B.08.02 Solicitation (W912EF20Q0063)~.pdf

SEE ADDENDUM

(No Collect Calls)

W912EF20Q0063 16-Mar-2020

b. TELEPHONE NUMBER

509.527.7232

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 25 Mar 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912EF9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ANDREW J SPRYS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USAED, WALLA WALLA - CONTRACTING DIV.

ANDREW J SPRYS

201 N. THIRD AVENUE

WALLA WALLA WA 99362-1876

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 960558 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

ARMY CORPS OF ENGINEERS

PERFORMANCE SPECIALIST

LOWER GRANITE PROJECT

885 ALMOTA FERRY ROAD

POMEROY WA 99347-9758

TEL: 509-843-1493 EXT216 FAX: 509-843-3339

FAX:

TEL: 509-527-7232 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

X

SIZE STANDARD:

$19,500,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF68

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912EF20Q0063

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

This is a request for quote for Janitorial Services in accordance with the Technical Specifications for the U.S. Army Corps of Engineers, Walla Walla District, at Lower Granite Dam, Pomeroy, Washington.

Registration at www.sam.gov is required. Failure to register in the SAM database will make an offeror ineligible for award. Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required in order for the GSA Federal Service Desk (FSD) to activate the entity's registration. Both Federal Assistance entities and all non-Federal entities must mail the original, signed copy of the notarized letter to the Federal Service Desk.

Failure to do so within 30 days of activation may result in the registration no longer being active. Mail the completed, signed, notarized letter to:

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

UNITED STATES OF AMERICA

Completion of the required FAR 52.212-3, Offeror Representations and Certifications – Commercial Items is required. When you complete your SAM registration, the link to complete your Representations and Certifications is also available. Please do not hesitate to contact Andrew J. Sprys, or the SAM web site for assistance or have questions.

TO ENSURE RECEIPT OF YOUR QUOTE, PLEASE SEND TO THE ATTENTION OF ANDREW

SPRYS AT andrew.j.sprys@usace.army.mil OR RUTHANN HAIDER AT Ruthann.Haider@usace.army.mil

If you have any questions or concerns regarding the Request for Quote, please contact Andrew Sprys by Telephone 509-527-7232; or send an email to andrew.j.sprys@usace.army.mil

Please return all pages of this request for quote. Be sure to also complete Blocks 17a, 30a, 30b, and 30c on page 1.

Name: _____________________________________________________________

Contact Telephone Number: ____________________________________________

Email Address: __________________________________________________________________

Company’s Federal Tax Identification Number: ____________________________________________

CAGE CODE: _________________________ DUNS Number ________________________________

The System for Award Management (SAM) is online. SAM replaces CCR/FedReg, ORCA, and EPLS.

If you have been using those systems, you should now go to www.sam.gov to find your information.

Completion of FAR 52.212-3 Offeror Representations and Certifications–Commercial Items – Alternate 1 (May 2014). Electronic completion is encouraged (see http://farsite.hill.af.mil to download Representations and Certifications).

An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via https://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (b) through (i) of this provision.

In accordance with FAR Part 29.3 – State and Local Taxes, and per Title 4 of US Code 104-107, the Government is exempt from paying state and local taxes. Exempt tax identification number 91-8028090.

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

Submission of Price Quote – Offeror shall submit 1 copy of the following:

1. Signed and dated Standard Form 1449 (Solicitation/Contract/Order for Commercial Items)

2. Signed and dated Standard Form 30, if applicable, for any Amendments to the Solicitation

3. Completed schedule (pricing information) for all contract line item numbers

4. Completed Clause 52.212-3 and Alt I, “Offeror Representations and Certifications—Commercial Items” as noted above.

PRICES QUOTED MUST BE VALID FOR 30 DAYS. Solicitation shall result in a firm-fixed-price contract.

All pricing shall include shipping FOB destination (include shipping cost in price).

BUSINESS HOURS: The standard business hours for the Walla Walla District, Corps of Engineers are Monday through Friday from 8:00 a.m. to 4:00 p.m., excluding federal holidays.

BASIS FOR AWARD

The Government will award one contract resulting from this solicitation in accordance with FAR 13.106 to the responsible offeror meeting or exceeding all solicitation requirements and representing the best value based on price.

