B.08.02 Solicitation W9123720Q0097.pdf

DOVER LAKE

THOMAS GAVORCIK

5153 STATE ROUTE 800 NE

DOVER OH 44622-6909

TEL: 330-343-5725 FAX:

W81F8E01960882

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

W9123720Q0097 14-Aug-2020 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

USACE, CONTRACTING DIVISION

AMY B. ORWIG, 502 8TH STREET

HUNTINGTON WV 25701

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

28-Aug-2020(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

304.399.5183AMY B ORWIG

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

Section B - Supplies or Services and Prices

ADDITIONAL INFORMATION

ADDITIONAL INFORMATION

*SITE VISITS ARE HIGHLY RECOMMENDED PRIOR TO PROVIDING A

QUOTE. SEE CLAUSE 52.236-27 FOR ADDITIONAL INFORMATION.

*PLEASE DIRECT ALL QUESTIONS TO Amy Orwig AT (304) 399-5664 or amy.b.orwig@usace.army.mil. ANY INFORMATION RECEIVED AT THE SITE

VISIT WHICH CONFLICTS WITH THIS SOLICITATION SHOULD BE

BROUGHT TO THE ATTENTION OF MRS. BLAKE. THE SOLICITATION AND

RESULTING CONTRACT SHALL BE THE GOVERNING DOCUMENT IN ALL

CASES.

**QUOTES CAN ONLY BE E-MAILED TO Amy Orwig AT amy.b.orwig@usace.army.mil by the date referenced on page one of the SF18.

Per FAR 36.204 the estimated price range for this project is between $25,000 and $100,000

NOTE: Award will be made to the lowest price offeror who meets the technical requirements of the solicitation and is deemed responsible by the contracting officer.

The intent is to award without discussions.

NOTE: this procurement is 100% Set-Aside for Small Business. For more information see FAR Clause 52.219-6 (Dev).

QUOTATION INSTRUCTIONS (Provide the following with your quote):

Company Name and Address:

Phone Number: Fax Number:

Email Address:

Business Size (select all that apply):

Large Business Small Business HUBZone Business 8A

Woman-Owned Service-Disabled Veteran-Owned

If subcontractor will be used for this work, please provide company name and credentials/qualifications:

IMPORTANT NOTICE: Effective September 26, 2018 and in accordance with FAR Clause 52.204- 7, “an Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.” Vendors are highly encouraged to check their registration status and plan accordingly prior to submitting an offer.

Please note, as of April 2018, GSA's System for Award Management (SAM) system is requiring new registrations and renewals of existing registrations to submit an original signed notarized letter identifying the authorized Entity Administrator. Vendors are encouraged to check their entity's status in SAM.gov and plan accordingly. If the prospective contractor is not registered in the SAM database, the Contracting Officer will following the procedures at FAR 4.1103. Contact the supporting Federal Service Desk at www.fsd.gov, or by telephone at 866- 606-8220 (toll free) or 334-206-7828 (internationally) Monday through Friday from 8 a.m. to 8 p.m. (EDT), for FREE assistance.

Contractor is registered with SAM:

YES NO (See FAR 52.204-7)

Provide business Unique Entity Identifier number:

(phone 800-333-0505 for Unique Entity Identifier number).

Provide business CAGE code:

Provide Tax Identification Number:

All work under this contract shall be in performance with all local, state, and federal laws, regulations, and codes.

Only the awarded contractor shall provide a copy of their insurance certificate required by State and Local Governments that has been acquired for the time period covered under this contract to the Contracting Officer within 10 business days after award. No further insurance requirements will be imposed by the Corps of Engineers for this contract.

Contractors are not required to submit an Accident Prevention Plan (APP) with their quote.

The successful offeror will be required to submit this document upon award. The APP must be accepted by the Government Designated Authority prior to the preconstruction conference. The contractor that receives this award will have 10 calendar days to provide an Accident Prevention Plan (APP). If this deadline is not met, the contractor will be given a cure notice stating that they will have 10 calendar days to submit an APP, otherwise the contract may be terminated for default.

