ATTCH 1 - PWS - Integrated Solid Waste Management - 10AUG20.pdf

Niagara Falls ARS ISWM PWS 2021

PERFORMANCE WORK STATEMENT

FOR

INTEGRATED SOLID WASTE MANAGEMENT

NIAGARA FALLS AIR RESERVE STATION

10 August 2020

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform integrated solid waste management, municipal solid waste (MSW) collection and recycling services at Niagara Falls Air Reserve Station, Niagara Falls, NY. The contractor shall perform to the standards in the contract as well as all local, state, and federal regulations. Estimated workload factors are in Appendix A and collection areas are in Appendix B.

1.1. COLLECTION REQUIREMENTS.

1.1.1 Main Base

1.1.1.1. Municipal Solid Waste. The Contractor shall empty MSW/recycling containers/dumpsters based on historical data for the first 30 days of performance or at least weekly. The contractor shall establish initial vehicle routes and collection schedules upon contract award. They are to be submitted to the Contracting Officer (CO) five (5) calendar days prior to start of contract performance. The contractor may propose adjustments to the schedule at any time but as a minimum the Contractor Officer Representative (COR) and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period. No changes are allowed to the schedule or haul route without CO or COR coordination. Historical frequency tables are located at Appendix

A, Table A2. When the contractor completes service at a location there shall be no litter, waste, and recyclable material on the ground within a 10 foot radius of the container. For recycling containers, the contractor shall be responsible for separating the various types of recyclable materials (see section 1.2.). All waste from the installation must be collected in containers. Waste cannot be collected in piles on the ground for later containerization. (CLIN 0001 & 0003)

1.1.1.2. Food Waste. Empty containers used to dispose of food waste daily or as alternatively proposed by the Contractor to maintain a healthy, vector free environment (on days when the serviced facility is in operation). Food Waste containers and pickup days are identified in

Appendix A. (CLIN 0001)

1.1.1.3 Recycling. The Contractor shall empty recycling containers based on historical data for the first 30 days of performance or at least weekly. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Container size, routes, and frequencies should be established to provide the minimum number of pickups necessary to maintain a healthy, vector free environment and prevent waste container overflow. They are to be submitted to the Contracting Officer (CO) 5 calendar days prior to start of contract performance.

The Contractor may propose adjustments to the schedule at any time but as a minimum the

Contracting Officer’s designated Representative (COR) (Quality Assurance Personnel) and contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period, in order to determine if adjustments to container size, routes, or frequencies should be made. No changes are allowed to the schedule or haul route without CO or COR coordination. Historical frequency tables are located at Appendix A, Table A2. When the Contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within a 10 foot radius of the container.

1.1.2. RESERVED

1.1.3. Over and Above Requirements. The following services shall be priced separately in accordance with the cost contained in Exhibit A of the bid schedule (CLIN 0008). The contractor shall be compensated IAW the price specified on Exhibit A of the bid schedule for that service.

1.1.3.1. Unscheduled Pickup and Special Events. In addition to the scheduled solid waste collections, the CO or COR may request the contractor make unscheduled collections and disposals. For unscheduled events, the contractor shall respond within one business day of notification from the CO or COR. For special events, the contractor shall also provide (or re-position as directed) solid waste containers. These containers shall be placed in locations for a length of time designated by the CO or COR. The CO shall notify the contractor in writing at least 7 days in advance of the special event date. See Appendix A for workload data. (CLIN

0008)

1.1.3.2. Construction and Demolition Debris (C&D). Contractor shall provide a C&D dumpster at a designated location by the CO and COR for use. Furthermore, when requested by the CO or COR contractor shall provide additional roll-off containers for collection of C&D.

The contractor shall place containers at the designated site within one business day of notification by the CO or COR. The contractor shall recycle or dispose of all C&D at a permitted landfill or recycling facility. Contractor shall provide weight tickets of all roll-off containers to the COR. Contractor shall be on an “on call” basis within one business day of notification by the CO or COR. (CLIN 0009)

1.1.3.3. RESERVED

1.1.3.4. RESERVED

1.1.3.5. RESERVED

1.1.3.6. Additional Pickups: In the event unusual conditions cause a container to require pickup before the scheduled time, the CO or COR may request in writing (email sufficient) pickup within 24 hours and the contractor will be compensated at a unit rate based on the container size.

