Attachment 4 - Instructions to Offerors and Evaluation Factors.pdf

SECTION L: Instructions to Offerors

L-1.1 FAR 52.212-1 and Addendum thereto, FAR 52.212-2 and Addendum thereto, and FAR 52.212-3 will be physically removed from any award resulting from this solicitation, but will be deemed to be incorporated by reference.

L-1.2 The acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with (IAW) FAR 15.101-2.

L-1.3 Multiple awards may be made to Offerors whose proposals have lowest Total Evaluated Price (TEP), are determined to be fair and reasonable by the PCO, and which are rated as Technically Acceptable. (Target 4 to 7 awards)

L-1.4 TEP is a composite of prices for Modular Carpet Tiles, Carpet Planks and Carpet Roll Goods, and the prices for extension of services. As demonstrated in the Air Force Carpet Pricing Matrix (Attachment

2) calculations, for additional details regarding TEP and its use in evaluations, see Addendum 52.212-2 Evaluation Criteria and Basis for Award paragraph M-2.2.4.

L-1.5 The Offeror shall provide pricing for the Annual Program Management Review (PMR) found in the Base Year CLINs and Option Year CLINs. These CLINs shall not be less than nor not more than a firm fixed price of $1,000.00 per year. (Reference prices listed in CLINS 0001, 1001, 2001, 3001, and 4001) In the event the extension of services clause is used, 52.217-8, the price for the PMR will not change and the Not to Exceed items will retain the same pricing as the final option period

L-1.6 All prices provided by the Offeror shall be associated with the pattern families/collections presented by the Offeror in the Air Force Carpet Requirements Matrix (Attachment 1).

L-1.7 The Offeror shall complete the Air Force Carpet Pricing Matrix (Attachment 2) IAW the Pricing Instructions provided on the first tab (worksheet) of Attachment 2. The Offeror shall not tamper with the rows, columns, or formulas as provided, or add any information other than what is requested in the instructions. The Offeror shall not cut and paste data from one cell into another. The Air Force Carpet Pricing Matrix (Attachment 2) references cells within and between sheets. Cutting and pasting data from one cell to another will alter the cell references and could make your offer unawardable. Per the instructions, Offerors are required to manually enter all NOT TO EXCEED (NTE) prices into their respective cells in the Air Force Carpet Pricing Matrix (Attachment 2). If an Offeror does not have a GSA Schedule offering Tier I pricing, fill in the column with your standard high-volume commercial price.

L-1.8 If there is an extreme spike (or drop) in the price of petroleum, the Government may provide equal relief to vendors by adjusting NTE prices at the discretion of the Contracting Officer.

L-1.9 Offerors shall complete and submit a copy of this Request for Proposal (RFP). This includes the Provisions and Clauses for Offerors Representations and Certifications – Commercial Items (see FAR 52.212-3 and DFARS 252.209-7999). These documents shall be returned in their entirety.

L-1.10 Offerors shall complete the Offeror section of SF 1449, Solicitation/Contract/Order for Commercial Items (blocks 17a, 17b, 30a, 30b, and 30c). In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP.

L-1.11 This Section prescribes the format for proposals and describes the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of information essential to the understanding and comprehensive evaluation of proposals. Offerors are cautioned to follow the detailed instructions completely and carefully, as the Government reserves the right to make an award based on initial proposals received, without discussion of such proposals.

L-1.12 If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall notify the Contracting Officer in writing with supporting rationale within seven (7) days of RFP release. All questions/concerns shall be submitted to MSgt Jaclyn Kaiser, Contracting Officer, at jaclyn.kaiser@us.af.mil.

L-1.13 Point of Contact: The Contracting Officer (CO) and Contract Specialist (CS) listed below are the primary and alternate points of contact for this acquisition. Address all questions or concerns to both the CO and CS. Written requests for clarification may be sent to both the CO and CS via email. Email is the preferred method of communication. The CO and CS for this acquisition are as follows:

Primary: MSgt Jaclyn Kaiser (CO) Alternate: SSgt Jake Luceri (CS)

AFICC 771 ESS/EGB AFICC 771 ESS/EGB

1940 Allbrook Drive, Bldg 1, Suite 22 1940 Allbrook Drive, Bldg 1, Suite 22

Wright-Patterson AFB, OH 45433 Wright-Patterson AFB, OH 45433

Email: jaclyn.kaiser@us.af.mil Email: jake.luceri@us.af.mil

L-1.14 To ensure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to submit all documentation/information detailed herein. Failure to submit all required documentation/information may result in a proposal being ineligible for award. In submitting a proposal, Offerors are agreeing to the terms and conditions as written in this solicitation.

L-1.15 The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial proposals, the Contracting Officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists, Offerors may be required to submit Other Than Certified Cost or Pricing Data information.

L-1.16 In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain electronic copies of all unsuccessful proposals.

L-1.17 The Contracting Officer will promptly notify Offerors of any decision to exclude them from the competition IAW FAR 15.503. Upon notification of exclusion, an Offeror may request and receive a debriefing. Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

L-2. Proposal Instructions

L-2.1 For the purpose of this solicitation, there are three (3) Carpet Categories: Modular Carpet Tiles, Carpet Roll Goods, and Carpet Planks (Skinny tiles). Offerors must meet 100% of the Government requirements for all categories to be considered for award. Only one proposal per manufacturer will be evaluated. Only one proposal per Offeror will be accepted.

