Attachment 4 Amend 1 - Cost Proposal Workbook.xlsx

XLSX spreadsheet 29 KB Posted

Attached to
EPROCUREMENT SOLUTION State and local contract opportunity
Solicitation number
5400020744
Issued by
South Carolina

About this file

Written by GovTribe AI ·

This document is a Cost Proposal Workbook for an eProcurement Solution contract opportunity with the State of South Carolina. The workbook serves as the official template for offerors to submit comprehensive pricing for the implementation and ongoing support of an integrated eProcurement system. The proposal covers a 12-year contract period, with implementation costs to be spread across Years 1 and 2 based on the offeror's proposed implementation plan. Offerors must provide firm, fixed pricing across multiple cost categories including workstream functionality (Need to Pay, Catalog Capability, Vendor Enablement/Management, Sourcing/Bid Management, Contract Management, Data Analytics & Reporting, and Integration to SCEIS), existing systems replacement and conversion, and supporting services such as project initiation, project management, change management, training, and Help Desk services. Help Desk costs must cover the period from contract award through six months following the Project Implementation End Date.

The pricing structure is divided into five distinct tables: Implementation Costs (Table B), Annual Licensing and Maintenance Costs including user quantities (Table C), On-Going Support Costs beyond licensing and maintenance (Table D), and Additional Annual Licensing Costs for preferred and optional requirements (Table E). Offerors must also provide an Hourly Rate Card detailing fixed hourly rates for various personnel classifications including Management/Leadership, Functional Leads, Change Management, Training, Technical, Business Analysis, Quality Assurance, Help Desk, and other specialist roles across the 12-year contract period. All pricing must be entered in designated yellow-shaded cells; reformatting of the workbook may result in proposal rejection. The State reserves the right to add cost items only in areas highlighted in light green, and offerors requiring additional cells for cost items must contact the State for further instructions. Cost evaluation will be conducted separately and detailed in Part III, Attachment M of the RFP document.

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Attachment K - Representations.pdf PDF
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Attachment 8 - Response to Vendor Questions Amend 2.docx DOCX document
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Attachment 9 - Response to Vendor Question #14.docx DOCX document
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Amendment #2.pdf PDF
Award Extension Notice.pdf PDF
Amendment #1.pdf PDF
Attachment E - Service Level Agreement.pdf PDF
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Instructions

State of South Carolina eProcurement Solution
Attachment 4 Amendment 1 - Cost Proposal Workbook
INSTRUCTIONS FOR COMPLETING THE COST WORKSHEETS HERE IN:
1. The State of South Carolina intends to complete a separate cost evaluation which will be used to determine the proposal that is most advantageous to the State. The Offeror must provide firm, fixed pricing on the subsequent worksheets to meet the specifications and requirements of the RFP.
2. This Cost Proposal Workbook contains two (2) additional worksheets for the Offeror to use to indicate all costs associated with its proposal. No other costs will be considered for the proposal outside of this Cost Workbook.

Worksheet 1: Cost Proposal Worksheet 2: Hourly Rate Card

3. The Offeror may add additional cost items in identified locations highlighted in light green. The Offeror must not reformat any part of this Workbook, any reformatting may be cause for rejection of the proposal. Should the Offeror require additional cells for inclusion of cost items, they should contact the State for further instructions.
4. Part III, Attachment M, of the RFP document explains how cost/pricing will be evaluated.

1. Cost Proposal

State of South Carolina eProcurement Solution
Attachment 4 Amendment 1 - Cost Proposal Workbook
Offeror's Name:
Instructions:
1. In the tables below the Offeror must provide the firm, fixed prices in each yellow shaded cell that corresponds to component detail listed in each table provided.
2. The Offeror is not to edit any part of Table A.
3. In Table B below, the Offeror must provide pricing details for the proposed approach to implement the eProcurement Solution in accordance with their proposed implementation plan. It should include all costs associated to implement each workstream functionality, intergations, replacement/conversion of existing State systems, staffing and support services, and costs for other requirements of the RFP. Please note that the Help Desk costs provided in this table should represent the services that will be provided within the period from contract award through 6 months following the Project Implementation End Date.
4. In Table C below, the Offeror must provide pricing details for licensing and maintenance proposed for each workstreams/modules, integration, and applications that meets the Mandatory and Preferred requirements of this RFP. Offeror must also indicate the quantity of licensed users identified that are included in the licensing price provided. Offeror should not include any costs associated with implementing Optional requirements in this table.
5. In Table D below, the Offeror must provide cost details for the proposed On-Going Support Services required that are beyond those included in the licensing and maintenance pricing provided, if any.
6. In Table E below, the Offeror must provide pricing details for additional licensing and maintenance necessary to implement Preferred and Optional requirements, if any. Offeror must also indicate the quantity of licensed users identified that are included in the licensing price provided.
A. Overall Cost Proposal
Year 1Year 2Year 3Year 4Year 5Year 6Year 7Year 8Year 9Year 10Year 8Year 9Year 10Year 11Year 12Total
Solution Implementation$ - 0$ - 0$ - 0
Annual Licensing/Maintenance$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
On-Going Support$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
Additional Annual Licensing$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
TOTAL$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0
B. Implementation Costs

(spread costs across Years 1-2 as required based on your proposed implementation plan)

Year 1Year 2Total
Workstream Costs:
Need to Pay$ - 0
Catalog Capability$ - 0
Vendor Enablement/Management$ - 0
Sourcing/Bid Management$ - 0
Contract Management$ - 0
Data Analytics & Reporting$ - 0
Integration to SCEIS$ - 0
Existing Systems Replacement/Conversion$ - 0
<other item for vendor input (optional)>
<other item for vendor input (optional)>
<other item for vendor input (optional)>$ - 0
<other item for vendor input (optional)>$ - 0
<other item for vendor input (optional)>$ - 0
Supporting Services:
Project Initiation$ - 0
Project Management$ - 0
Change Management$ - 0
Training$ - 0
Help Desk Services
(Costs for period from contract award through 6 months following the Project End Date)$ - 0
<other item for vendor input (optional)>$ - 0
<other item for vendor input (optional)>$ - 0
<other item for vendor input (optional)>$ - 0
<other item for vendor input (optional)>$ - 0
<other item for vendor input (optional)>$ - 0
Total$ - 0$ - 0$ - 0

C. Annual Licensing Costs including Maintenance (Offeror to include all costs and associated numbers of user for all licenses required to fulfill their proposal and meet all minimum requirements.)