The government does not intend to have discussions with offerors so please ensure that all information required in the Performance Work Statement is provided with your quote.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Janitorial Services - Powerhouse

FFP

In Accordance with the Performance Work Statement FOB: Destination

NET AMT

Janitorial Services

FFP

0002AA 12 Months Janitorial Services -

FFP

- North Shore Visitors Center

0002AB 12 Months Janitorial Services -

FFP

- South Shore Visitors Center

0002AC 12 Months Janitorial Services -

FFP

- NavLock Control Stands, Spillway

0003 12 Months Janitorial Services -

FFP

- Juvenile Fish Facility

0004 12 Months Janitorial Services -

FFP

- Construction Trailer

0005 4 Each Janitorial Services -

FFP

- Special Events *As Needed*

0006 4 Each Janitorial Services -

FFP

- Special Events *As Needed*

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-APR-2020 TO

31-MAR-2021

N/A ARMY CORPS OF ENGINEERS

PERFORMANCE SPECIALIST

LOWER GRANITE PROJECT

885 ALMOTA FERRY ROAD

POMEROY WA 99347-9758

509-843-1493 EXT216

960558

0002 N/A N/A N/A N/A

0002AA POP 01-APR-2020 TO

31-MAR-2021

N/A ARMY CORPS OF ENGINEERS

PERFORMANCE SPECIALIST

LOWER GRANITE PROJECT

885 ALMOTA FERRY ROAD

POMEROY WA 99347-9758

509-843-1493 EXT216

0002AB POP 01-APR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0002AC POP 01-APR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-APR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-APR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 01-APR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 01-APR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

SITE VISIT INFORMATION

An organized site visit has been scheduled for:

DATE: 19-MAR-2020

TIME: 10:00 A.M. PST (Local Time) PARTICIPATIONS WILL MEET AT: Lower Granite Dam

885 Almota Ferry Rd Pomeroy, WA 99347

There will be only one site visit offered. Offerors planning to attend must register for the site visit by sending an email to: Andrew.J.Sprys@usace.army.mil and Ruthann.Haider@usace.army.mil

Firms must register no later than Firms must register no later than 10:00 A.M. PST on the day before the site visit

(18-MAR-2020)

Site visit attendees must provide the following information: 1) Solicitation Number; 2) Project Title; 3) Name(s) of individual(s) attending site visit; 4) Are all individuals U.S. Citizens? If not, please refer to ACCESS FOR FOREIGN NATIONALS below; 5) Name of Company; 6) Phone Number of Company. Each individual must have picture identification on his/her person while at the project site. There can be no substitutions of one individual for another. If an individual arrives at the site visit without having called ahead of time and/or without picture identification, that individual may not be allowed on the project.

FOREIGN NATIONALS: Security clearance for foreign nationals to attend a site visit or to perform onsite work requires a minimum of 4 weeks. Please send documentation by email (.pdf files are preferred) to Andrew.J.Sprys@usace.army.mil and Ruthann.Haider@usace.army.mil

Acceptable forms of documentation include:

A US passport, Certificate of US citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), foreign passport with I-551 stamp or attached INS Form I-94 indicating employment authorization, Alien Registration Receipt Card with photograph (INS Form I-151 or I-551), Temporary Resident Card (INS Form I-688), Employment Authorization Card (INS Form I-688A), Reentry Permit (INS Form I-327), Refugee Travel Document (INS Form I-571), Employment Authorization Document issued by the INS which contains a photograph (INS Form I-688B).

Foreign nationals must have received clearance prior to being granted access to the project site.

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

PERFORMANCE WORK STATEMENT

Janitorial Services Lower Granite Lock & Dam

GENERAL INFORMATION

1.1. SCOPE OF WORK

The Contractor shall provide personnel, materials, supplies, equipment and other items and services necessary to perform janitorial services at Lower Granite Lock and Dam as outlined in this Performance Work Statement ( PWS ). This contract is a fixed-price, performance-based service contract where desired outcomes are defined and measured while contractor methods are generally not constrained or directed.

The scope includes mopping, buffing, stripping, waxing and/or sealing, vacuuming, spot cleaning and steam cleaning various flooring and floor covering materials including those on stairways and landings. Surface dusting, cleaning of windows and window coverings, upholstery cleaning, cleaning of restroom facilities and fixtures, cleaning of lunchroom and kitchen appliances, fixtures and facilities and trash removal. The objective of this contract is to provide a clean, professional, well-maintained facility that the general public, government contractors and government personnel can ALL take pride in how our tax dollars are being used.