L-2.2 The proposal will be judged based on the Technical Requirement and the Price Proposal. The Technical Requirement shall be submitted in Volume I and the Price Requirement shall be submitted in Volume II. Volume I and Volume II shall be submitted in two separate files.

There is to be no commingling of pricing information with the technical requirements. Offerors shall ensure they remain separate from each other in their respective binders.

The page limit for Volume I is 400 pages and the page limit for Volume II is 30 pages). (See paragraph L- 2.4).

Each volume in the proposal shall include a cover letter (letter of transmittal), title page, table of contents, and a glossary of any abbreviations and acronyms. These pages are excluded from the page limits. The table of contents shall list sections, subsections, and page numbers. The following two sentences apply to the glossary of any abbreviations and acronyms. Each acronym used shall be spelled out in the text the first time it appears in each proposal volume with the acronym to be used going forward in parentheses next to the spelled-out acronym reference. For example: Federal Acquisition Regulations (FAR). Any tab pages used to delineate sections in a volume are also excluded from the page limits. (See paragraph L-2.4).

Volume Title and Contents Copies Page Limit I Technical Requirement

Proposal Electronic copy shall be submitted via email or

PIEE

https://piee.eb.mil/

This portion of the proposal shall also contain the Carpet Requirements Matrix (Attachment 1) in Excel 2010 format or earlier

Contact the CO and CS when submitted via

PIEE

400 total

II Price Proposal Electronic copy shall be submitted via email or

PIEE

https://piee.eb.mil/

This portion of the proposal shall also contain the Carpet Pricing Matrix (Attachment 2) in Excel 2010 format or earlier.

Contact the CO and CS when submitted via

PIEE

30 total

L-2.3 The Offeror shall provide electronic copies of both volumes. The Offeror shall submit copies of Volume I and Volume II in searchable Portable Document Format (PDF). When creating PDFs, the

Offeror shall create the file to enable textual search and copy functions. All of the contents of Volume I shall be submitted in one continuous searchable PDF. Multiple PDFs of the contents of Volume I will not be accepted. All of the contents of Volume II shall be submitted in one continuous searchable PDF.

Multiple PDFs of the contents of Volume II will not be accepted.

In addition to the electronic copies of Volume I and Volume II in searchable PDF, respectively, Volume 1 shall contain a completely filled out version of the Air Force Carpet Requirements Matrix (Attachment 1) in Excel format and Volume II shall contain a completely filled out version of the Air Force Carpet Pricing Matrix (Attachment 2) in Excel format. Documents must be formatted for use in Office 2010 or prior version. All Microsoft Excel Attachments shall be submitted in the same Microsoft Excel format in which they are provided by this RFP. The Offeror shall not include any formulas or links beyond what is included in the provided format.

CARPET REQUIREMENTS MATRIX (ATTACHMENT 1) OR FROM THE AIR FORCE

CARPET PRICING MATRIX (ATTACHMENT 2) FOR THE TECHNICAL OR PRICING

VOLUMES. THESE ARE TO BE PROVIDED ON THEIR RESPECTIVE VOLUMES ONLY.

The Offeror shall complete the Air Force Requirements Matrix (Attachment 1) IAW the Requirements Instructions provided in the first tab (worksheet) of this attachment. The Offeror shall complete the Air Force Carpet Pricing Matrix (Attachment 2) IAW the Pricing Instructions provided on the first tab (worksheet) of this Attachment. The Offeror shall not tamper with the rows, columns, or formulas as provided, or add any information other than what is requested in the instructions.

The Offeror shall not cut and paste data from one cell into another. The Air Force Carpet Pricing Matrix (Attachment 2) references cells within and between sheets. Cutting and pasting data from one cell to another will alter the cell references and could make your offer unawardable. Offerors are required to manually enter all prices into their respective cells in the Air Force Carpet Pricing Matrix (Attachment 2).

If an Offeror does not have a GSA Schedule offering Tier I pricing, fill in the column with your standard high-volume commercial price. The Government’s expectation is that Offerors will offer a price at or below their GSA Tier I price and/or their standard high-volume commercial price.

L-2.4 The proposal shall be accompanied by a cover letter (letter of transmittal) prepared on the company’s letterhead. Each volume shall contain its own cover letter (letter of transmittal) which shall include the contact information for the person who is authorized to negotiate on behalf of the Offeror’s company. The cover letter (letter of transmittal) shall identify all enclosures being transmitted and shall be used only to transmit the proposal and shall include no other information. The title page shall be IAW FAR 52.215-1, paragraph (c)(2). The table of contents shall list sections, subsections, and page numbers.

The following two sentences apply to the glossary of any abbreviations and acronyms. Each acronym used shall be spelled out in the text the first time it appears in each proposal volume with the acronym to be used going forward in parentheses next to the spelled out acronym reference. For example: Federal Acquisition Regulations (FAR).

The following pages are not included in the page limitations: a copy of the cover letter (letter of transmittal), title page, table of contents, glossary of any abbreviations and acronyms, warranty requirement information, formal certification documentation/signed letters from the CEO and cosigned by the laboratory manager/technical expert certifying carpet certifications, and tabs.

