Attachment A.docx

Attachment A RFQ 36C24523Q0914 The Department of Veterans Affairs (VA), VISN 5 Network Contracting Office, is seeking vendors that can provide Easy III PSG System for the Clarksburg VA Medical Center.

ITEM INFORMATION

Cadwell Easy III PSG 54 CHANNEL SYSTEM EACH TO INCLUDE AMPLIFIER, EASY III 10-20 COLOR CODED REMOTE INPUT BOX, POWER COM MODULE, AND SENSOR KIT. INCLUDES PROMOTIONAL DISCOUNT OF $31,419.10 EIL: 230, CSN: 6515-438786, NXR-NX PLAN-SLEEP LAB-POLYSOMNOGRAPHY SYSTEM REPLACEMENT FOR: EE33685 EE33686 EE33687 EE33688

Q-VIDEO SOFTWARE

EASY III LICENSE FOR CITRIX SERVER

APPLICATION SERVER LICENSE (OFFICE SERVER)

REMOTE VIEWING LICENSE

HL7 LINK SERVER SOFTWARE(*INCLUDES INSTALLATION AND CONFIGURATION)

SMALL FORM FACTOR DESKTOP PC

FLAT PANEL WIDE SCREEN MONITOR 27"

AUDIO MONITORING WITH 1OO' CABLE

EMBEDDED CEILING MOUNT

AMPLIFIER CABLE 6.6FT/2 METER

10 BASE T CABLE 100'

PSG SETUP KIT

ADDITIONAL SETUP SUPPLIES

ADULT REUSABLE PSG KIT

EASY III 10-20 COLOR CODED REMOTE INPUT BOX

20' CABLE FOR REMOTE INPUT BOX

EASY III AMPLIFIER WALL MOUNT BRACKET

POWER COM HOLDER FOR WALL OR T2 CART

ON SITE INSTALLATION WITH TRAINING, 1 DAY

ON SITE ADDITIONAL DAY(S) TRAINING

Manufacturer: Cadwell Salient Characteristics Objective:

The Louis A. Johnson VA Medical Center is seeking to procure an updated Polysomnography (PSG) monitoring system. This monitoring system will be utilized in the Sleep Lab and will meet requirements for current and future needs of our Sleep Lab.

Requirements:

· AASM Compliant EEG and PSG system

· AASM Staging Criteria

· Integrates with Somnoware Lab Management Cloud based Software

· Ambulatory EEG Monitoring capabilities

· Amplifier with 32 Color coded channels

· Ethernet communication

· Dual Monitor capabilities with synchronized montages and reports

· Simultaneous monitoring of Live and Recorded video data

· Built in Physician worklists

· Q-video and Satellite View Feature for monitoring

· Citrix Connection Capability for Physicians to review data

· 24/7 Phone Support

· Synchronized Patient database and settings

· Ability to run study offline

· Low filters 0.01 Hz to 15Hz

· High Filters 1 Hz to 100Hz

· AD Resolution 16 Bits

· Sampling Rate 4000 Hz

· Storage Rate 500 Hz

· Panasonic IP Camera and Infrared Illuminator

· 54 Channel Amplifier with 12 Patient Modules capabilities

· Integrated technology for Analysis and Scoring of studies

· Pressure Transducer Two integrated (Headbox and Amplifier)

· Oximeter Integrated with Intuitive oximetry messaging

· PSG specific Headbox with intuitive sleep related sensor connection indicators

· Built-in bedside Impedance check directly from amplifier allow techs to verify the impedance status without having to leave patient side

· Non-Proprietary connectors/cables

· Built-in DC channels directly from the amplifier allow integration of auxiliary devices with the capability of adding 8 more DC channels to integrate Transcutaneous CO2 monitoring and any other needed DC

· Server must be able to be installed on a virtual platform and run on a supported operating system

· Workstations must run on supported operating system

· Must be able to set up an HL7 link to Vista/CPRS

· Must have inpatient PSG testing capabilities

· Must have quantity of equipment to support a 4-bed sleep lab

· Must have a one-year warranty at a minimum

· Must have at least 4 days of clinical training

· Value add: Biomed training

Statement of Work Louis A. Johnson VA Medical Center 1 Medical Center Drive Clarksburg, WV 26301

SCOPE OF WORK FOR SLEEP LAB REPLACEMENT

1. BACKGROUND

The Louis A. Johnson VA Medical Center (LAJVAMC) is seeking to procure an updated Polysomnography (PSG) monitoring system. This monitoring system will be utilized in the Sleep Lab and will meet requirements for current and future needs of our Sleep Lab. This system must be compatible with Somnoware, have a minimum of a one-year warranty, have a minimum of four (4) days of onsite trainings, be installed on workstations with supported operating systems, and allow for the use of a virtual server.

2. SCOPE OF WORK:

The contractor shall provide any hardware/software needed to replace a four (4) bed sleep lab at LAJVAMC. The provided operating system shall be supported by the manufacturer. All materials shall be shipped directly to LAJVAMC, if not brought on site by Contractor at time of install. Contractor Field Engineers will come onsite to LAJVAMC to perform and support the upgrade of units to supported OS at respective sites. Installation shall be coordinated with the Biomedical Engineering and Respiratory departments. Following the installation, contractor shall perform any testing and calibrations needed to certify the equipment is ready for use. Contractor shall provide a service report following the completion of the upgrade. Four (4) days of on-site training are included. Two copies of user and service manuals will be provided.

