ATTACHMENT A - SCOPE OF WORK.pdf

Fire Alarm and Sprinkler System Test and Inspection Gallup Indian Medical Center

Gallup, NM 87301

Statement of Work

1. DESCRIPTION

Contractor shall perform all necessary test and Inspections of the Gallup Indian Medical Center Fire Alarm and Sprinkler Systems. Gallup Indian Medical Center consist of multiple buildings supporting the hospital. These building are inclusive in this contract. Contractor shall provide all labor, tools, and test equipment to perform all required tests and inspections. All tests shall meet or exceed current Joint Commission Accreditation requirements. Emergency Service calls, Repairs and monitoring services are inclusive in this Statement of Work.

2. DELIVERABLES

• All Annual Tests and Inspections to be complete within 30 days upon award of contract.

• Quarterly tests and Inspection of all Supervisory Signals, and Fire Department connections

• Semi-Annual Test of Water Flow Devices and Tamper switches.

• Annual tests of all Smoke Detectors, Heat Detectors, Duct Detectors, Manual Pull Stations, Door Releasing devices, Emergency Notification services equipment, Audio and Visual notification Devices, and HVAC Shutdown devices.

• Annual Tests Inspection of Sprinkler Main Drain.

• Annual Test and Inspection of fire pumps in building 2018 and 5002.

• One (1) binder each of Tests and Inspection reports for Building 2000 and Building 2018 per The Joint

Commission (TJC) Environment of Care elements of performance.

• All Quarterly and Semi-Annual Tests and Inspections documents shall be provided within 10 business days after completion of Tests and Inspections.

• Documented service reports shall be reviewed and provided at the conclusion of each Test and Inspection to the COR and/or Facility Manager.

• Annual Test and Inspection on Backflow Preventers on Fire Sprinkler Systems.

• Annual Internal Inspection of Preaction Valve in building 2000.

• Provide Central Monitoring Services for fire alarm panels in buildings 2000 and 3003.

• Provide emergency call back services of system components and software in events of failures or troubles.

3. GENERAL CONDITIONS

a. Codes and Standards. The Contractor shall adhere to all the following code requirements for work performed, including testing and inspection:

1. 2011 Editions NFPA 25 Standard for the Inspection , Testing, and Maintenance of Water-Based Fire

Protection Systems

2. 2010 Edition NFPA 72 National Fire Alarm and Signaling Code

3. Current Joint Commission Accreditation Requirements

b. Safety:

1. Contractor shall supply all worksite safety equipment and practices.

2. Contractor shall be responsible for complete and strict compliance with all Gallup Service Unit facility policies, including safety policies and Pre-Construction Risk Assessment (PCRA).

3. Contractor shall provide Influenza (Flu) Shot at their own expense to their personnel and provide Flu Shot documentation to COR or designee upon issuance of Notice to Proceed. This is in compliance with IHS mandatory Influenza policy.

4. Contractor(s) shall sign in and out at Security each day with issuance of visitor badge.

5. All Contractors’ personnel will be accompanied by an assigned Facility Maintenance personnel at all times.

6. Any damages made by the contractor shall be reported immediately to the Facility Manager and

Contract Specialist. Contractor shall be liable for these damages.

7. Contractor shall provide 24/7 emergency services through period of performance.

c. Quality Assurance

1. All fire alarm system testing and Inspection shall be performed by a licensed contractor specialized in the specific trade required. Copy of certification shall be provided to Contract Specialist. NICET Level 2 or higher shall perform these tests and inspections.

d. Execution

1. All activities shall be coordinated with Gallup Indian Medical Center POC to ensure that there are no detrimental impact on the day-to-day operations of the clinic.

2. Some Tests and Inspections shall be scheduled after hours due to the services being provided during regular business hours. Example: Operating Room

3. See Attachment for total number of devices for all GIMC buildings

4. UL Listed Fire Alarm Monitoring and Reporting Service

Services include:

a. 24/7 monitoring of the Fire Alarm System at the Gallup Indian Medical Center (GIMC) building

2000 and 3003

b. Monthly reports to Facility Manager of any alarm activations.

5. Contractor’s Responsibilities:

1. Upon receiving alarm signal notification, monitoring service will immediately notify the City of

Gallup of the alarm activation.

2. The facility shall be notified immediately upon activation of an alarm signal.

3. Any and all additional information or technical requirements must be directed to the points of contact listed below.

4. 72 hours prior notice must be given to Gallup Facilities Management Staff before conducting any fire alarm inspections or repairs.

e. Inspection

1. Government reserves the right to inspect all aspects of work performed.

2. Acceptance based on complete testing of the fire/sprinkler system devices at scheduled intervals submitted by contractor.

3. Documents shall include:

Test reports for all devices tested and inspected.

Any Reports of failures of devices will include costs estimates for repairs.

f. Project Schedule

1. The contractor shall provide a detailed schedule to the Contract Specialist (CS) and Facility Manager

(FM) indicating starting and completion dates of the Tests and Inspection.

a. Fire Alarm System Annual Test and Inspection

b. Fire Sprinkler Annual, Quarterly, and Semi-Annual Test and Inspection

c. Annual Fire Pump Test and Inspection

d. Backflow Preventer Tests and Inspection

2. Contractor shall work with local Point of Contact for job access and work time coordination 72 business hours prior to any Test and/or Inspection.

3. Contractor shall provide a coordinated schedule to Contract Officer Representative (COR) and Contract Specialist (CS) of all Tests and Inspections upon Notice to Proceed (NTP).

4. Hours of operation for the facility are 8:00am-4:30pm, Monday through Friday (excluding federal holidays). Work outside these hours must be submitted 72 business hours in advance in writing to the Contract Officer for approval.

5. Upon notification of an emergency call, contractor has a 24 hours response time. If contact is not made in 2 hours, another contractor shall be contacted and arrangements made for emergency services.

g. Payment schedule Payments will not be authorized until Test and Inspection reports are submitted to Contract Specialist (CS) and Contract Officer’s Representative (COR).

Reports shall contain:

1. Date and time of Service

2. Signature of Facility Manager of designee of proof of completed work.

4. PERIOD OF PERFORMANCE: The period of performance will be for one (1) base year with two (1)-year option period:

Base Year: September 10, 2021 September 9, 2022 First Year Option: September 10, 2022 September 9, 2023 Second Year Option: September 10, 2023 September 9, 2024

5. CONTACTS:

Facility Manager Daniel Benitez Gallup Indian Medical Center 505-722-1558

COR (Contract Officer’s Representative) Benjamin Williams Maintenance Mechanic Supervisor Gallup Indian Medical Center 505-722-1557