(CLIN 0008)

1.1.3.7. Container Relocations: The Government may request relocation of containers. The request will be made in writing and the container will be relocated within 72 hours.

1.1.4. Inclement Weather Schedule. The contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions. When exceptions are granted all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

1.1.5. Route Parameters. The contractor shall propose routes to the base through the Lockport

Road gate (or Tuscarora Road gate as an alternate) to the CO for acceptance. Collection shall be made between the hours of 0715-1600 Monday through Friday except federal holidays.

Collection outside these hours shall require prior approval of the CO or COR.

1.1.6. Points of Collection. Collection stations for MSW and recyclable materials are shown in

Appendix B. The contractor shall position bulk containers with COR approval and for customer ease in depositing MSW and recyclable materials. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions. If more than one container is positioned at one collection station, the contractor shall place containers as close together as feasible for user convenience and organized appearance.

1.1.7. Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix A, Table

A2. The contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MSW and recycling removal, and to submit these changes to the CO or COR. No changes shall be made until the proposed changes are coordinated with the CO or COR.

1.1.8. Government-Approved Containers. Collection of MSW and recyclable materials in all areas shall be from contractor-provided, CO or COR accepted containers, recycling bins or plastic bags with the exception of government furnished equipment. See Appendix C for a list of government furnished equipment. Containers shall meet the base architectural/appearance standards. The occupants in residential areas will provide their own MSW containers.

1.1.9. Maintaining Containers and Collection Area. The Contractor shall return all MSW and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The Contractor is responsible for cleaning up any spills, debris, etc., on the ground within 10 feet of the container when servicing a location. The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The Contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the Contractor can adjust the container size or pickup frequency with CO or COR approval. The contractor shall also notify the COR if it is discovered that a particular receptacle is being utilized for the wrong material.

1.1.10. Weighing of Vehicles. All vehicles used in the collection of MSW, C&D, and recyclable materials shall be weighed on state certified vehicle scales upon entering and before departing the base. Incoming and outgoing vehicle weights shall be recorded on weigh tickets provided by the contractor using the scale at the base Recycling Center located on Johnson

Street. A copy of the weight ticket shall be deposited in the drop box at the Recycling Center with each truckload. The contractor shall submit a monthly report (para 1.5) that includes weight tickets that reflect the disposed tonnage figures, date of disposal, and type of vehicle and cost of landfill tipping fees. The contractor shall be reimbursed for tipping fees according to submitted invoices.

1.2. RECYCLABLE MATERIALS PROCESSING. The base operates a Qualified Recycling

Program (QRP) to reduce the volume of non-hazardous solid waste generated. It is the intent of the base to conduct direct sales of recyclable commodities through a QRP. The contractor shall provide a detailed accounting of recyclable commodities sold (type / weight / price) to the QRP along with 100 percent of the sales proceeds. The contractor shall be aware of the DoD and

USAF waste diversion goals and notify the base QRP manager of potential waste diversion opportunities in the local area. The Air Force waste diversion goals can be found in the most current USAF Strategic Sustainability Performance Plan (SSPP). The USAF SSPP can be found at http://www.safie.hq.af.mil/esoh/.

1.2.1. Materials. The following items shall be recycled: industrial scrap metal, scrap metal containers (i.e. beverage, soup cans), glass (clear, brown, green), office paper, newspaper, corrugated fiberboard/cardboard/pressboard, plastics, scrap pallets, scrap wood, lead-acid scrap batteries, scrap tires, scrap electronic items (computers, monitors, radio equip, etc.), scrap toner cartridges, CDs (and cases), scrap appliances (refrigerators, microwaves, etc.), and yard waste.

Additionally scrap metal waste from the Indoor Firing Range to include deformed scrap brass, deformed scrap aluminum, mixed metal range gleanings (metal packaging and crating material, metal debris such as ammunition fragments, clips, and links), and scrap ammunition cans/boxes.