PRICE BREAKOUT SCHEDULE

Line Item No. Description of Requirement Qty/Unit of Measure Extended Price

0001 Reimbursement of actual cost of payment bond for quotes in excess of $35,000.00

JOB $__________

0002 Mobilization & de-mobilization of equipment required in accordance with the attached Scope of Work.

0003 Labor for Sluice Gate Well Ladder Replacement for Dover Lake in accordance with the attached Scope of Work.

0004 Materials and Supplies for Sluice Gate Well Ladder Replacement for Dover Lake in accordance with the attached Scope of Work

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

REPLACEMENT OF SOMERDALE GATE LADDERS --

FFP

Contractor shall provide all necessary labor, equipment, and materials to Dover Gate Ladder Replacement located at Somerdale Levee at Dover Dam in Dover, Ohio in accordance with the attached Statement of Work FOB: Destination

MILSTRIP: W81F8E01960882

PURCHASE REQUEST NUMBER: W81F8E01960882

PSC CD: Y1PZ

NET AMT

Section C - Descriptions and Specifications

SCOPE OF WORK

Specifications for

SLUICE GATE WELL LADDER REPLACEMENT

DOVER LAKE

SOMERDALE, OH

FINAL

DEPARTMENT OF THE ARMY HUNTINGTON

DISTRICT,

CORPS OF ENGINEERS

HUNTINGTON, WEST VIRGINIA

SEPTEMBER 2019

SCOPE

The scope of work for this project is the demolition of the existing steel ladder rungs along the side of the sluice gate well structure and the fabrication and installation of a new aluminum platform and galvanized steel ladder system with fall protection. The platforms will have bracing beams that anchor into the existing concrete structure. All components of the ladder and platform shall be aluminum unless otherwise noted. This encompasses three separate gate well structures along Somerdale Levee at Dover Dam in Dover, Ohio.

General Notes

1. Compliance with the occupational safety and health act of 1970 is required of the Contractor and all Subcontractors on the project. The Contractor shall comply with the latest edition of the US Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1.

2. Any modifications to the specifications or changes to the work as shown on these drawings must have prior written approval of the contracting officer.

3. Field verify all existing conditions, dimensions, and elevations before proceeding with the work. Any discrepancies between the contract documents and the actual field conditions must be reported immediately to the contracting officer.

4. The contractor shall maintain a working set or red-lined as-built drawings at the construction site. Any deviations from the drawings herein shall be noted on the working set of as-built drawings in red ink. The final as-built drawings shall be provided to the government at the end of the contract.

5. With respect to conflicts in the drawings, labeled dimensions shall govern over scaled distances.

Where no dimension or method of determining a location is given, the contractor shall verify the correct location with the contracting officer prior to construction.

6. Reproduction of contract drawings shall not be used as shop drawings. If the Contractor’s shop practice requires details in the additions to, or different from, those shown on the contract drawings, prepare shop drawings and furnish three sets for approval. If approved by the Contracting Officer, each copy of the drawings will be identified as having received such approval by beings so stamped and dated, and one set will be returned to the Contractor. The Contractor shall make any corrections required by the Contract Officer. The approval of the drawings by the Contracting Officer shall not be construed as a complete check, but will indicate only that the general method of construction and detailing is satisfactory. Approval of shop drawings by the Contracting Officer shall not relieve the Contractor of the responsibility for complete conformity with the specifications.

7. Workmanship shall be of the highest grade in accordance with the best modern practices to conform to the specification and drawings for the items being furnished.

8. The contractor shall establish and maintain a quality control system to assure compliance with the contract requirement. The contractors quality control staff will ensure that the workmanship is of the highest quality and provide documentation that supports this quality for all work performed by the contractor, sub-contractor, and fabricator.

Submittals:

Shop Drawings o Platform – For Government Approval o Ladder – For Government Approval

Aluminum Requirements

1. Aluminum structural components shall conform to the requirements of 6061-T6.

2. Aluminum handrails shall conform to ASTM B221, Aluminum Alloy 6061-T6 and shall be fabricated from 1½” Diameter Piping. Unless otherwise noted. Handrail shall be connected to the structure using the options listed. See the drawings for when to use option “a”.

a. Handrail Post base shall be Holleander I.P.S. Size 1½”, NO. 54-4 Offset Wall Flange (4”) or Approved Equal. Attach with four (4) 7/16” Diameter Bolts.

3. Aluminum Bar grating shall conform to the applicable provisions of NAAMM MBG 531 and the requirements on the drawings. Grating shall be fabricated in sectional panels of the width and length shown, or as appropriate, to accurately fit within the supporting frame.

4. Cutting of aluminum shall be by shearing, sawing, nibbling, routing, arc cutting, laser, or abrasive water jet. Edges which have been arc or laser cut shall be planned to remove edge cracks. Oxygen cutting is prohibited. Cut edges shall be true, smooth, and free from excessive burns or ragged breaks.

5. Dimension length tolerances for aluminum shall be +/- 1/16”. A fabricated member shall not vary from straight or from its intended curvature by more than its length divided by 960.

