ATTACHMENT I - SOW - LED Grow Lights in GH Bldg 4385 Griffin GA.pdf

United States Department of Agriculture Agricultural Research Service

Statement of Work

Install LED Grow Lights, Bldg 4385 1109 Experiment Street

Griffin, GA 30223 Asset ID 660700B006

Reviewed by:

Vanessa Edwards Engineering Project Manager (EPM) July 26, 2021

Contents Statement of Work:

Site Visit:

Safety:

Contractor Responsibility:

Material / Submittals:

Damage to Property:

Inspection and Acceptance:

Project Schedule:

Work Hours:

Guaranty:

Project Contacts:

Statement of Work:

The contractor shall provide all professional services necessary to install a new LED Grow Light System in the 35’x32’ Greenhouse Bay #4 at the USDA, ARS Plant Genetic Resources Conservation Unit Greenhouse Complex, Bldg 4385 and wire them to the corresponding controllers.

Contractor shall:

1. Provide twenty (20) Hortiled Top 2.0 as manufactured by P. L. Light Systems, or equal, non-dimmable grow lights with 10’ daisy-chain cords with standard 5-Pin Wieland connector.

Electrical service in building is 208V and shall be brought approximately 100’ from the panel to the installation location.

2. Provide a lighting controller to control the five (5) sections.

3. Provide five (5) sections of four (4) lights each. Contractor shall determine the light height and layout for optimal lighting.

4. Provide training on the controller, lights operation, and maintenance needs for site personnel.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid.

Registration can be obtained through: https://www.beta.sam.gov

Site Visit:

Bidders are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

Safety:

The contractor shall submit a Site Safety Specific Plan/Accident Prevention Plan in industry recognizable format to the Contracting Officer within 14 days of contract award. The plan shall include phone numbers and maps to the local doctor’s office and nearest hospital.

All employees of the general contractor or subcontractors shall have the 10-hour OSHA certified Construction Safety course and/or other relevant competency training. Supervisors shall have completed the 30-hour OSHA training.

Contractor Responsibility:

1. Contractor shall verify all dimensions and site conditions prior to beginning work.

2. Contractor shall keep work area clean daily and take measures to control debris while work is being performed.

3. Contractor is required to manage the project and consult with the Government prior to beginning all work phase and to work in a manner that minimizes the impact of the work on Government operations, research, and functions.

4. Contractor must always have a Site Supervisor on the job while working on this project.

5. Contractor shall provide their own restroom facility and dumpster.

6. Contractor shall remove all demolished material and debris from the worksite and dispose off-site.

https://www.beta.sam.gov/

7. The Contractor shall confine all operations on Government premises to areas authorized or approved by the Contracting Officer (CO) or Location Monitor (LM).

8. Employees of general contractor and subcontractors shall comply with ARS security management program, obtain permission from the CO/COR, be identified by project and employer by wearing contractor issued identification badges (if required) at all times on ARS property, and restricted from unauthorized access.

9. Work shall be accomplished in accordance with all local, state and federal codes and regulations with certified technicians.

Material / Submittals:

The Contractor shall supply all materials necessary to successfully complete the project and deliver a functioning system as required. Submittals on all material incorporated into the work, including shop drawings and specifications, shall be submitted electronically to the CO and LM for review and approval prior to purchasing materials.

Damage to Property:

Any damage to the Government buildings, utilities, etc. caused as the result of the contractor’s activities shall be repaired or replaced to the satisfaction of the Government.

Inspection and Acceptance:

A government representative shall inspect and approve the work performed on this project. The Contractor shall coordinate inspection a minimum of 2 days in advance with the LM.

Project Schedule:

The completion of this project shall not exceed 30 days from date of Notice to Proceed. A request for time extension must be submitted to the CO in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

Work Hours:

Contractor’s working hours shall be scheduled to coincide with the working hours of the location which are 7:30 A.M. to 4:30 P.M. except on weekends and Government holidays. Should it be necessary to work hours other than the regular working hours, the contractor shall arrange for access to the area with the COR three days prior to the need.

Guaranty:

The contractor shall provide and submit a single guarantee stating that all portions of the work are in accordance with Contract requirements. Guarantee all work against faulty and improper material and workmanship for a period of one (1) year from date of final acceptance by the USDA, except where manufacturer guaranties or warranties are for longer terms. The contractor shall correct any deficiencies which occur during the guarantee period within 3 days after notification.

Project Contacts:

Engineering Project Manager (EPM):

TBA

Administrative Officer (AO):

TBA

Location Monitor (LM):

TBA

Research Leader (RL):

TBA

Contracting Officer (CO):

TBD