1.2. CONTRACTOR PERSONNEL

1.2.1. The Contractor shall designate an experienced on-site supervisor with written authority to act in behalf of the Contractor in dealing with the Government. The primary duties of the supervisor will be to supervise employees and to serve as QC person, with full responsibility described in 1.3. Quality Control (QC). This individual will have a thorough knowledge of the contract requirements and the work to be performed under this contract as well as a minimum of two years QC experience in an industrial arena. The name, phone number, fax number and email address of this person shall be designated in writing to the Contracting Officer’s Representative (COR) at the pre-work meeting.

1.2.1.1. The supervisor shall have full authority to act for the Contractor on all matters relating to daily operation of this contract.

1.2.1.2 The supervisor shall be able to fluently read, write, speak and understand English.

1.2.2. Contractor Personnel. To minimize risk, the Contractor shall not employ persons for work on this contract if the COR considers such person a risk to the health, safety, security or well being of the public or Government employees or mission of the Government.

1.2.2.1. Contractor personnel and regular subcontractors shall wear clothing marked with identifying name of the Contractor. All Contractor vehicles shall be readily identified with either permanent or magnetic signs that state the Company’s name. A logo with the Company’s name will be approved by the COR for use.

1.2.2.2. The Contractor employees shall be skilled in janitorial services and capable of performing the work under this contract. All employees of the Contractor or subcontractors shall be 18 years of age or older.

1.2.2.3. Training. The Contractor shall ensure that all employees and subcontractors have current safety training covering safe work practices, personal protective equipment, proper housekeeping and fire protection. The Contractor shall also ensure that all employees have necessary certificates as required by local, state and Federal laws. The Contractor shall apply risk management strategies to ensure personnel safety, and shall comply with safety requirements articulated in EM 385-1-1, the US Army Corps of Engineers Safety Manual. The safety manual can be accessed at:

http://www.usace.army.mil/inet/usace-docs/eng-manuals/em385-1-1/toc.htm

1.2.3. Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information, and property by securing all doors and access points at all times while on installation. Specific security conditions may change based on threats to National defense and based on the risk of specific facilities to these threats. The contractor shall abide by these changing conditions at all times.

1.2.4 Key Control: The Contractor must ensure all keys issued to the Contractor by the Government remain on Project site, are not lost, stolen or duplicated and are not used by unauthorized persons.

Contractor must immediately report to the COR any occurrences of lost or stolen keys. In the event keys are lost or stolen, the Contractor may be required, upon written direction of the COR, to re-key or replace the affected lock or locks without cost to the Government. The Government may however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost from the monthly payment due the Contractor.

1.2.5 Anti-Terrorism (AT) Level 1 Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html

1.2.6 Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractor employees shall comply with applicable facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190- 13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.2.7 Suspicious Activity Reporting Training (e.g. IWATCH, CorpsWatch or See Something, Say Something):

The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training. Provide a letter certifying who took the training and the date of the training.

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx

1.2.8 Operations Security (OPSEC) Training: All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites:

https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html .

1.2.9 E-Verify Program: The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

1.2.10 Prohibited Items: Alcohol, firearms, or controlled substances are prohibited on Government installations. The Government retains the right to prohibit other items.

1.3. QUALITY CONTROL

1.3.1 The Contractor shall provide the COR a QC plan for acceptance at the pre-work conference. The COR will notify the Contractor of acceptance or required modifications to the plan before the contract start date. The Contractor shall make appropriate modifications and obtain acceptance of the plan by the COR before the work may begin. If the QC plan is not approved prior to the contract start date, the plan will be considered a draft and may be used for routine work pending final approval. All work permitted, prior to approval of the QC plan shall be authorized by the COR.

1.3.2. The QC plan shall minimally include:

1.3.2.1. A description of the inspection system for all services listed on the Performance Requirements Summary (PRS). The description shall specify a monitoring strategy and include both the frequency and location of inspections, and the titles and organizational placement of the inspectors.

