Attachment_8_StatementOfWork.pdf

File No: FD2030-20-01641 Rev 0

STATEMENT OF WORK (SOW)

F110 Motional Transducer

PURCHASE REQUEST NUMBER:

FD2030-20-01641

REV: 0

PREPARATION DATE: 29 April 20

PREPARING ORGANIZATION:

421st Supply Chain Management Squadron (SCMS)/GUMCA

Oklahoma Air Logistics Center And

Air Force Life Cycle Management Center (AFLCMC) F110 Technical Services Element (LPSEB)

TINKER AFB, OK 73145-3031

File Number: FD2030-20-01641 Rev 0 1

TABLE OF CONTENTS Page

TABLE OF CONTENTS 1

SECTION I

1.0 SCOPE 2

1.1 Introduction 2

1.2 Receiving 2

1.3 Disassembly 3

1.4 Remanufacture Procedures 3

1.4.1 Inspection 3

1.4.2 Remanufacture Documentation 3

1.4.3 Remanufacture Deviations 4

1.4.4 Designated Engineering Representative (DER) Processes and Procedures 4

1.4.5 Initial Product Evaluation (IPE) 4

1.4.6 Sub Contractor and Vendor Management 4

1.4.7 General Services and Materials 4

1.5 Quality System and Quality Assurance 4

1.6 Deficiency Report (DR) Investigation 5

1.7 Condemned Assets 5

1.8 Reporting 5

1.9 Packaging and Handling 6

1.10 Shipping and Transportation 6

1.11 Preservation 6

1.12 Document Storage 6

1.13 Safety 6

SECTION II

2.0 GOVERNMENT PROPERTY 7

2.1 Government Furnished Material (GFM) 7

2.2 Government Furnished Property (GRP) 7

ACRONYMS 8

ATTACHMENT

CAVAF Reporting 9

File Number: FD2030-20-01641 Rev 0 2

SECTION I

1.0 SCOPE

1.1 Introduction: The contractor shall provide re-manufacturing requirements for the F110- 100/129 Motional Transducer and ensure the delivered re-manufactured Motional Transducers are restored as nearly as possible to original life expectancy consistent with Air Force (AF) requirements set forth herein. This Statement of Work applies to the following National Stock Numbers (NSN) and Part Numbers (P/N).

F110-100/129 Motional Transducer

Input NSN Input P/N Output NSN Output P/N

6695-01-237-0241PR 8524-0101, 8524-01, or 1369M58P01

6695-01-363-3031PR 1369M58P02

6695-01-363-3031PR 8524-0102*, or 1369M58P02

6695-01-363-3031PR 1369M58P02

*P/N based on GE Buy

The instructions stipulated are brief, concise statements providing general requirements for remanufacture of the F110 Motional Transducer. All performance, with respect to the delivered remanufactured F110 Motional Transducers and component parts shall be performed at a contractor owned or operated facility that performs remanufacture using manufacturing processes similar to those used in the manufacture of the F110 Motional Transducers. The contractor shall maintain a Federal Aviation Administration (FAA) Part 145 rated remanufacture facility rated to remanufacture F110 engine components; contractor shall have the remanufacture capabilities to include appropriate technical data, remanufacture documents and license agreements required to accomplish remanufacture of the F110 Motional Transducer strictly in accordance with Government requirements and scheduled delivery of a quality part.

1.2 Receiving: The contractor shall perform a receiving visual inspection upon receipt of each Government Furnished Property (GFP) F110 Motional Transducer for serviceability or repairable condition for remanufacture. Items found to be out of scope for remanufacture shall be reported to 421/GUMCA, Production Management Specialist (PMS) Ta’mara Ross (tamara.ross@us.af.mil), for review and coordination of disposition. Disposition provided by AFLCMC/LPSEB. The contractor shall perform a receiving visual inspection for any shipping or packaging damage. The Contractor shall report to the Procurement Contracting Officer (PCO) and the PMS and obtain disposition instructions for any received assets which are misidentified, misdirected, have a variation in quantity, non-requisitioned items, lost or damaged parcel post or incorrect shipments.

