Attachment J-1 Section C - Statement of Work.pdf

Attachment J-1 Section C - Statement of Work

C.1 Introduction.

The Court Services and Offender Supervision Agency (CSOSA) is an independent, executive branch Federal Agency, established under Section 11232 of the National Capital Revitalization and Self-Government Improvement Act of 1997. The Act effectuated the reorganization and transition of functions relating to pretrial services, parole, adult probation and offender supervision in the District of Columbia to a Federal arena. The mission of the CSOSA is to increase public safety, prevent crime, reduce recidivism, and support the fair administration of justice in close collaboration with the community.

C.2. Description of Services.

This requirement is for the inspection, testing, and preventative maintenance of CSOSA Fire and Life Safety Systems consisting of Fire Protection Systems, Fire Suppression Systems, and Fire Extinguishers at various CSOSA locations through the Washington, DC metropolitan area.

C.3 Inspection, Testing, and Preventive Maintenance of CSOSA Fire and Life Safety Systems.

C.3.1 The Contractor shall provide all management, tools, supplies, equipment and labor necessary to inspect, test, and perform preventative maintenance of all CSOSA fire and life safety systems identified herein in a manner that will ensure the systems serviceability, operation and compliance with the latest edition of the National Fire Prevention Association (NFPA) Standard/Code numbers 10, 12, 25, 72 and 101 and manufacturer's instructions. Equipment shall be maintained using best commercial practices or manufacturer's specifications and kept in a safe, reliable operating condition.

C.3.2 Hours of Operation. Normal CSOSA operation hours are 8:00AM to 4:30PM. All inspections, testing, and preventative maintenance on all CSOSA fire and life safety systems shall be conducted during normal CSOSA operation hours.

C.3.3 NFPA 72 specifies the management of inspections, frequency of tests, and system impairments for fire protection and fire suppression systems. NFPA Code 72 also specifies the certification and training requirements of certified fire alarm repair technicians and personnel responsibilities and qualifications. The Contractor shall be certified in accordance with NFPA Code 72 current standards to maintain, inspect and certify fire protection and fire suppression systems.

C.3.4 Table 1 below provides a list by location of all CSOSA fire and life safety systems.

Table 1: List of Fire and Life Safety Systems by Location

Location Fire Protection

System Fire Suppression System

Fire Extinguishers

3850 S. Capitol X X(Standard) X 910 Rhode Island X X(Standard) X 633 Indiana Avenue (Data Center Only)

* X(Pre-Action) X

1230 Taylor * ** X

*While 633 Indiana Ave, NW and 1230 Taylor St., NW, both have fire protection systems, the responsibility for inspection, testing, preventative maintenance, and certifying functionality of these systems are not included in this award because the care for these systems is included as part of the lease agreement with the building owners.

**The responsibility for inspection, testing, preventative maintenance, and certifying functionality of the fire suppression system at 1230 Taylor St., NW is not included in this award because the care for this systems is included as part of the lease agreement with the building owner and therefore, not included in this award.

C.3.5 Fire Protection Systems. On an annual basis, the Contractor shall inspect, test, conduct preventive maintenance and certify functionality of the CSOSA fire protection systems identified in Table 1 as well all fire protection system components and devices in accordance with the applicable NFPA Standard/Code and the manufacturer's instructions. The manufacturer, model, and all components/devices for each fire protection system included in this award is provided in Table 2 below.

Table 2: Fire Protection System Components/Devices by Location

Site 3850 S. Capitol St. 910 Rhode Island Manufacture Simplex Fire Warden Model Model4020 MS9050UD Components & Devices

Annunciator I 1 Booster Panel 0 2 Smoke Detector w/

Elevator recall 2 16

Duct Detectors 2 6 Heat Detectors 2 5 Pull Stations 6 7 Magnetic Door

Holders 0 2

Audio Visual Strobes 37 48

C.3.6 Fire Extinguishers.

C.3.6.1 On an annual basis, the Contractor shall inspect, test, conduct preventative maintenance, and certify functionality of all CSOSA fire extinguishers identified in Table 3 below.

Table 3: Fire Extinguishers Quantity by Type by Location

Inert Extinguisher

ABC

Extinguisher 10lbs

3850 S. Capitol 0 13 910 Rhode Island 0 4 633 Indiana ( Data Center only)

1 4

1230 Taylor 0 17

C.3.6.2 The Contractor is responsible for transporting fire extinguishers in a safe and responsible manner. Any damage to fire extinguishers during transport shall result in repair or replacement at the Contractor's expense. If not easily transportable or for a fixed unit, the contractor will provide onsite maintenance and inspection at no additional cost to the Government, All work shall be performed in accordance with NFPA Standard 10, Standard for Portable Fire Extinguishers.