L-2.5 All pages submitted shall be 8½” x 11” sized page (except as specifically noted). All text shall be single-spaced, with a minimum 12-point font size, with Times New Roman font, with a minimum of one inch margins all around, with the exception of preexisting supporting documentation (e.g., product brochures, diagrams, etc.). Within each volume, pages shall be numbered consecutively (e.g., Volume I, Page 1; Volume I, Page 2; Volume I, Page 3, etc.). A page printed on both sides shall be counted as two pages. Fold-out pages shall be submitted on 11” x 17” sized pages and may be used for tables, charts, graphs, or pictures that cannot be legibly presented on an 8½” x 11” sized page. Fold-out pages shall fold entirely within the volume. Fold-out pages (11” x 17” in size) shall be counted as four pages (two pages per side of one sheet of fold-out paper due to the sheet being larger) with regards to the page count limitations. If utilizing fold-out pages, please denote the larger page count per that sheet so as to not go over the overall page limits per volume. The page limits apply to the initial and any revised proposals.

Bolding, underlining, highlighting, and italicizing may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, are subject to the same font size and spacing requirements, and shall have spacing and text that is legible.

L-2.6 DELETED.

L-2.7 The Offeror may produce a copy of a document(s) or certification(s) for the purpose of substantiating the Offeror’s ability to meet that requirement (e.g., drawing, testing certification, product brochure, etc.). The supporting documentation must be adequate enough to provide detail so the Government can evaluate the Offeror’s proposal. The specification, certification, or validation provided should be adequate and sufficient to allow the Government to evaluate an Offeror’s technical capability.

Each individual evaluation factor shall be addressed in a manner which demonstrates the Offeror’s capability and approach to fulfilling that specific requirement. Simply reiterating the requirement or producing vague statements (e.g., the Offeror understands this requirement) will not suffice. The appropriate excerpt from a product brochure may be submitted for the purpose of substantiating a response. All individual requirements must be clearly identified with markings or highlights on the pages provided in the proposal materials, so that Government evaluators may quickly identify and confirm that the individual requirements have been met. All items offered must be available to the commercial market place and meet the Commercial Off-The-Shelf (COTS) definition in FAR 2.101.

L-2.8 It is the Offeror’s responsibility to ensure the completeness of the Technical Proposal and the Government will not assume an Offeror possesses the capability to meet any requirement unless demonstrated and supported in the Technical Proposal (Volume I).

L-2.9 Proposal Organization

L-2.9.1 Volume I – Technical Requirement Proposal Organization:

L-2.9.1.1 The following describes how Volume I shall be organized. Volume I contains the technical requirements and is to have each required section divided by a page marked with the corresponding section. Each sectioned page shall only have a label on it indicating which section it is and shall not contain any additional information. After each section page shall be the appropriate response to the section which is described hereafter. For sections 2a through 6, the first two pages are for the spec sheets, the third page is for printed color squares, and the fourth page is for a room scene. After the first four pages, an unlimited number of pages may be included to provide certification documentation only. Pages containing information related to certification documentation will not count towards the page limits.

Pages that are related to certification documentation must be clearly marked as “CERTIFICATION DOCUMENTATION” in the header of each page. Failure to properly mark the pages may result in those pages being counted against the total page count. Please see the specific requirements for each page in the following paragraphs. The individual requirements per pattern to be addressed can be found in the Air Force Carpet Requirements Matrix (Attachment 1). The Air Force Carpet Requirements Matrix (Attachment 1) shall be provided in Electronic Version Only. For section 7, only two pages are permitted.

Section 1 shall consist of a cover letter (letter of transmittal), title page, table of contents, glossary of any abbreviations and acronyms, warranty requirement information, and general certification documentation.

Offerors shall include general certification documentation in this section on the following: proof that Offeror is utilizing a testing lab that is a National Voluntary Laboratory Accreditation Program (NVLAP) accredited laboratory; proof that Offeror provides a Green Label Plus low VOC wet spread adhesive; and proof that Offeror provides a Green Label Plus low VOC pressure sensitive adhesive. All of the documents placed in section 1 do not count against the page limits for the volume and an unlimited number of pages can be used to present this information.

For sections 2a through 6, following each section, the first two pages shall contain information specific to the type of carpet covered by that section, from the Offeror’s standard product specification sheet which is typically available to anyone. It is up to the Offeror how to present this information on the two pages including what is generally included and how it is arranged. All specifications listed in the Air Force Requirement Matrix (Attachment 1) must be provided to determine an offer technically acceptable.

Essentially, the Government is looking for the information provided on the Offeror’s website related to that section PDF print format. Each Offeror will likely need to create these two pages (per section) specifically for this proposal and can think of each section like a brochure, but in this format, as it is not a trifold. The Government realizes that the specifications vary by carpet type and that it is permissible that each section’s specifications sheets be different in nature and layout.

