Attch 2 - PWS for Vehicle Lease.pdf

Performance Work Statement

For

Vehicle Lease

4 November 2020

PERFORMANCE WORK STATEMENT

1. SCOPE OF CONTRACT

1.1. The Contractor shall provide for one (1) Class IV, Four Wheel Drive (4x4) Extended Large SUV vehicle to Joint Base Anacostia-Bolling, Washington District of Columbia (DC). The vehicles must be manufactured in accordance with all United States Department of Transportation, Interstate Commerce Commission Regulations and Federal Motor Vehicle Safety Standards.

1.2. The vehicles required under this contract shall be authorized in accordance with AFI 24-302, Vehicle Management and be listed in the Federal Vehicle Standards.

1.2.1. Upon contract termination, the Contractor will make arrangements to pick-up the leased vehicles from Joint Base Anacostia-Bolling, Washington District of Columbia (DC).

1.2.2. The Contractor shall provide monthly invoices between the first and fifth of each month.

1.2.3. The Contractor will notify the Government pertaining to continuation of services as it pertains to this contract no later than seventy (70) workdays prior to contract expiration.

1.2.4. Any correspondence pertaining to this contract between the Government and Contractor will be conducted with the utmost professionalism and courtesy by both parties at all times.

2. VEHICLE REQUIREMENTS

2.1. MAKE/MODEL: One (1) Class IV 8 passenger 4x4 Extended Large SUV GMC Yukon XL or equivalent.

2.2. Salient Characteristics (2.2.1 - 2.2.1.3)

2.2.1. Class IV 4x4 Extended Large SUV

2.2.1.1. Exterior color: Black

2.2.1.2. Interior requirements: Eight (8) passenger, second row bucket style seating with third row 60/40 split bench.

2.2.1.3. Minimum power requirements: 420 Horsepower/460 lb-ft Torque

2.2.1.4. Class IV 4x4 Extended Large SUV Special Additional Requirements:

2.2.1.5. Provide six (6) keys with fobs, with keyless entry and remote start,

2.2.1.6. No navigation system, any factory installed navigation tracking system must be disabled.

2.2.1.7. Limo tint for rear passenger doors and rear glass, legal tint for front windshield and driver and passenger side windows.

2.2.1.8. Aftermarket installed emergency lighting and warning system with 360 degrees of visibility. System should be hard to distinguish from a regular vehicle when not in-use. Should include the following minimum requirements:

- Siren and light controller with PA and low frequency output operable from the driver’s seat

- Two (2) red and blue led lights in front grill

- Red and blue strobe lighting in each taillight

- Split Red and blue light bar mounted inside front windshield

- Red and blue led unit mounted in rear window

- Four (4) red and blue lights for running boards (two per side)

- 100 watt PA/siren speaker

- Low frequency siren, such as Whelen Howler or equivalent

- Two (2) red and blue led bars for passenger rear windows (one per side)

- Two (2) under mirror white led strobes (one per side)

- Four (4) red and blue lights in wheel wells (two per side)

- Six (6) white roof rack lights (three per side)

- Two (2) red and blue rear license plate lights

2.3. INSTALLATION OF SPECIAL EQUIPMENT OR MARKINGS

2.3.1. The Government may install additional specialized equipment (i.e. gun box, radio, etc.)

required by the using activity.

2.3.2. The Government may place non-permanent markings or decals, identifying the using activity, on each side, and or on the front and rear bumpers, of any motor vehicle leased under this contract. The Government shall use markings or decals that are removable without damage to the vehicle.

2.3.3. The Contractor may use placards for temporary identification of vehicles except that the placards may not contain any reference to the Contract that may be construed as advertising or endorsement by the Government of the Contractor.

2.3.4. Installation and removal of special equipment and/or markings/decals shall be at the Government’s expense.

3. TAGS AND TITLE

3.1. The vehicle leased under this contract will operate on District of Columbia license plates.

The Contractor shall complete all actions to acquire and pay for the tags/registration for the duration of the contract as well as provide the Government documentation (title of certification) necessary to validate acquisition of such tags.

4. INSURANCE COVERAGE

4.1. The Air Force is self-insured.

5. MAINTENANCE

5.1. The Contractor shall provide all maintenance on vehicles leased under this contract to include the lighting and warning system. The cost for all maintenance shall be included in the unit prices in solicitation. All vehicles shall be maintained at the facilities identified in the Contractor’s proposal. Maintenance services shall be performed at facilities located no farther than 20 miles outside of the Pentagon. The Contractor shall provide a list of approved maintenance/repair facilities to the Government within ten (10) working days of contract award.

5.1.2. The Contractor shall submit a written preventative maintenance inspection schedule within ten (10) working days of contract award. The schedule shall be in accordance with manufacturer’s mileage intervals.

