Attachment I - Draft PWS_Aircraft for Safe Display.docx

DRAFT PERFORMANCE WORK STATEMENT

Static Display Aircraft Inspection 'Safe for Display'

Naval History & Heritage Command (NHHC) Navy Museums Division (NMD) 805 Kidder Breese St, SE Washington, DC 20374-5060

PERFORMANCE WORK STATEMENT

Safe For Display Aircraft

1. OVERVIEW

1.1 Introduction.

This Performance Work Statement (PWS) sets forth the essential requirements to thoroughly inspect and assess the material condition of static display aircraft on loan from the U.S. Navy. The objective is to render them safe for public display by military, government, and civilian borrowers while maintaining the historical significance and heritage they embody. To preserve these invaluable artifacts, the requirements of this PWS must be met with the utmost precision and accuracy.

1.2 Background.

The Naval History and Heritage Command (NHHC) oversees around 1,200 aircraft, of which 949 are currently on loan throughout the United States. In partnership with the National Naval Aviation Museum (NNAM), NHHC ensures that all loaned aircraft are safely displayed. The aircraft are divided into six standardized regions within the country: Navy Region Southeast, Navy Region Southwest, Navy Region Northwest, Navy Region Mid-Atlantic, Naval District Washington, and Navy Region Hawaii. NNAM maintains the current inventory of aircraft on display. Work on any overseas aircraft will be subject to a special Task Order.

During inspections of approximately 15% of the static display aircraft in the Navy Region Southeast, over 55% contained unremediated hazardous materials (HAZMAT) and hazardous waste (HAZWASTE). Unfortunately, NHHC does not possess adequate skilled personnel or equipment, such as flatbed trucks, to carry out the tasks needed across multiple geographical regions. Aircraft maintenance depots are not adequately equipped to handle this work. As a result, the Contractor will be solely responsible for all tools, support equipment, labor, and materials necessary to inspect, assess, and make the aircraft safe for display. The Contractor will be responsible for transporting and disposing of or recycling any HAZMAT or HAZWASTE discovered during inspections and assessments.

1.3 Objective

a. Static display inspections have three primary functions:

1. To certify the safety of aircraft for public visitation and viewing at aircraft display locations,

2. To confirm that all aircraft displays are structurally sound, satisfactorily maintained, and pose no adverse environmental threats, and

3. To guarantee that all aircraft displays present a positive image of the United States Navy to the public,

2.0 Standards

Any reconditioning, repairing, or refinishing performed on the static display aircraft must comply with the current NHHC directives and instructions. The work must be done without altering the aircraft's original form, design, or historical significance. Any repairs or refinishes shall be conducted in consultation with the NNAM. If there are any deviations from published standards, a written request must be submitted and approved by NNAM. Except for minor repairs, all other repairs require authorization from NHHC Historic Ship and Aircraft Maintenance (HSAM) and the Director of NNAM. Funding for any reconditioning, major repairs, or refinishing will be allocated from external or internal sources, but only if necessary. Any reconditioning, repairing, or refinishing will require a separate scope of work.be accomplished per current OPNAV directives and instructions in a manner that does not alter the static display aircraft's original form, design, or historical significance. Deviations from published standards must be requested in writing and approved by NNAM. All repairs (except minor repairs detailed further in this document) require authorization by NHHC Historic Ship and Aircraft Maintenance (HSAM) and the Director, NNAM. Funding for any reconditioning, major repairing, or refinishing would be allocated from external or internal sources and only if required. Any reconditioning, repairing, and refinishing requires a separate scope of work.

The government will require the Contractor to report the following information daily on the job site: Roster of workforce personnel and plan of action for the workday.CAUTION THE CONTRACTOR WILL BE REQUIRED TO STRICTLY ADHERE TO THE NHHCINST 5756.1(series) – STATIC DISPLAY AIRCRAFT INSPECTION PROGRAM, AIRCRAFT STATIC DISPLAY INSPECTION GUIDE, AND AIRCRAFT STATIC DISPLAY CONDITION CERTIFICATE. EXTRA WORK PRODUCT MAY BE ACCOMPLISHED AT THE EXPENSE OF THE CONTRACTOR.

To ensure public and environmental safety, the work requirements in this PWS shall be accomplished while following all applicable references and regulations (see listing at TAB A). The Contractor shall comply with all applicable Standard Operating Procedures (SOPs), instructions, and regulations.

If inspections require specific programs and processes, a process will be created and documented promptly in accordance with all Navy, DOD, Federal, State, and Local instructions, permits, rules, regulations, and laws. Once created, the process will be submitted to the COR and NNAM rep for acceptance. If certain programs and processes are required to conduct inspections, a process will be created and documented as soon as possible and per all Navy, DOD, Federal, State, and Local instructions, permits, rules, regulations, and laws. The process shall be submitted to the COR for acceptance.

See NOTE #1, TAB D

3.0 Performance Details/Specifications

a. The aircraft on loan must be inspected for any defects in the material condition of the static display aircraft indicative of improper long-term maintenance and care, including, but not limited to, significantly cracked or peeling paint; structural problems with the static display aircraft, base, or supporting mechanism; or any other hazard to staff or visitors coming into normal contact with the static display aircraft.

b. Proper handling and management of hazardous waste and toxic substances will be critical to this effort. TAB B – Performance Specifications outlines procedures to follow if dangerous or toxic substances are discovered. Additionally, state, local, or other regulatory agencies may have compulsory requirements the Contractor is expected to comply with.

