Attachment 4 - Instruction to Offerors and Evaluation Factors - 20220318.pdf

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 Instructions to Offerors-Commercial Items. Sep 2021

As prescribed in 12.301(b)(1), insert the following provision:

INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (SEP 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard. The

NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition-

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business setaside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show-

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation.

This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR

52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

FA800322R0003 - Attachment 4 Instructions to Offerors and Evaluation Factors

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2) (i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(2) (ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the

Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR

Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service

Specifications Section Suite 8100 470 East L'Enfant Plaza, SW Washington, DC 20407 Telephone (202)

619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph

(i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following

ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock

Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

FA800322R0003 - Attachment 4 Instructions to Offerors and Evaluation Factors https://assist.dla.mil/online/start/ https://assist.dla.mil/wizard/index.cfm

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600

EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA

19111-5094, Telephone (215) 697-2667 /2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the

System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds

Transfer (EFT) indicator, if applicable. The EFT indicator is a four character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a

Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

Addendum 52.212-1 Instructions to Offerors – Commercial Items

SECTION L: Instructions to Offerors

L-1.1 Federal Acquisition Regulation (FAR) 52.212-1 and Addendum thereto, FAR 52.212-2 and

Addendum thereto, and FAR 52.212-3 will be physically removed from any award resulting from this solicitation, but will be deemed to be incorporated by reference.

L-1.2 The acquisition will utilize Lowest Price Technically Acceptable (LPTA) solicitation method.

THIS SOLICITATION IS ONLY TO RESULT IN UP TO SEVEN (7) CONTRACT AWARDS TO

COMPANIES WHO WORK UNDER THE NAICS CODE 314110 – CARPET AND RUG MILLS.

L-1.3 Multiple awards may be made to Offerors whose proposals have lowest Total Evaluated Price

(TEP), are determined to be fair and reasonable by the Procurement Contracting Officer (PCO), and which are rated as Technically Acceptable. (Up to 7 awards)

L-1.4 TEP is a composite of prices for Modular Carpet Tiles, Carpet Planks and Carpet Roll Goods, and the prices for extension of services. As demonstrated in the Air Force Carpet Pricing Matrix (Attachment

2) calculations, for additional details regarding TEP and its use in evaluations, see Addendum 52.212-2

Evaluation Criteria and Basis for Award paragraph M-2.2.4.

L-1.5 The Offeror shall provide pricing for all NTE items on the Pricing Matrix (Attachment 2). The

Annual Program Management Review (PMR) CLINs shall not be less than nor not more than a firm fixed price of $1,000.00 per year. (Reference prices listed in CLINS 0001, 1001, 2001, 3001, and 4001) In the event the extension of services clause is used, 52.217-8, the price for the PMR will not change and the

Not to Exceed items will retain the same pricing as the final option period.

L-1.6 All prices provided by the Offeror shall be associated with the pattern families/collections presented by the Offeror in the Air Force Carpet Requirements Matrix (Attachment 1).

L-1.7 The Offeror shall complete the Air Force Carpet Pricing Matrix (Attachment 2) IAW the Pricing

Instructions provided on the first tab (worksheet) of Attachment 2. The Offeror shall not tamper with the rows, columns, or formulas as provided, or add any information other than what is requested in the instructions. The Offeror shall not cut and paste data from one cell into another. The Air Force Carpet

Pricing Matrix (Attachment 2) references cells within and between sheets. Cutting and pasting data from one cell to another will alter the cell references and could make your offer unawardable. Per the instructions, Offerors are required to manually enter all NOT TO EXCEED (NTE) prices into their respective cells in the Air Force Carpet Pricing Matrix (Attachment 2). If an Offeror does not have a

General Services Administration (GSA) Schedule offering Tier I pricing, fill in the column with your standard high-volume commercial price.

L-1.8 If there is an extreme spike (or drop) in the price of petroleum, the Government may provide equal relief to vendors by adjusting NTE prices at the discretion of the Contracting Officer. Offerors must submit the request to the Contracting Officer with substantiating documentation to make a determination on the increase/decrease.

L-1.9 Offerors shall complete and submit a copy of this Request for Proposal, making sure to include the

Provisions and Clauses for Offerors Representations and Certifications – Commercial Items (see FAR

52.212-3 and Defense Federal Acquisition Regulation Supplement (DFARS) 252.209-7999). These documents shall be returned in their entirety.

