall be made within 2 hours of the incident. (An initial report shall be generated for each individual involved in the incident) Follow-up reporting shall be made every 12 hours after the initial report until it is determined that the incident is resolved. (A Follow-up report shall be generated for each individual involved in the incident) Initial notification shall include, at a minimum, the following information:

(1) Type of incidents/accidents, including but not limited to the following: Property Damage, Vehicular accidents, Theft, Personal Injury, Vandalism, Bombing, Kidnapping, Direct…