Year 1Year 2Year 3Year 4Year 5Year 6Year 7Year 8Year 9Year 10Year 8Year 9Year 10Year 11Year 12Total
Need to Pay$ - 0
*Number of Super User licenses included
*Number of Standard User licenses included
Catalog Capability$ - 0
*Number of Super User licenses included
*Number of Standard User licenses included
Vendor Enablement/Management$ - 0
*Number of Super User licenses included
*Number of Standard User licenses included
Sourcing/Bid Management$ - 0
*Number of Super User licenses included
*Number of Standard User licenses included
Contract Management$ - 0
*Number of Super User licenses included
*Number of Standard User licenses included
Spend/Data Analytics & Reporting$ - 0
*Number of Super User licenses included
*Number of Standard User licenses included
Third Party Licensing (e.g. NIGP Codes)$ - 0
*Number of User licenses included
<other item for vendor input (optional)>$ - 0
<other item for vendor input (optional)>$ - 0
<other item for vendor input (optional)>$ - 0
<other item for vendor input (optional)>$ - 0
<other item for vendor input (optional)>$ - 0
TOTAL$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0

D. On-Going Support Costs (Offeror to add any additional support costs not already covered as part of implementation costs)

Year 1Year 2Year 3Year 4Year 5Year 6Year 7Year 8Year 9Year 10Year 8Year 9Year 10Year 11Year 12Total
<other item for vendor input (optional)>$ - 0
<other item for vendor input (optional)>$ - 0
<other item for vendor input (optional)>$ - 0
<other item for vendor input (optional)>$ - 0
<other item for vendor input (optional)>$ - 0
<other item for vendor input (optional)>$ - 0
TOTAL$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0

E. Additional Annual Licensing Costs including Maintenance (Offeror to provide details of additional modules and associated costs necessary to fulfill preferred and optional requirements only. If the functionality is already present in a proposed module required to meet mandatory requirements and priced in Table B above, the Offeror should NOT include the module again in this table.)

Year 1Year 2Year 3Year 4Year 5Year 6Year 7Year 8Year 9Year 10Year 8Year 9Year 10Year 11Year 12Total
<other item for vendor input (optional)>$ - 0
*Number of Super User licenses included
*Number of Standard User licenses included
<other item for vendor input (optional)>$ - 0
*Number of Super User licenses included
*Number of Standard User licenses included
<other item for vendor input (optional)>$ - 0
*Number of Super User licenses included
*Number of Standard User licenses included
<other item for vendor input (optional)>$ - 0
*Number of Super User licenses included
*Number of Standard User licenses included
<other item for vendor input (optional)>$ - 0
*Number of Super User licenses included
*Number of Standard User licenses included
<other item for vendor input (optional)>$ - 0
*Number of Super User licenses included
*Number of Standard User licenses included
<other item for vendor input (optional)>$ - 0
*Number of Super User licenses included
*Number of Standard User licenses included
<other item for vendor input (optional)>$ - 0
*Number of Super User licenses included
*Number of Standard User licenses included
TOTAL$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0$ - 0

2. Hourly Rate Card

State of South Carolina eProcurement Solution
Attachment 4 Amendment 1 - Cost Proposal Workbook
Offeror's Name:
Hourly Rate Card Pricing
Instructions:
In the table below, the Offeror must provide the fixed hourly rate(s) necessary for services provided on an as needed, if needed basis. The State of South Carolina shall not guarantee any minimum or maximum amount of the contractor’s services that may be required under the contract. Hourly Rate Card pricing shall include all travel expenses. In the blue cells, the Offeror must provide the Job Title for staff likely to be required to support the State in the future. In the yellow cells, the Offeror must provide the hourly rate for the Job Title identified in the adjoining blue cell.
Firm, Fixed Hourly Rate
Personnel ClassificationYear 1Year 2Year 3Year 4Year 5Year 6Year 7Year 8Year 9Year 10Year 11Year 12
If providing multiple consulting job classifications, please list consultant job classification titles and their corresponding per hour consulting rate on separate rows below:
Management/Leadership
Senior Executive
Program Manager/Unit Lead
Technical Architect/SME
Project Manager
Operations Lead Manager
Functional Lead/Manager
<other item for vendor input (optional)>
Change Management
Change Management Lead
Process Change Analyst
Communications/Change Mgmt. SME
Training Lead/Manager
Training Delivery Consultant
<other item for vendor input (optional)>
Specialist/Support
Business Analyst
Strategic Sourcing Analyst
Technical Architect
Programmer/Developer
Jr Programmer/Developer
Security Specialist
Security Administrator
System Analyst
Performance Expert
Quality Assurance Manager
Technical Writer
Test Lead/Manager
Tester
Help Desk Process Expert
Help Desk Process Analyst
Privacy Specialist
<other item for vendor input (optional)>
Other Resource (Specify)
<other item for vendor input (optional)>
<other item for vendor input (optional)>
<other item for vendor input (optional)>
<other item for vendor input (optional)>
<other item for vendor input (optional)>
<other item for vendor input (optional)>

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