Attachment I - SOW Replace Fuel Tank Ft Lauderdale (Davie).pdf

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Replace Fuel Tank

Invasive Plant Research Lab 3225 College Ave, Davie FL 33314

July 29, 2021

Prepared by Tochie Ezento.

Statement of Work USDA Agricultural Research Service

Table of Contents

1. SCOPE STATEMENT

2. CODES AND STANDARDS

3. PROJECT REQUIREMENTS

4. CONTRACTOR RESPONSIBILITIES

5. DOCUMENTATION REQUIREMENTS

6. SPECIAL REQUIREMENTS

7. SAFETY REQUIREMENTS

8. PERIOD OF PERFORMANCE

9. WARRANTY

10. PROJECT CONTACTS

11. Tank Specifications

12. Site Photos

1. SCOPE STATEMENT

The contractor shall provide all professional services necessary for the removal of an existing 2,000 gallon bio-diesel tank, disposal of contents, and replace it by installating one new 2,000 gallon aboveground double wall 2085 Fireguard Modern Welding fuel storage tank or equivalent. It should have an EnviroSafe fuel polishing system or equivalent and Automatic Intelligent Fuel Transfer system. Contractor shall provide all services listed in the project description section and should indicate if permitting fees for town, county, etc.

are included. Work must be completed as soon as possible.

The contractor shall provide all services and field labor, equipment (including cranes, rigging, and digging equipment if needed), materials, testing and personal protective equipment necessary to perform the work.

No Government equipment or services will be available for use by the contractor.

1.1. Base Item

The contractor shall provide a detailed quote and cost breakdown for the entire project as specified in this statement of work.

The base item shall include descriptive literature and written specifications for all materials and equipment included in the quote.

1.2. Site Visit

Contractors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a quote is submitted. The site visit shall be for the purpose of observing conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

Contractor is responsible for inspecting the site and ensuring compatibility of all materials and equipment.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a quote.

Registration can be completed at www.sam.gov/portal/public/SAM http://www.sam.gov/portal/public/SAM

2. CODES AND STANDARDS

Applicable Codes and Standards apply and are not limited to the following:

ANSI - American National Standards Institute.

ASME - American Society of Mechanical Engineers EPA - Environmental Protection Agency NEC - National Electrical Code NFPA - National Fire Protection Association OSHA - Occupational Safety and Health Administration

All work must meet ARS 242.1M “ARS Facilities Design Standards” for the defined scope of this project in addition to meeting all Local, State and Federal codes, and latest IBC codes. The document is attached electronically as a separate PDF file.

3. PROJECT REQUIREMENTS

The requirements of this project are as follows:

1. Provide tank cleaning service to pump out and clean existing 2,000 gallon tank for proper disposal

2. Provide labor and equipment to load, remove and dispose existing fuel storage tank and transport off site

3. Supply and install one new 2,000 gallon double wall 2085 Fireguard Fuel storage tank (or equivalent) as per manufacture specifications

4. Install new fuel storage tank on existing concrete foundation, including new tank anchoring

5. Supply and install one new fill spill bucket with new adapter and locking fill cap

6. Supply and install new 6 inch emergency vents and vent riser

7. Supply and install new overfill prevention valve, new clock gauge, with overfill alarm and interstitial space mechanical gauge

8. Furnish and install new A-STS 6000-SX-F Polishing system (or equivalent) and related components as per manufacture specifications

9. Furnish and install new fuel piping, fittings and valves and connect to existing generator

10. Provide engineering drawings for the new fuel tank installation

11. Paint new fuel piping safety yellow and install new piping decals

12. Supply and install new required tank decals

13. Provide testing on new tank and fuel piping as required

14. Start up new fueling system and test

15. Clean up site and haul off all construction debris

16. Provide all inspection reports and approvals

17. Provide environmental approval and city permits

3.1. Disposal

If hazardous materials are present, (IE; Oils, etc.), they shall be properly disposed of according to all applicable local, state, and federal codes and regulations regarding hazardous waste disposal.

Dispose of removed materials, waste, trash, and debris in a safe manner and in frequent intervals, in accordance with applicable laws and ordinances and as prescribed by authorities having jurisdiction.

Removed equipment, materials, trash, and debris shall become the property of the Contractor. Location of disposal site and length of haul shall be the Contractor's responsibility.

3.2. Grounds

Restore and refinish all new and existing construction and improvements that are cut into, altered, damaged, relocated, reinstalled, or left unfinished by removals to original condition or to match adjoining work and finishes. This is to include the repair of any damaged landscaping, building finishes, concrete foundations, etc. resulting from work performed as part of this project.

4. CONTRACTOR RESPONSIBILITIES

The contractor shall provide a complete and functional installation, including all labor, supervision, tools, materials, equipment, apparatus, transportation, rigging and other equipment and services necessary to accomplish the work in accordance with the intent and meaning of this statement of work.