For sections 2a through 6, the third page shall contain the Offeror’s digital color squares available for the type of carpet specific to that section. For sections 2a through 3h, the Offeror shall provide digital color squares for at least seven (7) colors, including the four (4) required colors: warm neutral, cool neutral, blue, and green. The Offeror shall select which three (3) additional colors to bid, thereby proposing a minimum of seven (7) colors per tab. The three (3) additional colors selected may vary by pattern family/collection and need not be the same for every pattern family/collection. At a minimum, seven (7) colors must be available per pattern family/collection. If a particular pattern family/collection is available in additional colors, that is acceptable, but featuring those additional colors (beyond the seven (7) will not gain the Offeror an advantage in evaluating their proposal. There is no maximum number of colors that could be proposed.

For section 4, the Offeror shall provide digital color squares for at least twelve (12) colors, including the four (4) required colors: warm neutral, cool neutral, blue, and green. The Offeror shall select which seven

(7) additional colors to bid, thereby proposing a minimum of twelve (12) colors per tab. At a minimum, twelve (12) solid colors must be available. If more than twelve (12) solid colors are available, that is acceptable, but featuring additional colors (beyond the twelve (12) will not gain the Offeror an advantage in evaluating their proposal. There is no maximum number of colors that could be proposed.

For section 5, the Offeror shall provide digital color squares for at least the seven (7), including the four

(4) required colors: warm neutral, cool neutral, blue, and green. At a minimum, seven (7) colors for the heathered loop carpet must be available. If more than these four (7) colors are available, that is acceptable, but featuring additional colors (beyond the four (7)) will not gain the Offeror an advantage in evaluating their proposal. There is no maximum number of colors that could be proposed.

For section 6, the Offeror shall provide digital color squares for at least the four (4) colors, which are to be of the Offeror’s choosing. At a minimum, four (4) colors for the walk off modular carpet tile must be available. If more than four (4) colors are available, that is acceptable, but featuring additional colors (beyond the four (4) will not gain the Offeror an advantage in evaluating their proposal. There is no maximum number of colors that could be proposed.

The Offeror shall have the discretion to lay out the digital color squares in a format of the Offeror’s choosing, but shall ensure the color squares are large enough to be viewed easily. Each digital color square shall be labeled accurately by color name (and product/model number if available) on the page per how the Offeror chooses to lay it out. The Government only wants the color squares in digital format as indicated above. The Offeror is permitted to list other information regarding the colors on this page, but this page is not intended to be the specification sheet. Anything related to the specification sheet should be contained on pages 1 and 2.

For sections 2a through 5, the fourth page shall contain digital color photographs of a room scene depicting the carpet described in the relevant section. The fourth page shall contain no more than two color photographs of such room scene. The room scenes shall depict carpet with any of the required colors being featured in the photographs. If using two photographs, the Offeror may depict one required color in a photograph and a different required color in the other photograph, or the Offeror may depict same required color in both photographs.

For section 6, the fourth page shall contain no more than two color digital photographs of room scenes depicting the walk off modular carpet tiles in any color of the Offeror’s choosing, as the four (4) required colors do not apply to this tab. However, there is no prohibition on using any of the four (4) required colors as any of the four (4) possible color options for walk off modular carpet tiles. If using two photographs, the Offeror may depict one color in a photograph and a different color in the other photograph, or the Offeror may depict same color in both photographs.

The Offeror is permitted to list other information regarding the room scenes on the fourth page, but this page is not intended to be the specification sheet. Anything related to the specification sheet should be contained on pages 1 and 2.

For sections 2a through 6, any page included after the first four pages shall contain certification documentation only. The Offeror shall include certification documentation specific to the type of carpet covered by that section and may use an unlimited number of pages to do so. Offerors will find which certifications to include per tab listed in the Air Force Carpet Requirements Matrix (Attachment 1). The Offeror shall provide certification documentation on the following tests: NSF/ANSI 140; AATCC 175 Stain Resistance; International Standard (ISO) 2551 or Aachen test for dimensional stability for modular carpet tile; and the Critical Radiant Flux Classification. If the Offeror is unable to provide certification documentation evidencing it meets NSF/ANSI 140 only, then the Offeror shall provide certification documentation on the following tests: Electrostatic Propensity Test, Pill Test, Smoke Density Test, Tuft Bind Test, and Indoor Air Quality Test. Regardless of such, the Offeror shall still provide certification documentation on the other tests referenced above. The Offeror shall certify that all certifications/tests were validated within the past five years.

In the absence of formal documentation for a particular certification per tab, a signed letter from the CEO and cosigned by the laboratory manager/technical expert certifying that carpet meets the certification will be deemed technically acceptable. In the absence of formal documentation for more than one certification per section, a signed letter from the CEO and cosigned by the laboratory manager/technical expert certifying that carpet meets those certifications will be deemed technically acceptable. In essence, if the Offeror is not able to provide formal certification documentation for multiple certifications for a particular tab, the Offeror may provide one signed letter from the CEO and cosigned by the laboratory manager/technical expert certifying that carpet meets the multiple certifications and that will be deemed technically acceptable. If this occurs multiple times via multiple sections, separate letters will be needed for each section (one letter per section, multiple letters per volume). One signed letter from the CEO and cosigned by the laboratory manager/technical expert will not suffice for the whole volume. Signed letters from the CEO and cosigned by the laboratory manager/technical expert are to be used sparingly as formal certification documentation is the preference of the Government. Signed letters from the CEO and cosigned by the laboratory manager/technical expert are permitted as an alternate way to document certifications when formal certification documentation is unavailable. Formal certification documentation and/or a signed letter from the CEO and cosigned by the laboratory manager/technical expert certifying a particular carpet meets the certifications shall be placed behind the first four pages (described above) in the relevant section associated with the carpet that the certifications apply to and such pages will not count towards the page limits.