L-1.10 Offerors shall complete the Offeror section of SF 1449, Solicitation/Contract/Order for

Commercial Items (blocks 17a, 17b, 30a, 30b, and 30c). In doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation.

L-1.11 This Section prescribes the format for proposals and describes the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of information essential to the understanding and comprehensive evaluation of proposals. Offerors are cautioned to follow the detailed instructions completely and carefully, as the Government reserves the right to make an award based on initial proposals received, without discussion of such proposals.

L-1.12 If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall notify the Contracting Officer in writing with supporting rationale within seven (7) days of soilicitation release. All questions/concerns shall be submitted to MSgt Jaclyn

Kaiser, Contracting Officer, at jaclyn.kaiser@us.af.mil.

L-1.13 Point of Contact: The Contracting Officer (CO) and Contract Specialist (CS) listed below are the primary and alternate points of contact for this acquisition. Address all questions or concerns to both the

CO and CS. Written requests for clarification may be sent to both the CO and CS via email. Email is the preferred method of communication. The CO and CS for this acquisition are as follows:

Primary: MSgt Jaclyn Kaiser (CO) Alternate: SSgt Jake Luceri (CS)

AFICC 771 ESS/EGB AFICC 771 ESS/EGB

1940 Allbrook Drive, Bldg 1, Suite 22 1940 Allbrook Drive, Bldg 1, Suite 22

Wright-Patterson AFB, OH 45433 Wright-Patterson AFB, OH 45433

Email: jaclyn.kaiser@us.af.mil Email: jake.luceri@us.af.mil

L-1.14 To ensure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to submit all documentation/information detailed herein. Failure to submit all required documentation/information may result in a proposal being ineligible for award. In submitting a proposal, Offerors are agreeing to the terms and conditions as written in this solicitation.

L-1.15 The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial proposals, the Contracting Officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the

Contracting Officer determines that adequate price competition no longer exists, Offerors may be required to submit Other Than Certified Cost or Pricing Data information.

L-1.16 In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain electronic copies of all unsuccessful proposals.

L-1.17 DELETED.

L-2. Proposal Instructions

L-2.1 For the purpose of this solicitation, there are three (3) Carpet Categories: Modular Carpet Tiles, Carpet Roll Goods, and Carpet Planks (Skinny tiles). Offerors must meet 100% of the Government requirements for all categories to be considered for award. Only one proposal per manufacturer will be evaluated. Only one proposal per Offeror will be accepted.

L-2.2 The proposal will be judged based on the Technical Requirement and the Price Proposal. The

Technical Requirement shall be submitted in Volume I and the Price Requirement shall be submitted in

Volume II. Volume I and Volume II shall be submitted in two separate files.

FA800322R0003 - Attachment 4 Instructions to Offerors and Evaluation Factors mailto:jaclyn.kaiser@us.af.mil mailto:jake.luceri@us.af.mil

There is to be no commingling of pricing information with the technical requirements. Offerors shall ensure they remain separate from each other in their respective binders.

The page limit for Volume I is 400 pages and the page limit for Volume II is 30 pages). (See paragraph L-

2.4).

Each volume in the proposal shall include a cover letter (letter of transmittal), title page, table of contents, and a glossary of any abbreviations and acronyms. These pages are excluded from the page limits. The table of contents shall list sections, subsections, and page numbers. The following two sentences apply to the glossary of any abbreviations and acronyms. Each acronym used shall be spelled out in the text the first time it appears in each proposal volume with the acronym to be used going forward in parentheses next to the spelled-out acronym reference. For example: Federal Acquisition Regulations

(FAR). Any tab pages used to delineate sections in a volume are also excluded from the page limits. (See paragraph L-2.4).

Volume Title and

Contents

Copies Page Limit

I Technical

Requirement

Proposal

Electronic copy shall be submitted via email or Department of Defense Secure

Access File Exchange https://safe.apps.mil/

This portion of the proposal shall also contain the Carpet Requirements Matrix

(Attachment 1) in Excel 2010 format or earlier

Contact the CO and CS when submitted via DoD SAFE

400 total

II Price Proposal Electronic copy shall be submitted via email or DoD SAFE at https://safe.apps.mil/

This portion of the proposal shall also contain the Carpet Pricing Matrix

(Attachment 2) in Excel 2010 format or earlier.