5.1.3. Upon completion of each periodic maintenance/inspection, the Contractor shall prepare and submit a written report to the Government within two (2) business days. The report shall include the date and time of the maintenance/inspection, description of the vehicles and its location, description of repairs, and the name of the personnel performing the maintenance/inspection.

5.1.4. The Contractor shall repair any defects, and replace consumed oils, parts, and components identified in the periodical inspection. This includes, but is not limited to, tires and batteries.

5.2. The Contractor shall repair any defects on the leased vehicle caused by vehicle malfunction(s) at no additional cost to the Government, within five (5) working days of notification. The Contractor shall prepare and submit a written report in the same way as described in the maintenance section 5.1.3. for on-call repairs.

6. UNSCHEDULED MAINTENANCE

6.1. The Government is responsible for all incidental (non-accident) damages while the vehicles are within their possession.

6.1.2. The Contractor shall accomplish all unscheduled maintenance for vehicles leased under this contract for maintenance items covered/not covered by the manufacturer’s warranty at a facility of the contractor’s choice.

6.1.3. The Contractor is responsible for all towing and towing cost to/from the maintenance facility if the leased vehicle is inoperable due to mechanical malfunctions/failure. The Contractor shall provide an after-hours contact phone number in case of emergencies.

6.1.4. The Contractor shall provide a replacement vehicle of equal size, style and color for any automobile leased hereunder that requires maintenance or repairs for which the Contractor is responsible when such maintenance or repairs cannot be completed within forty-eight (48) hours.

The replacement vehicle does not need to include the aftermarket add-on equipment unless it meant to serve as the permanent replacement. The replacement vehicle shall be provided at no additional charge to the Government, however, the Contractor will not be required to provide a replacement for a vehicle out of services less than forty-eight (48) hours, or of the first forty-eight (48) hours of a longer out of service period, at no additional charge. The Government will follow all instructions by the Contractor in the event of a notification of safety, emissions, or other inspection or recall campaign.

7. ACCIDENT DAMAGES

7.1. In case of an accident where the cost of repair is less than the cost of replacing the vehicle and requires the repair of the leased vehicle, the Government representative shall notify the Contractor and Contracting Officer of the accident.

7.1.2. The Government shall obtain repair cost from at least three (3) repair facilities approved by the Contractor. The Government will only select repair facilities authorized by the contractor to make the repairs. The Contractor agrees to accept repairs made by an authorized repair facility as complete, and agrees to release any demand or claim from the Government on all repairs made when the leased vehicle is returned to the contractor upon expiration of the contract.

7.1.3. The Contractor shall provide to the Government an invoice of all parts, costs and labor hours required to complete repairs on the damaged vehicle.

7.1.4. In case of need for towing service, the Government shall contact 24-hour support towing services provided by the Contractor. When the vehicle is located in a controlled area on the base, the Government shall tow the vehicle to the nearest accessible area for pickup by the vendor.

7.1.5. In case of an accident where the cost of repair is greater than the cost of replacing the damaged vehicle, the Government may terminate the contract for the convenience of the Government. Compensation for the value of the damaged vehicle will be paid to the Contractor for the purchase price of the vehicle less the depreciated value during the lapsed contract period.

7.1.6. The Contractor shall provide a replacement vehicle of equal size, style and color for any automobile leased hereunder that requires repairs due to accident damage for which the Government is not held liable and repairs cannot be completed within forty-eight (48) hours.

The replacement vehicle does not need to include the aftermarket add-on equipment unless it meant to serve as the permanent replacement. The replacement vehicle shall be provided at no additional charge to the Government; however, the Contractor will not be required to provide a replacement for a vehicle out of services less than forty-eight (48) hours, or of the first forty-eight (48) hours of a longer out of service period, at no additional charge.

8. GOVERNMENT FURNISHED MATERIALS/TOOLS

8.1. The Government shall provide standard operator care, limited operator maintenance (check fluids, lights) and interior/exterior cleaning of the vehicles.

8.2. The Government shall furnish fuel for the normal daily operations of the vehicles.

9. QUALITY CONTROL

9.1. The Government shall employ quality control program/procedures to identify, prevent and ensure non-recurrence of defective services. Through implementation of the Government’s quality control program/procedures, the Government shall receive quality services meeting the requirements of this contract.

10. QUALITY ASSURANCE

10.1. The Government shall periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The Government shall also receive and investigate complaints from various customers located on the installation. The Government representative shall evaluate the contractor’s performance through intermittent on-site inspections of the Contractor’s quality control program and receipt of complaints from base personnel. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated customer complaints.

Likewise, the Government may decrease the number of quality control inspections if performance dictates. The Contractor shall be responsible for initially validating customer complaints. However, the Government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

11. PERFORMANCE OBJECTIVE SUMMARY

11.1. The Contractor service requirements are summarized into performance objectives that directly relate to essential items. The performance thresholds briefly describe the minimum acceptance levels of service required for each requirement. These thresholds are critical to Contractor’s success.