For section 7, the Offeror shall provide information related to the Dedicated Ordering Gateway which shall consist of a dedicated Point of Contact (POC), email address, and toll free phone number, all of which will be maintained by the Offeror. It is permissible, but not required, for the Offeror to maintain a website or ordering gateway solely for the Air Force during performance of an awarded contract. The dedicated POC, email address, and toll free phone number must be in place within thirty (30) days of contract award. Section 7 is limited to two pages NOTE: For each of the sections and sub-sections below, please refer to the Air Force Carpet Requirements Matrix (Attachment 1) for definitions, descriptions, and instructions for what to specifically include for each sub-tab.

L-2.9.1.2 Volume I shall be submitted in the following format:

Section 1 – Cover Letter (letter of transmittal), title page, table of contents, glossary of any abbreviations and acronyms, warranty requirement information, and general certification documentation. (These documents do not count against the page limits for the volume.)

Section 2 – Modular Carpet Tiles and Planks

Section 2a – Organic Pattern Family/Collection – Small Scale Option #1 (Carpet Tiles)

Section 2b – Organic Pattern Family/Collection – Small Scale Option #2 (Carpet Tiles)

Section 2c – Organic Pattern Family/Collection – Small Scale Option #3(Carpet Tiles)

Section 2d – Organic Pattern Family/Collection – Medium Scale Option #1 (Carpet Tiles)

Section 2e – Organic Pattern Family/Collection – Medium Scale Option #2 (Carpet Tiles)

Section 2f – Organic Pattern Family/Collection – Medium Scale Option #3 (Carpet Tiles)

Section 2g – Organic Pattern Family/Collection – Large Scale Option #1 (Carpet Tiles)

Section 2h – Organic Pattern Family/Collection – Large Scale Option #2 (Carpet Tiles)

Section 2i – Organic Pattern Family/Collection – Large Scale Option #3 (Carpet Tiles)

Section 2j – Organic Pattern Family/Collection – Random Scale Option #1 (Carpet Tiles)

Section 2k – Organic Pattern Family/Collection – Random Scale Option #2 (Carpet Tiles)

Section 2l – Organic Pattern Family/Collection – Random Scale Option #3 (Carpet Tiles)

Section 2aa – Organic Pattern Family/Collection – Small Scale Option #1 (Carpet Planks)

Section 2bb – Organic Pattern Family/Collection – Small Scale Option #2 (Carpet Planks)

Section 2cc – Organic Pattern Family/Collection – Small Scale Option #3 (Carpet Planks)

Section 2dd – Organic Pattern Family/Collection – Medium Scale Option #1 (Carpet Planks)

Section 2ee – Organic Pattern Family/Collection – Medium Scale Option #2 (Carpet Planks)

Section 2ff – Organic Pattern Family/Collection – Medium Scale Option #3 (Carpet Planks)

Section 2gg – Organic Pattern Family/Collection – Large Scale Option #1 (Carpet Planks)

Section 2hh – Organic Pattern Family/Collection – Large Scale Option #2 (Carpet Planks)

Section 2ii – Organic Pattern Family/Collection – Large Scale Option #3 (Carpet Planks)

Section 2jj – Organic Pattern Family/Collection – Random Scale Option #1 (Carpet Planks)

Section 2kk – Organic Pattern Family/Collection – Random Scale Option #2 (Carpet Planks)

Section 2ll – Organic Pattern Family/Collection – Random Scale Option #3 (Carpet Planks)

Section 2m – Geometric Pattern Family/Collection – Small Scale Option #1 (Carpet Tiles)

Section 2n – Geometric Pattern Family/Collection – Small Scale Option #2 (Carpet Tiles)

Section 2o – Geometric Pattern Family/Collection – Small Scale Option #3 (Carpet Tiles)

Section 2p – Geometric Pattern Family/Collection – Medium Scale Option #1 (Carpet Tiles)

Section 2q – Geometric Pattern Family/Collection – Medium Scale Option #2 (Carpet Tiles)

Section 2r – Geometric Pattern Family/Collection – Medium Scale Option #3 (Carpet Tiles)

Section 2s – Geometric Pattern Family/Collection – Large Scale Option #1 (Carpet Tiles)

Section 2t – Geometric Pattern Family/Collection – Large Scale Option #2 (Carpet Tiles)

Section 2u – Geometric Pattern Family/Collection – Large Scale Option #3 (Carpet Tiles)

Section 2v – Geometric Pattern Family/Collection – Random Scale Option #1 (Carpet Tiles)Section 2w – Geometric Pattern Family/Collection – Random Scale Option #2 (Carpet Tiles)

Section 2x – Geometric Pattern Family/Collection – Random Scale Option #3 (Carpet Tiles)

Section 2m – Geometric Pattern Family/Collection – Small Scale Option #1 (Carpet Planks)