1.3.2.2. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

1.3.2.3. A description of the records to be kept to document inspections and corrective or preventive actions taken.

1.3.3 Records of QC inspections shall be kept and made available to the COR, when required by schedule or request, throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

1.4. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The Government will evaluate the Contractor’s performance under this contract for those tasks listed on the PWS, to establish acceptance of monthly invoices and as the basis for payment. The COR or Quality Assurance (QA) evaluators will follow the methods of surveillance specified in the PRS; generally systematic random sampling will be employed. Government personnel will record all QA inspections, and the COR will retain such records.

1.5. MEETINGS & COMMENCEMENT

1.5.1. Pre-Work Meeting. Prior to commencement of work on this contract, the Contractor shall attend a pre-work meeting at a time and place mutually agreed to by the Contractor and the COR. At this meeting, the COR will establish lines of authority and Government procedures for contractual administrative and work issues. The schedule of required submittals and reports will also be discussed. The Government shall furnish a letter of record documenting pre-work conference discussions to attendees within one week following the meeting. The Contractor shall submit, in completed form, the following items at the pre-work conference: Certificate(s) of Insurance and Letter of Authority for the Contract Supervisor. The contractor will submit in draft form, the following items at the pre-work meeting: QC Plan; Accident Reporting Plan; Accident Prevention Plan; Activity Hazardous Analysis Plan; Hazardous Material Communication Plan;

Hazardous Waste Disposal Plan; A list of any subcontractors; and a list of names and addresses of all employees who will be working for the Contractor, and a list of all vehicles, vessels and equipment to be used by the Contractor.

1.5.2. Payment Schedule. In addition to the submittals listed above, the Contractor shall submit a payment schedule for COR approval within 15 days after receipt of notice of contract award. The schedule will reflect the work to be performed during each month and the method the Contractor proposes to invoice the Government. Note: The Government cannot pay for services that have not been performed; therefore the payment schedule should reflect the work to be performed and the invoice for each month of the contract period.

1.5.3. Commencement. The draft plans noted above shall be approved by the COR prior to commencement of work by the Contractor. Failure to complete plans approved by the COR will result in delays in notification to proceed which shall not be the basis of a Contractor claim.

1.5.4. Contract Meetings. When requested by the COR, the Contract Manager and the COR shall meet to review performance and to discuss contract issues. The meetings will be held at a time and location agreed to by the COR and the Contract Manager prior to the meeting.

1.6. PHYSICAL SECURITY

1.6.1. The Contractor shall ensure that all Government facilities, property and materials shall be appropriately secured at all times and that all doors, gates, enclosures, etc. are locked or secured as they were found. Specific security conditions may change based on threats to national defense, and based on the risk of specific facilities to these threats. The Contractor shall abide by these changing conditions at all times. The Contractor shall advise the COR of any damage done to the facilities due to vandalism or other causes as soon as practicable following the discover or occurrence.

1.6.2. Project Access Policy. All Contractor employees working at the Project site shall be subject to the latest issuance of the Project Access Policy and to all access control measures listed below.

1.6.3. Employee Identification. All Contractor personnel and regular subcontractors must wear clothing marked with identifying name of the Contractor. The Contractor shall furnish photo identification for each employee. Each employee shall display this identification at all times while on the Project. At a minimum, badges shall include company name, the individual's name, and a readily identifiable photo of the employee. Badges shall be durable and in good condition.

1.6.4. Employee Background Checks. The Contractor shall perform, at a minimum, local area background checks on prospective employees who will perform work on the Project site. The Government retains the right to deny access to any prospective employee it deems may pose a security threat.

1.6.5. Contractor Employee Access. The Contractor shall request access by submitting the following to the COR for each authorized employee not later than 48 hours prior to employee's first arrival at the Project:

Employee's full name Results of employee’s local background check Copy of employee’s Contractor-provided photo ID Employee's driver's license number Employee's birth date Attestation of employee's U.S. Citizenship (see 1.12.4 below) Description of all vehicles and license plates used by the employee for the work

(updated, as necessary) A digital photo of each employee (alternatively, the Government may photograph each employee)

1.6.6. Non-US Citizens. Contractor employees who are non-US citizens must request access in writing to the USACE Walla Walla District Security Office at least four weeks in advance of the access date. The employee must submit a copy of their passport with this request.