The Contractor shall initiate a Supply Discrepancy Report (SDR) formerly called Report of Discrepancy (ROD) for such shipments or any assets as describe above or received in packaging other than the contracted packaging requirements through WEB SDR. The WEB SDR is located at:

https://www2.transactionservices.dla.mil/websdr/home.asp.

https://www2.transactionservices.dla.mil/websdr/home.asp

File Number: FD2030-20-01641 Rev 0 3

This system of reporting an SDR has been developed in compliance with DoD regulations 4140.1- R, Supply Chain Material Management Regulation and 4000.25-M, Defense Logistics Management System (DLMS) Supply Standards and Procedures, which requires automated SDR processing and IAW Contractor Asset Visibility for the Air Force (CAV AF) Statement of Work (SOW). The prime packaging specialist may authorize exceptions to these requirements.

1.3 SOW Updates: The Contractor shall not make any changes to the requirements in this Statement of Work (SOW) without written approval from the Procurement Contracting Officer (PCO). Contractor recommend changes shall be in writing (email is acceptable), but the Government shall maintain the SOW during the performance of this contract and ensure all changes are necessary and consistent with the requirement of FAR 22.1003-6(a)(1) prior to approval and performance.

1.4 Remanufacture Procedures: Contractor shall remanufacture the F110 Motional Transducer IAW the procedures outlined in accordance with Original Equipment Manufacturers (OEM) tech data. Delivered remanufactured F110 Motional Transducers shall contain remanufactured hardware or new parts meeting the requirements of this SOW. The contractor shall inspect remanufactured and new components to ensure that they meet United States Air Force (USAF) build requirements. Contractor shall acquire component parts from Air Force approved vendors, Government inventory, OEM approved vendors or commercial inventories approved by the USAF and/or OEM. All detailed parts or components required to accomplish the remanufacture of the F110 Motional Transducer shall be contractor furnished. The contractor may retain condemned units for spare parts, and may move components among serviceable end items to expedite the remanufacturing process. The Contractor shall ensure that materials, parts, and accessories used in remanufactured components are restored to original if expectancy or nearly so, and are interchangeable without alteration.

1.4.1 Inspection: Contractor shall inspect all parts received and provide verification of receipt. (CDRL A002; 413 Production Report) (CDRL A001; Commercial Asset Visibility for Air Force (CAVAF). All remanufactured F110 Motional Transducers delivered will meet inspection criteria IAW FAR 52.246-2-3-4-5-6. All remanufactured components shall comply with the latest revision of all OEMs build book along with any outstanding FAA Airworthiness Directives.

1.4.2 Remanufacture Documentation: Contractor shall document all inspections and repair required for each part. This documentation shall have the correct part number and/or assembly part number, serial number and work accomplished annotated. Source of Repair (SOR) shall provide complete documentation with each part that has been remanufactured with the intent of returning part to serviceable condition. The contractor must report condemnations or scrapped units on AFMC Form 413 IAW CDRL A002 as well as report those items IAW CAVAF CDRL A001, even if component parts are used to remanufacture another end item. Serial number integrity must be maintained.

File Number: FD2030-20-01641 Rev 0 4

Testing and Evaluation: The contractor shall conduct all testing IAW the OEMs build book.

The Government reserves the right to witness any and/or all tests conducted by the Contractor and/or subcontractors on a noninterference basis.

1.4.3 Remanufacture Deviations: Prior to Contractor’s use in remanufacturing of F110 Motional Transducer, the Contractor shall obtain written approval (Form 1694) from the PCO for any deviations from the processes, materials, material processes or procedures outlined in applicable Service Bulletins (SB) authorized remanufacture. AFLCMC/LPSEB reserves the right to approve or disapprove any processes to procedures when they fail to meet intended configuration requirement of the F110 Motional Transducer.