Section 2n – Geometric Pattern Family/Collection – Small Scale Option #2 (Carpet Planks)

Section 2o – Geometric Pattern Family/Collection – Small Scale Option #3 (Carpet Planks)

Section 2p – Geometric Pattern Family/Collection – Medium Scale Option #1 (Carpet Planks)

Section 2q – Geometric Pattern Family/Collection – Medium Scale Option #2 (Carpet Planks)

Section 2r – Geometric Pattern Family/Collection – Medium Scale Option #3 (Carpet Planks)

Section 2s – Geometric Pattern Family/Collection – Large Scale Option #1 (Carpet Planks)

Section 2t – Geometric Pattern Family/Collection – Large Scale Option #2 (Carpet Planks)

Section 2u – Geometric Pattern Family/Collection – Large Scale Option #3 (Carpet Planks)

Section 2v – Geometric Pattern Family/Collection – Random Scale Option #1 (Carpet Planks)

Section 2w – Geometric Pattern Family/Collection – Random Scale Option #2 (Carpet Planks)

Section 2x – Geometric Pattern Family/Collection – Random Scale Option #3 (Carpet Planks)

Section 3 – Roll Carpet

Section 3a – Organic Pattern Family/Collection – Small Scale Option

Section 3b – Organic Pattern Family/Collection – Medium Scale Option

Section 3c – Organic Pattern Family/Collection – Large Scale Option

Section 3d – Organic Pattern Family/Collection – Random Scale Option

Section 3e – Geometric Pattern Family/Collection – Small Scale Option

Section 3f – Geometric Pattern Family/Collection – Medium Scale Option

Section 3g – Geometric Pattern Family/Collection – Large Scale Option

Section 3h – Geometric Pattern Family/Collection – Random Scale Option

Section 4 – Solid Colored Carpet

Section 4a – Loop or Tip Sheared

Section 4b – Cut Pile

Section 5 – Heathered Loop Carpet

Section 6 – Walk Off Modular Carpet Tile

Section 7 – Dedicated Ordering Gateway Information

L-2.9.2 Volume II – Price Proposal Organization:

L-2.9.2.1 The following describes how Volume II shall be organized. Volume II contains the price information and is to have each required section divided by title pages. Each title page shall only have a label on it indicating which section it is and shall not contain any additional information. After each title page shall be the appropriate response to the section which has no page limitations other than keeping in mind the overall page count for Volume II (30 pages). The format for submitting pricing information can be found in the Air Force Carpet Pricing Matrix (Attachment 2). Offerors shall use this as a template for response. The Air Force Carpet Pricing Matrix (Attachment 2) shall be provided in Electronic Version Only.

Section 1 shall consist of a cover letter (letter of transmittal), title page, table of contents, glossary of any abbreviations and acronyms, and SF 1449. All of the documents placed in Section 1 do not count against the page limits for the volume and an unlimited number of pages can be used to present this information.

For section 2, Offerors shall provide information related to the CLINs. There are four CLINs with the potential for the contract to last five years, of which one is the base year plus four option years. CLIN 0001 is for the Annual Program Management Review (PMR). CLIN 0002 is for the Dedicated Ordering Gateways. CLIN 0003 is for the Quarterly Data Reporting. CLIN 0004 is for the Post Award Conference, which only applies for the base year. Therefore, CLINs 0001, 0002, and 0003 apply to the base year and four option years, but CLIN 0004 only applies to the base year. As such, the Offeror shall provide information for sixteen CLINs. Offerors shall fill in the prices for the Annual Program Management Review (PMR) CLINs (0001, 1001, 2001, 3001, and 4001) at prices not less than nor more than $1,000.00 per year. It should be noted that CLINs 0002, 0003, 0004, 1002, 1003, 2002, 2003, 3002, 3003, 4002, and 4003 are not separately priced. Therefore, Offerors shall fill in the prices for those CLINs at prices of $0.

For section 3, the Offeror shall submit information on contracts it considers most relevant in demonstrating its ability to perform the proposed effort. The Offeror shall submit up to three (3) contract references, each with a Past Performance Information Sheet (see template below) identifying active or completed contracts, either Government or commercial. Each relevant contract shall have been performed during the last five years from the date of issuance of this solicitation and should be of similar size, complexity, and magnitude to this subject acquisition. This includes contracts that were awarded prior to this period, but still had performance occurring as of this time. IAW FAR 15.305(a)(2)(iii), the Government will allow consideration of key personnel, including current employees and new hires proposed for this contract, to be considered as part of the responsibility determination. Each Past Performance Information Sheet is limited to two (2) pages per reference.

Past performance references for the responsibility determination shall be included in Volume II. Past Performance is to be used only as part of the Responsibility Determination – it is NOT an evaluation factor, and will not be taken into consideration during the Proposal Evaluation. Potential awardable bidders will be identified based upon the Lowest Price Technically Acceptable criteria. Past Performance information will then be used to determine contractor responsibility

For section 4, the Offeror shall provide two separate files in Volume II. Volume II shall contain one continuous searchable PDF with all of the contents (essentially tabs 1-3) and the Air Force Carpet Pricing Matrix (Attachment 2) in Excel 2010 format or earlier on it. The following pages are not included in the page limitations: a copy of the cover letter (letter of transmittal), title page, table of contents, glossary of any abbreviations and acronyms, SF 1449, and tabs. The total maximum number of pages allowed in Volume II shall be 30 pages. (See paragraph L-2.2).