Contractor may recycle materials not listed above with prior coordination of the CO or COR. All recyclable items shall be stored, shipped and disposed of in accordance with federal and local environmental regulations.

1.2.1.1 Indoor Firing Range Scrap Metal Waste

1.2.1.1.1 Commodities will be generated from the Indoor Firing Range. Casings will be deformed mechanically by an ordnance deformer. Commodities 12 and 13 listed in Table A1 will be inspected by qualified base personnel to certify the range residue is inert and/or free of explosives or other dangerous materials prior to pick up.

1.2.1.1.2 NFARS will containerize deformed Expended Small Arms Cartridge Casings

(ESACC) in 55-gal plastic drums segregated by waste type. Mixed metal gleanings (ammunition fragments) to be containerized in 20-gal metal drums. Contractor to provide appropriate transportation that NFARS personnel will load with the waste stream commodities 12 - 14. Once loaded, Contractor to transport and recycle the waste streams at an approved recycling facility.

Service will be provided when requested and on an as needed basis when a minimum of 10 drums have been generated to maximize efficiency and reduce carbon footprint.

1.2.1.1.3 Provide a one-time market analysis to include a minimum of 3 quotes from scrap metal recycling vendors on reimbursement rates of commodities 12-14 within 2 weeks of NTP.

The market analysis shall include at a minimum: commodity buyer/broker, estimated generation rates, estimated revenue cost (on an annual basis). The Contractor is to sell recyclables to one vendor that is most advantageous to the Government. The Contractor has the ability to revise the market analysis for the duration of the contract to ensure the Government is receiving the best value. If a new vendor is selected, applicable documentation (market analysis and recycling facility operating permit) must be resubmitted to the Government.

1.2.1.1.4 The Contractor will be required to transport and recycle commodities 12 - 14 at an accepted recycling facility. The operating permits of the recycling facility to be used under this contract shall be forwarded to 914 MSG/LGC within 2 weeks of NTP to obtain approval of the facility by 914 MSG/LGC. The operating permit(s) of the selected vendor shall be included with the market analysis.

1.2.1.1.5 The Contractor (and its recyclable vendor as applicable) shall reimburse Niagara

Falls ARS 100% of the fair market value of the commodity at the time of sale, per Section 1.2.

The Contractor to provide receipt of sale per commodity and proof of industry standard of the fair market value in the monthly report for which the commodity was recycled/proceeds dispersed. Proceeds shall be consolidated with other commodities under this contract and submitted to 914 MSG/LGC per Section 1.5.

1.2.1.2 It is noted that commodities 12-14 are from an Indoor Firing Range. The

Contractor, its transporter and recyclable vendor (as applicable) must each sign the acknowledgement form in Appendix E.

1.2.2. Pickup Points. Contractor shall provide recycling containers at the locations specified in

Appendix A, Table A2. Containers shall be emptied as specified in section 1.1.1.3.

1.2.3. Reserved

1.2.4. Marketing. The Contractor shall market recyclable commodities, which may include transporting commodities to buyers. The Contractor shall educate all residential and base facility occupants on the benefits of recycling and encourage the widest possible participation. Written publications such as original published pamphlets, brochures, or other informative media, may be used to inform users.

1.2.5. Sales Receipts. The contractor shall provide a Commodity Sales Summary to the COR, no later than the fifth working day of each month, consisting of commodity type sold, sales proceeds achieved by commodity and weights of commodity sold. Documentation to accompany the Commodity Sales Summary includes commodity sales receipts, commodity sold weight tickets, and reimbursement check for commodity sales proceeds. The contractor shall also submit an invoice for reimbursement for costs associated with conducing sales transactions, collection, processing commodities, and transporting to commodity buyers. (CLIN 0003)

1.2.6. RESERVED

1.3. DISPOSAL.

1.3.1. Off-Base Disposal. The contractor shall transport and dispose of all municipal solid waste at a permitted off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the CO. The contractor shall transport recyclable commodities to an off-base material recovery facility. The contractor is responsible for disposal being in accordance with existing local, state, and federal regulations.

It is noted that incineration (Waste-to-Energy) of MSW is encouraged rather than landfilling if cost-effective as the Air Force considers this method of disposal as waste diversion rather than disposal.