1.4.4 Designated Engineering Representative (DER) Processes and Procedures: The contractor shall obtain written approval from the PCO for all DER processes and procedures (email is acceptable) prior to using those DER manufacturing processes and procedures in the remanufacture of the F110 Motional Transducers or component parts.

1.4.5 Initial Product Evaluation: As required by contract, an Initial Product Evaluation (IPE) shall be required for contractor’s who have not remanufactured F110 Motional Transducers previously. The IPE will consist of three (3) assets. The contractor shall demonstrate the repairs required by OEM build book. All repairs listed in this technical data shall be performed. The contractor shall provide written documentation as to which asset received which repair(s). The contractor will not repair any additional assets until the IPE assets have been inspected and deemed successful. The Contractor shall engage with USAF engineering POC of the item thru out the IPE process.

1.4.6 Subcontractor and Vendor Management: The contractor shall maintain a system for the management of subcontractors and vendors IAW the provisions of this contract. The Contractor shall ensure that the subcontractor(s)/vendor(s) remanufacturing processes, data, designs and deliverables meet all F100 Motional Transducers engineering and technical requirements in accordance with the SOW and shall fulfill the requirements of this contract and FAR 22.1003-6(a)(1).

1.4.7 General Services and Material: The Contractor shall provide all materials for the remanufacturing process required to execute this contract. In exchange, in part, for each remanufactured F110 Motional Transducer ordered, the Government will provide, on a one to one basis, a degraded or inoperable GFP F110 Motional Transducer free of meaningful damage inconsistent with aircraft engine usage.

1.5 Quality System and Quality Assurance: The contractor shall develop and maintain a system that adheres to the requirements of International Standard Organization (ISO) 9001- 2000/ANSI AS9100, NATO AQAP2070 or equivalent, Quality Systems Model for Quality Assurance (QA) in Design/Development, Production, Installation and Servicing and supplement requirements imposed by this contract. Develop and implement procedures to properly maintain measuring and test equipment in accordance with ANSI/NCSL 2340-1. The quality system will include a clear and complete set of work documents for all maintenance required by this contract.

File Number: FD2030-20-01641 Rev 0 5

The quality program shall be designed to promptly detect and correct conditions adverse to quality.

The Air Force reserves the right to verify the effectiveness of the QA program through reviews and audits of work in progress at the Contractor owned or operated facilities.

1.6 Deficiency Report (DR) Investigation: At the Government’s request, the Contractor shall investigate the procedures of repair, as outlined in the T.O. 00-35D-54 and submit findings to include root causes and a corrective action against all DRs submitted to Contractor against items remanufactured by this contract which are reported to be defective. The contractor shall investigate returned exhibit within 30 days from time of exhibit receipt. (CDRL A003)

1.7 Condemn Assets: The Contractor shall condemn, at the Contractor’s facility, any F110 Motional Transducers and component parts that do not meet present and inspection limits. The Contractor shall process all condemned assets through Plant Clearance Automated Reutilization Screening System (PCARSS). The Contractor shall also provide Government quantities by P/N and NSN of reparable components condemned and annotate quantities condemned on a 413 Monthly Production Report (CDRL A002) and in the CAVAF System (CDRL A001). Condemnations shall be reported to 421 SCMS/GUMC, Air Force Sustainment Center (AFSC) to establish usage rates and cost planning.

1.8 Reporting: The contractor shall provide completed Certificate of Conformance documentation with each asset and its component parts that have been remanufactured with the intent of returning these assemblies or component parts to service. This documentation shall have part number, serial number, work accomplished, Service Bulletins complied with on serviceable tag DD Form 1574. The contractor shall ensure that all reporting as specified under the following Contract Data Requirements List (CDRL’s) is accomplished:

A001: Commercial Asset Visibility Air Force (CAVAF) Reporting, formerly CAVII

DI-MGMT-81634B

A002: AF form 413 Monthly Production Report: DI-ALSS-80728A A003: Deficiency Reporting – Deficiency reporting is initiated on the occurrence of Receipt/use of contractor repaired items with a deficiency DI-PSSS-81535A A004: Annual Inventory Report (DI-MGMT-80441C)

A001: CAVAF Reporting CDRL- The contractor shall input the data IAW the CAVAF SOW guide.