Submittals

Mill Certifications (Aluminum) – For Government Approval

Steel Requirements

1. All structural steel shall conform to ASTM A36 unless otherwise noted.

2. Fabrication

a. All material must be straight before being laid off or worked. If straightening is necessary it shall be done by methods that will not impair the metal. Sharp kinks or bends shall be cause for rejection of the material. Material with welds will not be accepted except where welding if definitely specified, indicated or otherwise approved. Where heating is required, precautions shall be taken to avoid overheating the metal and it shall be allowed to cool in a manner that will not impair the original properties of the metal. Shearing shall be accurate and all portions of the work shall be neatly finished. Corners shall be square and true unless otherwise shown. Re-entrant cuts shall be filleted to a minimum radius ¾” unless otherwise approved.

b. Dimensional tolerances for structural work – dimensions shall be measured by an approved calibrated steel tape of approximately the dimensions of an assembled structural unit shall be within an allowable variation of 3/32”

c. Structural steel may be cut by mechanically guided or hand-guided torches, provided an accurate profile with a surface that is smooth and free from cracks and notches is obtained.

Surfaces and edges to be welded shall be prepared in accordance with AWS D1.1, subsection 5.15, where structural steel is not to be welded, chipping or grinding will not be required except as necessary to remove slag and sharp edges of mechanically guided or hand-guided cuts not exposed to view. Hand-guided cuts which are to be exposed or visible shall be chipped, ground or machine to sound metal.

3. The completed ladder structure shall be cleaned and hot dip galvanized in accordance with ASTM A123.

Submittals

Mill Certifications (Steel) – For Government Approval

Hardware Requirements

1. All bolts shall be ½” Diameter ASTM F593 unless otherwise noted. Bolts for mounting hand rail base shall be 7/16” Diameter ASTM F593 unless otherwise noted.

2. Nuts shall be F594

3. Washers shall be A193 / A193M Grade 8, flat washers.

Submittals

Manufacturer Data Sheet – For Government Approval

Aluminum Welding Requirements

1. Do not commence welding until welding procedures, Inspectors, nondestructive testing personnel, welders, welding operators, and tackers have been qualified and the submittals approved by the contracting officer and the design engineer of record.

2. Welding on aluminum shall be done in accordance with AWS D1.2 – Structural welding code – Aluminum. Weld filler material shall be 5356. All welds shall be visually inspected in accordance with AWS and performed by AWS certified welding inspector. When doubt exists as to the soundness of any material part, such part may be subjected to any form of nondestructive testing determined by the contracting officer. Any defects will be cause for rejection and replacement at the contractor’s expense.

Contractor shall maintain an approved inspecting system and perform required inspections.

3. In addition to the inspection and tests performed by the Contractor for quality control. The Government may perform inspection and testing for acceptance to the extent determined by the Contracting Officer. The costs of such inspection and testing will be borne by the Contractor if unsatisfactory welds are discovered, or by the Government if the welds are satisfactory. The work may be performed by the Governments own forces or under a separate contract for inspection and testing. The Government reserves the right to perform supplemental nondestructive and destructive test to determine compliance with the standards of acceptance.

4. The contractor shall submit qualification certifications for each welder, welding operator, and tack welder to the government for approval prior to commencing any fabrication. A CWI meeting the specified qualifications shall approve all welder qualifications. Welders, welding operators, and tack welders shall be limited to welding procedures for which they are certified. Test welds shall be prepared, welded, and tested in accordance with the requirements of AWS D1.2 / D1.2M. Before assigning any welder, welding operator, or tack welder to work under this contract, the contractor shall submit names to be employed and certification that each individual is qualified as specified. The certification shall state the type of welding and positions for which the welder, welding operator, or tack welder is qualified, and the name of the firm and person certifying the qualification tests. The certification shall be kept current for the duration of the contract. All qualifications shall be current prior to commencing any work. The contractor shall submit a log for each welder showing that He / She is current in the process and procedures being proposed.

5. Workmanship for welding shall be in accordance with AWS D1.2 Section 4 and other applicable provisions of these requirements.

6. Safe welding practices and safety precautions during welding must conform to AWS Z49.1.

Submittals

Welder Qualifications – For Government Approval

Weld Procedures – For Government Approval

Steel Welding Requirements

1. Welding procedures for structural steel shall conform to the requirements of AWS D1.1. The contractor shall submit a complete schedule of welding procedures for each steel structure to be welded. The schedule shall provide detailed procedure specifications and tables or diagrams showing the procedures to be used for each required joint. Welding procedures must include filler metal, preheat, and interpass temperature requirements.

2. Welding process shall be by an electric arc welding process using a method which excludes the atmosphere from the molten metal and shall conform to the applicable provisions of AWS D1.1 welding shall be such as to minimize residual stresses, distortion and shrinkage.