Contact the CO and CS when submitted via DoD SAFE

30 total

L-2.3 The Offeror shall provide electronic copies of both volumes. The Offeror shall submit copies of

Volume I and Volume II in searchable Portable Document Format (PDF). When creating PDFs, the

Offeror shall create the file to enable textual search and copy functions. All of the contents of Volume I shall be submitted in one continuous searchable PDF. Multiple PDFs of the contents of Volume I will not be accepted. All of the contents of Volume II shall be submitted in one continuous searchable PDF.

Multiple PDFs of the contents of Volume II will not be accepted.

In addition to the electronic copies of Volume I and Volume II in searchable PDF, respectively, Volume 1 shall contain a completely filled out version of the Air Force Carpet Requirements Matrix (Attachment 1) in Excel format and Volume II shall contain a completely filled out version of the Air Force Carpet

Pricing Matrix (Attachment 2) in Excel format. Documents must be formatted for use in Office 2010 or prior version. All Microsoft Excel Attachments shall be submitted in the same Microsoft Excel format in which they are provided by this solicitation. The Offeror shall not include any formulas or links beyond what is included in the provided format.

CARPET REQUIREMENTS MATRIX (ATTACHMENT 1) OR FROM THE AIR FORCE

CARPET PRICING MATRIX (ATTACHMENT 2) FOR THE TECHNICAL OR PRICING

VOLUMES. THESE ARE TO BE PROVIDED ON THEIR RESPECTIVE VOLUMES ONLY.

The Offeror shall complete the Air Force Requirements Matrix (Attachment 1) IAW the

Requirements Instructions provided in the first tab (worksheet) of this attachment. The Offeror shall complete the Air Force Carpet Pricing Matrix (Attachment 2) IAW the Pricing Instructions provided on the first tab (worksheet) of this Attachment. The Offeror shall not tamper with the rows, columns, or formulas as provided, or add any information other than what is requested in the instructions.

The Offeror shall not cut and paste data from one cell into another. The Air Force Carpet Pricing Matrix

(Attachment 2) references cells within and between sheets. Cutting and pasting data from one cell to another will alter the cell references and could make your offer unawardable. Offerors are required to manually enter all prices into their respective cells in the Air Force Carpet Pricing Matrix (Attachment 2).

If an Offeror does not have a GSA Schedule offering Tier I pricing, fill in the column with your standard high-volume commercial price. The Government’s expectation is that Offerors will offer a price at or below their GSA Tier I price and/or their standard high-volume commercial price.

L-2.4 The proposal shall be accompanied by a cover letter (letter of transmittal) prepared on the company’s letterhead. Each volume shall contain its own cover letter (letter of transmittal) which shall include the contact information for the person who is authorized to negotiate on behalf of the Offeror’s company. The cover letter (letter of transmittal) shall identify all enclosures being transmitted and shall be used only to transmit the proposal and shall include no other information. The table of contents shall list sections, subsections, and page numbers. The following two sentences apply to the glossary of any abbreviations and acronyms. Each acronym used shall be spelled out in the text the first time it appears in each proposal volume with the acronym to be used going forward in parentheses next to the spelled out acronym reference. For example: Federal Acquisition Regulations (FAR).

The following pages are not included in the page limitations: a copy of the cover letter (letter of transmittal), title page, table of contents, glossary of any abbreviations and acronyms, warranty requirement information, formal certification documentation/signed letters from the Chief Executive

Officer (CEO) and cosigned by the laboratory manager/technical expert certifying carpet certifications, and tabs.

L-2.5 All pages submitted shall be 8½” x 11” sized page (except as specifically noted). All text shall be single-spaced, with a minimum 12-point font size, with Times New Roman font, with a minimum of one inch margins all around, with the exception of preexisting supporting documentation (e.g., product brochures, diagrams, etc.). Within each volume, pages shall be numbered consecutively (e.g., Volume I, Page 1; Volume I, Page 2; Volume I, Page 3, etc.). A page printed on both sides shall be counted as two pages. Fold-out pages shall be submitted on 11” x 17” sized pages and may be used for tables, charts, graphs, or pictures that cannot be legibly presented on an 8½” x 11” sized page. Fold-out pages shall fold entirely within the volume. Fold-out pages (11” x 17” in size) shall be counted as four pages (two pages per side of one sheet of fold-out paper due to the sheet being larger) with regards to the page count limitations. If utilizing fold-out pages, please denote the larger page count per that sheet so as to not go over the overall page limits per volume. The page limits apply to the initial and any revised proposals.