A002: AF form 413 CDRL – The contractor shall provide monthly to Production Management Specialist via e-mail.

A003: Deficiency Report – The contractor shall provide by occurrence to Production Management Specialist and PCO A004: Annual Inventory Report – The contractor shall provide annually to Production Management Specialist

1.9 Packaging and Handling: The contractor shall be responsible for the preservation and packaging of the F110 Motional Transducer IAW the Special Packaging Instructions specified on

File Number: FD2030-20-01641 Rev 0 6

AFMC Form 158. The contractor shall place a serviceable tag, Department of Defense (DD) Form 1574, inside the package along with the assembly as well as outside the package.

In addition, all marking and labeling of unit and shipping containers shall be in accordance withMIL-STD-129R, Department of Defense Standard Practice, Military Marking for Shipment and Storage. Use additional guidance for preparation and shipment IAW T.O. 00-20-1, 00-20-3, MIL- STD-2073-1E, AFPAM 24-237, and AFMAN 24-206. This contract does not allow for Commercial Packaging.

1.10 Shipping and Transportation: The Contractor shall meet the delivery schedule as outlined in the contract. The Contractor shall ship or transport applicable assets as appropriate in order to have the assets available to support the customer’s operational requirements and IAW the contract.

In addition, the contractor shall submit Supply Discrepancy Reports (SDRs) related to shipment of misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR (Supply Discrepancy Report), located at:

https://www2.transactionservices.dla.mil/websdr/home.asp. This system of reporting an SDR has been developed in compliance with DoD regulations 4140.1-R, Supply Chain Material Management Regulation and 4000.25-M, Defense Logistics Management System (DLMS) Supply Standards and Procedures, which requires automated SDR processing. The Prime Packaging Specialist may authorize exceptions to these requirements.

1.11 Preservation: The contractor shall not destroy reusable shipping containers, and will reuse them for return shipment. Units shall be packed IAW T.O. 00-858-3 using Special Packaging Instruction (SPI) F000003XA6.

1.12 Document Storage: All records and reports outlined in this SOW shall be prepared for each part and a copy kept on file by the contractor for five (5) years.

1.13 Safety: The Contractor shall maintain and execute a safety program using MIL-STD- 882E, AFI 91-202 and AFI 91-204 as guides.

All Contractor personnel and technicians shall comply with system safety engineering principles during all levels of remanufacturing.

While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the PCO within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

File Number: FD2030-20-01641 Rev 0 7

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated PCO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

The Government Technical Representative reserves the right to request and view any records at any time.

SECTION II

2.0 GOVERNMENT PROPERTY

2.1 Government Furnished Material (GFM): None. Contractor shall furnish all material, support equipment, tools, test equipment and services. Government Furnished Material will not be provided.

2.2 Government Furnished Property (GFP): All parts to be remanufactured will be shipped to the contractor.

File Number: FD2030-20-01641 Rev 0 8

ACRONYMS

ACSS Air Combat Sustainment Squadron AF Air Force AFLCMC Air Force Life Cycle Management Center CAVAF Commercial Asset Visibility Air Force CEMS Comprehensive Engine Management System CDRL Contract Data Requirements List DD Department of Defense DER Designated Engineering Representative DCMA Defense Contract Management Agency DR Deficiency Report ES Equipment Specialist FAA Federal Aviation Administration FAR Federal Acquisition Regulation IAW In Accordance With ISO International Standards Organization NSN National Stock Number OC-ALC Oklahoma City Air Logistics Center PCO Procurement Contracting Officer PCARSS Plant Clearance Automated Reutilization Screening System P/N Part Number PMS Production Management Specialist SB Service Bulletin SDR Supply Discrepancy Report S/N Serial Number SOW Statement of Work SP Surveillance Plan SRAN Stock Record Account Number TAFB Tinker Air Force Base USAF United States Air Force

