ATTACHMENT Prompt_Payment_Invoice_Submittal_Instructions.doc

Prompt Payment Centralized Invoice Submittal Instructions Each invoice must be submitted to the designated billing office via one of the following modes, listed in descending order of preference:

(1) FINCEN Website invoice receipt form:

https://www.work.uscg.mil/fincen/electron/electroncg24/ To facilitate processing, all proper invoices and any supporting information submitted electronically using the FINCEN web based invoice submission capability must be submitted as a single Adobe.pdf formatted file, or as otherwise specified in the contract.

(2) Mail to FINCEN:

Commercial Invoices U.S. Coast Guard Finance Center

1430A Kristina Way

Chesapeake, VA 23326

Each invoice shall contain the following information:

(1) Contract Number: Block # 2 on the SF-1449, if blank use Block #4 "Order Number".

(2) Name of the Contract Specialist or Contracting Officer: Block # 31b on the SF-1449.

(3) Invoice Routing Code (IRC) assigned for the USCG Training Center: TRACEN CAPE MAY

(4) Annotate on the invoice indicating that the contractor represents a small business for accelerated payment purposes.

Supporting documentation along with a courtesy copy of the invoice shall also be e-mailed to the Contract Specialist and/or COR/USCG POC at the addresses cited below:

Shirley.L.Green@uscg.mil [Contracting Officer]

Andrew.j.escola@uscg.mil [USCG POC] In accordance with the Prompt Payment Act, for the purposes of determining a payment due date and the date on which interest will begin to accrue if a payment is late, a proper invoice shall be deemed to have been received:

(1) On the later of:

(i) Tthe date a proper invoice is actually received by the designated billing office and annotates the invoice with date of receipt at the time of receipt.

(ii) For invoices electronically transmitted by the contractor via web based submission, the date a transmission is received by the designated billing office, and receipt confirmation is provided to the designated recipient; or

(ii) The seventh day after the date on which the property is actually delivered or performance of the services is actually completed; unless—

a) The agency has actually accepted the property or services before the seventh day in which case the acceptance date shall substitute for the seventh day after the delivery date; or

b) A longer acceptance period is specified in the contract, in which case the date of actual acceptance or the date on which such longer acceptance period ends shall substitute for the seventh day after the delivery date;

(2) On the date placed on the invoice by the contractor, when the agency fails to annotate the invoice with date of receipt of the invoice at the time of receipt (such invoice must be a proper invoice); or

(3) On the date of delivery, when the contract specifies that the delivery ticket may serve as an invoice.

(4) Web based submission by the contractor and receipt confirmation does not reflect Government review or acceptance of the invoice.

(5) Payment inquiries and status may be obtained - at the following website: https://www.fincen.uscg.mil/secure/payment.htm

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