Bolding, underlining, highlighting, and italicizing may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, are subject to the same font size and spacing requirements, and shall have spacing and text that is legible.

L-2.6 DELETED.

L-2.7 The Offeror may produce a copy of a document(s) or certification(s) for the purpose of substantiating the Offeror’s ability to meet that requirement (e.g., drawing, testing certification, product brochure, etc.). The supporting documentation must be adequate enough to provide detail so the

Government can evaluate the Offeror’s proposal. The specification, certification, or validation provided should be adequate and sufficient to allow the Government to evaluate an Offeror’s technical capability.

Each individual evaluation factor shall be addressed in a manner which demonstrates the Offeror’s capability and approach to fulfilling that specific requirement. Simply reiterating the requirement or producing vague statements (e.g., the Offeror understands this requirement) will not suffice. The appropriate excerpt from a product brochure may be submitted for the purpose of substantiating a response. All individual requirements must be clearly identified with markings or highlights on the pages provided in the proposal materials, so that Government evaluators may quickly identify and confirm that the individual requirements have been met. All items offered must be available to the commercial market place and meet the Commercial Off-The-Shelf (COTS) definition in FAR 2.101.

L-2.8 It is the Offeror’s responsibility to ensure the completeness of the Technical Proposal and the

Government will not assume an Offeror possesses the capability to meet any requirement unless demonstrated and supported in the Technical Proposal (Volume I).

L-2.9 Proposal Organization

L-2.9.1 Volume I – Technical Requirement Proposal Organization:

L-2.9.1.1 The following describes how Volume I shall be organized. Volume I contains the technical requirements and is to have each required section divided by a page marked with the corresponding section. Each sectioned page shall only have a label on it indicating which section it is and shall not contain any additional information. After each section page shall be the appropriate response to the section which is described hereafter. For sections 2a through 6, the first two pages are for the spec sheets, the third page is for printed color squares, and the fourth page is for a room scene. After the first four pages, an unlimited number of pages may be included to provide certification documentation only. Pages containing information related to certification documentation will not count towards the page limits.

Pages that are related to certification documentation must be clearly marked as

“CERTIFICATION DOCUMENTATION” in the header of each page. Failure to properly mark the pages may result in those pages being counted against the total page count. Please see the specific requirements for each page in the following paragraphs. The individual requirements per pattern to be addressed can be found in the Air Force Carpet Requirements Matrix (Attachment 1). The Air Force

Carpet Requirements Matrix (Attachment 1) shall be provided in Electronic Version Only. For section 7, only two pages are permitted.

Section 1 shall consist of a cover letter (letter of transmittal), title page, table of contents, glossary of any abbreviations and acronyms, warranty requirement information, and general certification documentation.

Offerors shall include general certification documentation in this section on the following: proof that

Offeror is utilizing a testing lab that is a National Voluntary Laboratory Accreditation Program (NVLAP) accredited laboratory; proof that Offeror provides a Green Label Plus low Volatile Organic Compound

(VOC) wet spread adhesive; and proof that Offeror provides a Green Label Plus low VOC pressure sensitive adhesive. All of the documents placed in section 1 do not count against the page limits for the volume and an unlimited number of pages can be used to present this information.

For sections 2a through 6, following each section, the first two pages shall contain information specific to the type of carpet covered by that section, from the Offeror’s standard product specification sheet which is typically available to anyone. It is up to the Offeror how to present this information on the two pages including what is generally included and how it is arranged. All specifications listed in the Air Force

Requirement Matrix (Attachment 1) must be provided to determine an offer technically acceptable.

Essentially, the Government is looking for the information provided on the Offeror’s website related to that section PDF print format. Each Offeror will likely need to create these two pages (per section) specifically for this proposal and can think of each section like a brochure, but in this format, as it is not a trifold. The Government realizes that the specifications vary by carpet type and that it is permissible that each section’s specifications sheets be different in nature and layout.

