Attachment A SOW.pdf

STATEMENT OF WORK

Title: Technical Grade Liquid Carbon Dioxide Requesting Lab: National Institute of Standards and Technology (NIST) Center for Neutron Research

(NCNR)

I. BACKGROUND

The NCNR is part of the National Institute of Standards and Technology in Gaithersburg, Maryland. Its activities focus on providing neutron measurement capabilities to the U.S. research community.

It is national center for research using thermal and cold neutrons, offering its instrumentation for use by all qualified applicants. Many of its instruments rely on intense beams of cold neutrons emanating from an advanced liquid hydrogen moderator.

Our mission is threefold:

To operate the NCNR safely as a cost-effective national resource.

To conduct a broad program of research using neutron techniques, and to develop and apply new neutron measurement techniques.

To operate the NIST Center for Neutron Research as a national resource for researchers from industry, university, and other government agencies.

This acquisition is necessary to allow for the safe and efficient operation of the Nuclear Reactor associated with the NCNR. Failure to procure this product would cause the reactor to cease operation.

The product will be utilized in a gaseous state as a purge gas to minimize radioactive releases to the environment.

Purpose/Objective: To fill our CO2 Bulk Tank with Technical Grade; Liquid; Grade B; 99.5 percent purity;

bulk and provide a telemetry service for CO2 Bulk Tank.

II. SCOPE

The contractor shall deliver and fill a Government owned 52,000-pound storage tank with Carbon Dioxide (CO2) in accordance with the tasks specified in this document, for a base period of 12-months plus four 12-month option periods, inclusive of FOB Destination Delivery Terms when applicable.

System Description The CO2 Storage Tank at the NCNR is Tomco 2675CA storage tank with the following specifications:

Nominal Capacity: 52,000 pounds Design Pressure: 353 psig Maximum Allowable Working Pressure: 350 psig Minimum Design Metal Temperature: -40°F Height: 125 inches Length: 31 feet Width: 90 inches Liquid Level Gauge: Differential pressure indicator type with 6-inch dial Pressure Gauge: 0 to 600 psig with 6-inch dial Insulation: 4” Polyurethane with 1.6-millimeter aluminum outer jacket Refrigeration: Low-Temp Air-Cooled Condensing Units, Environmentally Safe R-404A refrigerant

III. GENERAL REQUIREMENTS:

The Contractor shall provide all support for project oversight, administration, and technical execution of this task order. The Contractor is responsible for maintaining accurate records of project activities.

IV. TASKS

Task 1 – Deliver Carbon Dioxide The Contractor shall fill a Government owned 52,000-pound storage tank with Carbon Dioxide on an AS REQUESTED basis for a period of one year from the date of award.

The Contractor shall deliver a certificate of Conformance which each CO2 delivery.

Carbon Dioxide Specifications: Technical Grade; Liquid; Grade B; 99.5 percent purity; bulk. Deliveries of carbon dioxide that do not meet these specifications will be rejected by the Government and replaced by the Contractor at no additional cost to the Government.

Estimated Usage: The total estimated usage for one year is 1,000,000 pounds. Usage totals are estimates only. NIST shall pay for the actual amount of the delivery

Task 2 – Telemetry Not later than the start date for CO2 delivery, the Contractor shall install wireless telemetry unit(s) on Government owned 52,000-pound CO2 storage. Installation must be scheduled in advance with the Contracting Officer Representative (COR) or alternate COR (ACOR).

The telemetry unit shall be rented from the Contractor throughout the period of performance. The Contractor shall be responsible to maintain all telemetry units in working order and to manufacturer’s specification throughout the period of performance. Repair, replacement, periodic calibration at no additional cost to the Government throughout the period of performance.

The Contractor shall be responsible to monitor all telemetry units to ensure that fills are completed.

The Contractor must ensure that telemetry unit readings are available via a Contractor provided, password protected website. Telemetry unit readings must be available for reference by NIST. The Contractor shall provide passwords to all NIST Authorized callers not later than 15 days after the telemetry unit installations have been completed.

At the discretion of the COR or ACOR, the Contractor may be required to provide a daily report, via email. The report must include, at a minimum, the date and time of each fill, the vessel name, the current tank level, and the unit of measurement.

Minimum Percentage of 20%: The Contractor shall not let the 52,000-pound CO2 storage tank level go below the Minimum Percentage of 20% tank capacity, unless approved by the COR/ACOR.

Reorder Percentage of 40%: The Contractor shall reorder a delivery if the 52,000-pound CO2 storage tank level reaches the Reorder Percentage of 40% tank capacity, unless approved by the COR/ACOR.

DELIVERABLES (Base and Each Option Year)

Task Number Description Format Due Date

Quantity

1 Deliver Carbon Dioxide

CO2 Tank fill and Delivery Receipt

72 hours after a request is made or 72 hours after reaching the Reorder Percentage of 40%

1,000,000 pounds

2 Telemetry Website Daily 1 Standards of Acceptance of Deliverables:

The NIST COR or ACOR shall review Certificate of Conformance and respond with an acceptance or request for revision email to the Contractor Point of Contact (POC) within 3 days of receipt of deliverable.