See NOTE #2, TAB D

See NOTE #3, TAB D

c. TAB B – Performance Specifications also contains expected contractor compliance to secure all access points and necessary actions upon discovering any residual classified material. TAB B details procedures for deviating from these requirements and outlines workplace record-keeping.

4.0 Tasks

Aircraft inspections will be completed on a task-order basis. Before starting any work, the Contractor will conduct a minimally invasive preliminary evaluation. If a cockpit or access panel is sealed, it should remain such. If an inspection is completed in an unsealed area, it should be sealed upon completion to prevent further intrusion. After the evaluation, the Contractor will meet with the COR, or representative, NNAM rep, and local base or community stakeholders to decide which tasks from TAB C – Tasks will be performed. The Contractor must not exceed the amount specified in each task order without obtaining permission from the contracting officer.

Tasks

A. Inspect Material Condition B. Demilitarize Systems C. Partial Aircraft Assessment D. Power Plant E. Fuel Systems F. Fluids G. Gaseous Pressure Systems H. Wings I. Landing Gear Hydraulic Systems J. Oxygen Systems K. Electrical Systems L. Electronics Systems M. Miscellaneous Utilities N. Radiation Safety

5.0 Period of Performance

The work under this PWS will be conducted between August 1, 2024, and July 31, 2025.

6.0 Technical Points of Contact

TBD

7.0 Deliverables

The Contractor is responsible for creating and delivering comprehensive and detailed materials that can be edited and searched using Microsoft Office and/or Adobe Acrobat (.pdf) in accordance with the latest government versions. The content and format of the documentation must be completed as per the customer's specifications. The details of the deliverable requirements are outlined in TAB E, Deliverables, and the Contractor must consult with the Contracting Officer's Representative (COR) during the development process.

Attachments TAB A: References & Regulations TAB B: Performance Specifications TAB C: Tasks TAB D: Notes TAB E: Labor Categories TAB F: Deliverables

DRAFT Procurement Sensitive – Restrictive Distribution

TAB A: References and Regulations

The work requirements contained in the PWS shall be accomplished while following all applicable references and regulations. The regulations listed here will ensure both public and environmental safety. To perform tasks, the Contractor must use all applicable Standard Operating Procedures (SOPs), instructions, and regulations.

and 20, (10 CFR 19.x and 10 CFR 20.x)

– 185)

NAVSEA OP5 Vol 1

(0640-LP-102-8253)

Naval Sea Systems Command – Ammunition and Explosives Safety Ashore

NAVSUP P-724 Chapter Naval Supply Systems Command Conventional Ordnance Stockpile Management – Demilitarization and Disposal

NAVSUP P-724 Chapter Naval Supply Systems Command Conventional Ordnance Stockpile Management - Disposition

Program

Certification Program

Aircraft Maintenance Instructions Manuals (MIM's) Others, as applicable

NHHCINST 5756.1

(series) Static Display Aircraft Inspection Program, Aircraft Static Display Inspection Guide, And Aircraft Static Display Condition Certificate

Notes:

1 Many states and localities have environmental compliance requirements that are more stringent than those in 40 CFR. In all cases, the most stringent requirements shall be followed when federal, state, and/or local requirements conflict.

2 Contractor shall follow additional requirements of the cognizant military branch or DOD installation plan for Hazardous/Solid Waste Management when working within the boundary of the installation.

TAB B: Performance Specifications

A. Management Of Hazardous Waste

1. Contractor management of hazardous waste shall be accomplished using the following listing of actions as a minimum (not all-inclusive as there may be other required actions by state, local, or other regulatory agencies):

2. The Contractor shall utilize Department of Transportation (DOT) approved appropriate packaging (for containerizing wastes), labels, and markings for collecting, storing, and transportation/ shipment of hazardous wastes, used oils, recovered jet fuel, etc. Refer to 49 CFR 100 – 185 for additional information.

3. Perform waste determinations per Subparts B and C of 40 CFR 261 for any materials not already declared by NHHC as waste. All waste determinations shall be documented in writing and an electronic copy transmitted to NHHC for permanent record. NHHC shall be responsible for archiving waste determinations on behalf of the USN.

4. Estimating waste volumes by type and volume. Units of measure shall be identified in all documentation. The Contractor shall be responsible for entering the data into (select database program) within 24 hours of its discovery. The Contractor shall update this record when estimated volumes are changed into known quantities as wastes are prepared for shipment or transport.

5. Within each of the Navy Regions, the Navy already holds either a Small or Large Quantity Generator Environmental Protection Agency (EPA) Identification (ID) number at various government installations (military base, Department of Defense (DoD) installation, etc.) or other government sites. When working on a base/installation, the Contractor shall coordinate with the base/installation HW manager for disposal, recycling, or turn-in of any hazardous waste generated as a result of work required by this PWS. The base may not be willing or able to accept materials for recycling, reprocessing, or disposal of the used oil, recovered fuel, or batteries, but may otherwise be able to assist by providing information/services such as:

a. local directives, instructions, and procedures while on base/installation,

b. names of licensed contractors who can recycle, reuse, or dispose of materials,

c. oversight/ management of materials by reviewing shipping papers and manifests, and labeling and marking of containers.

SEE NOTE #B1, TAB D

d. Before and ONLY when working on a base/installation, the Contractor shall contact and coordinate with the installation hazardous waste manager at least three weeks before the date of arrival at the inspection site. This coordination will help the Contractor prepare for installation/base site access and waste generation/accumulation as needed.