For sections 2a through 6, the third page shall contain the Offeror’s digital color squares available for the type of carpet specific to that section. For sections 2a through 3h, the Offeror shall provide digital color squares for at least seven (7) colors, including the four (4) required colors: warm neutral, cool neutral, blue, and green. The Offeror shall select which three (3) additional colors to bid, thereby proposing a minimum of seven (7) colors per tab. The three (3) additional colors selected may vary by pattern family/collection and need not be the same for every pattern family/collection. At a minimum, seven (7) colors must be available per pattern family/collection. If a particular pattern family/collection is available in additional colors, that is acceptable, but featuring those additional colors (beyond the seven (7) will not gain the Offeror an advantage in evaluating their proposal. There is no maximum number of colors that could be proposed.

For section 4, the Offeror shall provide digital color squares for at least twelve (12) colors, including the four (4) required colors: warm neutral, cool neutral, blue, and green. The Offeror shall select which seven

(7) additional colors to bid, thereby proposing a minimum of twelve (12) colors per tab. At a minimum, twelve (12) solid colors must be available. If more than twelve (12) solid colors are available, that is acceptable, but featuring additional colors (beyond the twelve (12) will not gain the Offeror an advantage in evaluating their proposal. There is no maximum number of colors that could be proposed.

For section 5, the Offeror shall provide digital color squares for at least the seven (7), including the four

(4) required colors: warm neutral, cool neutral, blue, and green. At a minimum, seven (7) colors for the heathered loop carpet must be available. If more than these four (7) colors are available, that is acceptable, but featuring additional colors (beyond the four (7)) will not gain the Offeror an advantage in evaluating their proposal. There is no maximum number of colors that could be proposed.

For section 6, the Offeror shall provide digital color squares for at least the four (4) colors, which are to be of the Offeror’s choosing. At a minimum, four (4) colors for the walk off modular carpet tile must be available. If more than four (4) colors are available, that is acceptable, but featuring additional colors

(beyond the four (4) will not gain the Offeror an advantage in evaluating their proposal. There is no maximum number of colors that could be proposed.

The Offeror shall have the discretion to lay out the digital color squares in a format of the Offeror’s choosing, but shall ensure the color squares are large enough to be viewed easily. Each digital color square shall be labeled accurately by color name (and product/model number if available) on the page per how the Offeror chooses to lay it out. The Government only wants the color squares in digital format as indicated above. The Offeror is permitted to list other information regarding the colors on this page, but this page is not intended to be the specification sheet. Anything related to the specification sheet should be contained on pages 1 and 2.

For sections 2a through 5, the fourth page shall contain digital color photographs of a room scene depicting the carpet described in the relevant section. The fourth page shall contain no more than two color photographs of such room scene. The room scenes shall depict carpet with any of the required colors being featured in the photographs. If using two photographs, the Offeror may depict one required color in a photograph and a different required color in the other photograph, or the Offeror may depict same required color in both photographs.

For section 6, the fourth page shall contain no more than two color digital photographs of room scenes depicting the walk off modular carpet tiles in any color of the Offeror’s choosing, as the four (4) required colors do not apply to this tab. However, there is no prohibition on using any of the four (4) required colors as any of the four (4) possible color options for walk off modular carpet tiles. If using two photographs, the Offeror may depict one color in a photograph and a different color in the other photograph, or the Offeror may depict same color in both photographs.

The Offeror is permitted to list other information regarding the room scenes on the fourth page, but this page is not intended to be the specification sheet. Anything related to the specification sheet should be contained on pages 1 and 2.

For sections 2a through 6, any page included after the first four pages shall contain certification documentation only. The Offeror shall include certification documentation specific to the type of carpet covered by that section and may use an unlimited number of pages to do so. Offerors will find which certifications to include per tab listed in the Air Force Carpet Requirements Matrix (Attachment 1). The

Offeror shall provide certification documentation on the following tests: National Sanitation Foundation/

American National Standards Institute (NSF/ANSI) 140; American Association if Textile Chemists and

Colorists (AATCC) 175 Stain Resistance; International Standard (ISO) 2551 or Aachen test for dimensional stability for modular carpet tile; and the Critical Radiant Flux Classification. If the Offeror is unable to provide certification documentation evidencing it meets NSF/ANSI 140 only, then the Offeror shall provide certification documentation on the following tests: Electrostatic Propensity Test, Pill Test, Smoke Density Test, Tuft Bind Test, and Indoor Air Quality Test. Regardless of such, the Offeror shall still provide certification documentation on the other tests referenced above. The Offeror shall certify that all certifications/tests were validated within the past five years.

