Attachment 4 Instructions to Offerors.docx

70US0924R70094667

Forensics Software Packages (Magnet) (Brand Name or Equal)

Instructions to Offerors (Addendum to FAR 52.212-1):

The Offerors proposal shall contain the following information:

(a) Paragraphs (b)(1) – (b)(10) in FAR 52.212-1, Instructions to Offerors. Paragraph (b)(4) shall be included in the Technical Volume and the remaining paragraphs shall be included in the Business Volume of the proposal.

(b) All Provisions contained within RFP Attachment 2, that require fill-in, shall be provided. This section shall be contained in the Business Volume of the Proposal.

(c) Fill In FAR 52.209-5, 52.209-7, 52.209-11 to support the government’s responsibility evaluation. This section shall be contained in the Business Volume of the Proposal.

(d) Proposal format shall be no smaller than 10-point times new roman font, margins no smaller than 0.5.

(e) All page limitations that apply are denoted in the table below.

(f) Offerors shall provide separate Technical and Business Volumes, price shall not be mentioned anywhere within the technical volume.

Technical Acceptability Evaluation

Addendum to FAR 52.212-1 Evaluation Criteria Addendum to FAR 52.212-2 Proposal Requirements (Format, Page Count)

(b) In addition, the Offeror shall demonstrate the training instructors are qualified to perform the requisite training contained within the SOW. This may be met by providing the process the OEM follows to assure effective training is provided to the government client. Hyperlinks may be used here as well.

(c) If substitute software (or equals) are offered, the contractor shall also provide manufacturer specification sheet(s) for government evaluation the “or equal” offered is equivalent to the brand name items. Hyperlinks may be used here.

(d) The proposal shall also include a list of supplier(s), including both the original software developers (OEM) and subcontractors, the Offeror intends to utilize to acquire each package. The list shall designate the role (OEM or subcontractor) each vendor has on the Offerors team.

(a) Offerors shall provide sufficient information for the government to determine on an acceptable / unacceptable basis if the vendor can effectively deliver each software line item (brand name or equivalent equal) listed within SOW Paragraph 3, Requirements: Products/Services.

(b) Offerors shall demonstrate a full and effective supplier base to acquire software line items that meet the required functionality (brand name or equal requirements) for each software line item. This will be evaluated on an acceptable / unacceptable basis.

(c) Offerors shall demonstrate an effective process is in place to assure qualified instructors are utilized to perform the in-classroom training requirement. This will be evaluated on an acceptable / unacceptable basis.

Technical Proposal Volume, Part A:

Offeror Format Authorized (Unlimited Page Count)

Technical Proposal Volume, Part A:

Offeror Format Authorized (Page Limit 3)

Business and Price Evaluation

The Business and Price Volume shall contain the following, as listed in FAR 52.212-1, and the items noted in the evaluation table below:

(a) FAR 52.212-1, paragraphs (b)(1) – (b)(3), (b)(5) – (b)(11), and paragraph (c).

(b) Fill in and submit all Provisions contained within Attachment 2 that require fill-in.

(c) Fill In FAR 52.209-5, 52.209-7, 52.209-11 to support the government’s responsibility evaluation.

(d) Fill in and submit the pricing sheet (Solicitation Attachment 3)

Matters

(a) Offeror shall fill-in and provide all Provisions contained within Attachment 2 of the solicitation that require fill-in.

(b) Offeror shall fill-in and provide the following Provisions contained within Attachment 2 of the solicitation: 52.209-5, 52.209-7, and 52.209-11.

(a) IAW FAR 9.104, the Government will evaluate all business matters, to include SAM registration, to determine if the Offeror is eligible to receive a federal government contract of this nature.

(b) The Government will make a determination of responsibility or non-responsibility IAW FAR 9.104-1.

Business and Price Volume (shall be submitted separately from the Technical Volume):

Submit all Provisions contained within Attachment 2 of the solicitation that require fill-in.

(b) Offeror(s) shall fill-in RFP Attachment 3, Pricing Sheet, Column F for each line item over the course of the 5-year period. Offerors shall fill in this unit pricing on Tabs Year 1 – Year 5. Column F will auto-populate once Offerors input their unit pricing in Column F.

(c) Tabs titled “FAR 52.217-9” and “TEP and Ceiling” will auto-populate. No vendor fill-in required on these two tabs.

(d). Offerors may not revise Attachment 3 in any manner other than to fill in their Column E unit pricing across the five Tabs. Offerors who do not utilize Attachment 3 to submit their pricing and/or Offerors who revise the sheet in anyway other than to fill in Column F in Tabs Year 1 through Year 5, will be eliminated from the competition.

(e) The minimum and maximum ordering requirements are contained in Attachment 2 of the RFP, Section I. 2 CONTRACT MINIMUM AND MAXIMUM (Ordering Procedures) and FAR 52.216-19, Order Limitations (Oct 1995).

(f) The overarching (or overall contract) Total Evaluated Price (TEP) is the summation of each year’s line-item pricing calculated by multiplying Column D (projected quantity) times Column E (unit price). See Attachment 3, TEP and Ceiling Tab, Column C, Row 6.

(g) Offeror’s Attachment 3, will be placed within the resulting contract and operate as an approved pricing table to be utilized when placing orders.

(a) The Government will conduct a price proposal evaluation is to assess the reasonableness of the proposed pricing over the 5-year ordering period.

(b) The Government shall utilize the overarching TEP, contained in the TEP Tab in Attachment 3, Column C, Row 6 to conduct the evaluation utilizing one or more price analysis techniques as identified in FAR 15.404.

(c) Proposals may be reviewed to identify any significant unbalanced pricing. An unbalanced proposal is one that incorporates prices that are significantly understated or overstated as indicated by price analysis techniques. In accordance with FAR 15.404-1(g), Unbalanced Pricing, a proposal may be rejected if the CO determines the lack of balance poses an unacceptable risk to the Government.

(d) The CO has determined there is a high probability of adequate price competition in this acquisition. If adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the CO determines that adequate price competition no longer exists; Offerors may be required to submit information to the extent necessary for the CO to determine price reasonableness.

Business and Price Volume: Submit filled in RFP Attachment 3, Pricing Sheet.