1.3.2. Disposal of Non-marketable Materials. Any commodity rejected by a predetermined commodity buyer must be reclaimed by the contractor for commodity rework or disposal.

Commodity rejection explanation must be provided to the CO or COR within 24 hours of buyer rejection along with remedy of the reject and plans to prevent same future rejections.

1.4. EQUIPMENT MAINTENANCE. The Contractor shall furnish containers that match the architectural/appearance standards of the base. Additional re-painting must match the approved color scheme. The Contractor shall maintain all Contractor and Government provided containers so that they have a professional appearance and ensure they are free of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable condition, with no leaks. They must remain easily accessible to customers. The Contractor shall perform all cleaning, painting, repair and other maintenance tasks off-base. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for cleanup and must notify the base Fire

Department IMMEDIATELY of the spill by phoning 716-236-2117.

1.5. REPORTS AND RECORDS. The Contractor shall provide a monthly report, by the fifth working day of the month, detailing the previous months total contract costs incurred, cumulative weight tickets for total tonnage of solid waste collected (MSW, C&D, organic, and recycling), tipping fees, weights diverted by recyclable commodity, cost to divert by recyclable commodity, documentation validating current market value for each commodity sold, and commodity sales proceeds check itemized in sufficient detail to support Defense Environmental

Programs Management requirements. All sales proceeds from one month shall be included in one check. One check per month. ALL RECYCLABLE SALES RECEIPTS must accompany the report. Format for these monthly reports shall be coordinated with the CO or COR.

Proceeds checks shall be made out to:

Disbursing Operations Directorate

ATTN: 3801 Limestone Field Site

PO Box 269339

Indianapolis, IN 46226-9339

Proceeds checks shall be mailed to:

2720 Kirkbridge Dr.

914 MSG/PK

Niagara Falls, NY 14304

Attn: Delene Kendrick

2. SERVICE SUMMARY. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services

Summary (SS) and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and

Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

During the first initial 30 days of the contract, two additional errors on each Performance

Objective shall be allowed in an effort to identify normal phase-in problems.

Performance Objective PWS para.

Performance

Threshold

Collect Municipal Solid Waste in accordance with the established schedule.

1.1. No more than 2

Customer

Complaints monthly.

Perform Recyclable Materials

Processing in accordance with QRP and USAF SSPP.

1.2 0 Deficiencies permitted.

Dispose of Municipal Solid Waste in accordance with the established governing directives.

1.3 0 Deficiencies permitted.

Maintain equipment in good workable condition. Trucks and solid waste containers washed and free of odors.

1.4 No more than 2

Customer

Complaints monthly.

Perform unscheduled collections required by the CO or COR in accordance with paragraph 1.1.

1.1.3.1 0 Deficiencies permitted.

Produce/maintain reports and records by fifth working day of the month

1.5 0 Deficiencies permitted.

2.1. QUALITY CONTROL

The contractor shall develop and maintain a quality program to ensure integrated solid waste management is performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Summary.

2.2. QUALITY ASSURANCE

The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. The contractor shall provide work schedules to the COR in accordance with paragraph 4.3 of this PWS. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.3 PERFORMANCE ASSESSMENT

2.3.1. Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.3.2. Unsatisfactory Performance. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions -

Commercial Items, Inspection/Acceptance.

2.4. PERIODIC PROGRESS MEETINGS

2.4.1. Meetings. The CO, Functional Commander, COR, QRP Manager and/or Solid Waste

Manager, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed: opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the

Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.4.2. Meeting Minutes. The minutes of these meetings will be reduced to writing, signed by the

CO, and any other signatures as deemed appropriate, distributed to the functional area and the

Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. All Government property/equipment shall remain on base unless being serviced for disposal/material recycling.

Compactor and all components taken off-base for refuse disposal/material recycling must be returned immediately after being serviced. A list of Government furnished equipment is listed in

Appendix C.

3.1. RESERVED

4. GENERAL INFORMATION.

4.1. MISSION

The overall Civil Engineer mission at Niagara Falls ARS is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned Airmen, families, and civilian employees.