In the absence of formal documentation for a particular certification per tab, a signed letter from the CEO and cosigned by the laboratory manager/technical expert certifying that carpet meets the certification will be deemed technically acceptable. In the absence of formal documentation for more than one certification per section, a signed letter from the CEO and cosigned by the laboratory manager/technical expert certifying that carpet meets those certifications will be deemed technically acceptable. In essence, if the

Offeror is not able to provide formal certification documentation for multiple certifications for a particular tab, the Offeror may provide one signed letter from the CEO and cosigned by the laboratory manager/technical expert certifying that carpet meets the multiple certifications and that will be deemed technically acceptable. If this occurs multiple times via multiple sections, separate letters will be needed for each section (one letter per section, multiple letters per volume). One signed letter from the CEO and cosigned by the laboratory manager/technical expert will not suffice for the whole volume. Signed letters from the CEO and cosigned by the laboratory manager/technical expert are to be used sparingly as formal certification documentation is the preference of the Government. Signed letters from the CEO and cosigned by the laboratory manager/technical expert are permitted as an alternate way to document certifications when formal certification documentation is unavailable. Formal certification documentation and/or a signed letter from the CEO and cosigned by the laboratory manager/technical expert certifying a particular carpet meets the certifications shall be placed behind the first four pages (described above) in the relevant section associated with the carpet that the certifications apply to and such pages will not count towards the page limits.

For section 7, the Offeror shall provide information related to the Dedicated Ordering Gateway which shall consist of a dedicated Point of Contact (POC), email address, and toll free phone number, all of which will be maintained by the Offeror. It is permissible, but not required, for the Offeror to maintain a website or ordering gateway solely for the Air Force during performance of an awarded contract. The dedicated POC, email address, and toll free phone number must be in place within thirty (30) days of contract award. Section 7 is limited to two pages NOTE: For each of the sections and sub-sections below, please refer to the Air Force Carpet Requirements Matrix (Attachment 1) for definitions, descriptions, and instructions for what to specifically include for each sub-tab.

L-2.9.1.2 Volume I shall be submitted in the following format:

Section 1 – Cover Letter (letter of transmittal), title page, table of contents, glossary of any abbreviations and acronyms, warranty requirement information, and general certification documentation. (These documents do not count against the page limits for the volume.)

Section 2 – Modular Carpet Tiles and Planks

Section 2a – Organic Pattern Family/Collection – Small Scale Option #1 (Carpet Tiles)

Section 2b – Organic Pattern Family/Collection – Small Scale Option #2 (Carpet Tiles)

Section 2c – Organic Pattern Family/Collection – Small Scale Option #3(Carpet Tiles)

Section 2d – Organic Pattern Family/Collection – Medium Scale Option #1 (Carpet Tiles)

Section 2e – Organic Pattern Family/Collection – Medium Scale Option #2 (Carpet Tiles)

Section 2f – Organic Pattern Family/Collection – Medium Scale Option #3 (Carpet Tiles)

Section 2g – Organic Pattern Family/Collection – Large Scale Option #1 (Carpet Tiles)

Section 2h – Organic Pattern Family/Collection – Large Scale Option #2 (Carpet Tiles)

Section 2i – Organic Pattern Family/Collection – Large Scale Option #3 (Carpet Tiles)

Section 2j – Organic Pattern Family/Collection – Random Scale Option #1 (Carpet Tiles)

Section 2k – Organic Pattern Family/Collection – Random Scale Option #2 (Carpet Tiles)

Section 2l – Organic Pattern Family/Collection – Random Scale Option #3 (Carpet Tiles)

Section 2aa – Organic Pattern Family/Collection – Small Scale Option #1 (Carpet Planks)

Section 2bb – Organic Pattern Family/Collection – Small Scale Option #2 (Carpet Planks)

Section 2cc – Organic Pattern Family/Collection – Small Scale Option #3 (Carpet Planks)

Section 2dd – Organic Pattern Family/Collection – Medium Scale Option #1 (Carpet Planks)