See NOTE #B2, TAB D

CAUTION

AN AUTHORIZED NAVY REPRESENTATIVE MAY SIGN THE MANIFESTS AND SHIPPING PAPERS AS THE GENERATOR. ALL FINAL MANIFESTS AND SHIPPING PAPERS SHALL BE PROVIDED TO THE INSTALLATION AS THE GENERATOR.

e. As soon as practical and before shipment/transport of hazardous or non-hazardous waste, the Contractor shall complete a draft profile and manifest and submit to the installation/base hazardous waste manager for review and approval. (i.e. An installation may have a regulatory recycling program for lead acid batteries that may prohibit the lead acid batteries from being listed on hazardous waste manifests.)

f. Contractor shall complete required hazardous waste profiles, manifests, shipping papers, or other documents required by the installation.

6. EPA ID number requirements:

a. In most situations, EPA ID numbers MAY NOT be required if:CAUTION ONLY HAZWASTE GENERATED BY WORK REQUIRED BY THIS PWS SHALL BE MANAGED FOR DISPOSAL BY THE CONTRACTOR OR HAZWASTE SUBCONTRACTOR.

i. Used oils meet requirements to be recycled under 40 CFR 279 (additional information in Section B, paragraph E.7)

ii. Batteries are handled as universal waste under 40 CFR 273 (additional information in Section B, paragraph E.8) or as exempt lead acid batteries under 40 CFR 266, Subpart G.

iii. Recovered jet fuel is recycled for energy recovery or reused (additional information in Section B, paragraph E.9)

iv. If the work site is onboard a Navy installation there may already be a Small or Large Quantity Hazardous Waste Generator.

See NOTE #B3, TAB D

b. In other situations, an EPA ID number may not be required if the total amount of RCRA Hazardous Waste (excluding Section B paragraphs 5.a.i through 5.a.iv) is below the Very Small Quantity Generator Limit, even though the site is not on a Navy installation, nor at another Small or Large Quantity Hazardous Waste Generator host (civilian sector) site.

c. For borrowers/landowners/operators who already possess an EPA ID number for their museum facility/operations. With permission of the COR and landowner/operator (may also be known as the aircraft borrower), the Contractor may utilize the existing EPA ID number in processes defined in this PWS for HAZWASTE management – generating, storing, transporting, disposal documentation, etc...

d. For borrowers/landowners/operators who DO NOT possess OR DO NOT permit the use of their EPA ID number AND IF REQUIRED (total RCRA HAZWASTE amount exceeds the limit for Very Small Quantity Generator), the Contractor shall immediately notify the COR/QAE of the situation and immediately prepare and apply to appropriate state or federal authority for a TEMPORARY EPA ID number. The Contractor shall work with the COR (and designated representatives) to expeditiously manage the EPA ID number application and all parts of the HAZWASTE disposal process IAW this PWS. The Contractor shall note the following:

i. The temporary EPA ID number shall only be utilized in the processes defined in this PWS for HAZWASTE management and disposal as stated in this PWS for hazardous wastes generated from work required by this PWS.

ii. The temporary EPA ID number is issued/assigned to a specific location – i.e. street address or parcel of real estate.

iii. The EPA ID number application shall only list those hazardous materials slated for disposal (i.e. there may be case-by-case situations where a borrower has aircraft from which POLs were drained and designated for recycling or turn-over to a borrower with COR approval).

iv. Contractor may have multiple, simultaneous, outstanding applications and or disposals ongoing.

v. Contractor shall provide the status of temporary EPA ID number application(s) during the Bi-Weekly Drumbeat Meeting and also the monthly status reports from the initiation of the application to the closeout (completion) of the HAZWASTE DISPOSAL for each site.

e. In any case, THE LANDOWNER/OPERATOR/AUTHORIZED GOVERNMENT REPRESENTATIVE (OR LEGAL REPRESENTATIVE) MUST STILL SIGN ALL HAZWASTE MANIFESTS.

7. The Contractor shall not transport hazardous waste(s) over public highways. The Contractor shall immediately coordinate waste transportation services to remove wastes from the generation site. All hazardous waste transport(s)/ shipment(s) before disposal shall be handled under a separate, reimbursable contract by a licensed, credentialed, and qualified subcontractor. This requirement shall be met while the Contractor is on site.

See NOTE #B4, TAB D

8. Prepare waste manifests as specified in 40 CFR 262 Subpart B.

9. Manage wastes before shipment as specified in 40 CFR 262 Subpart C. The Contractor shall be responsible for providing all supplies necessary to meet the requirements of 40 CFR 262 Subpart C.

10. The Contractor shall support the recipients of lent vintage aircraft in preparing any reports, correspondence, or documents required by the regulator community per 40 CFR 262 Subpart D regarding waste shipments related to vintage aircraft. The Contractor shall ensure that NHHC receives copies of all written documents supplied to regulators for permanent USN records.

11. For all continental United States (CONUS) locations, export of hazardous waste to outside continental United States (OCONUS) locations is prohibited.

12. The Contractor shall demonstrate that its staff is trained as per 40 CFR 265.16. The Contractor shall submit to NHHC documentation to that effect via electronic means in PDF format. Documentation showing compliance should be provided no later than 30 days after contract award, or before the first issuance of a task order. If the recipient of the lent vintage aircraft does not have the means to comply with 40 CFR 265 Subpart C, the Contractor shall coordinate with the recipient of the lent aircraft to ensure that compliance with 40 CFR 265 Subpart C is achieved and maintained for the duration of hazardous waste is generated and/or stored on site.

13. The Contractor shall be responsible for compliance with the provisions of 40 CFR 265 Subpart I. The Contractor shall conduct weekly inspections of containers at a minimum and provide documentation to NHHC and the recipient of lent aircraft.

