AVN SAR Submit Instructions.pdf
PDF 128 KB Posted
- Attached to
- NSN 5310-015631391, Plain Castellated Hexagon Nut, WSDC: YEA, Palletized Loading System Federal contract opportunity
- Solicitation number
- SPE4A725R0517
- Issued by
- Defense Logistics Agency Aviation
About this file
The document is a procedural guide for submitting Source Approval Requests (SARs) to the Defense Logistics Agency (DLA) Aviation. The new submission process requires electronic transmission through the DoD SAFE file transmission site (https://safe.apps.mil/), replacing previous CD-by-mail methods. Potential suppliers must email dlaavnsmallbus@dla.mil with the subject "request a SAR drop off" and include their CAGE code, National Stock Number (NSN), and email address to receive a file upload link.
Key procedural details include a review process that can take over 180 days, with SARs potentially not processed if deemed not cost-effective due to low item demand. Suppliers are advised to review the DLA Supplier Requirements Visibility Application for estimated forecasting requirements before submission. The process eliminates multiple CD mailings and allows electronic verification of service usage through the PUB LOG FLIS database, which is updated weekly and can show the number of services using a specific NSN. For guidance, suppliers should consult the Source Approval Handbook, and any questions should be directed to the DLA Aviation SAR analyst via the provided email address.
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| File | Type | Posted |
|---|---|---|
| SAR Handbook.pdf |
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Text version
Source Approval Requests If there is an open solicitation for a national stock number for which you want to submit a SAR, please submit it directly to the buyer noted on the solicitation. (NOTE: This applies to open solicitations only).
SAR’s will not be evaluated for items that are already designated as fully competitive such as those items coded AMSC “G” and described by drawings and specifications.
If you are submitting a SAR for a NSN with no open solicitation we are no longer accepting CDs by mail.
SARs must be submitted using the DoD SAFE file transmission site, https://safe.apps.mil/. The new process streamlines processing with electronic transmission and eliminates the need for multiple mailings of CDs.
New Process: To submit your SAR please send an email to: dlaavnsmallbus@dla.mil, subject "request a SAR drop off". After we receive your email request a "request for drop off" will be returned, where you can download your file. Include CAGE code, the NSN and the email address where you want to receive the link.
For guidance on completing a SAR package please review the Source Approval Handbook.
SARs may not be processed if it is determined that the SAR is not cost effective due to low item demand.
Please review the DLA Supplier Requirements Visibility Application: https://www.dibbs.bsm.dla.mil/ ra/srva/default.aspx for estimated forecasting requirements before submitting a SAR.
Electronic transmission eliminates the need for CDs for each of the services that manage the item (i.e. if the item is managed by the Navy and Air Force.) If you would like to see how many services use the NSN you can download PUB LOG FLIS to see how many services use the item and who approved sources are.
You can download the PUB LOG FLIS using the instructions at: FLISSearchDownloadInstructions.pdf
The PUB LOG FLIS executable file connects to a secured server that stores and returns data with each query. This data is updated weekly. Once in the database, put in the NSN, hit Search. Under the “Management” tab, you will see the MOE code for the number of ESAs involved.
The review process can take over 180 days from the date the SAR is received by DLA Aviation. Once a decision is made, you will receive a formal notification letter advising you of the results.
If you have any questions, please email the DLA Aviation SAR analyst at dlaavnsmallbus@dla.mil.
File details come from the government source that posted it. Updated .