Section 2ee – Organic Pattern Family/Collection – Medium Scale Option #2 (Carpet Planks)

Section 2ff – Organic Pattern Family/Collection – Medium Scale Option #3 (Carpet Planks)

Section 2gg – Organic Pattern Family/Collection – Large Scale Option #1 (Carpet Planks)

Section 2hh – Organic Pattern Family/Collection – Large Scale Option #2 (Carpet Planks)

Section 2ii – Organic Pattern Family/Collection – Large Scale Option #3 (Carpet Planks)

Section 2jj – Organic Pattern Family/Collection – Random Scale Option #1 (Carpet Planks)

Section 2kk – Organic Pattern Family/Collection – Random Scale Option #2 (Carpet Planks)

Section 2ll – Organic Pattern Family/Collection – Random Scale Option #3 (Carpet Planks)

Section 2m – Geometric Pattern Family/Collection – Small Scale Option #1 (Carpet Tiles)

Section 2n – Geometric Pattern Family/Collection – Small Scale Option #2 (Carpet Tiles)

Section 2o – Geometric Pattern Family/Collection – Small Scale Option #3 (Carpet Tiles)

Section 2p – Geometric Pattern Family/Collection – Medium Scale Option #1 (Carpet Tiles)

Section 2q – Geometric Pattern Family/Collection – Medium Scale Option #2 (Carpet Tiles)

Section 2r – Geometric Pattern Family/Collection – Medium Scale Option #3 (Carpet Tiles)

Section 2s – Geometric Pattern Family/Collection – Large Scale Option #1 (Carpet Tiles)

Section 2t – Geometric Pattern Family/Collection – Large Scale Option #2 (Carpet Tiles)

Section 2u – Geometric Pattern Family/Collection – Large Scale Option #3 (Carpet Tiles)

Section 2v – Geometric Pattern Family/Collection – Random Scale Option #1 (Carpet Tiles)

Section 2w – Geometric Pattern Family/Collection – Random Scale Option #2 (Carpet Tiles)

Section 2x – Geometric Pattern Family/Collection – Random Scale Option #3 (Carpet Tiles)

Section 2mm – Geometric Pattern Family/Collection – Small Scale Option #1 (Carpet Planks)

Section 2nn – Geometric Pattern Family/Collection – Small Scale Option #2 (Carpet Planks)

Section 2oo – Geometric Pattern Family/Collection – Small Scale Option #3 (Carpet Planks)

Section 2pp – Geometric Pattern Family/Collection – Medium Scale Option #1 (Carpet Planks)

Section 2qq – Geometric Pattern Family/Collection – Medium Scale Option #2 (Carpet Planks)

Section 2rr – Geometric Pattern Family/Collection – Medium Scale Option #3 (Carpet Planks)

Section 2ss – Geometric Pattern Family/Collection – Large Scale Option #1 (Carpet Planks)

Section 2tt – Geometric Pattern Family/Collection – Large Scale Option #2 (Carpet Planks)

Section 2uu – Geometric Pattern Family/Collection – Large Scale Option #3 (Carpet Planks)

Section 2vv – Geometric Pattern Family/Collection – Random Scale Option #1 (Carpet Planks)

Section 2ww – Geometric Pattern Family/Collection – Random Scale Option #2 (Carpet Planks)

Section 2xx – Geometric Pattern Family/Collection – Random Scale Option #3 (Carpet Planks)

Section 3 – Roll Carpet

Section 3a – Organic Pattern Family/Collection – Small Scale Option

Section 3b – Organic Pattern Family/Collection – Medium Scale Option

Section 3c – Organic Pattern Family/Collection – Large Scale Option

Section 3d – Organic Pattern Family/Collection – Random Scale Option

Section 3e – Geometric Pattern Family/Collection – Small Scale Option

Section 3f – Geometric Pattern Family/Collection – Medium Scale Option

Section 3g – Geometric Pattern Family/Collection – Large Scale Option

Section 3h – Geometric Pattern Family/Collection – Random Scale Option

Section 4 – Solid Colored Carpet

Section 4a – Loop or Tip Sheared

Section 4b – Cut Pile

Section 5 – Heathered Loop Carpet

Section 6 – Walk Off Modular Carpet Tile

Section 7 – Dedicated Ordering Gateway Information

L-2.9.2 Volume II – Price Proposal Organization:

L-2.9.2.1 The following describes how Volume II shall be organized. Volume II contains the price information and is to have each required section divided by title pages. Each title page shall only have a label on it indicating which section it is and shall not contain any additional information. After each title page shall be the appropriate response to the section which has no page limitations other than keeping in mind the overall page count for Volume II (30 pages). The format for submitting pricing information can be found in the Air Force Carpet Pricing Matrix (Attachment 2). Offerors shall use this as a template for response. The Air Force Carpet Pricing Matrix (Attachment 2) shall be provided in Electronic Version

Only.