3. Submit written records of the welds to indicate the location made by each welder, welding operator, or tacker.

4. In addition to the inspection and tests performed by the Contractor for quality control. The Government may perform inspection and testing for acceptance to the extent determined by the Contracting Officer. The costs of such inspection and testing will be borne by the Contractor if unsatisfactory welds are discovered, or by the Government if the welds are satisfactory. The work may be performed by the Governments own forces or under a separate contract for inspection and testing. The Government reserves the right to perform supplemental nondestructive and destructive test to determine compliance with the standards of acceptance.

Submittals

Welder Qualifications – For Government Approval

Weld Procedure – For Government Approval

Anchoring To Existing Concrete

1. Prepare the concrete surface per the manufacturer’s recommendations.

2. Anchors shall be a Hilti HIT-RE 500 V3 + HAS-R 316 Stainless Steel 5/8” concrete anchor or approved equal.

3. Anchors shall be embedded a minimum of 6” into concrete and a maximum of 10”.

4. The anchors shall be 5/8” Diameter unless otherwise noted.

5. Install all anchors per manufacturer recommendations.

6. Testing: 25% of drilled-in anchors at each gate well shall be proof load tested an independent testing laboratory with prior anchor testing experience. Anchor tests shall be randomly selected by Contracting Officer or Authorized Representative. Adhesive anchors and capsule anchors shall not be torque tested unless otherwise directed by the Engineer. If any of the tested anchors fail to achieve a proof load of 2000lb, all anchors of the same diameter and type as the failed anchor shall be tested, unless otherwise instructed by the Engineer.

Submittals

Anchor Product Data Sheet

Anchor Installation Procedure

Anchor Testing Plan

Independent Testing Laboratory Qualification

Safety Gate

1. Safety gate shall fit 2’-0” center of post to center of post opening attaching to existing 2” dia. pipe.

2. Gate shall be installed per manufacturer recommendations.

3. Refer to plans for location of newly installed safety gate.

Submittals

Product Cut Sheet – For Government Approval

New Galvanized Ladder Installation

1. Refer to plans for location of newly installed ladder.

2. Refer to section “Anchoring to Existing Concrete.”

3. Ladder shall conform to plans, USACE EM-385-1-1 and ANSI Standard 14.

4. Ladder material shall be ASTM A36 steel that is hot dip galvanized following fabrication and prior to installation.

Ladder Safety System

1. Refer to plans for location of newly installed vertical climbing safety system.

2. Use 3M DBI-SALA Lad-Saf Vertical Climbing System-Climbing Extension (Kit No. 6116617 or Kit

No. 6116636) or approved equal. Install per manufacturer recommendation or specification.

3. Use 3M DBI-SALA Lad-Saf Flexible Sleeve, X3 (Kit No. 6160054) or approved equal. Install per manufacturer recommendations or specifications.

4. Use 3M DBI-SALA 3/8” 1X7 stainless steel cable (Part No. 9500397) or 3M DBI-SALA 3/8” 7X19 stainless steel cable (Part No. 9500099) or approved equal. Install per manufacturer recommendations or specifications.

Submittals

Manufacturer Product Data Sheet

Ladder Gate

1. Use 3M DBI-SALA Lad-Saf ladder gate 5901980 or approved equal.

2. Ladder gate shall be installed per manufacturer specifications.

3. Ladder shall conform to plans, USACE EM-385-1-1 and ANSI Standard 14. Submittals

Manufacturer Product Data Sheet

Demolition

1. A demolition plan for the existing steel rungs shall be submitted for approval by the Contracting Officer.

2. The existing steel rungs shall be removed and the embedded portion shall remain flush with the existing structure.

3. Care shall be taken due to the existing ladder rungs most likely being coated in lead based paint. Existing rungs shall be properly removed and disposed of.

4. Due to existing ladder rungs being coated in lead based paint, testing shall be conducted prior to removal to determine the proper method of removal.

5. The contractor shall follow USACE EM-385-1-1 and OSHA regulations for lead abatement prior to removal of existing rungs.

6. All demolition shall be done in accordance with all local, state, and federal laws. Submittals

Demolition Plan (to include lead abatement)

CONTRACTOR ACCIDENT PREVENTION PLAN (APP).