V. PLACE OF PERFORMANCE

National Institute of Standards & Technology 100 Bureau Drive Gaithersburg, MD 20899

VI. DELIVERY TERMS

The Contractor shall deliver not later than 72 hours after receipt of a telephone request or email request from a NIST authorized caller.

Delivery terms shall be FOB Destination.

Delivery Hours are as follows:

Monday-Friday 7:00 am -3:00pm EST, Excluding Federal Holidays and Government Closures. Deliveries outside these times may be denied and must be approved on a case-by-case basis.

Delivery trucks normally enter NIST through Gate “C” located on Quince Orchard Road, Gaithersburg, MD.

Trucks and Drivers must undergo a security inspection prior to being allowed to proceed to the NCNR for final delivery of the product.

National Institute of Standards and Technology 100 Bureau Drive

C/O TBD

Gaithersburg, MD 20899

VII. TRAVEL

Travel to the NIST Gaithersburg, MD campus is required.

VIII. INSTALLATION

Not later than the start date for CO2 delivery, the Contractor shall install wireless telemetry units on Government owned 52,000-pound CO2 storage. Installation must be scheduled in advance with the COR or ACOR.

Installation, at a minimum, shall include uncrating/unpackaging of all equipment, rigging, set-up and hook-up of the system, demonstration of all specifications, and removal of trash. Onsite installation and demonstration shall be done at NIST, (Gaithersburg, MD- Building 235).

IX. PAYMENT SCHEDULE

Advance payment is not authorized. The Contractor must invoice in the arrears according to the payment schedule. The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice, in accordance with the following schedule:

100% after delivery and acceptance by the COR or ACOR AND After successful demonstration by the instrumentation that it performs IAW the technical requirements set forth in this document AND After receiving an invoice submitted properly, IAW the purchase order terms and conditions.

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules shall be submitted with vendor’s response to the RFQ for consideration.

X. BADGING

NIST is a restricted campus. A NIST identification badge is required for access to the campus and entry into the buildings. Contractor employees must comply with NIST identification and access requirements. Each Contractor employee must wear a visible identification badge provided by the NIST Security Office. Contractor personnel shall be accompanied by personnel from the NCNR Health Physics department and or Operations and Engineering Department while working within NCNR, unless they have been awarded an NCNR credential (orange badge). Site visits for individuals requiring escorts or that are outside of NCNR’s normal business hours shall be scheduled in advance with the COR.

Contractor personnel that will perform work within NCNR for more than two days must earn an NCNR credential (orange badge). This requires completion of the Health Physics & Safety Training (information provided above) before work is started. The Health Physics & Safety Department will provide the appropriate training to the necessary contractor personnel.

XI. CAMPUS ACCESS & VISITOR REGISTRATION

The Contractor employee shall be responsible for knowing and complying with all installation safety prevention regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

Security: NIST is a restricted campus. An identification badge is required for access for entry into buildings and also is shown to the armed Security Police when entering the campus.

Regular Business Hours: Regular business hours are Monday through Friday, 7:30 am to 5:00 pm Eastern Time.

Identification Badges: Contractor employees shall comply with NIST identification and access requirements. Each Contractor employee shall wear a visible identification badge provided by the NIST Security Office.

Drivers or other workers who may need frequent access to the NIST Campus should complete the DN-52 form to receive a Limited Access Pass Service Provider/Vendor Badge. This badge is active for one year from the date of receipt.

Vehicle Registration: All Contractor employees must register their vehicles with the NIST Security Office to gain access to the campus. A valid driver’s license, Government-furnished civilian ID, proof of insurance and current registration must be presented to the NIST Security Office, at which time a NIST vehicle pass will be issued. The pass shall be displayed on the vehicle in accordance with NIST Security Office instructions.

Registration: U.S. Citizen visitors must be re-registered for each new visit to NIST. The contractor employee is responsible for sending the required information to the TPOC at least ten (10) business days prior to the date of visit to ensure adequate time for visitor registration. Temporary visitor passes are issued at the Visitor Center and may not exceed five days in duration. After 10 days within the year, the visitor must be entered in the NIST Associates Information System (NAIS) to obtain a NIST site access card (Yellow or Green as appropriate) to access the site.

For each non-U.S. citizen visiting the NIST campus, the form NIST-1260 must be fully completed and submitted. The information submitted will be used to conduct a routine background check of that individual, which must be completed before they can enter the NIST campus.

Covid Procedures & Regulations: Visitors are still required to conduct a Daily Health Screening Checklist before coming on campus. Hosts/Sponsors will need to send the Daily Health Screening Checklist to the named visitors before the day of the visit. Visitors should notify the Host/Sponsor immediately if they answer "Yes" or "False" to any questions.

Covid community levels are evaluated weekly. Reminders of required COVID prevention practices are posted around the campus. This is the link to check the NIST COVID community level https://www.nist.gov/campus-status.