1.6.7. Contractor Vehicles. All Contractor vehicles shall be identified with either permanent or magnetic signs that state the Company’s name. At a minimum, signs shall be placed on the driver’s side of the vehicle and be readily identifiable from not less than 25 feet from the vehicle.

1.6.8. Keys and Access Badges. The Government will issue or check out keys and access badges to Contractor employees as it deems necessary. Contractor employees shall not remove the keys/badges from the Project site without written consent. No keys/badges issued to Contractor employees shall be duplicated. The Contractor or Contractor's employees shall report the occurrence of a lost key/badge immediately to the COR. If keys are lost or duplicated by the Contractor or Contractor's employees and, in the opinion of the Government, it is necessary to replace or re-code any or all locks for reasons of security, the direct cost of such replacement or re-coding will be charged to the Contractor. All keys and access badges issued shall immediately be delivered to the COR upon the release of the employee or contract completion. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the COR.

1.6.9. Prohibited Items. No alcohol, firearms, or controlled substances shall be allowed on the Project site. The Government retains the right to prohibit other items.

1.7. HOURS OF OPERATION

1.7.1. Normal Hours of Operation. The Contractor shall meet requirements of this contract seven (7) days per week, 365 days per year. Office areas are generally cleaned after 5:00 PM. The Contractor will begin work at or after 4:00 PM and continue until the contract requirements are met. Contract employees shall not interfere with work of Corps employees under any circumstances. Scheduling and moving equipment or items for floors and carpet cleaning shall be coordinated and approved by the COR prior to work commencing.

1.8. CONSERVATION OF RESOURCES and HAZARDOUS WASTE

1.8.1. The Contractor shall ensure employees practice utility conservation. The Contractor is responsible for operating under conditions that prevent the waste of utilities to include:

1.8.2. Turning off lights when not necessary for work.

1.8.3. Turning off water faucets and valves when not in use.

1.8.4. ENVIRONMENTAL and HAZARADOUS WASTE Requirements. Minimize environmental pollution and damage that may occur as the result of Service Contractor operations. The environmental resources within the project boundaries and those affected outside the limits of permanent work shall be protected during the entire duration of this Contract. Comply with all applicable environmental Federal, State, and local laws and regulations. Any delays resulting from failure to comply with environmental laws and regulations shall be the Contractor's responsibility.

1.8.5 Environmental and Hazardous Materials: The Contractor must establish systems and controls to minimize the use of hazardous materials and generation of hazardous wastes, maximize recycling of materials and comply with local, state and Federal guidelines for hazardous material and waste storage and disposal. The Contractor will furnish the Government with copies of all Safety Data Sheets (SDS) prior to using or storing such chemicals in Government facilities. No propane, diesel, or gas-powered equipment will be stored in the powerhouse.

Hazardous Waste Handling Plan that complies with all Federal, State, and local laws or regulations that pertain to generation, storage, and transportation of hazardous materials: 40

CFR 260-40 CFR 263, WAC 173-303-100. 49 CFR 171-178, 29 CFR 1910.120, 29 CFR

1926.65. This includes the handling of such hazardous materials as hazardous wastes (including but not limited to, aerosol cans, , cleaning solvents, , and used rags)if applicable.

The Contractor shall prepare and submit a compliance plan detailing how the Contractor handles hazardous materials to include:

An inventory of all hazardous materials brought onto the project site accompanied by their respective Safety Data Sheets (SDS). The Contractor and the Government will jointly maintain the SDSs for all hazardous materials in accordance with 29 CFR 1910.1200. Any changes in product must have the SDSs submitted to the COR before use on project.

A hazardous material spill and cleanup plan, including tools and readily available materials on hand to facilitate containment and cleanup, 29 CFR 1910.120/29 CFR 1926.65.

A waste determination plan that includes a sample analysis plan, or process knowledge, that meets Federal and State requirements for hazardous waste designation 40 CFR 261, WAC 173-303-100. Coordination with the Project ECC to determine if testing is required. The cost of testing is the responsibility of the Contractor.

Provisions to coordinate with Project ECC for profiling and disposal of all Hazardous Waste. The Project ECC must be present to sign the Uniform Hazardous Waste Manifest for all Hazardous Waste shipped off of Corps of Engineers property.