C.3.6.3 Six-Year Inspection/Maintenance. For any six-year inspection/maintenance required, the

Contractor shall perform overhaul maintenance in accordance with the manufacturer's requirements for each type of extinguisher. Each six year maintenance cycle shall be recorded on a record tag consisting of a metal decal, which shall be affixed on the exterior of the extinguisher shell. Each fire extinguisher shall have a tag securely attached that indicates the day, month, and year the maintenance was performed, identifies the person performing the work, and identifies the name of the Contractor performing the work.

C.3.6.4 Twelve-Year Maintenance. For any 12-year inspection/maintenance required, no inspection or testing is required as the Contractor shall replace the applicable fire extinguisher.

The new fire extinguisher shall be the same make and model as the one being replaced unless otherwise agreed to by the COR.

C.3.6.5 The Contractor shall develop a spreadsheet consisting of at least, but not limited to, the following information for all CSOSA fire extinguishers:

• Serial number;

• Class (type of extinguisher);

• Type of service (i.e., annual, 6/12 year service or recharging);

• Inspection date;

• Inspection due date; and

• Service location.

The Contractor is required to update this spreadsheet after each quarterly service and provide a copy of the updated information along with the quarterly report outlined in C.6.2 below.

C.3.7 Fire Suppression System.

C.3.7. I On a quarterly basis, the Contractor shall perform the NFPA 25 required quarterly inspection/testing/preventative maintenance of the fire suppression systems identified in Table I above. (Note that there will be only three quarterly services as the fourth quarterly service will be performed as an annual service in accordance with C.3.7.2 below).

C.3.7.2 On an annual basis, the Contractor shall perform the NFPA 25 required annual inspection/testing/preventative maintenance of the fire suppression systems identified in Table l above.

C.3.7.3 Components and devices for each location include, but are not limited to, those identified in Table 4 below.

Table 4: Fire Suppression System Components/Devices by Location

633 Indiana Avenue (Data Center Only)

3850 S. Capitol 910 Rhode Island

Wet Pipe System 0 1 1 Pre-Action System 1 0 0 Flow Switches 1 1 1 Tamper Switches 1 3 2 Pre-Action Valve 1 0 0 Water Flow Alarm 1 1 1 Air Compressor 1 0 0 Alarm Valve 1 1 1 Shunts 2 0 0 Abort Switches 1 0 0

C.3.8 The Contractor shall notify the Contracting Officer's Representative (COR) two weeks in advance of any on-site visit to conduct the required inspections, testing, and preventative maintenance of any CSOSA fire and life safety system (fire protection system, fire extinguishers, and fire suppression system). The COR will provide any necessary notification to the Agency's fire department, building management, etc.

C.3.9 Date of Last Inspections - Certifications. Table 5 below provides a list of the last inspections/certifications completed for each CSOSA fire and life safety system.

Table 5: Date of Last Inspections - Certifications

3850 S. Capitol 910 Rhode Island 633 Indiana

Avenue (Data Center Only)

Taylor Street

Fire Protection System Annual Inspection

June 2021 June 2021

Fire Suppression System

June 2021 June 2021 June 2021

Quarterly Inspection Fire Extinguishers Annual Inspection

6-yr Inspection* 12-yr Inspection**

Qty. 9 –Nov. 2019 Qty. 4 – Nov. 2008

Qty 4 – Jun. 2012 Qty 2 – Nov.

Qty 15- Nov.

* There are no 6-yr fire extinguisher inspections required under this award because either the fire extinguishers will require a 12-yr inspection under this award or the next 6-yr inspection requirement will not occur until after all periods of performance for this award.

** 12-yr inspections are required to be performed in accordance with Section C.3.4.6 above per the following schedule:

3850 S. Capitol St. 910 Rhode Island 633 Indiana Ave Data Center 1230 Tavlor St.

Qty 13- None

Qty 4 - Option Period 1 (2024)

Qty 2- Option Period 2 (2025) Qty 15- Option Period 2 (2025)

C.4 Repairs.

C.4.1 The Contractor shall maintain all fire and life safety systems and components in safe and reliable operating condition in accordance with the applicable NFPA standards/codes identified herein using manufacturer specifications and/or best commercial practices. If during the inspections the Contractor finds an issue or potential problem that will affect the reliability of any system, the Contractor must notify the COR of the issue. The Contractor shall send notification via email within one business day of the inspection identifying:

• The issue or problem that requires repair;

• A list of parts/components to be replaced or rebuilt to maintain full functionality of the system needing repair;

• Schedule for completing repair(s); and

• A quote detailing the cost for the noted repair(s); quote shall identify the cost for material and the cost for labor.

All identified repair(s) must be approved by the COR before any expense is incurred.

C.4.2 All repairs are expected to be completed within two business days from the date the repair(s) is approved by the COR unless the otherwise agreed to by the COR or the CO.