Performance Objectives

Reference

Performance Standard

Provide a replacement vehicle within forty-eight (48) hours

IAW para 6.1.4, 7.1.6 100%

Customer Service Relations IAW para 1.2.4. 100% Provide monthly invoices between the first and fifth of each month

IAW para 1.2.2. 100%

12. GOVERNMENT REMEDIES

12.1. The Contracting Officer shall follow FAR 52.212-4., Contract Terms and Conditions- Commercial Items (Sep 2013), for the Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

13. SECURITY REQUIREMENTS

13.1. The Contractor’s employees shall conform to all base regulations and directives pertaining to security, traffic and fire while on this installation.

13.2. The Contractor shall be responsible for the action of any of his subcontractors and his employees who are working on Joint Base Anacostia-Bolling.

14. BASE PASSES

14.1. Should the Contractor and/or subcontractors need a base identification card or vehicle pass;

each employee must have possession of his/her pass at all times while working on this contract.

Contract employees will not enter any restricted areas. No security clearance is required, but the Contractor shall provide, on company letterhead, the names of each employee with the following information: Social Security Number, date of birth, vehicle tag number, and home address not later than five (5) business days prior if access is needed to the installation. The Contractor shall be responsible for the return of passes issued to employees who separate from the contract before the expiration date of each contract period including any extensions to the contract. Lost or stolen passes shall be reported immediately to the Contracting Officer with a written follow up to the Contracting Officer within seventy-two (72) hours.

15. HOURS OF OPERATION

15.1. The Contractor shall provide the Government with a local or toll free phone number.

15.2. During normal duty hours: 0700 - 1545 hours Monday - Friday, the Contractor shall provide a cell phone and/or pager number, in addition to providing an emergency number for after normal duty hours. This information shall be given to the Contracting Officer and the 11th Logistics Readiness Squadron (11 LRS) contracting officer representative within ten (10) working days of contract award.

15.3. Services call system: The Government requires that the Contractor submit a plan to accomplish service calls and requests. This plan shall be included in the Contractor’s quality control plan.

16. APPLICABLE PUBLICATIONS AND FORMS

16.1. The Contractor will provide factory operator manuals.

17. GENERAL INFORMATION

17.1. The Government will, at its own expense, provide all gas, washing, parking, storage, and tolls for automobiles leased hereunder. The Contractor shall, at its own expense, provide all other maintenance services not specified in this paragraph at any authorized contractor approved facility.

17.2. If repairs are needed for which the Contractor is responsible, but, due to time, distance, emergency, or other constraints, performing the repairs at a facility identified in the Contractors’ proposal is not practicable, the Government reserves the right to have the repairs performed at a facility of its choosing at customary and reasonable rates for which the Contractor is liable. In all such cases, the Contractor shall be responsible for the payment of highway road services and towing fees.

17.3. The Government will pay all fines on the vehicle or on the use of operation thereof (excluding only net income or gross receipts taxes payable on or measured by rentals paid hereunder and registration and license fees), and shall indemnify and hold the Contractor harmless from and against any and all such fines, assessments, fees, charges, and all expenses, penalties, and forfeitures incurred in connection therewith.

17.4. The Government is responsible for any damages incurred due to the installation of additional government equipment in/on the vehicles.

17.5. The Government will not have or acquire any right, title, or interest in, or to, any automobile included in this lease except the right to use and operate it as provided in this contract.

17.6. State, Local, Personal Property Taxes; Emission, Inspections, State, Safety Inspections and vehicle registration fees (State Tags) are the responsibility of the Contractor.

18. CONTRACTOR REPRESENTATIVE

18.1. The Contractor’s representative is to be contacted for all contract administration matters.

The representative’s name, address, telephone, fax and email shall be provided with the Contractor’s proposal.

18.2. The Contractor’s representative shall be responsible for all contract administration issues and shall act as the central point of contact with the Government for all such issues. The representative shall have full authority to act for the Contractor in all contractual matters. The representative shall be able to fluently read, write, and speak the English language.

19. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

COMMANDER OF THE 316th WING

19.1. In the event the Contractor is unable to provide his services due to peacetime emergency and/or wartime contingency disturbances, etc. neither the Government nor the Contractor shall take action for non-compliance with contract requirements.

20. VEHICLE REPLACEMENT IAW DoDM 4500.36

20.1 DOD regulations require all leased vehicles to be replaced every five (5) years or 60,000 miles by the contractor to maintain emission and serviceability requirements.

21. VEHICLE PERIOD OF PERFORMANCE

21.1 Vehicle must be delivered No Later Than (NLT) 1 December 2020 to address referenced in Pricing Sheet. Time of delivery will be established with POC post award.