Attachment J-1 Compliance wi Data Tape Storage Rqmts.docx

9594CS21Q0003

Attachment J-1

Solicitation 9594CS21Q0026

ATTACHMENT J-1: COMPLIANCE WITH DATA TAPE STORAGE REQUIREMENTS

The Contractor shall complete this Attachment J-1 and submit the completed attachment with its quote.

Contractor’s Name:

Identification of the Tape Storage Solution Quoted:

____ Yes ____ No

____ Yes ____ No

____ Yes ____ No

____ Yes ____ No

· Management and scheduling of tape retrieval and off-site retention scheduling of tapes;

· Tracking using bar code scanner and media lables (to be provided by the Contractor);

· Perpetual transaction database, i.e., an automated inventory system that records changes in the tape inventory in real-time (at the time of the transaction);

· On-line query and reporting;

· On-line inventory data;

· On-line audit trail; and

· Electronic inventory reconciliation.

The Contractor’s system currently complies and will continue to comply with each element listed:

____ Yes ____ No

____ Yes ____ No ____ Yes ____ No

C.2.9.1 In a secured building with air conditioning, security, and backup generator;

C.2.9.2 SOC-2 certified; and

C.2.9.3 Fully compliant with National Archives and Records Administration 36 Code of Federal Regulation (CFR) Part 1234 Certification (formerly numbered 36 CFR 1228, subpart K).

The Contractor’s facility currently complies and will continue to comply with each element listed:

____ Yes ____ No

The Contractor understands and will comply with this requirement:

C.2.11.1 All emergency/unscheduled pickups will occur only upon a request from the COR.

C.2.11.2 The Contractor shall respond to the COR’s request for an emergency/unscheduled delivery within four hours of being notified. The Contractor shall be available 365 days a year/24 hours a day/7 days a week for emergency/unscheduled deliveries. Upon award, the Contractor shall provide the contact information for an emergency/unscheduled delivery call.

The Contractor understands and will comply with these requirements:

F.1.2.1 If applicable, within three business days after award, the Contractor shall transfer the tape inventory from the current storage facility location to the awardee’s storage facility. The Contractor shall contact the COR to arrange the date and time for the transfer. Once the tapes have been transferred, the Contractor shall provide the COR, via email, the following information:

· The number of tapes picked up from the current storage facility;

· The transfer of the tapes to the Contractor’s storage facility is complete;

· All tapes have been inventoried and entered into the Contractor’s tape inventory storage system; and

· The quantity of tapes that have been inventoried and input into the Contractor’s tape inventory storage system.

____ Yes ____ No