B-SSJ Redacted.doc

4 October 2021

MEMORANDUM

SUBJ: SOLE SOURCE JUSTIFICATION MEMORANDUM TO ACQUIRE REPAIR OF

MOTOR CONTROLLER (PR 1300963713 )

Identification of the agency and the contracting activity, and specific identification of the document as a “Limited Source Justification.”

This is a sole source justification. Contracting activity is:

Naval Sea Systems Command Naval Surface Warfare Center Panama City Division (NSWC PCD) 110 Vernon Avenue Panama City, FL 32407-7001 (Contracts Department Code 02)

Nature and/or description of the action being approved.

This action will award a firm fixed price order to:

Motion Control Systems, Inc. 6701 Viscoe Road New River, VA 24129 (CAGE Code: 1P6T6

Procurement is for the repair of motor controller Serial Number 004 in support of the NAVSUP SDV MK8 MOD1/MOD1D depot.

A description of the supplies or services required to meet the agency’s needs (including the estimated value).

The following repairs will be performed on the above-referenced motor controller:

Manufacturer # Description Quantity N/A 7005351-1 & 7005352-3 Bearing A & B, Inserts & Clamp

1 EA

N/A 70053503-3 (K-Monel) Shaft

1 EA

N/A 7005379 Shaft Seal Assembly

1 EA

N/A HW282 & HW311 Hydraulic Insert MC

1 EA

N/A 7005368-1 Stator Assembly

1 EA

N/A 08102000014 Rotor Yoke

1 EA

N/A 1108010 Rotor Band

1 EA

N/A 2201215 Magnets

96 EA

N/A 2201501 Magnets

32 EA

N/A 7005383-1 Resolver Rotor & Stator

2 EA

N/A 1109380 Reservoir & HW313 Reservoir Drain Plug

1 EA

N/A 7005355-1 Motor Bulkhead

1 EA

N/A 7005356 Motor Canister

1 EA

N/A B4265 Upgraded Electronics Package

1 EA

N/A O-rings V2134, V2152, V2254, V2458, V3904, V3906

8 EA

N/A Various Connectors, Cap Screws, locknuts, Ring Terminals, Washers, Nuts, Clamps, Shims, Inserts, Etc.

1 LS

N/A Labor to include: Inspection & Disassembly of Motor: 20 Hrs Tech 8 Hrs Engineer Cleaning of entire motor:

2 Hrs Tech Stator Assembly:

22 Hrs Tech 3 Hrs Engineer Rotor Rebuild:

15 Hrs Tech Controller Build-up & Unit Assembly: 32 Hrs Tech 2 Hrs Engineer Inspection & Test: 10 Hrs Tech 12 Hrs Engineer FAT test & Reports: 21 Hrs Tech 10 Hrs Engineer Pressure Test:

8 Hrs Tech 3 Hrs Engineer 168 Hrs

The Government’s minimum needs have been verified by the certifying technical and requirements personnel. This memo does not authorize acquisition for other requirements. This acquisition will be conducted using simplified acquisition procedures with a total dollar value above micro-purchase levels, but not exceeding the simplified acquisition threshold of $250,000.00. The motors will be repaired no later than eighteen (18) weeks after receipt of the order. The purchase will be funded with Navy Working Capital Funds (NWCF).

Identification of the justification rationale and, if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

10 U.S.C. 2304(c) (1) - Only one responsible source and no other supplies or services will satisfy agency requirements, FAR 6.302-1:

This procurement is intended to be sole source for the following reasons:

The motor controller referenced in the subject purchase request was custom manufactured by Motion Control Systems, Inc. for the system referenced above. Other manufacturers of similar controllers have not been vetted or approved for substitution. The additional costs and time delays for the Government to identify and evaluate another system; perform the field-testing of the equipment; and produce the required documentation and drawings would be prohibitive.

A determination by the ordering activity contracting officer that the order represents the best value consistent with FAR 13.106-1(b).

The Contracting Officer has determined that the order represents the best value and results in the lowest overall cost alternative (considering price, special features, administrative costs, etc.) to meet the Government’s needs.

A description of the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted.

This requirement will be synopsized on the Contract Opportunities website at sam.gov per FAR Part 5.2. No additional market research was conducted for the reasons discussed in paragraph 4 above, for any company other than Motion Control Systems, Inc. to provide the products.

Any other facts supporting the justification. None.

A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made.

As stated in paragraph 4 above, Motion Control Systems, Inc. is the only source that can provide the required repairs.