Attch4_QASP_8481 Demo.pdf

QUALITY ASSURANCE SURVEILLANCE PLAN

16 Mar 2020

For FXSB 20-1047

Demolition of Building 8481

Contract Number: FA5000-xx-x-xxxx Contract Description: Demolition of Building 8481

1.1 PURPOSE: This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

• What will be monitored.

• How monitoring will take place.

• Who will conduct the monitoring.

• How monitoring efforts and results will be documented.

1.1.1. This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

1.1.2. This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

1.2 GOVERNMENT ROLES AND RESPONSIBILITIES: The following personnel shall oversee and coordinate surveillance activities.

1.2.1. Contracting Officer (CO) - The CO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship.

The CO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The CO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

1.2.2. Contract Specialist (CS) - The CS acts as an acquisition consultant for the contracting office.

1.2.3. Contracting Officer’s Representative (COR) – An individual designated in writing by the CO to perform specific technical and administrative functions within the scope and limitations of their written appointment (e.g., surveillance of Contractor’s performance, accept services). The COR is not empowered to make any contractual commitments or authorize any changes to the order/contract or in any way obligate additional funds by the Government. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the CO for action.

1.3 PERFORMANCE STANDARDS: Performance standards define desired services. The

Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

1.3.1 The Performance Requirements Summary Matrix, paragraph 1.7 SERVICES

SUMMARY (SS) in the Performance Work Statement includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

1.4 METHODS OF SURVEILLANCE:

1.4.1. Surveillance is performed by the Government to provide objective quality evidence that there is a reasonable level of confidence that the services provided by the Contractor have met all the requirements of the contract before authorizing payment. The COR shall use the surveillance methods listed below in the administration of this QASP.

1.4.2. Regardless of the surveillance method, the COR will contact the contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The CO, with assistance from the COR and the CS, shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard/AQL.

1.4.3. DIRECT OBSERVATION: Will be performed periodically or through 100% surveillance by the Government COR.

1.4.4. PERIODIC INSPECTION: Inspections may be scheduled daily, or unscheduled, as required. On-site inspection shall be by the COR. Mandatory inspection of certain stages of work, including termination of all utilities and confirmation of compaction levels, shall be approved by the COR prior to contractor covering work.

1.4.5. PERIODIC SAMPLING: On-site inspection of contractor performed sampling and testing shall be by the COR. Contractor’s sampling and testing of materials and compactions shall meet the full requirements of the PWS or the contractor shall re-perform. Sampling and testing results are applicable to the contiguous area of the sample location for each type of restoration work (fill material, base, asphalt, etc.)

1.4.6 Progress or status meetings as requested by the CO. Performance shall be evaluated based on the information furnished by the Contractor.

1.4.7. Completeness and timeliness of contractor's progress reports, survey reports, debris inventory reports, detailed electronic site drawings and benchmarks.

Contractor shall provide daily reports to the COR documenting the date, weather, crew, work performed, sampling and testing performed, and any issues found that require corrections. All other reports and documentation shall be provided in accordance with AF Form 66.

1.4.8. Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor.

1.5 RATINGS: Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

EXCEPTIONAL: Performance significantly exceeds contract requirements to the Government’s benefit.

SATISFACTORY: Performance meets contractual requirements.

UNSATISFACTORY: Performance does not meet contractual requirements.

1.6 DOCUMENTING PERFORMANCE:

1.6.1. ACCEPTABLE PERFORMANCE: The Government shall document

performance within CORT.

1.6.2. UNACCEPTABLE PERFORMANCE: The COR will notify the Contractor each time an unsatisfactory observation has been recorded. The COR/CO will record the contract requirement, the specific deficiency to the requirement, the date and time it was discovered, and have the Contractor sign the associated documentation. The Contractor will be given two working days after notification to correct the deficiency in accordance with requirements of the contract.

Deficiencies that cannot be corrected within two working days will be reported to the Contracting Officer.

1.6.3. When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's site superintendent or on-site representative. A CDR template is attached to this QASP.

1.6.4. The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

1.6.5. The COR shall re-inspect services that were found deficient to ensure corrections were made within the timeframe outlined in the contract or other agreed upon time. The COR may not consider the services complete until all deficiencies have been corrected. Contractor’s failure to complete corrective actions will be reported immediately to the CO for further action.

1.6.6. Any CDRs may become a part of the supporting documentation for contract payment deductions, or other actions deemed necessary by the CO.

1.7 SERVICES SUMMARY:

Performance Objective

Performance Threshold

Method of Surveillance

Deficiency Resolution

SS 1:

Mitigation Under The National Historic Preservation Act

Furnish the government with all submittals as described in the PWS

Government inspection (100%) Contractor re-performance and payment of Contractor caused fines

SS 2:

Demolish Facility

Facility demolished All materials removed from the site in compliance (100%) with the PWS and applicable environmental laws and regulations

Government inspection (100%) Contractor re-performance and payment of Contractor caused fines

SS 3:

Remove debris off deconstruction site

All material removed from the site of the existing facility and waste disposed of properly

Government inspection (100%) Contractor re-performance and payment of Contractor caused fines

SS 4:

Inventory debris

Furnish the government with an accurate inventory of debris to include type, volume, and location

Government inspection (100%) Contractor re-performance

SS 5:

Restore site

Perform all site restoration work as described in the

PWS

Government inspection (100%) Contractor re-performance

1.8 PROGRESS MEASUREMENT:

1.8.1. MEASURE OF COMPLETION: During contract/order performance, the COR shall make periodic evaluation of project completion, and shall analyze whether project completion meets contractor project schedule and requests for payment.

1.8.2. FREQUENCY OF PERFORMANCE ASSESSMENT MEETINGS: If

determined by the COR to be necessary based on the contractor progress, the COR may meet with the contractor to assess performance and shall provide a written assessment to the CO. The CO shall determine if any additional formal action needs to be taken.

PERFORMANCE REPORT

1. CONTRACT NUMBER: FA5000-

2. Prepared by: (Name of COR)

3. Date and time of observation:

4. Observations:

- Method of surveillance

- Frequency of surveillance

- Observation results

- Number of observations

Prepared by:

Signature – Contracting Officer’s Representative Date

CONTRACT DISCREPANCY REPORT (CDR)

1. Contract Number: FA5000-

2. TO: (Contractor Task Manager or on-site representative) <insert name>

3. FROM: (Name of COR) David Hendler

4. Date and time observed discrepancy:

5. DISCREPANCY OR PROBLEM:

<Describe in detail. Identify any attachments.>

5. Corrective action plan:

A written corrective action plan < is / is not > required.

< If a written corrective action plan is required include the following. > The written Corrective Action Plan will be provided to the undersigned not later than < # days after receipt of this

CDR. >

Prepared by: Jason Putt

Signature – Contracting Officer’s Representative Date

Received by:

Signature - Contractor Task Manager or on-site representative Date

< The COR may initiate a CDR at any time, including whenever the number of monthly recorded defects for a performance standard exceeds the allowable number of defects;

anytime unacceptable performance is determined critical in nature and requires formal corrective action; and whenever an unfavorable trend is detected in contractor performance.>