L-2.9.2.2 Volume II shall be submitted in the following format:

Section 1 – Cover letter (letter of transmittal), title page, table of contents, glossary of any abbreviations and acronyms, and SF 1449. (These documents do not count against the page limits for the volume.)

Section 2 – CLINs

Section 3 – Air Force Pricing Matrix (Attachment II)

L-2.10 Page Limitations: The contents of any pages submitted in excess of the prescribed limitations for each volume will not be considered by the Government as part of the technical or price evaluation.

L-2.11 The Proposal is due at 12:00 Eastern Daylight Savings Time on 04/15/2022:

771st ESS/EGB

Attn: MSgt Jaclyn Kaiser and Mr. Brett Wray

1940 Allbrook Drive, Bldg 1, Suite 22

Wright-Patterson AFB, OH 45433

If an Offeror is having issues submitting via PIEE, please contact the Contracting Officer and Contract Specialist beforehand so that a new submission request can be provided. The Contracting Officer can be reached via email at jaclyn.kaiser@us.af.mil or brett.wray@us.af.mil and the Contract Specialist can be reached at jake.luceri@us.af.mil. Late proposals will not be considered.

L-2.12 In addition to the technical and price proposals, there will be an Aesthetic Validation. Only those Offerors who are deemed technically acceptable on all elements of the technical evaluation will participate in the aesthetic validation (thereby reducing the cost and effort to both the Offeror and the Government of handling actual carpet sample pieces). This validation will require Offerors to send carpet samples of all color squares submitted with the proposal to a local (Dayton/Cincinnati/Columbus) dealer for validation on site, by appointment, by the Air Force technical evaluation team. The purpose of this validation is to confirm that the submitted printed color squares relate to specific carpet selections, and those carpet selections have the physical characteristics as proposed, evincing that those carpet selection are in current production, and therefore, may be included in an awarded contract. The Government must ensure the colors and patterns proposed meet the needs of the Air Force. If a sample does not seem to meet the need (for example, neon green or pink elephant patterns), the Government will ask that another color or pattern be provided.

L-2.13 Offerors who are awarded contracts shall provide a Dedicated Ordering Gateway which will consist of a dedicated POC, email address, and toll free number, all of which will be maintained by the Offeror. This will allow installers around the CONUS to place orders for Government contracts and retain the pre-negotiated pricing. It is permissible, but not required, for the Offeror to maintain a website or ordering gateway solely for the Air Force during performance of an awarded contract. The dedicated POC, email address, and toll free phone number must be in place within thirty (30) days of contract award. The Dedicated Ordering Gateway shall be of a similar capability utilized by one of the Offeror’s other clients/customers. This gateway will be at no additional cost to the Government, as this is considered part of the Dedicated Ordering Gateway CLIN.

L-2.14 Offerors are to provide quarterly reporting as shown in the Contract Data Requirements List (CDRLs) (Attachment 3). At the end of the first fiscal year quarter after award, Offerors shall complete the attached matrix and submit it in a MS Excel 2010 compatible format. Offerors shall fill out all data fields thoroughly for each line item as per the instructions. By submission of this proposal, the Offeror agrees to submit quarterly reports in accordance with Contract Data Requirements List (CDRLs) (Attachment 3) of this RFP, at a not separately priced basis to the Government under the Quarterly Data Reporting CLINs.

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014) (MODIFIED)

(a) The Government will award a target of four to seven contracts resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

TECHNICAL

PRICE

AESTHETICS VALIDATION

(b) Options. The Government will evaluate offers for award purposes by adding the total evaluated price for all options to the total evaluated price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

52.212-2 ADDENDUM

Addendum 52.212-2 Evaluation – Commercial Items Evaluation Criteria and Basis for Award

SECTION M: Evaluation Factors

M-1 General Information

M-1.1 Basis for Contract Award. This acquisition will utilize LPTA source selection procedures IAW FAR 15.101-2. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability. Multiple awards may be made to Offerors whose proposals have lowest Total Evaluated Price (TEP), are determined to be fair and reasonable by the PCO, and which are rated as Technically Acceptable. (Target 4 to 7 awards). Proposals shall include all stated terms, conditions, representations, certifications, and all other information required by FAR 52.212-1 and this Request for Proposal (RFP).

The Government reserves the right to award without discussions. If the award is made without discussions, an initial proposal that is rated technically unacceptable on any requirement or is incomplete, unreasonable, or unbalanced in price, may be deemed unawardable. Therefore, each initial offer should contain the Offerors best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions, if it is determined to be in the best interest of the Government. Offerors must be compliant with the Berry Amendment.

M-1.2 Terms and Conditions. The proposal must meet all requirements, such as terms and conditions, representations, certifications, and technical requirements.

M-1.3 Number of Contracts to be Awarded. The Government anticipates multiple contract awards (Target 4 to 7 awards). However, the Government reserves the right to award no contracts at all, depending on the quality of the proposals, prices submitted, or for any other reason determined to be in the best interest of the Government.