File Number: FD2030-20-01641 Rev 0 9

Commercial Asset Visibility Air Force

CAV AF REPORTING REQUIREMENTS

The purpose of this attachment is to provide Contract Depot Maintenance (CDM) guidance for contractor technical responsibilities and reporting requirements of the CAV AF system. CAV AF is the mandated primary system of record for providing daily status of all Government owned assets located at contractor repair facilities. Reporting within CAV AF is not limited to end items subject to repair but includes assets stored within a contractor Inventory Control Point (ICP). CAV AF system down-time will be identified on the CAV AF home page banner. Contractors are responsible for ensuring the most current Contractor User Guides are utilized by their assigned reporters.

NOTE:

Contractor User’s Guide can be accessed from the CAV AF homepage.

CAV AF FAMILIARIZATION TRAINING:

1. Familiarization training for CAV AF reporting can be requested by the contractor via the applicable ICP CAV AF system administrator (SA). For assistance, guidance, general questions or specific contract transactional reporting requirements can be addressed to the CAV AF contract monitor (CM). ICP CAV AF (SA and/or CM) points of contact (See Contractor Responsibility Item #4).

CONTRACTOR RESPONSIBILITY:

1. Contractor shall ensure asset record in CAV AF is an accurate reflection of physical assets on hand at all times. This shall be accomplished via CAV AF reporting daily and/or within one (1) business day of a maintenance action occurrence IAW the applicable CAV AF CDRL.

NOTE:

A valid PKI is required prior to accomplishing # 2 and #3 of contractor responsibilities

2. Each CAV AF reporter shall submit a completed System Authorization Access Request, DD Form 2875, per instructions within 10 days after contract award date. All DD Form 2875(s) shall be digitally signed. There must be two CAV AF reporters assigned to ensure contractual reporting requirements do not experience a lapse in reporting coverage.

3. Reporter(s) shall complete initial and refresher (as required) DoD Information Assurance (IA) Cyber awareness Challenge training and submit a course completion certificate with the completed DD Form 2875.

a. Reporter(s) can access IA training on the Cyber Awareness Challenge website, using the following website: https://iase.disa.eta/cyberchallenge/launchPage.htm

b. Department of Defense Employees section

c. click hyperlink; “Launch New CyberAwareness Challenge Department of Defense

Version” https://iase.disa.eta/cyberchallenge/launchPage.htm

File Number: FD2030-20-01641 Rev 0 10

d. First time CAV AF Reporter(s) will email initial IA CyberAwareness Challenge course completion certificates, AF Form 4394, AF User Agreement Statement, and completed DD Form 2875 to point of contact at applicable ICP (see item #4).

e. All follow on refresher course completion certificates shall be completed before lapse in certification occurs and will be emailed to respective ICP identified in paragraph 4a, 4b, and 4c below.

f. Cyber Awareness Challenge course completions are a contractual requirement and the contractor must comply. Contact your local CAV AF SA if you experience technical difficulties.

4. Reporters requiring the default password or password resets should contact their applicable ICP CAV AF System Administrator POC listed below:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

420scms.cdm@us.af.mil

c. Tinker AFB, OK, call (405) 739-3229, or send email request to:

420.scms.tinker.cdm.workflow@us.af.mil

5. To access the CAV AF system, contractor and subcontractor reporters shall follow “initial log-in procedures” as prescribed within the Contractors User’s Guide.

6. Contractor shall ensure accountability of all Government Furnished Property (GFP) within their Enterprise Resource Planning (ERP) or Commercial Off-the-Shelf (COTS) system, which must be reported accurately for same GFP records within CAV AF at all times.

7. Contractual Induction-at-Risk of end items is prohibited on all repair contracts.

8. Contract/Delivery Order Closure Disposition– Government will provide disposition instructions to contractor’s reporter. Contractor shall begin shipping assets within 10 days of receiving government disposition instructions and have completed all shipping actions 30 days thereafter.

