Attachment D Vendors Questionnaire for Technical Evaluation.pdf

Attachment D – Vendor’s Questionnaire for Technical Evaluation

For the Technical Evaluation, annotate the page in your proposal for each of the following:

Please Indicate if Company will be in Compliance with the SOW

Tasks 1 – 8 of the Statement of Work (SOW):

_____ The contractor shall provide all labor, equipment, supervision and all other resources required to transport the instruments to and from each Facility 88 miles each way.

The contractor shall provide a weekly report of pickup and delivery times will be reported to ensure that deliveries are kept within specified time frames and that all deliveries are made in a timely manner, in accordance with the agreed timeline. The government will furnish the instruments to be transported, a temperature/humidity monitor, and a temperature/humidity log, to maintain the recommended temp/humidity parameters for storage of clean/sterile reusable medical equipment (RME).

_____ Transportation Vehicles.

(1) Prior to transportation of items, the vehicles will be inspected to identify any issues which may affect the sterility of items during transport.

(2) Vehicles used for transportation of clean/sterile items will be fully enclosed to prevent outside contamination.

(3) Vehicles shall not be left unlocked or unattended during transportation of clean/sterile items from one facility to another. If the vehicle must be unattended, it must be locked/secure.

(4) The vehicle must contain mechanisms/devices which allow for transport containers to be secured during transport to avoid shifting, preventing damage or contamination.

(5) When transporting clean/sterile items from one building to another and a motor vehicle is not necessary, items will be transported in sealed plastics containers or plastic bags (as indicated above) and placed in an enclosed or covered cart.

Off-site Transportation

1. The design and materials used in the construction of all transport vehicles (motorized or manual) should allow for appropriate decontamination, especially if the vehicles are to be used alternately for the transport of sterile/clean items and soiled items.

2. Vehicles used to transport sterile packages between health care facilities should:

a) provide for the complete separation of clean and sterile items from contaminated items.

b) Manufacturer’s instructions must be followed regarding handling, temperature, and humidity recommendations.

1.VHA Parameters for RME storage (Directive 1116/DUSHOM Memo):

Temperature: 66° - 72° F Relative Humidity Range: 20% - 60%

Before items are placed in the new clean storage area, the clean items will be inspected for event related sterility. Items with any damage to packaging, crushing or punctures or evidence of moisture will be removed and appropriately discarded.

Clean items will never be transported in the same containers with contaminated items.

c) Sealed plastic containers or plastic bags shall be used for transporting items.

d) Plastic containers must be cleaned prior to using them to transport individual items.

e) External shipping cartons (i.e., corrugated boxes) will be considered contaminated and will not come in contact with individual clean/sterile items.

f) allow for ease of loading and unloading.

3. Carts containing sterile packages should be secured within the vehicle to prevent damage or contamination.

NOTE—All external shipping cartons are considered contaminated, even if they contain packaged sterile items.

When vehicles are used, environmental conditions should be assessed while the vehicle is in motion and when it is not in motion. In geographical areas where high humidity is the norm, testing should be performed to determine the potential for absorbent items to become contaminated and for the contents of sterile packages to become wet from the condensate that can occur on metal or plastic surfaces.

Vehicles that are loaded and ready for transport should not be left unattended in unsecured areas.

_____ DOCUMENTATION: A weekly report of pickup and delivery times will be recorded in

SPS ensuring that deliveries are kept within specified time frames and that all deliveries are made in a timely manner, in accordance with the agreed timeline. Daily monitoring and documentation of temperature/humidity status is required upon pick up of clean/sterile instruments. Documentation of the daily cleaning/wipe down of the transportation area for clean/sterile instruments.

_____ SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES: All instruments must be transported between Dallas from Bonham and Garland, five (5) times a week.

_____ CONTRACTOR EXPERIENCE REQUIREMENTS: Please refer to SOW

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