C.4.3 Upon completion of all repairs, the Contractor shall perform any necessary inspections/tests in order to ensure full system functionality.

C.5 24-Hour Service Calls.

C.5.1 The Contractor shall provide 24-hour coverage/services for service calls and emergency services. Service calls under this section may consist of, but is not limited to, removal and/or replacement of alarm devices, requests to deactivate/activate alarm loops, and special emergency requests.

C.5.2 Response Time. The Contractor shall only respond to service calls from the COR.

There are no other personnel authorized to direct the Contractor to respond to a service call unless otherwise designated by the COR or the Contracting Officer. The Contractor shall respond in person to all service calls (during or outside normal business hours) within 90 minutes. The Contractor's technician shall notify the COR when he/she arrives at any CSOSA location. The Contractor will be escorted while onsite performing inspections or when making service repairs.

C.5.3 The Contractor shall assess the issue requiring service and, prior to performing any repairs, shall contact the COR providing the cost estimate for labor and materials to make the appropriate repair. All identified repair(s) must be approved by the COR before any expense is incurred.

C.5.4 Within two business days of completion of work for any service call, the Contractor shall provide a detailed and legible copy of the service report. The service report shall include the following information:

(a) Company name;

(b) Service technician name;

(c) Contact telephone number;

(d) Date and time of service;

(e) CSOSA site where service was performed;

(f) Equipment number;

(g) Location of equipment;

(h) Type of equipment;

(i) Model of equipment;

G) Serial number of equipment;

(k) Repairs performed and, if applicable, parts replaced; and

(1) Any recommendations or relevant comments.

C.5.5 Service calls required due to misuse, abuse, or determined to be through the fault or negligence of the Contractor, shall not be the responsibility of the Government.

C.6. Personnel Qualifications. All personnel performing services on any CSOSA fire and life safety system shall meet the following qualification requirements:

C.6.1 Sprinkler Mechanic shall have a National Institute for Certification in Engineering

Technologies (NICET), Level II, current card/certification in the field of inspection and testing of water based systems.

C.6.2 Fire Alarm Mechanic shall have National Institute for Certification in Engineering Technologies (NICET), Level III, and current card/certification in the field of fire alarms.

C.6.3 Fire Alarm Apprentice shall be enrolled in a certified electrical apprentice program and shall work under the supervision of an onsite NICET, Level III, certified mechanic.

C.7 Reporting Requirements.

C.7.1 Annual Service Reports.

C.7.1.1 Detailed written annual service reports shall be submitted to the COR describing the results of any annual inspection, tests, and certification of any CSOSA fire and life safety system in accordance with the applicable NFPA Standard/Code within five (5) working days after completion of the annual service.

C.7.1.2 The Contractor is responsible for distributing all final annual reports to the Authority Having

Jurisdiction.

C.7.2 Quarterly Service Reports. Detailed written quarterly service reports shall be submitted to the COR describing the results of the quarterly services of any CSOSA fire suppression system including any required repairs in accordance with the applicable NFPA Code within five

(5) working days after completion of the quarterly service. Along with each quarterly service report, the Contractor shall submit the latest version of the spreadsheet required by Section C.3.6.4 above.

C.8 Quality Assurance Surveillance Plan (QASP). Table 6 below identifies the required performance standards for this acquisition.

Table 6: QASP

Measure PWS Section

Standard Acceptable Qualitv Level

Surveillance Method

Acceptance and Reiection

Perfonn Inspection, Test, & Preventive Maintenance

C.3 All life safety systems (fire protection systems, fire extinguishers, and fire suppression systems) are fully operational.

All life safety systems are fully functional 99¾ of the time.

Random on-site surveillance during the performance of the work.

Favorable or unfavorable performance evaluation

Perform Required Repairs

C.4 Repair work orders are submitted timely, identify expected repair time, provide accurate pricing information, and are completed within the specified time.

Repair work orders are submitted timely, consist of all required information, and completed on time and within budget 99¾ of the time.

l00% review of repair work orders.

Random surveillance of repairs and/or review of repair report.

Any repair work order not addressing the required information will be rejected and must be resubmitted.

Any non-compliance identified as a result of any repair will require correction by the Contractor at no cost to the Government.

Respond to Service Calls

C.5 Contractor responds to service calls and completes repairs within time specified

Responses to service calls and required repairs are completed timely 99% of the time.

Random on-site surveillance during the performance of the work and review of service call reports.

Any non-compliance identified as a result of any repair will require correction by the Contractor at no cost to the Government.

Any service call report not addressing the required information will be rejected and must be resubmitted.

Comply with Reporting Requirements

C.7 Accurate reports are delivered within specified timeframes.

99% of all reports are timely and accurate.

Review of all completed reports.

Any required report not addressing the required information will be rejected and must be resubmitted.

Table 6: QASP