B-08_2_140L2622Q0059_Specs_and_Desc.pdf

Specification and Description TFD ESR Seeding 20220817

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

SOLICITATION NO: 140L2622Q0059

2022 Twin Falls District ESR Grass Seeding

Item 001 – Sugar Loaf Grass Seeding

1. Approximate Acreage: 2,199 acres

2. Location of Work Site as Shown on Work Location Maps: Project area is in Jerome County, Idaho approximately 10 to 14 miles southeast of Jerome, Idaho. The project includes public land. Elevation on the project varies from 3,750 feet to 3,850 feet.

3. Requirements of Equipment to be supplied by the Contractor: Sufficient to meet specifications of the contract.

4. Loading Site: Contractor shall be responsible for access to the site. Contractor shall have personnel on project site prior to commencing daily application, during application, and shall notify COR or Project Inspector of changing weather conditions.

5. Crew Requirements: Crew for handling seed and loading equipment shall be furnished by the Contractor.

6. Location of Seed to be Furnished By the Government: Shoshone Seed Warehouse, 317 State Hwy 75, Shoshone, Idaho. The Contractor shall be responsible for loading and hauling the Government owned seed from the warehouse to the work site. Seed will be available by appointment. Contact Tony Owens at (208) 732-7208 or (208) 308-3968.

7. Kind of Seed and Rate of Application: Mixed seed will be provided in 50-pound bags.

2,199 acres – 10.1 pounds per acre 22,250 pounds seed / approximate

8. Remarks and Other Requirements:

Contractor shall be required to start work within three days after being notified by the Contracting Officer’s Representative.

It is the Contractor’s responsibility to assure that the seeding equipment has suitable agitation and feeder mechanisms to evenly distribute the seed at the specified rate without damaging the seed.

Item 002 – Bray Grass Seeding

1. Approximate Acreage: 11,320 acres

2. Location of Work Site as Shown on Work Location Maps: Project area is in Gooding County, Idaho approximately 4.5 to 13 miles southeast of Gooding, Idaho. The project includes public land. Elevation on the project varies from 3,350 feet to 3,800 feet.

3. Requirements of Equipment to be supplied by the Contractor: Sufficient to meet specifications of the contract.

4. Loading Site: Contractor shall be responsible for access to the site. Contractor shall have personnel on project site prior to commencing daily application, during application, and shall notify COR or Project Inspector of changing weather conditions.

5. Crew Requirements: Crew for handling seed and loading equipment shall be furnished by the Contractor.

6. Location of Seed to be Furnished By the Government: Shoshone Seed Warehouse, 317 State Hwy 75, Shoshone, Idaho. The Contractor shall be responsible for loading and hauling the Government owned seed from the warehouse to the work site. Seed will be available by appointment. Contact Tony Owens at (208) 732-7208 or (208) 308-3968.

7. Kind of Seed and Rate of Application: Mixed seed will be provided in 50-pound bags.

11,320 acres – 11.7 pounds per acre 132,700 pounds seed / approximate

8. Remarks and Other Requirements:

Contractor shall be required to start work within three days after being notified by the Contracting Officer’s Representative.

It is the Contractor’s responsibility to assure that the seeding equipment has suitable agitation and feeder mechanisms to evenly distribute the seed at the specified rate without damaging the seed.

Seeding Specifications:

1. Requirement - Contractor shall be required to utilize a Differentially Corrected Global Positioning System (DGPS) for electronic Navigation. System must be capable of utilizing ArcMap or ARC-INFO shape files created by the government and given to the Contractor on a USB Thumb Drive or by email.

(a) Ground flaggers and an auto-flagger system (if aircraft is utilized) can supplement the DGPS system, but not substitute for it.

(b) Differentially Corrected Global Positioning System (DGPS)

Navigation - DGPS is required for tracking, and data collection. The Contractor shall provide all guidance equipment, materials, computers, printers, personnel, and services required for the system to be used. The system shall be sufficiently sensitive to provide immediate deviation indications (real-time).

The DGPS system must be capable of determining a differentially corrected location with an error of no more than one to two meters in the horizontal plane. The guidance system shall be capable of updating current position at a rate of a minimum of one time per second. Differential correction must cover the complete operational area. During operation, differentially corrected signal must be accurately recorded at least 90% of the operational time. Differential correction may be, provided by a portable differential station, FM radio fixed towers, or satellite.

Software provided with DGPS must be designed for parallel offset in increments equal to the assigned swath width of the application equipment

Equipment Requirements:

Software: Software provided with DGPS must be designed for parallel offset in increments equal to the assigned swath width of the application equipment.