1.8.6 Waste Disposal: The Contractor will dispose of all waste, including mop water, cleaning solutions, floor wax stripers and residues, floor cleaning solvents or detergents generated that are determined to be a hazardous or dangerous waste by state and federal regulations. The Contractor will provide their own hazardous waste containers meeting all compliance regulations for Department of Transportation’s shipping and secondary containment for the potentially hazardous waste. Contractor shall coordinate with Project ECC to determine proper container type and marking requirements in accordance with 49 CFR 178 prior to the generation of any hazardous waste. This drum will be stored in a place mutually agreed upon by the Government and the Contractor. The drums and secondary containment will be a controlled satellite accumulation area for the project. The Project EEC will perform weekly hazardous waste accumulation inspection. The Contractor will notify the COR when the hazardous waste accumulation drum reaches approximately 75% of filled volume. The Contractor must follow manufacturer’s warnings and instructions in the mixing and use of all chemicals in the execution of this contract.

Contractor shall coordinate with the Project ECC to expedite off site shipment of hazardous waste. If, for any reason, the hazardous waste cannot be shipped off-site in "less than 90-days" the COR and Project ECC shall be notified immediately. Project ECC will be required to sign all waste shipping records. The cost of disposal is the responsibility of the Contractor.

All non-hazardous waste will be the responsibility of the contractor and be properly disposed of by the contractor per state and federal regulations. The contractor will not dump these items down any drain, sink, or toilet unless the waste has been fully profiled and determined to be suitable for disposal in septic system. The drain must also be approved before use due to the fact that not all drains lead to the septic system. The Contractor will maintain records of disposal upon request of COR for compliance.

1.9. RECORDS

The Contractor is responsible for creating and providing reports and records that are specifically cited in the PWS or required by the provisions of a mandatory directive listed in Part 6, Applicable Publications and Forms. Timely communication of the following records are critically important: accident and incident reports, vandalism and property damage reports, pesticide application reports, as-built sketches and drawings, contractor personnel safety exposure hours, equipment utilization hours, security breaches, hazardous waste management and disposal and hazardous material spills. The Contractor shall comply with their approved plans. Refer to Technical Exhibit 7.3, Required Reports.

1.10. PROTECTION OF GOVERNMENT FACILITIES. The Contractor shall report all damages to the facilities due to vandalism or any other causes to the COR on the day such damage is first noticed.

1.11. ENVIRONMENTAL PROTECTION. This paragraph prescribes actions required for the prevention of environmental pollution during and as the result of operations under this contract.

For the purpose of this specification, environmental pollution is defined as the presence of chemicals, physical or biological elements, or other agents which adversely affect human health or welfare, unfavorably alter ecological balances, affect other species, or degrade the utility of the environment for aesthetic and recreational purposes. The control of environmental pollution requires consideration of air, water and land, and involves noise and solid waste management, as well as any other pollutants. In order to prevent and to provide for abatement and control of any environmental pollution arising from activities in performance of this contract, the Contractor and his/her subcontractors shall comply with all applicable federal, state and local laws and regulations.

1.11.1. Notification. The COR will notify the Contractor, in writing, of any noncompliance with the aforementioned Federal, state, or local laws or regulations. The Contractor shall, upon receipt of such notice, immediately inform the COR of proposed corrective action and take such action as approved by the COR. If the Contractor fails or refuses to comply promptly, the KO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop orders shall be made the subject of a claim for extension of time or for excess costs or damages by the Contractor.

1.11.2. Implementation. At the pre-work meeting, the Contractor and the COR shall develop mutual understandings relative to compliance with this provision. The Contractor shall then prepare and submit a written environmental protection plan which shall be carried out throughout the life of this contract. This plan shall be submitted to the COR for their approval within twenty-two (22) working days after the date of award. Approval of the plan will not relieve the Contractor of his/her responsibility for adequate and continuing control of pollutants.

1.12. Safety Requirements: The Contractor shall comply with all applicable federal, state, agency, local, and industry standard safety practices. The Contractor shall comply with all applicable standards of the latest version of EM 385-1-1, USACE Safety and Health Requirements Manual, that is in effect on the date of solicitation. Prior to preparing a quote, prospective contractors should check the HQUSACE Safety and Occupational Health website (http://www.usace.army.mil/CESO/Pages/Home.aspx) for latest changes. The EM 385-1-1 standards listed below require submittals prior to and during the contract period of performance.