4.2 RESERVED

4.3. HOURS OF OPERATION.

Perform integrated solid waste management services during normal duty hours and be available

(by phone, pager, cell phone, text message) during the Government Program Office’s hours

(0715 to 1600, Monday through Friday) and for after-hours response to refuse/recycling problems or emergencies. This excludes federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the Contractor to work at times other than normal duty hours. When the Contractor’s work schedule conflicts with an Air

Force mission requirement, advise the CO and reschedule the work to minimize disruption.

4.4. HOLIDAYS & CLOSURES

4.4.1. Recognized Federal Holidays. There may be federal holidays when the Contractor is not required to perform service, except in emergency situations or to support specific mission needs.

The holidays are:

New Year’s Day - 1 January

Martin Luther King Day - 3rd Monday in January

Washington’s Birthday - 3rd Monday in February

Memorial Day - last Monday in May

Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on

Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance.

4.4.2. Other Base Closures. Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening.

4.5. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

The services under this contract are not essential for performance during crisis. The CO will determine circumstances which constitute a crisis based on direction from Security Forces and base leadership.

4.6. CONTRACTOR WORK SCHEDULE

4.6.1. Schedule Submission and Approval. The Contractor shall submit a schedule for all services described in this PWS and Appendices to the CO for approval at the post-award conference. The schedule shall include routes, pickup points, times, and days that pickups will occur. The Contractor shall not deviate from the approved schedule without prior approval from the CO or COR. Permanent changes to the schedule must be submitted 10 days before implementation and receive CO approval before the Government will allow the proposed changes. The schedule must be submitted electronically using a file format compatible with

Government software.

4.6.2. Schedule Changes. Occurrence based (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the COR and do not require CO approval.

4.7. CONTRACT PERSONNEL

4.7.1. Contract Manager. The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on the installation within 1 hour with the government personnel designated by the CO to discuss problem areas. The contractor shall provide the CO telephone number(s) where validation results and complaints can be reported. The contractor shall also provide to the CO the names and phone numbers of contractor

POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

4.7.2. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

4.7.3. Employee Restrictions. The government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.8. CONTRACTOR MANPOWER REPORTING

The Contractor shall report all contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for “U.S. Air Force” via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs

October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the electronic Contractor Manpower Reporting Application (eCMRA) help desk.

4.9. SECURITY REQUIREMENTS.

4.9.1 Contractor employees shall comply with Niagara Falls ARS security requirements imposed by the Installation Commander at all times while on Niagara Falls ARS premises. The Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at Niagara Falls ARS. The Contractor is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration

Section upon completion or termination of the contract or upon termination of an individual’s employment for the Contractor. The Contractor shall comply with all Niagara Falls ARS policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation for the purpose of work under this contract only, and are not authorized in other facilities or areas without prior government authorization. Due to safety/security requirements, Contractor personnel shall be required to fluently speak, comprehend, read, and write English.

4.9.1. Base Access. The Contractor must be aware that entry requirements are subject to change due to installation and world situations. All employees may be subject to a background check through the FBI for base access.

4.9.2. Installation Access: All contractor vehicles requesting access to Niagara Falls ARS are required to enter through the Vehicle Inspection Station (Building 894) adjacent to the Visitor

Control Center near the Lockport Gate entrance. All contractor vehicles should be prepared for inspection and allow for possible delays due to inspection. Contraband items are prohibited on the installation and will result in investigation/confiscation/lengthy delays. Some examples of contraband items are: possession of government property without permission, weapons of any kind (excluding knives with a blade length less than 3 inches), illegal drugs and fireworks. Any questions relating to contraband items may be directed to the 914 Security Forces Base Defense

Operations Center (BDOC) at 716-236-2280.

4.9.3. Security Manager. Upon contract award, the Contractor shall designate, in writing to the

CO, a Security Manager who shall be the Contractor’s point of contact for all security matters.

Within 5 working days of contract award, the Contractor’s Security Manager shall contact the

Civil Engineer Squadron (CES) Security Manager for assistance on accomplishing Contractor personnel security requirements.