14. The Contractor shall be responsible for compliance with the provisions of 40 CFR 266 Subpart M. The Contractor shall provide documentation showing that its staff who handle military munitions have training in explosives to meet the definition of "explosives or munitions response emergency specialist" as defined in 40 CFR 260.10. Documentation showing compliance should be provided no later than 30 days after contract award, or before the first issuance of a task order.

15. Land disposal of hazardous waste by the Contractor is prohibited.

16. Treatment of hazardous waste by the Contractor is prohibited.

17. The Contractor shall be responsible for compliance with the provisions of 40 CFR 273.

18. The Contractor MUST meet regulatory time limits for storage and disposal of any hazardous waste generated from work required by this PWS as follows:

a. Less than 90 days for large-quantity generators

b. Less than 180 days for small quantity generator

19. General Safety Precaution: Before removal of any potentially hazardous liquid materials (fuel, coolant, oil(s), etc.), the Contractor shall construct a portable secondary containment (primary containment is the collection vessel) around the structure to prevent any accidental or inadvertent release of these liquids to the environment.

B. Identification, Characterization, Transportation, Recycling, and Disposal of HAZMAT and HAZWASTE:

1. FOR Petroleum, Oils, and Lubricants (POL) Materials (used oils, used hydraulic fluids, jet fuels). The Contractor, with support from NHHC and regional Naval Facilities (NAVFAC) Environmental (ENV) Division (DIV), shall use its knowledge of historic aircraft and aircraft components to determine how the removed POL products will be handled:

See NOTE #B5, TAB D

See NOTE #B6, TAB D

a. Recycled and or reprocessed as used oils and or recovered jet fuel for energy production or

b. Recycled batteries, or

c. Disposed of as hazardous or solid waste per 40 CFR 261 Subparts B and C.

See NOTE #B7, TAB D

2. Examples of known substances found in static display aircraft include but are not limited to, JP-5 fuel oil, MIL-L83282C hydraulic oil, MIL-L-23699 and MIL-L22851 lubricating oil, and Halon 1211, MIL-PRF87252.

3. ALL HALONS. Halon 1211 and all other Halons are a Class I Ozone Depleting Substance (ODS) per 40 CFR 82 and shall be managed as such under the provisions of 40 CFR 82 and the Clean Air Act. All Halons remain in use for mission-critical applications as specified under OPNAV 5090.1D, Chapter 22, Section 22-3.6, Section B, "Mission Critical Applications." All Halon tanks/ containers shall be prepared for transfer to the DOD ODS Reserve, maintained by DLA Richmond. OPNAV 5090.1D, Chapter 22, Section B, mandates the turn-in of all Class I ODS to the DOD ODS Reserve. For detailed turn-in procedures, go to this website for specific information:

https://www.dla.mil/Portals/104/Documents/Aviation/AviationEngineeri ng/ODSReserve/AV_ODS-TurnInProcedures_160714.pdf (copy and paste the URL into your web browser)

See NOTE #B8, TAB D

4. RECYCLING OR REUSING POL MATERIALS. The Contractor shall attempt to recycle POL materials before labeling POL material as HAZARDOUS WASTE. POL material designated as "used oil" or "recovered jet fuel" does NOT count towards EPA generator limitations of hazardous wastes.

5. Transport to a TSDF shall be performed by a licensed, qualified, credentialed, and permitted transporter under a separate contract (reimbursable ODC).

6. The Contractor shall provide copies of all documents associated with hazardous waste disposal to NHHC for permanent record, IAW this PWS. (Deliverables: Other Required Documentation – HAZMAT/HAZWASTE Dossier Packet)

7. FOR HAZWASTE. The Contractor may be required to apply for an EPA ID number for an inspection site, as specified in SECTION B – REQUIREMENTS, paragraph A.5. The EPA ID number application shall list all HAZWASTE that was not otherwise identified and approved by the NHHC COR as recyclable or reusable material as delineated in paragraphs 8 through 10, below.

8. Specific management of used oil and hydraulic fluids removed from aircraft. (The preferable method for managing them is typically under 40 CFR 279 as used oil.):

SEE NOTE #B9, TAB D

a. Preferred method 1: When on the inspection site which is also on a base/installation, coordinate with the local base/installation hazardous waste manager, and if the capability exists to recycle/reuse/reutilize used oil through the base/installation, proceed to do so. Recycling "used oil" would NOT count towards limits imposed under an EPA Generator ID number. The Contractor shall prepare a plan and cost estimate for recycling the used oil and submit it to the COR as soon as practical. In some cases, the base/installation may receive direct payment from NHHC.

b. Preferred method 2: When on an inspection site which is NOT on a base/installation (or if base/installation is unwilling or unable to recycle, reuse, reutilize, or dispose of POL materials), establish contact with a commercial business capable of recycling, reusing, reutilizing, or disposing of POL materials Ensure business possesses appropriate permits, licenses, credentials, capacities, and qualifications IAW federal, state, and local regulations to recycle used oil. Contractor shall create a plan/cost estimate at the best price point to the government. As soon as practical, Contractor shall notify COR (and designated representatives) of plan and estimated cost for recycling. The Contractor shall recycle used oils as authorized.

c. Preferred method 3: With permission of the COR and Regional NAVFAC ENV DIV, the Contractor may arrange to turnover used oil to aircraft borrower for their use.

i. The Contractor shall notify the COR that the aircraft borrower has agreed to accept and reuse/reutilize the used oil. NHHC COR reserves the right to refuse the transfer of used oil to any aircraft borrower for any reason.