M-1.4 Evaluation Methodology: Proposals will be evaluated using a three-step methodology as follows:

M-1.4.1 Step 1: Initial Assessment. The Government will perform a preliminary assessment of the proposals received. The Government will open each proposal to ensure that all required documentation is included. The technical and price volumes will be separated to ensure that the technical evaluators do not have access to the price proposals prior to determining technical acceptability. After verifying that the contents are complete, volumes will be accessed to ensure readability, and that all contents are available, in the proper format, and are able to be opened and each file accessed. Again, price and technical volumes will be kept separate. After this initial evaluation, technical proposals will be evaluated by the technical evaluation team, and the price proposals will be evaluated by the price evaluation team.

M-1.4.2 Step 2: Technical and Price Evaluation.

M-1.4.2.1 Technical Proposals will be evaluated based on meeting the technical requirements as either acceptable or unacceptable. A proposal may be rated technically acceptable when it meets all requirements identified in the RFP. If any proposal receives an unacceptable rating for any technical reason, that Offeror’s proposal will be ineligible for contract award and will not move to Phase 2.

M-1.4.2.2 Price proposals will be evaluated for completeness, reasonableness, and balance, and the proposals will be ranked from lowest to highest price based on the Total Evaluated Price (TEP) as defined in paragraphs M-2.2.2, M-2.2.3, and M-2.2.4 below. If any proposal is considered incomplete, unreasonable, or unbalanced in price, that Offeror’s proposal will be ineligible for contract award.

M-1.4.2.3 Multiple awards (Target 4 to 7) may be made to Offerors whose proposals have lowest TEP, are determined to be fair and reasonable by the PCO, and which are rated as Technically Acceptable.

M-1.4.3 Step 3: Aesthetic Validation. The Government will validate the aesthetic qualities of the submitted color squares after Steps 1 and 2 are completed (see above). Only those Offerors who are deemed technically acceptable on all elements of the technical, and whose TEP is determined to be fair and reasonable, will participate in the aesthetic validation (thereby reducing the cost and effort to both the Offeror and the Government of handling actual carpet sample pieces). This portion of the evaluation will require Offerors to send carpet samples of all color squares submitted with the proposal to a local (Dayton/Cincinnati/Columbus) dealer for validation on site, by appointment, by the Air Force technical evaluation team. The purpose of this validation is to confirm that the submitted printed color squares relate to specific carpet selections, and those carpet selections have the physical characteristics as proposed, evincing that those carpet selection are in current production, and therefore, may be included in an awarded contract. The Government must ensure the colors and patterns proposed meet the needs of the Air Force. The validation is not a technical evaluation itself and will not produce a technical rating.

However, participation in the validation process is required for responsiveness to the terms and conditions of the RFP. Failure to participate or provide all the carpet samples of technically acceptable carpet may make the proposal unacceptable for that reason.

M-1.5 Only one proposal per manufacturer will be evaluated. Only one proposal per Offeror will be accepted. Offerors shall submit only one (1) proposal to meet the requirements of this solicitation. The Government will evaluate only one (1) technical and price proposal submission per Offeror.

M-1.6 Each proposal shall include three (3) separate pattern families/collections. Each collection should offer at least 2-4 patterns within a collection offered at the same price for each category of the Modular Carpet Tiles and Carpet Planks (Skinny Tiles). Each proposal shall include one (1) pattern family/collection for each category of Carpet Roll Goods. Offerors shall submit only one (1) item per priced NTE within each sub-category. The basis of this award will be LPTA, using the proposed NTE prices for each of the entries in the sub-categories and their proposed services as described in detail below in M-2.2.2, M-2.2.3, and M-2.2.4.

M-2. Evaluation Factors

M-2.1 Technical Proposal.

In order to be considered for an award, an Offeror must meet all Modular Carpet Tiles, Carpet Roll Goods Requirements, and Carpet Planks (Attachment 1), and all other requirements of this solicitation. Please note all pricing information shall be redacted or removed from product brochures.

M-2.1.1 Technical Requirements

M-2.1.1.1 Modular Carpet Tiles, Carpet Roll Goods, and Carpet Planks. The Government will evaluate for acceptability each of the technical factors listed in the Air Force Carpet Requirements Matrix (Attachment 1). The required supporting documentation for each individual technical requirement must demonstrate that the Offeror can, in fact, meet each requirement in order for the Offeror to be deemed technically acceptable (e.g., photographs, diagrams, testing certifications, product brochures, etc.). The supporting documentation shall be adequate enough to provide detail so that the Government can evaluate the Offeror’s proposal. Supporting documentation shall be provided in the sectioned proposal (Volume I) and available in web links embedded in the Air Force Carpet Requirements Matrix (Attachment 1), as required in the matrix. The web links will not be technically evaluated and are for validation purposes only.

M-2.1.1.2 Dedicated Ordering Gateway. The Government will evaluate for acceptability the capability of the Offeror to provide a Dedicated Ordering Gateway. So long as the Offeror can provide a dedicated Point of Contact (POC), email address, and toll free phone number, all of which will be maintained by Offeror, and state that they can have it in place within thirty (30) days of contract award, the Offeror will receive an acceptable rating. Offerors shall provide supporting documentation which demonstrates that the Offeror can, in fact, meet each requirement.