4.9.3.1. Security Training. Contractor personnel are required to attend security and OPSEC orientation under Homeland Security Presidential Directive (HSPD) Title 12. The Contractor shall schedule initial and annual refresher training (for all assigned contractor personnel) through the CES Security Manager. All contractor personnel shall be thoroughly briefed by the CES

Security Manager on established security requirements and procedures as stipulated in Air Force

Policy Directive (AFPD 31-1, Integrated Defense).

4.9.3.2. Security Authority. The Contractor shall brief all employees that they shall immediately leave any area upon notification by the CO, COR, constituted authority, Security

Forces, or when directed as occasional operational requirements, real world activities, or emergencies dictate.

4.9.4. Restricted/Controlled Areas. Contractor performance within restricted/controlled areas shall require Contractor compliance with various levels of security and established personnel security entry control procedures. The Contractor shall ensure all contractor employees performing services in secured areas are processed for a controlled area, limited access, or visitor badge by the Entry Controller of the restricted/controlled area.

4.9.4.1. Access Coordination. The facility manager/user/occupant/requester will be responsible for providing access, escorts, or temporary visitor access badges for contractor personnel while performing ISWM duties. The Contractor shall be responsible for scheduling access/escorts/badges by contacting the facility manager/requester at the Entry Control Point of the restricted/controlled area.

4.9.4.2. Escorts. At all times while in restricted/controlled areas, contractor employees shall be under direct surveillance of a person from that facility who is cleared to wear a controlled area badge and perform escort duties. Visitor badges shall be returned to the Entry Controller each time the employee completes the duties and leaves the area. This requirement is waived for contractor personnel who have unescorted access privileges and display a controlled area badge for the restricted/controlled areas.

4.9.5. Employee Background Checks. All Contractor employees who do not have a current security investigation acceptable to the Security Forces, and who require a National Agency

Check (NAC) for the performance of their duties, shall complete an Electronic Personnel

Security Questionnaire (EPSQ), SF 85P, Questionnaire for Public Trust Positions, in three copies

(original and two photocopies); and an AF Form 2583, Request for Personnel Security Action.

For all employees requiring local area network (LAN) access (if applicable), the Contractor shall submit the following information: full name, date and place of birth, social security account number, affirmation of United States citizenship, and any current security investigation data.

Information shall be in writing, on company letterhead, and submitted to Security Forces through the CES Security Manager.

4.9.5.1. Pre-approval Coordination. The CES Security Manager is the source for the necessary forms and will provide instructions for receiving, preparing, and processing these forms. The

Contractor shall coordinate with all required facilities to process all necessary paperwork. After forms have been properly completed, the CES Security Manager will make an appointment for contractor employee(s) to go to the Security Forces for submittal of paperwork and fingerprinting. Appointments will be scheduled within two weeks of request.

4.9.5.2. Badge Issuance. A minimum of 180 days is required to process contractor employee

NACs. Additional time will be required if the NAC is unfavorable and may result in denial of entry to restricted/controlled areas or denial of base LAN access. The CES Security Manager will notify the Contractor of any NAC results. After completion of a favorable NAC, each eligible employee shall report to the CES Security Manager for processing of AF Form 2586, Unescorted Entry Authorization Certificate. The CES Security Manager will schedule appointments for issuance of badges.

4.9.5.3. Access Revocation. The Niagara Falls ARS Installation Commander reserves the right to deny restricted area entry to any contractor employee whose NAC is unfavorable, and the right to terminate the entry of any employee upon disclosure of information indicating the individual’s continued entry to a secure area is not in the best interest of national security.

4.9.5.4. Badge Validity. Controlled area badges will be valid only for the actual period of employment or the term of the contract, whichever occurs first. Contractor employees must display the controlled area badge on their outer garment above waist level, and must, upon request, surrender the badge to any DoD member for identification verification. Violations or deviations from established security procedures by contractor employees may result in confiscation of controlled area badges and denial of future entry to restricted areas.

4.9.5.5. Contract Personnel Requirements. The Contractor shall not employ persons for work on this contract who are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.9.6. Contractor Vehicles. Contractor vehicles must be maintained in a safe and operational condition at all times while on Niagara Falls ARS.

4.9.7. For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, DoD

Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.9.8. Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security or well-being of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

4.9.9. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.9.10. Key Control. The contractor shall establish and implement methods of making sure all keys/combinations issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event keys other than master keys are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the contractor.