ii. Contractor shall provide a receipt that shows:

1. Aircraft borrower name, address, phone, and signature/printed name.

2. Quantity of used oil being turned over.

3. Borrower must provide a statement of purpose/ intended use of the used oil. Borrower must further agree to provide a statement of final disposition to the NHHC COR when the used oil has been reused, or within 30 days, whichever is sooner.

d. Limited or small quantities of used oils.

i. Contractor may elect to turnover used oil to local commercial business such as Advance Auto Parts, AutoZone, O'Reilly's Auto Parts, or similar same- type business.

ii. Used oils should be transported in approved DOT shipping containers and may be reused.

iii. The Contractor must obtain a signed receipt with the used oil quantity, [business] name/address/phone, and printed name/signature of the person accepting the used oil for recycling. The Contractor will additionally countersign and print his/her name on the receipt.

iv. The Contractor shall also prepare and manage all documents required to show the custody chain of items turned over to the appropriate receiver IAW this PWS. The Contractor will effect payment to non-government entities/businesses on a reimbursable basis, IAW this PWS.

9. Specific management of batteries removed from aircraft.

a. Batteries removed from aircraft should first be considered for recycling. Two options are available for recycling:

MANAGING BATTERIES UNDER THE BELOW TWO OPTIONS CITED ALLOWS THE BATTERIES NOT TO BE CLASSIFIED AS HAZARDOUS WASTE FOR REPORTING OR EPA ID NUMBER PURPOSES.

i. When on the inspection site, which is also on a base/installation, coordinate with the local installation hazardous waste manager, and if the capability exists to recycle/reuse aircraft batteries through the base/installation, proceed to do so. Recycling aircraft batteries would NOT count towards limits imposed under an EPA Generator ID number. If applicable, the Contractor shall prepare a plan and cost estimate for recycling aircraft batteries and submit it to the COR as soon as practical. In some cases, the base/installation may receive direct payment from NHHC.

ii. Otherwise, the Contractor may contact local commercial businesses to determine their capability to recycle aircraft batteries (their discretion to accept the old batteries). Some suggested business names are: Home Depot, Lowe's, Advance Auto Parts, AutoZone, Pep Boys, Batteries Plus Bulbs, etc…

iii. In either case, the Contractor must obtain a signed receipt with battery quantity, description, type, serial #, model#, [business] name/address/phone, and printed name/signature of the person accepting the battery(s) for recycling. Contractor will additionally countersign and print his/her name on the receipt.

iv. Batteries not recycled as delineated above are managed IAW paragraph 9.b or 9.c below.

b. For non-lead acid battery types, the Contractor shall manage removed batteries IAW 40 CFR 273 universal waste regulations.

c. For lead-acid battery types, the Contractor may manage removed batteries IAW:

i. 40 CFR 273 universal waste regulations, or

ii. 40 CFR 266 Subpart G, as exempt recyclable batteries.

d. As soon as practical, the Contractor shall notify the COR of estimated costs for recycling batteries through military/government installations with facility points of contact to facilitate payment(s) if applicable. The Contractor shall also prepare and manage all documents required to show the custody chain of items turned over to the appropriate receiver IAW this PWS. The Contractor will effect payment to non-government entities/ businesses on a reimbursable (ODC) basis, IAW this PWS.

10. Specific management of recovered jet fuel. Recovered (off-specification) jet fuel is not a solid waste and thus not a hazardous waste when burned for energy recovery or used to produce fuels.

See NOTE #B10, TAB D

a. Contractor shall attempt recycling:

i. Preferred method 1: When on the inspection site which is also on a base/installation, coordinate with the local installation hazardous waste manager, and if the capability exists to recycle/reuse recovered jet fuels through the base/installation, proceed to do so. Recycling recovered jet fuel would NOT count towards limits imposed under an EPA Generator ID number. The Contractor shall prepare a plan and cost estimate for recycling the recovered jet fuel and submit it to the COR as soon as practical. In some cases, the base/installation may receive direct payment from NHHC.

See NOTE #B11, TAB D

ii. Preferred method 2: When on an inspection site that is NOT on a base/installation (or if the base/installation is unwilling/ unable to recycle, reuse, reutilize, or dispose of POL materials), establish contact with a commercial business capable of recycling, reusing, reutilizing, or disposing of POL materials. Ensure business possesses appropriate permits, licenses, credentials, capacities, and qualifications IAW federal, state, and local regulations to recycle recovered fuel. The Contractor shall create a plan/cost estimate at the best price point to the government. The Contractor shall notify COR (and designated representatives) of plan and estimated cost for recycling. The Contractor shall recycle recovered fuel as authorized.

iii. Preferred method 3: With permission of the COR and regional NAVFAC ENV DIV, the Contractor may arrange to turnover recovered jet fuel to the aircraft borrower for their use.

b. Contractor shall pursue disposal of hazardous waste if recycling is not possible. Recovered jet fuel is subject to regulations as hazardous waste since NHHC has preemptively determined the present-day recovered fuel retains all characteristics and properties of when it was delivered to the Navy.

c. Contractor shall also prepare and manage all documents required to show the custody chain of items turned over to the appropriate receiver IAW this PWS. The Contractor will effect payment to non-government entities/businesses on a reimbursable (ODC) basis, IAW this PWS.

11. NHHC shall retain all hazardous waste manifests for at least 50 years per OPNAV 5090.1D, Chapter 27, Section 27.3-6.

12. Contractors involved with working directly on vintage aircraft shall receive training as shown in OPNAV 5090.1D, Chapter 27, Table 27-1 for routine site employees with minimal exposure. The project manager shall receive training for a supervisor of employees with minimal exposure. All training shall be documented and provided to NHHC (to include periodic refresher training).