A. General. Contractor shall comply with all Federal, State and Local safety requirements including those specified by the Occupational Safety and Health Act (OSHA) in 29 CRF 1910 General Industry Standard, 1926 Construction Standard and the U.S. Army Corps of Engineers Safety & Health Requirements Manual EM 385-1-1 as currently revised. Where a conflict exists between safety standards/requirements the contractor shall comply with the more stringent requirement. If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, any project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

Contractors shall comply with all current health and safety guidelines from the Centers for Disease Control and Prevention (CDC) and Occupational Safety and Health Administration (OSHA) in order to reduce the risk of spreading any community-based illnesses in the workplace

B. Contractor Accident Prevention Plan (APP). The Contractor shall prepare a site- specific Accident Prevention Plan following the outline provided in EM 385-1-1, Appendix A as a minimum. The contractor shall address each element and sub-element in the outline in the order they appear in Appendix A. Any item from the outline that does not apply must be listed, in its assigned place and a brief explanation of the reason it is not required/provided. The APP shall address any unusual or unique aspects of the project or activity. This plan must be accepted by the Contracting Officer prior to commencement of any work. Contractors are encouraged to contact the USACE Safety & Occupational Health Office for questions or information regarding the development of contract Accident Prevention Plans. Office hours are Monday-Friday 8:30 a.m. - 4 p.m. at (304)399-5039/5032/5326. The web address for EM 385-1-1 is:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

(1) The contractor shall have on site an employee designated as a Site Safety and Health Officer (SSHO) who has completed the OSHA 30-hour Construction Safety training or its equivalent as specified in EM 385-1-1, 01.A.17 (only authorized online outreach training providers qualify – https://www.osha.gov/dte/edcenters/map.html) and has at least five years experience relative to the work to be performed. No work will be permitted unless the SSHO is present at the work site.

(2) For task orders limited to routine mowing, cleaning and janitorial work SSHO responsibilities may be a collateral duty. Contractor may also elect to use an SSHO with either OSHA 30-hour Construction or General Industry qualifications.

(3) Work crews of two or more must have two people holding current certification in First Aid and CPR from the American Red Cross, American Heart Association or a licensed physician. Training must include a hands-on component that cannot be taken online and the contractor must maintain appropriate First Aid kit on site. Single individuals working alone must have current certification in First Aid as a minimum.

(4) All work that potentially exposes the worker to falls of six feet or more will require the contractor to submit a Site Specific Fall Protection & Prevention Plan in accordance with EM 385-1-1, Section 21.D.

(5) Cranes and hoisting equipment shall be operated only by qualified personnel (operators licensing, physical and drug testing in accordance with EM 385-1-1 Section 16.B). Note: CDL Medical Clearance is not acceptable. Please see attached medical clearance requirements.

(6) Effective November 8, 2010 all “Signalpersons” and “Riggers” shall be qualified. This is a mandatory requirement in accordance with 29 CFR 1926.1400 Regulations. Riggers must be a qualified person for the performance of specified hoisting activities such as during assembly/disassembly, in accordance with OSHA 1926.1404(r)(1) and 1926.1425(c)(3).

(7) Work orders involving potential exposure to Hazardous, Toxic or Radiological Waste shall require development of Site Specific Safety and Health Plan (SSHP) by qualified personnel as specified in EM 385-1-1 Sections 6 and 33.

C. Risk Management Process. The Contractor shall utilize risk management tools such as Activity Hazard

Analysis (AHA), Job Hazard Analyses (JHAs), Job Safety Analyses (JSAs) or similar tools to identify, assess, prioritize risks and develop controls to minimize, monitor and control the probability and/or impact of unfortunate events to an acceptable level. Within each major phase, all activities, tasks or Definable Features of Work (DFOWs) shall be identified that will require an AHA/JSA/JHA. For each work activity, task or DFOW contractor shall prepare the initial AHA/JSA/JHA. A Risk Assessment Code (RAC) is assigned to each step, to the risk that remains after controls have been applied (residual risk) a final RAC (cannot be lower than the highest step RAC) shall be assigned. See EM 385-1-1 Section 01.A.14.b. for further guidance or contact the SOHO for assistance. The AHA/JSA/JHA shall be reviewed and accepted by the proper authority in order to proceed with the activity. All on-site employees shall review the accepted AHA/JSA/JHA prior to performing work and during weekly and “Tool Box” safety meetings as appropriate.

1. AHA/JSA/JHA shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. AHA/JSA/JHA should indicate compliance with EM 385-1-1 personal protective equipment requirements (safety-toed work boots, safety glasses, gloves, hard hats, etc.), work crews of two or more must have two people currently qualified in first aid and CPR and the appropriate first aid kit on site. Single individuals working alone must have current certification in First Aid only.

2. The names of the Competent Person(s) and Qualified Person(s) required for a particular activity (e.g., excavation, scaffolding, fall protection, or other activities as specified by OSHA and this manual) shall be identified and included in the AHA/JSA/JHA, as well as proof of their competency/qualification.