Section 1 shall consist of a cover letter (letter of transmittal), title page, table of contents, glossary of any abbreviations and acronyms, and Standard Form (SF) 1449. All of the documents placed in Section 1 do not count against the page limits for the volume and an unlimited number of pages can be used to present this information.

For section 2, Offerors shall provide information related to the CLINs. There are four CLINs with the potential for the contract to last five years, of which one is the base year plus four option years. CLIN

0001 is for the Annual Program Management Review (PMR). CLIN 0002 is for the Dedicated Ordering

Gateways. CLIN 0003 is for the Quarterly Data Reporting. CLIN 0004 is for the Post Award Conference, which only applies for the base year. Therefore, CLINs 0001, 0002, and 0003 apply to the base year and four option years, but CLIN 0004 only applies to the base year. As such, the Offeror shall provide information for sixteen CLINs. Offerors shall fill in the prices for the PMR CLINs (0001, 1001, 2001, 3001, and 4001) at prices not less than nor more than $1,000.00 per year. It should be noted that

CLINs 0002, 0003, 0004, 1002, 1003, 2002, 2003, 3002, 3003, 4002, and 4003 are not separately priced.

Therefore, Offerors shall fill in the prices for those CLINs at prices of $0.

For section 3, the Offeror shall provide two separate files in Volume II. Volume II shall contain one continuous searchable PDF with all of the contents (essentially tabs 1-3) and the Air Force Carpet Pricing

Matrix (Attachment 2) in Excel 2010 format or earlier on it. The following pages are not included in the page limitations: a copy of the cover letter (letter of transmittal), title page, table of contents, glossary of any abbreviations and acronyms, SF 1449, and tabs. The total maximum number of pages allowed in

Volume II shall be 30 pages. (See paragraph L-2.2).

L-2.9.2.2 Volume II shall be submitted in the following format:

Section 1 – Cover letter (letter of transmittal), title page, table of contents, glossary of any abbreviations and acronyms, and SF 1449. (These documents do not count against the page limits for the volume.)

Section 2 – CLINs

Section 3 – Air Force Pricing Matrix (Attachment II)

L-2.10 Page Limitations: The contents of any pages submitted in excess of the prescribed limitations for each volume will not be considered by the Government as part of the technical or price evaluation.

L-2.11 The Proposal is due at 12:00 Eastern Daylight Savings Time on 04/15/2022:

If an Offeror is having issues submitting via DoD SAFE, please contact the Contracting Officer and

Contract Specialist beforehand so that a new submission request can be provided. The Contracting Officer can be reached via email at jaclyn.kaiser@us.af.mil or brett.wray@us.af.mil and the Contract Specialist can be reached at jake.luceri@us.af.mil. Late proposals will not be considered.

L-2.12 In addition to the technical and price proposals, there will be an Aesthetic Validation. Only those

Offerors who are deemed technically acceptable on all elements of the technical, and whose TEP is determined to be fair and reasonable will participate in the aesthetic validation (thereby reducing the cost and effort to both the Offeror and the Government of handling actual carpet sample pieces). This validation will require Offerors to send carpet samples of all color squares submitted with the proposal to a local (Dayton/Cincinnati/Columbus) dealer for validation on site, by appointment, by the Air Force technical evaluation team. The purpose of this validation is to confirm that the submitted printed color squares relate to specific carpet selections, and those carpet selections have the physical characteristics as proposed, evincing that those carpet selection are in current production, and therefore, may be included in an awarded contract. The Government must ensure the colors and patterns proposed meet the needs of the

Air Force. If a sample does not seem to meet the need (for example, neon green or pink elephant patterns), the Government will ask that another color or pattern be provided.