Site Access during Covid-19 recovery will require additional steps. At this time, contractors are to have their temperatures taken, and will be asked a series of questions regarding your general health and exposure to others with symptoms of illness (coughing, fever, short of breath, etc.). Contractors will also be asked if they have a mask. Contractors must wear masks while in public spaces. Masks are not required when performing project work outside of public spaces. These access requirements are subject to change at any time without warning.

The project work shall be performed per the following guidelines:

1) Contractor will verify all dimensions and site conditions prior to beginning work.

2) The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees.

3) Contractor shall remove and dispose of all construction related materials from all work areas daily and remove these waste materials from the site weekly.

4) Contractor is required to manage the project and consult with the government prior to beginning all work phases.

5) Contractor shall perform work in a manner that minimizes the impact to daily operations of the facility and its workers. The building will be occupied during construction work.

6) Contractor will provide daily reports of work performed to the AO and weekly status updates to the

EPM.

7) Contractor must have a superintendent on the jobsite when crews are performing the installation work.

8) Contactor will provide their own restroom facility.

All work is to be performed according with building codes, ordinances and laws of the Authority having jurisdiction on the project. When the requirements of the building codes, ordinances and laws conflict with any other part of the building codes, ordinances and laws, the most restrictive requirement shall prevail.

The contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the contractor’s expense, to pre-damaged condition to the satisfaction of the Location/Engineer.

The contractor shall keep the construction site clean and free of debris at all times. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the contractor shall remove all unused material, trash, and debris resulting from the work to the satisfaction of the Location/Engineer.

5. DOCUMENTATION REQUIREMENTS

5.1. Submittals

Submittal reviews and responses to RFIs shall be accomplished in a maximum of 7 days for the contractor AND the Government for a total of 14 days.

Electronic files of all required documents necessary to describe the complete design intent shall be transmitted directly to the EPM, LM, and CO with electronic files in PDF format (unless otherwise specified by the Government).

The following submittals are required for approval:

1. Manufacturer’s documentation for all proposed equipment including outline drawings, data sheets, brochures, owner’s manuals, spare parts, warranty etc.

5.2. Pre-Construction Submittals

Prior to Construction Notice to Proceed (NTP) the following submittals must be submitted to the Contracting Officer (CO) for approval.

1. Work Schedule including daily start/stop time.

2. List of contract site personnel

3. Site Specific Safety Plan (SSSP)

6. SPECIAL REQUIREMENTS

6.1. Permits

Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the contractor shall obtain these items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

7. SAFETY REQUIREMENTS

The contractor is responsible for complying with all local, state and federal safety codes and regulations.

The contractor will submit a Site Safety Specific Plan (SSSP) in industry recognizable format to the Contracting Officer within 14 days of contract award. The Government shall review the SSSP prior to the start any construction activities.

Safety and health matters, as they relate to the work, are the exclusive responsibility of the contractor. The contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions that may be required by law or local authorities for the protection and security of the grounds, facilities and personnel.

8. PERIOD OF PERFORMANCE

The completion of this project shall not exceed 90 days from date of notice to proceed. A request for time extension must be submitted to the Contracting Officer in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

8.1. Work Hours:

Contractor work hours shall be Monday through Friday, 7:30 A.M. to 4:30 P.M. except on Government holidays. Any changes to work schedule shall be submitted to Contacting Officer for written approval three days prior to schedule change.

9. WARRANTY

The contractor shall provide and submit a single written warranty, stating that all portions of the work are in accordance with Contract requirements. Guarantee all work against faulty and improper material and workmanship for a period of one (1) year from date of final acceptance by the USDA, except where manufacturer guaranties or warranties are for longer terms. The contractor shall correct any covered deficiencies which occur during the guarantee period within 24 hours after notification.

10. PROJECT CONTACTS

Contracting Officer (CO):

Nicholas Langley 2775 F&B Road Nicholas.Langley@usda.gov College Station, TX 77845

Engineering Project Manager (EPM):

Tochie Ezento 141 Experiment Station Road Tochie.Ezento@usda.gov Stoneville, MS 38776 Office: (832) 866-1194

Administrative Officer (AO):

Lexa Greenley 3225 College Ave. Lexa.Greenley@usda.gov Fort Lauderdale, FL 33314 Phone: 954-475-6541

Real Property Specialist (RPS)

Erica Jones 141 Experiment Station Road Erica.Jones@usda.gov Stoneville, MS 38776 Phone: 662-686-5323

Area Safety and Health Manager (ASHM):

David Daniels 950 College Station Road David.Daniels@usda.gov Athens, GA 30605 Phone: 706-546-3311

Location Monitor (LM)

Dr. Allen Dray 3225 College Ave Allen.Dray@usda.gov Fort Lauderdale, FL 33314 Phone: 954-475-6556 mailto:Nicholas.Langley@usda.gov mailto:tochie.ezento@usda.gov mailto:Erica.jones@usda.gov mailto:David.daniels@usda.gov mailto:allen.dray@usda.gov

11. Tank Specifications

12. Site Photos

Existing Tank Internals

Existing Interior Bottom Tar