D. Accident/Mishap Reporting: The Contractor shall report all recordable mishaps to the GDA within 24-hours in accordance with EM 385-1-1 Section 01.D. Accidents shall be investigated to determine causal factors and corrective actions shall be implemented. Accidents resulting in: days away injuries, days away illnesses, restricted/transfer injuries, property damage of $5,000.00 or more shall be investigated and reported to the GDA using the USACE Accident Investigation Report Form ENG 3394 within 24 hours of the occurrence.

(1) Immediate notification to the GDA is required for all serious accidents:

a. Fatal Injury/illness;

b. Permanent totally disabling injury/illness;

c. Permanent partial disabling injury/illness;

d. One (1) or more persons hospitalized as inpatients as a result of a single occurrence;

e. $500,000 or greater accidental property damage;

f. Three (3) or more individuals become ill or have a medical condition suspected to be related to a site condition, or a hazardous or toxic agent on the site;

g. USACE aircraft destroyed or missing;

The Contractor shall maintain an OSHA Log of Work Related Injuries and Illnesses, OSHA Form 300 and comply with all accident reporting and recordkeeping requirements specified in 29 CFR 1904.39.

(2) In addition to the above, any mishap occurring in any of the following high hazard areas shall be reported immediately to the GDA, investigated and corrective actions implemented.

a. Electrical (includes Arc Flash, electrical shock, etc.);

b. Uncontrolled Release of Hazardous Energy (includes electrical and non-electrical);

c. Load Handling Equipment (LHE) or Rigging;

d. Fall-from-Height (any level or other than same surface);

e. Underwater Diving

SITE VISIT Offerrors are encouraged to make a site visit by contacting:

Frank Steed Project Supervisor U.S. Army Corps of Engineers Dover Dam 5153 State Route 800 NE Dover, Ohio 44622 Phone: 330-365-4230

CONTRACTOR SUBMITTALS The successful offeror shall provide as a minimum the following documentation. All contractor submittals must be reviewed and accepted by the contracting officer or government designated authority prior to commencement of any work.

A. Accident Prevention Plan

B. Activity Hazard Analysis

C. Invoice as stated on the contract award.

D. Man hour report to project office at completion of work.

DAMAGE REPORTS. All instances where Government materials, supplies, property, And/or equipment are damaged shall be reported immediately to the Project Supervisor at Piedmont Dam. When the damage is caused by contract employees, a written report of The incident and extent of such damage shall be submitted to the Project Supervisor, Within 2 work days (less weekends and holidays) of occurrence. For property damage Accidents of $2,000 or more, the Contractor will complete and submit to the Resource Manager a copy of ENG 3394.

CONTRACT EMPLOYEES' CONDUCT AND COMPETENCY. All contracts Employees shall conduct themselves in a proper manner at all times. Since the majority of work shall be performed in the presence of the general public, the conduct of all Employees are critical and will be closely monitored. Use of controlled substances or Consumption of beer or alcoholic beverages by contract employees is strictly prohibited. The contractor may be required to immediately remove from the work site any employee Of the Contractor who is incompetent or who endangers persons or property or whose Physical or mental condition is such that it would impair the employee's ability to Satisfactorily perform the work.

CONTRACTOR INVOICE: Contractor shall submit their invoice to:

Adrienne Loy Upper Tusc Lake Project Assistant 3434 State Route 212 NE Mineral City, Ohio 44656 Adriene.n.loy@usace.army.mil

WORKING HOURS. Normal working hours are Monday through Friday, 7:30 a.m. to 4:00 p.m. Eastern Standard Time. Work inside Government buildings or other secured areas shall be performed during the above referenced work hours.

Ten Federal holidays observed are as follows:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veteran's Day (November 11th)

Thanksgiving Day (4th Thursday in November) .

Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is Observed as a legal holiday.

When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday.

Work that interferes with other ongoing functions at the project shall be scheduled around Normal working hours.

Work shall be scheduled around the above listed Federal holidays unless approved in advance.

Work shall be performed during daylight hours and days to be worked will be at the Discretion of the Project Supervisor.

DEFICIENCIES. If the Contractor fails to perform, or if performance in any area is

Judged unsatisfactory, the Government will take corrective action. See FAR Clause 52.246-12.

PRE-WORK CONFERENCE. The Contractor shall attend a pre-work conference, Prior to the initiation of work under this contract. The Contractor's Accident Prevention Plan and all contractor submittals must be approved prior to this meeting.

SECURITY REQUIREMENTS

All Contractors and subcontractor employee(s) working on any contract who require access in and/or around any Huntington District facilities, projects, owned or leased facility/space shall receive authorization to be on site at these areas based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Huntington District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on any contract based upon the results of the background investigation provided by the Huntington District Security Management Office.