1.12.1. Accident Prevention Plan (APP). The Contractor shall prepare and maintain an Accident Prevention Plan in accordance with EM 385-1-1, Section 01.A.11 and Appendix A, Paragraph 11, and also covering additional topics specific to work on this Contract and shall include accident reporting procedures. The Contractor shall deliver its APP to the COR for acceptance at or prior to the Post-award Conference.

1.12.2. Activity Hazards Analysis. The Contractor shall prepare and maintain an Activity Hazards Analysis for each element of work on this contract in accordance with EM 385-1-1, Section 01.A.13. Each Contractor employee shall review and acknowledge the AHA not less than annually or upon any change. AHA templates may be downloaded at the URL listed below; the Contractor is not required to follow these formats, but is welcome to do so.

The Contractor shall deliver a copy of its Activity Hazards Analysis to the COR for acceptance at or prior to the Post-award Conference.

http://www.usace.army.mil/SafetyandOccupationalHealth/ActivityHazardAnalysis.aspx

1.12.3. Hazard Communication. The Contractor shall prepare and maintain a Hazard Communication Program in accordance with EM 385-1-1, Section 06.B.The Contractor shall deliver a copy of its Hazard Communication Program to the COR for acceptance at or prior to the Post-award Conference.

1.12.4. Safety & Health Bulletin Board. The Contractor shall prepare and maintain a Safety & Health Bulletin Board for its employees working onsite in accordance with EM 385-1-1, Section 01.A.06 and other applicable sections.

1.12.5. Safety Training and Meetings. The Contractor shall provide safety training and hold safety meetings in accordance with EM 385-1-1, Section 01.B. All training, meetings, and indoctrinations shall be documented in writing by date, name, content, and trainer.

Contractor employee training records shall be available for inspection by the COR upon request.

1.12.6. Contractor Exposure Hours. In accordance with EM 385-1-1, Section 01.D.05.a, the Contractor shall maintain records of all exposure and work hours and a log of occupational injuries and illnesses. The Contractor shall report Contractor employee exposure hours to the COR within 10 calendar days of the end of each month of service.

1.12.7. Government-provided Orientation. The Contractor’s employees may be working in areas containing control systems vital to the operation of the Project. Prior to commencing work onsite, and annually thereafter, each Contractor employee performing work on this contract, regardless of frequency of work or duties performed, shall receive a Government-provided orientation on Project safety, security, and industrial environment precautions.

This orientation is expected to take two hours, and each employee shall be required to attest in writing that it has been received.

PART 2 DEFINITIONS

2.1. Acceptable Quality Level (AQL). A percentage of acceptable defects in overall performance. Used to determine satisfactory or unsatisfactory performance based on random sampling (if used) or actual defects when work is inspected.

2.3. Clean. To remove dirt, water streaks, mop marks, mop strands, gum, grease, tar, or any other extraneous matter from all surfaces or objects in order to present an overall appearance of cleanliness and clear reflection.

2.4. Contracting Officer (KO). A person with authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government.

The KO is the only individual who can change any terms or conditions of this contract that affect scope, delivery, or cost.

2.5. Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the KO to administer the contract. The COR’s appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.6. Contractor. The term Contractor refers to the prime Contractor and all contractor employees and personnel. The prime Contractor shall be responsible for ensuring all subcontractors comply with the provisions of this contract.

2.7. Defective Service. A service or output that does not meet the standard of performance requirement specified in the contract for that service.

2.8. Performance Requirement Summary. The point that divides acceptable and unacceptable performance of a task according to the PRS and the Inspection of Services clause. It is the number of defects or maximum percentage of defects in the lot that is acceptable.

2.9. Quality Assurance. A planned and systematic pattern of all Government actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For purposes of this contract, QA refers to actions by the Government assurance functions for a contracted service.

2.10. Quality Assurance Representative (QAR). An individual designated to inspect the Contractor’s performance.

2.11. Quality Control. Those actions taken by a Contractor to control the production of outputs to ensure that they conform to the contract requirements.