4.10. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.11. RESERVED

4.12. CONTRACTING OFFICER AND CONTRACTING OFFICER

REPRESENTATIVE. (QUALITY ASSURANCE PERSONNEL)

The Contracting Officer will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contract award.

4.13. MULTI-FUNCTIONAL TEAM

The Senior Leadership may require a multi-functional team be established between the government and the contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract.

4.14. PARTNERING AGREEMENT

The CO may require a partnering agreement, or multi-functional team, between the Government and Contractor to facilitate joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a Government-Contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principal to share the risk involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing a partnering agreement. The partnering agreement that results may be formal or informal. If formal, it should be reduced to writing and signed by the parties involved.

4.15. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to government buildings, equipment, or vegetation are addressed in FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation.

5. APPENDICES.

A. Estimated Workload Data

B. Maps and/or Site Plans

C. Government Furnished Property/Services/Equipment

D. Expended Small Arms Cartridge Casings - Dangerous Property Clause

Acknowledgement Form

APPENDIX A

TABLE A1 - ESTIMATED WORKLOAD DATA

ITEM

NAME

ANNUAL

ESTIMATED

QUANTITY

1 Municipal Solid Waste 150 Tons

2 Paper 30 Tons

3 Mixed (plastic, glass, metal) 10 Tons

4 Cardboard 40 Tons

5 Industrial Scrap Metal 50 Tons

6 Scrap Wood/Pallets 20 Tons

7 Yard Waste 5 Tons

8 Lead-Acid Batteries 2 Tons

9 Scrap Tires 2 Tons

10 E-waste 5 Tons

11 Construction and Demolition (C&D) Debris 100 Tons

12 Small Arms Casings (deformed) – Scrap Brass

(0.50 caliber/12.7 mm and smaller)

5 Tons

13 Small Arms Casings (deformed) – Scrap Aluminum

(0.50 caliber/12.7 mm and smaller)

1 Tons

14 Mixed Metal Range Gleanings

Metal packaging and crating material

Metal debris such as ammunition fragments, clips, and links

Ammunition cans/boxes; scrap condition, unusable/unserviceable (0.50 caliber/12.7 mm and smaller)

2 Tons

ONE WAY

15 Distance To Disposal / Incinerator Site 10 Miles

16 Distance To Recyclable Processing Center 10 Miles

TABLE A2 - TASKS & ESTIMATED FREQUENCIES

Notes:

1 The base Recycling Center is located on Johnson Street.

2 The 34-CY MSW compactors are operated so that one is available for use full-time with the other as backup (not used). When one is full it is taken out of service and the other compactor becomes avail for full-time use. Between both compactors, the approximate disposal frequency is about once every 4 weeks or a total of 12 MSW compactor pickups per year between Station 1 and 2.

3 The following are historically, estimated workloads by waste type:

- C&D roll-off estimated at 36 ea pickups per year.

- Industrial scrap metal roll-off estimated at 20 ea pickups per year.

- Cardboard compactor estimated at 8 pickups per year.

- Scrap wood/yard waste roll-off estimated at 12 pickups per year.

- Scrap tires roll-off estimated at 4 pickups per year.

COLLECT-

ION

STATION

LOCATION

SIZE

TYPE

FREQUENCY CLIN

Station 1 Recycling Center1 34 CY compactor MSW As Needed2 X001

Station 2 Recycling Center1 34 CY compactor MSW As Needed2 X001

Station 3 Recycling Center1 30 CY roll-off C&D As Needed3 X009

Station 5 Recycling Center1 30 CY roll-off Industrial Scrap

Metal

As Needed3 X008

Station 6 Recycling Center1 40 CY compactor Cardboard As Needed3 X008

Station 7a Recycling Center1 30 CY roll-off Scrap Wood/Yard

Waste

As Needed3 X008

Station 7b Recycling Center1 15 CY roll-off Scrap Tires As Needed3 X008

Station 8 Recycling Center1 Shipping Container E-waste 1x/4weeks X008

Station 9 Recycling Center1 Shipping Container Lead-Acid Batteries As Needed5 X008