13. The Contractor shall prepare and submit to NHHC (and NAVFAC SE ENV DIV) a spill response plan for review and approval. The Contractor shall be responsible for all spill cleanup actions and disposals required from any release resulting from work required by this PWS.

14. For radioactive materials, handle IAW Section B, Paragraph D.

15. For RCRA munitions waste, handle per Section B, Paragraph C, NAVSEA OP5, and 40 CFR 266 Subpart M.

C. Security Requirements:

1. All canopies, doors, access hatches, and access plates will be permanently sealed shut by any of the following methods to prevent unauthorized entry:

a. Bolting through the hatch to internal crossbars placed across the opening. These can be fabricated from sturdy steel strapping or channel iron or aluminum.

b. Riveting the door securely to the jamb section.

c. Attaching hasp internally and securing with inside padlock.

d. Whatever method is employed to secure doors and access hatches, the crevices remaining will be filled with caulking compound or elastic putty to prevent internal damage from rain, snow, dust, and ice. A hasp riveted in place must secure the access door that is not permanently sealed. Multiple locks (two or three) are preferable, each with a separate key or combination. This technique will reduce the possibility of unauthorized access but will provide emergency and maintenance entry for authorized personnel.

2. Two deviations from security requirements outlined in this section:

a. For radiological components removed: if radiological components were removed, bagged, and stored inside the aircraft behind a panel as described above in IAW TAB C: Tasks, Paragraph L, Radiation Survey, a deviation is herein approved by this PWS to NOT SEAL OR LOCK ONLY the panel(s) behind which the radiological components are stored.

b. Miscellaneous exception: A borrower may have previously requested specific panels or compartments remain open for an aircraft display diorama, safety reasons, or aircraft movements. Moreover, the borrower may or may not have written documentation showing this exception. As soon as practical, the Contractor shall immediately notify the COR, QAE, or other COR designee of the situation, who in turn will coordinate with the borrower, NHHC, and NNAM any deviation from the PWS requirements. The Contractor will await the resolution of this situation before continuing with the remaining steps of this section, Paragraph F, Security Requirements. The COR will coordinate all correspondence related to this potential deviation from required PWS actions. If a deviation from the PWS is approved, an electronic notification (email) from the COR (or COR designee) will be sent as soon as practical to the Contractor for action. The Contractor shall reply as soon as practical to verify receipt of notification to deviate from PWS requirements. A copy of the email will be placed in the applicable aircraft dossier packet.

D. Classified Findings:

1. Contractor will adhere to Memorandum for the Record (MOR) dated March 04 2019 "Standard Operating Procedure For Discovery Of Potential Communications Security Or Other Classified Devices/Components During Aircraft Inspection Program", to include all actions and reporting procedures detailed within that document.

E. Coordination:

1. Deviation from the procedures outlined in TAB B: Performance Specifications must be requested in writing and require written approval from the COR before deviation.

2. No aircraft will be renovated, reconfigured, or have markings changed, bureau number altered, parts added, or parts removed or replaced as part of a planned restoration effort without prior written approval from the NNAM. Coordination of this level of work stated in this paragraph (T.2.) will be accomplished by the COR.

3. To meet the government accountability of personnel, NHHC requires that at the start of each day, a muster report of all contract workers will be provided to the COR, QAE, or designated representative.

4. For each day of work, a listing of workers, hours expended on each Type/Model/Series (T/M/S) and Bureau Number shall be sent to the COR, QAE, or designated representative (may be included in the monthly report).

5. Upon request, the Contractor should provide information during inspections when requested by the COR, QAE, or other COR designee(s). Information requests may include the current status of inspection(s), HAZMAT/HAZWASTE quantities, unresolved problems encountered, noted major borrower issues, or any other work associated with this PWS (this does not create any new specific reporting requirement, but rather ensures the flow of information continues for various NHHC reporting requirements, etc.).

6. After all inspections at each site, a detailed report stating: (1) Display worked, (2) HAZMAT and HAZWASTE found, (3) total maintenance hours spent on T/M/S, and (4) total each workers' person-hours shall be sent to the COR, QAE, or designated representative.

7. Upon inspection site completion of work, the Contractor will notify the QAE/COR of work completed and that a final site evaluation has been performed by the Contractor which causes the QAE (or other COR-designated government representative) to also perform a final evaluation of the inspection site. The dossier packets are due to NHHC based on the following formula that equals number of days allowed to complete all dossier packets (an example dossier packet is attached for reference):

The time allotted to complete and turn-in to the COR calculation rounds up to the next whole day and adds two days grace period.