The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Huntington District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL CONTRACTS 1-YEAR AND SUBSEQUENT OPTION YEARS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Huntington District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted unescorted access in or on District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working, (2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) Security Information Sheet on each employee working on site must be submitted directly to the Huntington District Security Management Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with option periods. For instance, if the employee was cleared in May of 2018, they shall be cleared again in May of 2019. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S. Army Corps of Engineers (USACE), they must process the employee through the Huntington District USACE Security Management Office for background purposes.

FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC)

The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form). FD 258, Contractor Fingerprint Card (one card for digital prints, two for ink prints) (NOTE: a trained/qualified individual must take prints, ORI block on the FD 258 must be USOPM000Z) (Contractor Fingerprint Cards (FD-258) may be obtained by Contracting Division by contacting the Huntington District Security Management Office).

Contractor shall report any changes in personnel, or at any time conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Huntington District Security Management Office will conduct an initial criminal check based upon the information provided. If there are no issues, the Huntington District Security Management Office will make recommendations to the PCO or their Designated Representative. The Huntington District Security Management Office cannot give approval due to unfavorable report(s). The Huntington District Security Management Office shall coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative should a background investigation come back with derogatory information. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise the Contractor of the decision.

FOREIGN NATIONALS

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals.

The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters staff to complete. All Foreign Nationals must be cleared 30 to 45 days in advance of any site visit, tour or work on USACE owned/leased property. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following: a U.S. passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, the Contractor is encouraged to work closely with the Huntington District Security Management Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work. A scanned copy of a valid passport must be sent to the Security Management Office in order to formally request a visit to any Huntington District facilities, projects, owned or leased facility/spaces.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, Engineering or Army regulation or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Huntington District Security Management Office by phone, letter, or email at the following numbers/addresses:

CELRH-SM

502 Eighth Street Huntington, WV 25701

Scott E. Grandon, phone (304) 399-5661; email scott.e.grandon@usace.army.mil Stephen R. Curry, phone (304) 399-5695; email stephen.r.curry@usace.army.mil Matthew D. Green, phone (304) 399-5294; email matthew.d.green@usace.army.mil Sandra L. Hardwick, phone (304) 399-5612; email sandra.l.hardwick@usace.army.mil

ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEDURES. All contractor and all associated subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

E-VERIFY PROGRAM The Contractor must prescreen Candidates using the E-verify Program http://www.dhs.gov/E‐Verify website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than three (3) business days after the initial contract award.

SITE CLEAN-UP AND RESTORATION:

The contractor shall ensure the work site and areas around the work site are free of any debris and materials upon completion of work each day, as well as at the completion of the job. Contractor shall remove and properly dispose of all materials and equipment at the completion of the job. Unused materials or equipment owned by the USACE shall be returned to a location designated by the PPO. Upon completion of work, the work site shall be restored, insofar as is reasonably possible, to its condition prior to work, including replacement of vegetation, sidewalks, grading, drainage, and similar conditions affected by work during the performance of this Contract.

SUPERVISION:

The contractor shall personally supervise the work or have a designated Contractor Representative on site at all time work is being performed under this contract.

CONTRACTOR AND GOVERNMENT EQUIPMENT AND SUPPLIES:

The contractor shall furnish all personnel, equipment, transportation, disposal, supplies and materials to perform the work.

No government equipment or supplies shall be used for this project. The Contractor shall Provide Personal Protection Equipment (PPE) to include steel-toed safety boots, hard hat, safety glasses or goggles, hearing protection, sleeved shirts, long pants, gloves, sunscreen and other applicable PPE specified in EM 385-1-1 and Appendix A).

EQUIPMENT, MATERIAL, AND SUPPLY INSPECTIONS:

All materials shall be inspected upon delivery and or prior to use by government personnel. Materials shall be of high quality, commercial grade and meet or exceed industry standards or otherwise specified by this contract.

MINIMUM PERSONAL PROTECTIVE EQUIPMENT:

Long pants, safety toe shoes/boots, and shirts with minimum 4 inch sleeves, hard hat, hearing protection as needed, and safety eyewear. Additional Personal Protective Equipment may be needed and should be determined using the Activity Hazard Analysis.

WAGE RATES: Davis-Bacon wage rates are applicable to this procurement and are attached to this solicitation in accordance with contract clause FAR 52.222-6.