- 300 6 CY MSW T F X001

- 503 6 CY MSW T F X001

- 503 6 CY MSW T F X001

- 821 6 CY MSW T X001

- 2502 6 CY MSW T X001

- 2503 6 CY MSW T (2x/month) X001

- 503 8 CY Cardboard W X003

- 600 8 CY Cardboard W X003

- 805 8 CY Cardboard W X003

- 805 8 CY Cardboard W X003

- 2502 6 CY Cardboard W (1x/month) X003

63 Basewide, curbside

(see Appendix B)

95 gal tote Paper Th X003

52 Basewide, curbside

(see Appendix B)

65 gal tote Mixed Recyclables

(plastic, glass, metal)

Th X003

5 Basewide, curbside

(see Appendix B)

95 gal tote6 Mixed Recyclables

(plastic, glass, metal)

Th X003

B820 Munitions 55 gal drums

55 gal drums

20 gal drums

ESACC (Brass)

OR

ESACC (Aluminum)

OR

Mixed metal gleanings

As Needed X008

4 E-waste shall be sorted and packaged for transport at the shipping container once every 4 weeks.

Removal of e-waste from the shipping container shall be performed as needed, not to exceed storage capacity (storage capacity = approximately 2 pallets).

5 Lead Acid Batteries are collected in heavy duty cardboard boxes on pallets in the shipping container at the Recycling Center. The Contractor shall provide an empty dumpster, the base will load the pallets onto the empty dumpster, The Contractor shall transport the batteries to a local recycler. The Contractor and base to coordinate a mutually agreeable date to perform this service.

Estimate 3 pick-ups per year.

6 Currently, 95 gal totes are used at higher volume locations. These totes can be replaced with equivalent capacity in 65 gal totes for new contract for consistency if desired by the contractor.

APPENDIX B

MAPS AND/OR SITE PLANS

APPENDIX C

GOVERNMENT FURNISHED PROPERTY/SERVICES/EQUIPMENT

There is no government furnished property/services/equipment provided for this contract.

However there are several existing government-owned equipment that are available for contractor use for the duration of this contract for purposes of executing this contract. These items include: two 34 - CY self-contained MSW compactors, one 40 - CY cardboard compactor, one shipping container for e-waste and lead-acid batteries, pallet jack (stored inside the shipping container), and weight scale. These items shall remain on the installation unless being serviced

(i.e. compactors being emptied).

APPENDIX D

EXPENDED SMALL ARMS CARTRIDGE CASINGS

DANGEROUS PROPERTY CLAUSE ACKNOWLEDGEMENT FORM

Expended Small Arms Cartridge Casings (ESACC) (0.50 caliber/12.7 mm and smaller), mixed metal range gleanings, and ammunition cans/boxes in scrap condition (i.e. unusable/unserviceable (0.50 caliber/12.7 mm and smaller)) are from Building 427, Indoor Firing Range, at the Niagara Falls ARS. All parties involved with the collection, transportation, and recycling of ESACC shall acknowledge this by reading the Dangerous Property clause and by signing below. Vendors that have not signed this acknowledgement form are not authorized to handle the commodities described above.

“DANGEROUS PROPERTY: Purchasers are cautioned that articles or substances of a dangerous nature may remain in the property regardless of the care exercised to remove same. The government assumes no liability for damages to property of the Purchaser or for their personal injury, disability or death of the

Purchaser, its employees, or to any other person arising from or affiliated with the purchase, use or dispositions of this material. The purchaser shall hold the government harmless from any and all such demands, suite, actions, or claims arising from or otherwise relating to the purchase of this material.”

I certify that I have read and understand the terms and conditions of the Dangerous Property clause for the scrap metal commodities from the Indoor Firing Range located at Niagara Falls ARS. Add pages as necessary.

Company:_________________________________________

Address:__________________________________________

Phone Number:____________________________________

Signature: ________________________________________ Date:____________________

Name (Print):____________________________________

Title:___________________________________________

Company:_________________________________________

Address:__________________________________________

Phone Number:____________________________________

Signature:________________________________________ Date:____________________

Name (Print):____________________________________

Title:___________________________________________