(21 ℎ𝑜𝑢𝑟𝑠 𝑝𝑒𝑟 𝑎𝑖𝑟𝑐𝑟𝑎𝑓𝑡 𝑝𝑎𝑐𝑘𝑒𝑡) 𝑥 (𝑛𝑢𝑚𝑏𝑒𝑟 𝑎𝑖𝑟𝑐𝑟𝑎𝑓𝑡 𝑖𝑛𝑠𝑝𝑒𝑐𝑡𝑒𝑑 𝑎𝑡 𝑠𝑖𝑡𝑒) +2 𝑑𝑎𝑦𝑠 (8.5 ℎ𝑜𝑢𝑟𝑠 𝑝𝑒𝑟 𝑤𝑜𝑟𝑘 𝑑𝑎𝑦) 𝑥 (5 𝑝𝑒𝑟𝑠𝑜𝑛 𝑡𝑒𝑎𝑚)

For example: an inspection site has 19 aircraft to inspect:

(21 𝑝𝑒𝑟𝑠𝑜𝑛 ℎ𝑜𝑢𝑟𝑠 𝑝𝑒𝑟 𝑎𝑖𝑟𝑐𝑟𝑎𝑓𝑡 𝑝𝑎𝑐𝑘𝑒𝑡) 𝑥 (19 𝑎𝑖𝑟𝑐𝑟𝑎𝑓𝑡) +2 𝑑𝑎𝑦𝑠 (8.5 ℎ𝑜𝑢𝑟 𝑤𝑜𝑟𝑘 𝑑𝑎𝑦) 𝑥 (5 𝑝𝑒𝑟𝑠𝑜𝑛 𝑡𝑒𝑎𝑚)

399 𝑝𝑒𝑟𝑠𝑜𝑛 ℎ𝑜𝑢𝑟𝑠

42.5 𝑝𝑒𝑟𝑠𝑜𝑛 ℎ𝑜𝑢𝑟𝑠 𝑝𝑒𝑟 𝑑𝑎+2 𝑑𝑎𝑦𝑠

9.4 𝑑𝑎𝑦𝑠 + 2 𝑑𝑎𝑦𝑠 10 days + 2 days 12 days

For this example: Upon completion of work and notification to NHHC COR/QAE of work completed at the inspection site (as stated in paragraph T.7 above), the completed dossier packets are due to NHHC COR no later than 12 work days upon departure from the site.

8. The Contractor shall create and submit to NHHC COR a plan for upcoming inspections at least three weeks prior to traveling. During the preparation and planning stage, the Contractor shall at a minimum:

a. Review the site listing of aircraft to be inspected to ascertain an estimated amount of various POL materials that may be collected.

b. Only when working on a military base or federal installation, contact the local base/installation hazardous waste manager (or equivalent person) to notify of upcoming inspections that may result in collected POL material.

i. Contractor shall determine through conversation the capabilities of the base/installation:

i. POL recycling and reuse programs,

ii. battery recycling capabilities,

iii. other HW disposal capabilities,

ii. The Contractor shall also request any commercial business capable of recycling, reusing, reutilizing, or disposing of POL materials. If the base/installation HW manager is not able to provide commercial businesses, the Contractor shall notify NHHC COR/ regional NAVFAC ENV DIV POC.

c. When working at sites not on military bases or federal installations, the Contractor shall contact NHHC COR and regional NAVFAC ENV DIV POC to request/obtain commercial businesses near the inspection site that are capable of recycling, reutilizing, and or disposing of POL materials.

iii. The Contractor should provide inspection site location(s), type of aircraft, and estimated POL materials to NHHC COR and NAVFAC POC.

iv. The Contractor should seek the most cost-effective method of managing the POL materials.

d. Regional NAVFAC ENV DIV POC will assist NHHC/ contractor by providing commercial businesses capable of providing recycling, reusing, reutilizing, or disposing of POL materials.

e. Before traveling, the Contractor shall obtain (or have at the ready) sufficient DOT-approved containers, packaging materials, cleanup materials, labels, markings, etc.

f. The contractor shall formalize the obtained information and submit it to NHHC as part of the upcoming inspection plan for review and approval. The plan is not meant to create any significant workload but rather ensure the Contractor is fully prepared to execute the plan in a timely and efficient manner before traveling.

F. Discrepancies:

a. Discrepancies that impact Safety, Environment, and or Damage to the Display or Property will be annotated on the conditional inspection as major, and the Program Manager will inform the on-site QAE IMMEDIATELY. Minor on–site temporary maintenance repairs will be performed as part of this contract to ensure compliance with the program scope, as noted in bold print. Major repairs (full-scale) will be the responsibility of the borrower.CAUTION Discrepancies requiring immediate attention or action(s) by contractor personnel due to the gravity of the discrepancy shall have barriers erected immediately around dangerous areas.

b. The Program Manager, QAE, and COR will determine if a full-scale or temporary repair is needed. If determined as a Major (full-scale), the borrower and NNAM will be notified by the NHHC COR, QAE, or designated representative. The area will be roped off and marked as closed to public access for safety. The Contractor will provide a written description of the discrepancy (s) and provide an impact statement if not corrected as follows:

i. Critical discrepancy impact statements shall be provided to the QAE/COR within 2 hours of discovery, with verbal statement acceptable on site with follow-up written statement/plan within 24 hrs.

ii. Non-Critical discrepancy impact statements shall be provided to the QAE/COR within 6 hours of discovery (or at the start of the next work-day shift with verbal statement acceptable on site with follow-up written statement/plan within 24 hrs.

iii. Generally unsafe components and conditions (whether critical or non-critical) shall be referred to the QAE/COR upon discovery using the timeframes stated above (critical – two hours; non-critical – six hours). Components that are deemed 'unsafe' or present as 'unsafe conditions' shall be remedied by preventing access to the area or component, removal of the component, or other appropriate measures or actions. These immediate actions should not take more than approximately two hours and are within the capability of the onsite aircraft mechanic. (i.e. removal of external stores – drop tanks, missile batteries, etc…). Two pictures (one before and one after) shall be taken to document the removal of the component/ artifact.

c. Removed components shall be handled as follows:

i. Any removed component(s) shall be documented by:

1. two opposing views, high-quality photographs, and

2. component removal and disposition receipt by the Contractor.