Contractor shall be fully responsible to ensure all corresponding CAV AF reporting actions associated with disposition occur within one (1) business day of related shipment action.

9. All NSNs identified as Nuclear Weapon Related Materiel (NWRM) shall require contractor CAV AF reporting for production management, to track and report NWRM end items in repair with Serial Number identification within one (1) business day for asset visibility and serial number tracking. When receipted, Contractor’s reporter shall capture each NWRM asset’s Serial Number when reparable is received. Contractors shall follow all NWRM management requirements outlined in AFI 20-110, NWRM Management, to include, but not limited to packaging, marking, labeling, storage, transportation and receipt of all NWRM assets, with emphasis on Positive Inventory Control (PIC) and records management by the contractor and government to assure compliance.

The successful application of these procedures requires the full cooperation of all personnel associated with the storage, shipping, transshipping and receiving of all NWRM assets.

mailto:420scms.cdm@us.af.mil mailto:420.scms.tinker.cdm.workflow@us.af.mil

File Number: FD2030-20-01641 Rev 0 11

SPECIFIC CAV AF CONTRACTOR TRANSACTIONAL REPORTING

REQUIREMENTS:

1. “Not-on-Contract” (NOC) receipt transactions apply to assets which are associated to a contractor facility DoDAAC and not an active contract delivery order. Regardless of asset condition code status, Not-on-contract shall be used for the following reporting actions:

a. Discrepancy Items – Are identified as misrouted shipments, misidentified shipments, or damaged end items. Contractor’s reporter will verify resolution weekly to acquire resolution to discrepancy within 30-days of receipt transaction. The contractor shall comply with disposition instructions provided by the Government within 10-days and complete all associated reporting actions within same period. Contractor reporting actions shall be resolved using reversals of individual Record Control Document Numbers (RCDN) or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

b. Inventory Control Point Items – are identified as assets stored at contractor facility and are not repair end items or discrepancies items. Movement of assets from “Not-on-Contract” category shall be resolved using reversals of individual RCDN or may be accomplished utilizing a ‘bulk’ shipment action of RCDN.

NOTE: Contractor is responsible for all “Not-on-Contract” assets ensuring physical asset balances are reflected and CAV AF reporting actions occur within one (1) business day of occurrence.

2. CAV AF receipt or reporting actions will not be utilized for Quality Deficiency Report (QDR) items, as there is a separate process and tracking mechanism for them.

3. All Contract Line Item Number (CLIN) repairable assets shall be receipted in CAV AF under Receipt Type: On Contract. CAV AF generates a RCDN for each unit receipted and allows the reporter to assign a reference or serialization number for tracking purposes. Where no reference or serialization numbers are utilized, the oldest RCDNs (listed first) shall always be processed first.

Any reversal actions shall be accomplished using the last RCDNs processed.

4. The “Complete Date” entered into CAV AF cannot be dated prior to the DD250 date entered in the same screen. Contractor will validate that the DD250 shipment number and date entered into CAV AF are accurate. This requirement is also applicable to Condition Code H (Condemned) only when specifically directed by the contract.

5. Proper usage of DD Form 1348-1A, Issue Release/Receipt Document in relation to CAV AF reporting requirements.

a. Receipt Actions: Contractor’s reporter will use government issued shipment document numbers for CAV AF end item receipt transaction reporting only in the absence of missing DD Form 1348-1A or shipment document number. Contractors are not authorized to generate pseudo shipment document numbers for receipt transactions because this creates disconnects in shipment tracking within government inventory systems. Note:

If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact Production Management Specialist (PMS), who will

File Number: FD2030-20-01641 Rev 0 12 acquire government issued shipment document number from the Inventory Management Specialist (IMS).

b. Shipping Actions: DD Form 1348-1A shall be used as the shipping document for shipment transactions of all end items. A DD Form 1348-1A is also applicable to all Consolidated Serviceable Inventory/Consolidated Reparable Inventory (CSI/CRI) assets regardless of tracking or reporting purposes. A Material Inspection and Receiving Report, DD Form 250 or Requisition and Invoice/Shipping Document, DD Form 1149 are not authorized as a shipment document, and shall not accompany any material shipments on repair contracts. CAVAF provides a DD Form 1348-1A in a Portable Document Format (PDF).