2.2. Acronyms:

AQL Acceptable Quality Level CDR Contract Discrepancy Report COR Contracting Officer Representative CS Contract Specialist DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer MEVA Mission Essential Vulnerable Area POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QASP Quality Assurance Surveillance Plan QCP Quality Control Program TE Technical Exhibit USACE U.S. Army Corps of Engineers

PART 3 GOVERNMENT FURNISHED SERVICES

Water and electric power necessary for the performance of the work will be furnished by the Government without cost to the Contractor. These utilities will be available only at existing outlets. The Contractor shall furnish all extensions and adapters. No other utilities will be provided. Janitorial closets are available in each facility as determined by the COR.

3.1. Project Radio/Pagers. The Government will issue a two-way radio for Contractor employee communication with the Control Room when working alone on the Project. The Government will also check out one-way pagers, as needed, for Contractor employee notification purposes.

PART 4 CONTRACTOR-FURNISHED ITEMS AND SERVICES

Except for those items or services specifically stated in Part 3, the Contractor shall furnish all equipment, tools, supplies/materials, consumables, facilities, transportation, personal protective equipment, and other item necessary to perform this contract according to all its terms. The

Contractor shall provide all training to Contractor employees required by applicable safety, health or licensing requirements.

4.1. Equipment/Tools: The Contractor shall supply all necessary equipment and tools to perform cleaning according to the requirements of this contract. The Contractor shall provide and maintain its equipment in safe and operable condition. All equipment items shall be clearly identified as belonging to the Contractor.

4.1.1. Equipment Inventory. The Contractor shall prepare and maintain a list of cleaning equipment to be used on the Project site, whether or not the equipment is stored onsite. The Equipment Inventory shall include the equipment type/name, manufacturer/brand, intended use, and number of units by storage area or off-site. For powered equipment, the Equipment Inventory shall also include model number and serial number. The Contractor shall deliver its initial Equipment Inventory to the COR for acceptance at or prior to the Post-award Conference.

4.1.2. Equipment Manuals. The Contractor shall maintain a printed copy of the manufacturer’s operation and maintenance instructions for each piece of powered equipment used onsite. These instructions shall be stored in a location known by and easily accessible to its employees and the COR.

4.1.3. No propane, diesel, or gas-powered equipment will be stored on the Project.

4.2. The Contractor shall submit for COR approval at the pre-work meeting a list of supplies, material, and equipment to be used on the job with manufacturer’s recommendations on the use of all materials. All equipment items shall be in good or better condition and be capable of efficiently accomplishing the task for which they are designed. The Contractor shall submit MSDS on all cleaning chemicals and solutions. The following are definitions for the major types of cleaning agents and supplies. It is not the intent of the following definition to imply that these are the only materials necessary to comply with the provisions of the contract.

4.2.1 Cleaning Agent. Biodegradable soaps, soap compounds, and/or detergents shall be used. If the Contractor uses a cleaning compound containing disinfectants and/or deodorants in lieu of applying these materials separately, the label shall state that the compound is biodegradable and contains disinfectants and/or deodorants. The manufacturer’s instructions shall be followed in mixing the proper strength solution for application.

4.2.2. Germicidal Disinfectants. Only standard commercial germicidal disinfectants shall be used. The manufacturer’s instructions shall be followed in mixing the proper strength for applications.

4.2.3. Deodorizer. Deodorant shall be a material packaged and marketed for use as a deodorizer. The manufacturer’s instructions shall be followed in mixing the proper strength for application. The deodorant may be mixed with the cleaning solution if the manufacturer’s instructions on the deodorant label do not prohibit it.

4.2.4. Waxes and Sealer. Commercial grade of floor finish specified by the manufacturer to be suitable for the surface on which to be used shall contains at least 17% metal cross-link or metal interlock formulation. The submittal shall contain information on the types of waxes and sealers to be used on the various types of floors, manufacturer’s certification that the product meets or exceeds all applicable specifications and manufacturer’s recommendations on methods of application. No solvent based waxes, strippers or sealers are acceptable for use on the project.

4.2.5. Toilet Tissue. Toilet tissue shall be a white, double-ply, unglazed soft paper to fit existing dispensers.

4.2.6. Deodorant Cakes. Cake shall be 100% par dichlorobenzene and perfume firmly pressed onto a hard cake. Minimum size is ¾ inch thick, weighing 4 ounces. The cake can be furnished with or without hanger.

4.2.7. Wastebasket Liners.