ii. The receipt shall be submitted to the aircraft borrower (or other entity as directed by the COR) for safeguarding. Both the Contractor and receiving entity shall sign the custody form, with each retaining a copy. The pictures show the component/artifact condition at the time of removal from aircraft for historical and preservation-related purposes.

iii. The pictures and turn-over receipt(s) shall be included in the aircraft inspection dossier.

d. In addition, the Contractor will draft a proposed written solution(s)/recommendation of the repair (temporary and or full-scale). If the QAE, PM, and COR agree on-site, the temporary action is to proceed as agreed. Finally, before and after pictures (action taken) will be performed. All listed parties will sign in agreement. If additional work hours are needed for a full-scale repair due to an emergency impact on Safety, Environment, and or Damage to the Display or Property; the Contractor will provide a cost estimate to the COR prior to starting any full-scale repair.

i. Examples of MAJOR repairs (full-scale repair) and discrepancies:

· Unsafe landing gear requiring jacking of the plane and or replacement of gear

· Major spar, flight control, or fixture falling off or not installed on plane

· Large windscreen/canopy repair which requires replacement of noted material

· Large panel advanced corrosion and cannot open due to environmental exposure

· Crack or damage to the plane surface requiring repair or replacement

· Graffiti requiring excessive removal or large-scale area

· Bare metal or neglected paint peeling

· Advanced corrosion requiring removal/treatment/prime and paint

· Replacement or fabrication of missing covers and panels (stress panel(s) made out of stronger material than the aluminum skin material of the display section)

· Electrical lighting (if required or utilized)

· Podium or stanchion repairs

· Unsafe podium or stanchion(s)

· Unsafe propeller (requires sling to remove)

· Large area painting or corrosion removal

· Mold removal or wash evolution

· Replacement of tires

NOTE: Examples of panel(s) designed for structure support: major spar, flight control, or fixture/ fixture support. These panels are required to be installed for structural integrity. Flush skin panel(s) requiring countersunk fasteners and molding of metal through heat treatment to fit are considered major repairs.

Panels requiring technicians to make support frames (doubler) may or may not be considered by the COR/QAE as a major repair and will be determined on a case-by-case review.

ii. Examples of MINOR repairs (included in the contract) and discrepancies that are within the capability of the onsite aircraft mechanic are listed here (the time to affect minor repairs should not take more than approximately two hours per repair):

· Patches for small holes or openings that prevent water intrusions as noted

· Metal alloy cover, patch, or panel (not structural)

· Missing fasteners for keeping the display intact per the contract

· Repairing existing covers (stop drilling cracks and attaching to the plane)

· Braces for movable flight controls (rudder/ailerons/flaps/speed brakes/etc...)

· Seal and paint to match the surface, borescope access holes made by the Contractor

· Missing or needed Safety Wiring of any discrepancy (Security/Safety)

· Glue or adhesive for sealing panels or stopping leaks found missing or cracked

· Minor metal bends or cracks which can be sealed, patched or fabricated

· Minor cracked lens, canopy or Plexiglas which can be stop-drilled and/or sealed

· Patches or locking devices to hold down canopy shell or close access doors

· Safety streamers made from cloth (missing landing gear or safe for flight)

· Missing safety sign or warning on airplane (temporary)

· Covering of graffiti by means of paint or solvent

· Missing gas cap or component needed to protect display from the weather elements (water intrusion) and insect/animal nesting can be manufactured per COR/QAE approval.

· Replacement or fabrication of missing covers and panels. Repairs will be made of AVIATION GRADE aluminum material) where water intrusion has or continues to occur. Examples of required minor repairs are top side panels which:

i. are exposed to elements;

ii. can allow nesting of birds inside of display; or

iii. have access holes left open that are considered a safety hazard by the QAE/COR/to the public.

· Small hole (2 1/2-inch diameter or less), cavity, or void which can be "bondo" or metal patched (Proximity paint scheme required)

· Stop drills or holes to allow for low-point water drainage

· Prevent water intrusion into fuselage panels and cockpit areas (i.e. windscreen and/or canopy, fuel cells, interior fuselage, and engine cavity) by affecting repairs through the use of sealants, thus stopping and preventing leakage found or noted during the conditional inspection

· Wipe or removal of minor dirt or grime by a small rag

· Cable to secure arresting gear and or locking device

· Aluminum tape for a temporary patch as a last resort (paint must match plane scheme) and usage approved by COR

iii. General repair notes for panel(s) and covers:

· Panel(s) will be manufactured with correct hole spacing to hold panel(s) flush onto the frame.

· Newly manufactured or repaired panel(s) will be attached by rivets or screws of the correct metal makeup to prevent corrosion (i.e. aluminum rivets and screws used for aluminum panels).

· All repaired and remanufactured panels will be primed and painted in the matching color scheme of the display zone area.

· Any panel(s) repaired by drilling out of fasteners require the replacement of defective fasteners by a similar fastener(s) of appropriate metal.

· Use of sealant in drill-out hole slots will be made at the discretion of the QAE/ COR.

See NOTE #B11 – TAB D

G. Inspection Times

a. Suggested aircraft (including drones, hulks, cockpits, etc…) inspection times are included as a basis for this PWS.

b. The inspection times have been thoughtfully ascertained by carefully analyzing and using first-hand, real-world inspection experiences as well as the detailed observation of over 100 inspections. Moreover, the diverse complexities of the many different aircraft within the loan inventory have also been taken into consideration as part of defining each aircraft (and hulk, drone, etc..) type, model, and series where the differing complexities of the aircraft and aircraft hulks may cause some smaller aircraft to be listed in a larger size-class while some larger…