ATTACHMENT 1

APPENDIX A

MINIMUM BASIC OUTLINE FOR ACCIDENT PREVENTION PLANS

An Accident Prevention Plan (APP) is a safety and health policy and program document. The following areas are typically addressed in an APP, but an APP shall be job-specific and shall also address any unusual or unique aspects of the project or activity for which it is written.

The APP shall interface with the employer’s overall safety and health program, and a copy shall be available on the work site. Any portions of the overall safety and health program that are referenced in the APP shall be included as appropriate. ANSI/ASSE A10.38 should be referenced for Programmatic Issues.

> For LIMITED-SCOPE SERVICE, SUPPLY AND R&D CONTRACTS, for example, mowing (only), park attendant, rest room cleaning, the Contracting Officer and SOHO may allow an ABBREVIATED APP (customized APP requirements and waive the more stringent elements of this section). > See 01.A.11 and Appendix a, paragraph 11.

1. SIGNATURE SHEET. Title, signature, and phone number of the following:

a. Plan preparer (Qualified Person, Competent Person, such as corporate safety staff person, QC);

b. Plan must be approved, by company/corporate officers authorized to obligate the company;

c. Plan concurrence (e.g., Chief of Operations, Corporate Chief of Safety, Corporate Industrial Hygienist, project manager or superintendent, project safety professional, project QC). Provide concurrence of other applicable corporate and project personnel (Contractor).

2. BACKGROUND INFORMATION. List the following:

a. Contractor;

b. Contract number;

c. Project name;

d. Brief project description, description of work to be performed, and location; phases of work anticipated (these will require an AHA).

3. STATEMENT OF SAFETY AND HEALTH POLICY. Provide a copy of current corporate/company Safety and Health Policy Statement, detailing commitment to providing a safe and healthful workplace for all employees. The Contractor’s written safety program goals, objectives, and accident experience goals for this contract should be provided.

4. RESPONSIBILITIES AND LINES OF AUTHORITIES. Provide the following:

a. A statement of the employer’s ultimate responsibility for the implementation of his SOH program;

b. Identification and accountability of personnel responsible for safety at both corporate and project level. Contracts specifically requiring safety or industrial hygiene personnel shall include a copy of their resumes.

Qualifications shall include the OSHA 30-hour course or equivalent course areas as listed here:

(1) OSH Act/General Duty Clause;

(2) 29 CFR 1904, Recordkeeping;

(3) Subpart C: General Safety and Health Provisions, Competent Person;

(4) Subpart D: Occupational Health and Environmental Controls, Citations and Safety

Programs;

(5) Subpart E: PPE, types and requirements for use;

(6) Subpart F: understanding fire protection in the workplace;

(7) Subpart K: Electrical;

(8 Subpart M: Fall Protection;

(9) Rigging, welding and cutting, scaffolding, excavations, concrete and masonry, demolition; health hazards in construction, materials handling, storage and disposal, hand and power tools, motor vehicles, mechanized equipment, marine operations, steel erection, stairways and ladders, confined spaces or any others that are applicable to the work being performed.

c. The names of Competent and/or Qualified Person(s) and proof of competency/qualification to meet specific OSHA Competent/Qualified Person(s) requirements must be attached. The District SOHO will review the qualifications for acceptance;

d. Requirements that no work shall be performed unless a designated competent person are present on the job site;

e. Requirements for pre-task safety and health analysis;

f. Lines of authority;

g. Policies and procedures regarding noncompliance with safety requirements (to include disciplinary actions for violation of safety requirements) should be identified;

h. Provide written company procedures for holding managers and supervisors accountable for safety.

5. SUBCONTRACTORS AND SUPPLIERS. If applicable, provide procedures for coordinating SOH activities with other employers on the job site:

a. Identification of subcontractors and suppliers (if known);

b. Safety responsibilities of subcontractors and suppliers.

6. TRAINING.

a. Requirements for new hire SOH orientation training at the time of initial hire of each new employee.

b. Requirements for mandatory training and certifications that are applicable to this project (e.g., explosive actuated tools, confined space entry, crane operator, diver, vehicle operator, HAZWOPER training and certification, PPE) and any requirements for periodic retraining/recertification.

c. Procedures for periodic safety and health training for supervisors and employees.

d. Requirements for emergency response training. > See paragraph 9.b. below for a list of requirements that may require emergency response training.

7. SAFETY AND HEALTH INSPECTIONS.

a. Specific assignment of responsibilities for a minimum daily job site safety and health inspection during periods of work activity: Who will conduct (e.g., SSHO, PM, safety professional, QC, supervisors, employees – depends on level of technical proficiency needed to perform said inspections), proof of inspector’s training/qualifications, when inspections will be conducted, procedures for documentation, deficiency tracking system, and follow-up procedures;

b. Any…