DD Form 1348-1A shipping documents will be prepared for each NSN shipment from contractor’s facility, regardless of destination. The entire form, complete with bar coding, will be printed on a laser printer as specified under technical considerations. It is recommended the PDF be saved at the contractor’s facility prior to printing (note: The DD1348-1A forms are not saved/stored in CAV AF and cannot be reproduced by the system). The Contractor shall print three copies as required for shipping. Place one copy on the outside of the shipment container, one copy inside the shipment container, and retain the third copy for the contractor’s records. For end item shipments the DD Form 1348-1A shipment document number shall be comprised as one of the following actions:

i.Back to Depot Shipments:

(1) For a “single” unit NSN shipment, the default shipment document number will be the CAV AF RCDN of item being shipped.

(2) For “multiple” quantity shipments, it is recommended the CAV AF RCDN of the lead item of the shipment be used as the shipment document number.

ii. Amended Shipping Instructions (ASI): Are used to divert material that is due-in from a contractor to a requisitioner. Government disposition instructions will provide a shipment document number to the contractor to be utilized for CAV AF shipment transaction reporting and the DD Form 1348-1A.

c. In the event CAV AF system is inoperable or is on a scheduled downtime:

i. The DD Form 1348-1A shall be manually completed and generated (printed) by contractor, using the AFPUBS website.

ii. When CAV AF is again operational, the contractor shall resume with transactional reporting actions in a timely and accurate manner, including completing a DD Form 1348-1A (printing not required if manual DD1348-1A PDF file utilized) and the shipment process in CAV AF.

6. Upon contract expiration and/or becoming production complete, the contractor will complete a 100% physical inventory inspection. Any assets remaining at the facility within 30-days must be noted in an email request to the Contracting Officer (CO) and Production Management Specialist (PMS) for disposition instructions by the government. If none is provided, assets are to be returned

File Number: FD2030-20-01641 Rev 0 13 to the depot and reported within CAV AF, shipping to the following addresses according to each National Stock Number (NSN) inventory management location by Source of Supply (SOS) code:

a. FHZ – Tinker AFB, the ship for disposition address to SW3211:

TYPE/CODE: A SW3211

DEF DISTRIBUTION DEPOT OF OKLAHOMA

CEN REC 3301 F AVE

BLDG 506, DR 22

TINKER AFB, OK, 73145-8000

b. FGZ – Ogden AFB, the ship for disposition address to SW3210:

TYPE/CODE: A SW3210

DLA DISTRIBUTION DEPOT HILL

7537 WARDLEIGH RD

BLDG 849W

HILL AFB, UT 84056-5734

c. FLZ – Robins AFB, the ship for disposition address to SW3119:

TYPE/CODE: A SW3119

DLA DISTRIBUTION WARNER ROBINS

455 BYRON STREET

BLDG 376

ROBINS AFB, GA 31098-1887

7. Systemic data problems created by contractor’s failure to report data accurately or in a timely manner are subject to immediate Program Management Review (PMR). Examples of documented system data problems include but are not limited to:

a. Timely reporting means compliance with 24 hour requirement for all contractor CAV AF reporting of maintenance transactions. Actual date information is required for all reporting actions. Contractor’s are not authorized to report all receipt, induction, complete and ship transactions the same day to ‘catch-up’ due to periodic reporting. This affects government inventory management systems and balances creating D035 Stock Control Supply System (SCSS) controlled exceptions (associated with same day reporting issue).

b. Contractors not using government issued DD Form 1348-1A document numbers on CAV

AF contractor reporting on end item receipt transactions. This creates a data variance disconnect with government inventory D035 SCSS. Contractors are required to use DD Form 1348-1A document numbers for end item receipt transactions. NOTE: If the DD Form 1348-1A is missing or no shipment document number is available, contractors are to immediately contact assigned PMS and acquire government issued shipment document number from Inventory Management Specialist (IMS).