Project Log: Must be capable of a minimum rate of one-second logging intervals. Full record includes position, time altitude, speed, track, application system on/off, job name/number, and differential correction status. The computer program must be capable of calculating and show total acres treated during the flight, and also, capable of downloading to a computer for analysis and review. The project log must show and differentiate between spray-on and spray-off when viewed on a computer monitor or printer. Export files of each project log shall be provided and must be compatible with ArcMap or ArcGIS Pro system on a USB Thumb Drive. The Contractor shall provide software that is compatible, and which will enable the files to convert into viewable files for ArcMap or ArcGIS Pro.

The contractor must, upon request by the COR or Project Inspector, be able to supply project log data on a USB Thumb Drive for review at any time during the contract. The Contract will not be considered complete until the data has been reviewed and deemed complete with no skips in the seeded areas. The Contractor shall provide a map with project log data at the end of each day’s application.

The DGPS system must be capable of zooming in on any portion of the treatment to view a specific area with greater detail.

Hardware:

Visual Display Monitor and Control Keypad: (1) Capable of displaying swath width over project path: (2) mounted in a location that will allow the applicator to view the screen; (3) have a method to display nested polygons to indicate sensitive or no-spray areas within or adjacent to treatment blocks: (4) have a feature that allows the applicator to return to the exact location of application shutdown and complete application without omitted or doubled treated areas: (5) be able to input reference waypoints (A-B line): (6) have a feature which alerts applicator when they are about to enter or exit a specific treatment block or an exclusion area within a block: .

Course Deviation Indicator (CDI): The course deviation indicator or course deviation light must have the capability to display both cross-track error and intercept angle to desired heading.

Cross-track error shall be adjustable down to (1) foot.

Memory: Must be capable of storing up to 8 hours of continuous project log data.

Base of Operations - The Contractor shall provide such facilities as may be required for competent performance of contract. The use of any loading area shall be arranged by and at the discretion and risk of the Contractor, and the Government shall not be held responsible for any loss, mishap, or accident due to conditions of any site used. The Contractor shall provide appropriate warning signs for traffic if roads are used as loading sites.

Seeding

(a) General - The Contractor shall seed designated areas in conformance with these specifications and the Detailed Specifications. Unless otherwise specified, the Contractor shall furnish at work sites applicator(s) experienced in applying seed in rough, rocky or mountainous terrain, all equipment, labor, supplies, and materials required to complete the job. The Contractor shall service and repair his/her equipment as necessary to maintain satisfactory progress on work. The Contractor shall have personnel on project site prior to commencing daily application, during application, and shall notify COR or Project Inspector of changing weather conditions. The COR or Project Inspector will allow Contractor to continue or stop application if weather factors dictate. The COR or Project Inspector will give the permission to start, approximately one (1) hour from notification of conditions, depending on location of project from the closest Twin Falls District’s Field Office. The Contractor will be allowed to work six days per week including Saturdays. Work will not be permitted on Sundays and holidays, unless authorized by the COR.

(b) Equipment

Equipment - The Contractor shall furnish sufficient equipment to satisfactorily seed the designated areas in the time specified as required in the Detailed Specifications. Equipment shall be capable of traveling at moderate speed and close enough to the ground for proper control and distribution of seed.

Communication - The Contractor shall furnish sufficient equipment to have communications with the Government either by using radio frequencies designated by the Project Inspector or by providing a radio to the Project Inspector.

Seed Bucket(s) or Hopper(s) - Seed bucket(s) or hopper(s) may include a mechanical agitation system to prevent the seed from bridging in the bucket or hopper. Equipment that cannot perform the specified work shall be modified or replaced by the Contractor. Equipment shall be equipped for carrying seed with an approved distribution mechanism complete with release, shutoff, and spreading device, which can be calibrated for spreading seed at the prescribed rate in a satisfactory manner and uniform pattern. Seed bucket(s) or hopper(s) shall include lids, which fasten securely to prevent seed from blowing out.

Seeder Calibration - The Contractor shall calibrate seeding equipment prior to application on the project. The Government will supply seed for calibration. However, the seed may not be available until approximately two days prior to the approximate start date of the project. Seed used for calibration shall be recovered for use on the project.

(c) Seed – Seed, will be furnished by the Government at the location stated in the Detailed Specifications. Contractor shall load and transport seed from the pickup point to the operational loading sites and shall be responsible for its protection from loss or damage due to weather, rodents, insects, theft, or any other hazard. Any seed damaged or lost, while in the custody of the Contractor, will be replaced by the Government, and actual cost to the Government for replacement will be deducted from payments due the Contractor. All unused seed shall be returned to the pickup point by the Contractor or nearer destination, if so directed, upon completion of work or termination of the contract.