· System must meet the following requirements:

· AASM Compliant EEG and PSG system

· AASM Staging Criteria

· Integrates with Somnoware Lab Management Cloud based Software

· Ambulatory EEG Monitoring capabilities

· Amplifier with 32 Color coded channels

· Ethernet communication

· Dual Monitor capabilities with synchronized montages and reports

· Simultaneous monitoring of Live and Recorded video data

· Built in Physician worklists

· Q-video and Satellite View Feature for monitoring

· Citrix Connection Capability for Physicians to review data

· 24/7 Phone Support

· Synchronized Patient database and settings

· Ability to run study offline

· Low filters 0.01 Hz to 15Hz

· High Filters 1 Hz to 100Hz

· AD Resolution 16 Bits

· Sampling Rate 4000 Hz

· Storage Rate 500 Hz

· Panasonic IP Camera and Infrared Illuminator

· 54 Channel Amplifier with 12 Patient Modules capabilities

· Integrated technology for Analysis and Scoring of studies

· Pressure Transducer Two integrated (Headbox and Amplifier)

· Oximeter Integrated with Intuitive oximetry messaging

· PSG specific Headbox with intuitive sleep related sensor connection indicators

· Built-in bedside Impedance check directly from amplifier allow techs to verify the impedance status without having to leave patient side

· Non-Proprietary connectors/cables

· Built-in DC channels directly from the amplifier allow integration of auxiliary devices with the capability of adding 8 more DC channels to integrate Transcutaneous CO2 monitoring and any other needed DC

· Server must be able to be installed on a virtual platform and run on a supported operating system

· Workstations must run on supported operating system

· Must be able to set up an HL7 link to Vista/CPRS

· Must have inpatient PSG testing capabilities

· Must have quantity of equipment to support a 4-bed sleep lab

· Must have a one-year warranty at a minimum

· Must have at least 4 days of clinical training

· Value add: Biomed training

3. Equipment Location:

Louis A. Johnson VA Medical Center 1 Medical Center Drive Clarksburg, WV 26301

4. Period of Performance:

Work shall be completed within six (6) months of contract award.

5. Work Hours:

The vendor will provide this service during normal hospital working hours between Monday and Friday and the hours of 7:30 am – 4:00 pm, excluding federal holidays and weekends.

· Federal Holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day, and any other day specifically declared by the President of the United States to be a national holiday.

6. QUALIFICATIONS:

The contractor must meet The Joint Commission requirements for proving competency of service provider. Contractor personnel shall be trained and authorized to work on GE CASE Stress Test equipment or provide POCs within GE Healthcare to ensure they are capable of upgrading such equipment. The contractor shall provide job title, job description, and qualifications of any and all that will or may provide service to the Hospital. The CO may authenticate the training requirements, request training certificates or credentials from the contractor at any time for any personnel who are specifically contracted to moved VA equipment. The CO or COR specifically reserves the right to reject any of the contractor's personnel and refuse them permission to transport VA equipment. If subcontractors are used, they must be approved in advance by the CO; the contractor shall submit any proposed change in subcontractor(s) to the CO for approval/disapproval. All service personnel will be aware of and compliant with Hospital policy and procedures pertaining to safety, fire, severe weather, and emergency procedures.

7. GENERAL REQUIREMENTS:

A. The contractor shall provide a list of contractor employees or expected to enter building. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

B. Contractor personnel has been trained and qualified to transport imaging equipment. Contractor personnel shall provide proof of successful completion of training and certifications upon customer inquiry.

8. CHECK-IN AND IDENTIFICATION:

All contractor workers are required to sign in and out at the VA Police Dispatch at the corresponding locations as directed by the COR or designee at each facility. A valid state driver’s license or state identification card is mandatory for all employees to have access to these facilities. All contractor employees are required to wear the assigned VA badge at all times. All contractor employees are required to follow the regulations of the local VA facility. The contractor's representative will report to Biomedical Engineering or Engineering staff at the designated pick-up location prior to performance of service. The contractor's field service employee shall wear visible identification at all times while on the premises of the VA Medical Center or VA contracted facilities.

9. GOVERNMENT RESPONSIBILITIES:

The Government shall be responsible for making the equipment available to the contractor during normal business hours 7:30 am - 4:00 pm. If there is a need for work to be done after hours, the Government will make arrangements for the contractor to have access to the equipment.

10. CONTRACTOR PERSONNEL SECURITY REQUIRMENTS:

The contractor shall be required to comply with all security policies/requirements. All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

11. INTERFERENCE TO NORMAL FUNCTION:

Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts.

A. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

B. Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COR or designee.

12. DOCUMENTATION:

Delivery reports shall be provided to Biomedical Engineering when the service is completed, and the delivery is confirmed. Delivery reports shall include written evidence of performance of the required service, including record of picked up and delivered items.

13. OTHER PERTINENT INFORMATION OR SPECIAL CONSIDERATIONS

The Contractor must follow all HIPA rules, regulations, and restrictions regarding disclosure of any personal identifying information observed during the service of the equipment.

There will be no additional charge for time spent at the site during, or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts.

NOTE: Any additional charges claimed must be approved by the COR before service is completed.

Contractors must abide by VA policy, including policies under special circumstances such as the COVID 19 pandemic including mandatory masking, social distancing, and screening upon entry to VA facilities.

14. RECORDS MANAGEMENT LANGUAGE

Records Management Language for Contracts Required The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.