File Number: FD2030-20-01641 Rev 0 14

c. Overages and shortages, for items which are part of this contract shall be reported by the contractor into CAV AF as received “On-Contract” with actual quantities received. Any items which are not part of this contract shall be receipted as “Not-on-Contract”, which represents misdirected or misidentified assets.

8. RCDNs are systemically generated in CAV AF and should not be duplicated or fabricated with a suffix for shipment document numbers. RCDN is comprised of the CAV AF Contractors DoDAAC, the Julian date the RCDN was produced, and a four digit serial number (begins with 0001 each day). This affects government inventory management systems D035 SCSS controlled exceptions.

DISCREPANCIES INCIDENT TO SHIPMENT

1. There are transportation and item discrepancies, each having different reporting requirements.

Detailed information for each report is in the pertinent service publications.

2. Discrepancies incident to shipment include misidentified items, variations in quantity, non-requisitioned items, lost or damaged parcel post, and items in dubious condition. These discrepancies shall be reported and resolved using the DoD web-based application WebSDR link is https://www2.transactionservices.dla.mil/websdr/home.asp This system of reporting a Supply Discrepancy Report (SDR), formerly called Report of Discrepancy (ROD), has been developed in compliance with DoD regulations 4140.1-Vol 6 and DLM 4000.25, Vol 2, Ch 17 which requires automated SDR processing. In those situations where the SDR initiator is unable to gain access to the AF WebSDR, continued use of manual forms is permitted. A copy of the form will be forwarded through the CAO and Quality Assurance (QA) activity for corrective action.

3. Transportation discrepancies and item transaction discrepancies shall be coordinated with the Defense Contract Management Agency (DCMA) Property Administrator and Administrative Contracting Officer (ACO) immediately upon discovery for corrective action in addition to AF WebSDR submittal.

4. Contract line items received with missing components (Missing On Induction, (MOI)) the contractor shall process a SDR (SF Form 364) immediately upon discovery in accordance with AFJMAN 23-215 and provide a copy of submitted MOI SDR form to the ACO within 2 days of discovery.

5. All misdirected shipments of GFP shall be reported to the assigned PMS via email notification within three work days. The PMS will consult with issue appropriate disposition instructions for the misdirected items.

6. Overages, shortages, and misidentified items which are part of this contract and received by the contractor shall be reported into CAV AF with the actual received quantity and with the correct NSN. An SDR shall be processed in accordance with standard procedures identified above for these overages, shortages, and misidentified items.

GENERAL INFORMATION

https://www2.transactionservices.dla.mil/websdr/home.asp

File Number: FD2030-20-01641 Rev 0 15

Initial CAV AF training will be provided by the contracting ICP. Any follow up training will be the responsibility of the contractor. Training request and/or questions on CAV AF, please contact CAV AF System Administrators (SA) for contracts issued by respective ICP, from one of the following areas:

a. Robins AFB, GA, call (478) 327-6602 or 327-6603, or send email request to:

406scms.cav.af.ar@us.af.mil

b. Hill AFB, UT, call (801) 586-3736, or send email request to:

c. 420scms.cdm@us.af.mil

d. Tinker AFB, OK, call (405) 739-3229, or send email request to:

420.scms.tinker.cdm.workflow@us.af.mil

i. Tinker AFB, OK, Contractor furnished material (CFM) contracts call;

(405) 736-7171 or (405) 736-2046

ii. Tinker AFB, OK, Government furnished material (GFM) contracts call:

(405) 739-7329 or (405) 736-7362 mailto:420.scms.tinker.cdm.workflow@us.af.mil