Attachment B JOFOC.pdf

DEPARTMENT OF THE TREASURY

SF 1014 - JUSTIFICATION FOR AN EXCEPTION

TO FAIR OPPORTUNITY

Treasury Standard Form – 1014 (Rev 5/18)

Prescribed by Treasury: DTAP 1016.505

1. Identification of the requiring activity and the contracting activity:

The requiring activity is the United States African Development Foundation (USADF) IT Office and the contracting activity is the Bureau of the Fiscal Service (BFS).

2.a Nature and/or description of the action being approved:

The purpose of this Justification for an Exception to Fair Opportunity is to obtain approval to award a fixed contract with Microsoft Teams for the purchase of brand name items described in section 3.a below as a subcomponent of Microsoft Office 365. The purchase of this contract will enable Unified Messaging for USADF.

2.b Name of the vendor. TBD – Authorized Microsoft Reseller 2.c Requisition No.: RFQ-ADF-OIT-24-0011 2.d Bridge contract: ☐ Yes ☒ No 2.e Brand name: ☒ Yes ☐ No 3.a A description of the supplies or services required to meet the agency’s needs:

The proposed acquisition is to acquire the following Microsoft brand name licenses:

CCX 500 MEDIA PHONE, OPENSIP, PO - (quantity 5) Part#: 849A2AA#ABA

UNIVERSAL POWER SUPPLY FOR CCX 500/600/700. 1-PACK, 48V, 0.52A, NA,

AND TAIWAN POWER PLUG. - (quantity 5) Part#: 85W92AA#ABA

TELEDYNAMIC:COST-EFFECTIVE PHONE FOR TEAMS - (quantity 50) Part#: YEA-MP54-TEAMS

TELEDYNAMIC:MP58 IP PHONE MS TEAMS W/ WIRELESS HANDSET - (quantity 2) Part#: YEA-MP58-WH-TEAMS

TELEDYNAMIC:YEALINK T5 SERIES EXPANSION MODULE - (quantity 2) Part #: YEA-EXP50

UC-P10-T-C-HS VIDEO PHONE WITH PERP HANDSET FOR MICROSOFT TEAMS -

(quantity 10) Part #: 6511679

PROJECT INITIATION - (quantity 1) Part #: PS-SVC-FF

PROJECT CLOSURE - (quantity 1) Part #: PS-SVC-FF

3.b Includes IT: ☒ Yes ☐ No NAICS: 511210.; PSC: 7A21

Attachment B

RFQ-ADF-OIT-24-0011

TO FAIR OPPORTUNITY

Treasury Standard Form – 1014 (Rev 5/18)

Prescribed by Treasury: DTAP 1016.505

3.c IGCE/Estimated dollar value:

4.a Identification of the exception to fair opportunity being used:

☐ FAR 16.505(b)(2)(i)(A) – The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays.

☐ FAR 16.505(b)(2)(i)(B) – Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

☐ FAR 16.505(b)(2)(i)(C) – The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order ☐ FAR 16.505(b)(2)(i)(D) – It is necessary to place an order to satisfy a minimum guarantee.

☐ FAR 16.505(b)(2)(i)(E) – For orders exceeding the simplified acquisition threshold, a statute expressly authorizes or requires that the purchase be made from a specified source.

☒ FAR 16.505(a)(4) – The requirement is for an item peculiar to one manufacturer.

4.b Supporting rationale:

USADF currently uses Microsoft Office 365, Outlook for email, Excel, Word, PowerPoint, Access, and OneNote. Implementing Microsoft Teams will allow for easier internal and external communication and will ease functionality throughout the agency.

5. A determination that the anticipated cost to the Government will be fair and reasonable:

The Contracting Officer determines that the anticipated price will be fair and reasonable based on a comparison of the proposed prices with the Independent Government Cost Estimate (IGCE), and expectations of reasonable competition among Small Business GSA eBuy contract holders.

6.a Any other facts supporting this justification: N/A 6.b Attachments: ☐ Yes ☒ No

7. A statement of the actions, if any, the Requiring Activity and Contracting Activity may take to remove or overcome any barriers that led to the exception to fair opportunity before any subsequent acquisition for the supplies and services is made:

When selecting future end-user hardware and software, ADF will research the most effective and cost-efficient solutions available on the market and determine whether there is a need or a benefit in changing productivity platforms from Microsoft to another manufacturer that can offer an equivalent solution.

8. Certifications and Approvals:

8.a Program Office Certification (Requiring Activity). I hereby certify that any supporting information and data provided (e.g., the Government’s minimum needs or requirements, or other rationale for the limited sources) and which form the basis for this justification for an exception to fair opportunity, are accurate and complete to the best of my knowledge and belief.

TO FAIR OPPORTUNITY

Treasury Standard Form – 1014 (Rev 5/18)

Prescribed by Treasury: DTAP 1016.505

Name: Date:

Signature:

8.b Contracting Officer Certification and Approval. I certify this justification for an exception to fair opportunity is accurate and complete to the best of my knowledge and belief.

Therefore, unless additional approvals are required as prescribed below, as the authorized contracting officer for this acquisition, I hereby approve the processing of this requirement based on the authority specified in 4.a above.

Name: Date:

Signature:

6. Additional Reviews and Approvals (As applicable):

9.a Bureau Chief Information Officer or Authorized Designee (for IT requirements that are over $5 million, but not exceeding $68 million) (Contracting Activity). I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief, and representative of the Government’s need. Therefore, I hereby consent to the approval of this justification. (Note: The Bureau CIO may delegate their authority for proposed contracts over $5 million, but not exceeding $13.5 million to the Associate Bureau CIO(s).)

Name: N/A Date:

Signature:

9.b Advocate for Competition (if over $700,000, but not exceeding $13.5 million) (Contracting Activity). I have reviewed this justification for an exception to fair opportunity and find it to be accurate and complete to the best of my knowledge and belief. Therefore, unless additional approvals are required as prescribed below, as the ordering activity’s Advocate for competition, I hereby approve this justification based on the authority specified in 4.a above.

Name: N/A Date:

Signature:

9.c Head of the Procuring Activity or Authorized Designee (if over $13.5 million, but not exceeding $68 million) (Contracting Activity). I have reviewed this justification for an exception to fair opportunity and find it to be accurate and complete to the best of my knowledge and belief. Therefore, unless additional approvals are required as prescribed below, as the head of the procuring activity or authorized designee, I hereby approve this justification based on the authority specified in 4.a above.

Name: N/A Date:

Signature:

9.d Treasury Chief Information Officer (for IT requirements that are over $68 million). I have reviewed this justification and find it to be accurate and complete to the best of my

TO FAIR OPPORTUNITY

Treasury Standard Form – 1014 (Rev 5/18)

Prescribed by Treasury: DTAP 1016.505 knowledge and belief, and representative of the Government’s need. Therefore, I hereby consent to the approval of this justification.

Name: N/A Date:

Signature:

9.e Senior Procurement Executive (if over $68 million) (Contracting Activity). I have reviewed this justification for an exception to fair opportunity and find it to be accurate and complete to the best of my knowledge and belief. Therefore, as the senior procurement executive, I hereby approve this justification based on the authority specified in 4.a above.

Name: N/A Date:

Signature: