ATTACHMENT A - Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

NORTHERN STRIKE 20-3 (NS20-3)

FIELD SANITATION EQUIPMENT AND SERVICES SUPPORT

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Portable Toilet and Handwashing Station Rental, as defined in this PWS.

1.2 Background:

NS20-3 is an exercise taking place at Camp Grayling, Michigan. Facilities are required in several locations throughout Camp Grayling to accommodate the Service Members participating in the exercise.

1.3 Period of Performance (POP): The Period of Performance shall be 06 July 2020 through 03 August 2020.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary

(PRS).

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

W912JB-20-Q-0115 ATTACHMENT A

Total Pages: 8

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day

1.4.3.7 Columbus Day

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day

1.4.3.10 Christmas Day

1.4.4 Place and Performance of Services: Place of performance shall be at Camp Grayling Joint Maneuver Training Center (CGJMTC), Camp Grayling, Michigan. CGJMTC is 147,000 acres and the placement of items shall be within this training location. Placement of the equipment shall be in accordance with Technical Exhibit #3.

1.4.4.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times.

The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.5 Reserved.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use.

1.4.7 Reserved.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Reserved.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract;

procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.14 EQUIPMENT SERVICE. Portable latrines pumped and washed, hand wash stations emptied, refilled, and stocked with hygiene product.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance

IS Information System(s) KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program ROM Rough Order of Magnitude TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will not provide property, material, equipment, and/or services for the performance of this contract.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 The contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Provide the rental of portable toilets and hand washing stations to Camp Grayling, Michigan. Camp Grayling covers 147,000 acres of training area, both in remote locations and in locations in and around the city of Grayling, MI, to include the Maneuver Area Training Equipment Site (MATES), Grayling Army Airfield (GAAF), Camp Grayling Cantonment (main post), and other named areas within the overall Camp Grayling training complex. Camp Grayling includes area across three different Michigan counties, Crawford, Kalkaska, and Otsego counties. Many areas of the training area are very remote, with a diverse network of dirt, sand, gravel, and paved trails and roads connecting training areas. Travel times can easily require one to two hours or more if traveling from one end of the training area to another.

5.1.1 The equipment shall be set in the designated location no later than the 24 hours day before scheduled use and no earlier than five business days prior to the scheduled first day of use.

5.1.2 Rough order of magnitude (ROM) estimate is 510 Portable toilets and 142 hand washing stations. Contract shall be prepared to provide no less than the ROM estimate by 06 July 2020.

5.1.3 The Contractor shall submit a report to the COR indicating that all equipment has been set in the designated location on the required date.

5.2 Provide cleaning and pumping of the equipment.

5.2.1 Contractor provides Equipment Service of 50% of units on a daily basis IAW with attached usage schedule.

5.2.2 A report shall be provided to the COR indicating that 50% equipment has been serviced on daily basis.

5.2.3 The Contractor shall allow the Government to affix a removable sign to the equipment, indicating who to contact in the case issues arise.

5.3 Remove the equipment in a timely manner.

5.3.1 The equipment shall be removed within five business days after the last day of scheduled use.

5.3.2 The Contractor shall provide a report to the COR indicating that all equipment has been removed from the site.

5.4 Provide additional equipment, movement of equipment, or servicing upon request.

5.4.1 Contractor shall hold in reserve the capability to provide up to a 40 units increase in Portable Toilet equipment and services and a Ten units increase in Hand washing stations with servicing to be employed within a 24 hour period from the time of notice for up to a Ten day period.

5.4.2 Contractor shall be prepared to move or provide additional cleaning services for up to Forty 40 portable toilet units and Ten (10 Hand washing stations to be employed within a 24 hour period from the time of notice.

5.4.3 The Contractor shall provide a report to the COR indicating the scale of services when increased services or equipment movement or quantity adjustments have been completed.

5.4.4 For additional on-demand equipment additions, movements, or additional servicing, the contractor shall be compensated at a rate IAW the agreed cost estimate provided by the Vendor.

5.5 Contractor Manpower Reporting Application (CMRA):

5.5.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Michigan Army National Guard via a secure data collection site.

5.5.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

6.0 Applicable Publications: None Applicable.

TECHNICAL EXHIBIT 1

Performance Requirements Summary Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom 5.1

Equipment Delivery

98% on time delivery, NLT 24 hours prior to date on Technical Exhibit #3

Equipment may be delivered late 2% of the time, less than 24 hours prior to the date, on the date, or after the date

COR

Random Inspection;

Customer Feedback

5.1.3; 5.2.2;

5.3.2, 5.4.3 Reporting

Reports are delivered on time 98% of the time, NLT 2000 hrs on the day the report is due

Reports may be late 2% of the time, 2001 hours or later on the day the report is due

COR

100% inspection

5.3 Equipment Removal

Equipment is removed timely 98% of the time, within 5 days of last use

Equipment may be removed late 2% of the time, 6 or more days after last use

COR

Random inspection;

Customer Feedback http://www.ecmra.mil/ http://www.ecmra.mil/

TECHNICAL EXHIBIT 2

Deliverables Schedule PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

5.1 / Equipment Delivery

24 hours prior to dates listed in Technical Exhibit

#3

1 Accurate delivery per Technical Exhibit #3

COR

5.1.3 / Delivery Report

Daily, for each day that equipment is delivered

2 Email, listing all locations and quantities delivered to, for specified training unit

COR, Inspector

5.2.2 / Daily Cleaning Report

Daily, per Technical Exhibit #3

2 Email, listing all locations and quantities of equipment that was cleaned, for specified training unit

COR, Inspector

5.3.2 / Removal Report

Daily, when removing equipment

2 Email, listing all locations and quantities of equipment that was removed, for specific training unit

COR, Inspector

5.5 / Contractor Manpower Reporting

NLT 31 Oct 20 1 Email COR

TECHNICAL EXHIBIT 3

Estimated Workload Data: See attached spreadsheet.

TECHNICAL EXHIBIT 4

Last Year (2019) Workload Data: See attached spreadsheet which provides historical data on quantity, locations, and durations of field sanitation equipment locations. Finalized Technical Exhibit 3 for current year requirements will be roughly similar in size, scope, and geographic distribution of equipment across the Camp Grayling training area.