(d) Seeding Operation

Rate of seeding - Seed shall be distributed at the rate stated in the Detailed Specifications, or as directed by the Contracting Officer. Some seeding rates may be slightly reduced due to availability of seed.

Seeding Conditions - Seed shall not be applied when the wind speed exceeds ten miles per hour unless permission is given by the COR in writing.

Coverage - The entire surface within the designated boundaries of the job area shall receive uniform coverage with the seed except for such areas as may be excluded by Government. Areas excluded from seeding operations within the work site boundaries shall not be included in the acreage computed for payment. Such areas will be specified in advance of seeding operations on work maps. Seeding strips shall be patterned in such a manner as to secure as high a uniformity of seed distribution as practicable. Such distribution shall not vary more than fifteen (15) percent above or below the average distribution of seed per unit of surface specified for the particular area concerned. Application shall be made to obtain proper distribution and uniform coverage of seed. Checks will be made as operations progress to determine uniformity of application. Any areas missed by the Contractor or seeded to less than the concentration specified shall be reapplied and brought up to standard, compensated by seeding additional acreage, or by suitable deduction from the contract price, at the option of the Government, and at no additional cost to the Government.

Seed openings of the distribution mechanism shall be checked at sufficient intervals to always insure proper functioning and even distribution of seed. If at any time inspection of equipment reveals that seed openings are not properly operating or that feeders are blocked by trash, the Contracting Officer may require re-seeding of that portion of the area that the Government determines was not properly seeded, at no additional cost to the Government.

Project sites include varying land patterns. State and/or private land can be surrounded by BLM lands or BLM lands may be surrounded by private and state lands. Contractor shall be capable of seeding small irregular shaped areas and avoiding lands not owned by the BLM that are not included in this contract.

This project site is located in on mostly flat to rolling ground. Contractor shall be capable of applying seed in contour patterns at a fixed height above the varying ground elevation. If aircraft is utilized, Contractor WILL NOT be allowed to apply seed at one fixed elevation for entire project site. Project sites may be muddy. Contractor cannot apply seed if seeding equipment will disturb project area in any way. Any wheel, track, or other marks will not be allowed.

Tests for uniformity and rate of application - The Government will make tests as operations progress to determine uniformity of seeding. Standards of performance will be determined by adequate weight records of seed applied on each individual path and for each particular seeding strip covered, and ground recovery of samples of seed actually distributed. All work of weight recording and ground recovery will be done by the Government at no cost to the Contractor.

Should the Contractor wish to object in any way to the weight recording and/or ground recovery sampling done at any particular time by the Government, the Contractor shall be present in person or by authorized representative to voice said objections when said weight recording and/or ground recovery samplings are done, and to agree upon new records and/or samples at the time, where after the weight recording and ground recovery sampling done by the Government shall be final and binding in the settlement of the contract.

Work stoppages - The Government reserves the right to stop seeding operations at any time when seeding conditions are considered sufficiently unfavorable to warrant stoppage. Stoppage shall continue until seeding operations, are again authorized by the Government. Because of the nature of the work, any time for which work is suspended by the Government because of unsuitable seeding conditions, will not be counted against the contract completion time.

However, no monetary compensation will be given to the Contractor by reason of such work suspension. Contractor agrees to work diligently to complete the seeding application. Partial days in which any amount of seeding was accomplished may be counted as full days of performance time if the Government deems Contractor is not being diligent in completing the contract.

Completion of Contract - The Contract will be considered completed and payment due when all seed furnished to the Contractor by the Government has been seeded to the standards specified above; or when all areas designated under the contract have been seeded to the said standards; or if performance under the contract is ordered terminated by the Government.

Safety Hazards - Any ground or above ground hazards that would pose a danger to Contractor’s personnel or operating equipment must be identified and mitigated by the Contractor prior to commencing operations.

(e) Payment - Measurement for payment for seeding will be the actual area, in acres, within the designated boundaries satisfactorily seeded in conformance with these specifications.

Measurement will be made from the ArcGIS polygons provided by the government. Acreages will be computed from horizontal distances as shown on maps. Payment will be made at the unit price per acre specified in the Bid Schedule and shall include the cost of all work described in this paragraph and the Detailed Specifications, including any re-seeding, if such work is required. Acreages will not be computed from DGPS acreages covered. Contractor must factor in additional seeding application time required for coverage of the polygons, complete seeding, and any contour application that may be required to properly cover the area.