Attachment 3 - Delivery Order Instructions 12.01.2021.pdf

Attachment 3 – DELIVERY ORDER INSTRUCTIONS

Emergency Disaster Survivor Cots

70FB7021R00000019R

1. Issuing of Delivery Order A written or electronic notice will be issued by the Government prior to issuance of a formal written Delivery Order. The notice will specify the Government's requirement, authorize the Contractor to perform a preliminary assessment of the Government's requirement, and request a proposal for the required effort. The Request(s) for Proposals (RFPs) will be submitted to the contractor(s)’ 24-hour Points of Contact (POCs), at their respective e-mail address(es), and/or via telephone call(s) to the designated, 24-hour POCs. Contractor(s)’ pricing proposals shall be honored for a minimum of 30 days. Contractors are strongly encouraged to offer discounted pricing. The notice may also authorize the Contractor(s) to begin mobilization based on urgency.

The notice will be limited to a specified period of performance and ordering amount. Each notice will specify the supplies, the delivery location, and the Period of Performance (POP).

Oral or email orders will be allowed under this contract. Such orders will be confirmed by a written delivery order within five (5) business days following placement of the verbal order or email.

2. Ordering Methods

a. The Government will order any services to be furnished under this contract by written delivery orders (Standard Form 1449) issued by the Contracting Officer (CO), from the effective date of the contract through the expiration date of the contract.

b. The Standard Form 30 will be the form used to modify the contract and the delivery orders.

Written bilateral contract or delivery order modifications shall be sent to the contractor(s)’ 24-hour POCs e-mail address(es).

c. The Contractor(s) shall be required to deliver products and provide services as specified in the delivery order, including deliveries which are changed via any contract modification while contractor(s) is/are currently in route to any given work location, i.e., re-routed.

d. Contractor(s) shall not begin any work without written documentation signed by the Contracting Officer (Notice-To-Proceed or Delivery Order). If the delivery order is issued orally, a hard copy of the delivery order will follow within five (5) business days. Only the Contracting Officer is authorized to place oral orders under this contract.

3. Competition of Delivery Orders The Government will compete each delivery order. In accordance with FAR 16.505(b).

The proposals for delivery orders will be evaluated on a Best Value basis. The evaluation criteria consist of the following: Technical, Past Performance and Price.

Upon signature by the Contracting Officer, each Delivery Order is considered fully executed, binding and contractor(s) shall be prepared and ready for commencement of work. Each Delivery Order will be forwarded promptly to the Contractor(s)’ 24-hour POCs.

Attachment 3 – DELIVERY ORDER INSTRUCTIONS

Emergency Disaster Survivor Cots

70FB7021R00000019R

Contractor(s) shall have a minimum of one (1) and a maximum of four (4) hours to confirm receipt, accept, and return any executed, i.e., signed, Delivery Order. Executed delivery orders, at the minimum, shall be returned to the government in writing, via e-mail.

At the minimum, contract awardee(s) shall send an e-mail to the Contracting Officer, to the Contract Specialist, and to the Contracting Officer Representative at the respective e-mail addresses itemized within Section B. 8 Identification of Government Officials.

In accordance with the terms of each executed Delivery Order, the following information, at a minimum, will be included: contractor's name, contract number, delivery order number and the specific Contract Line Item Number(s) (CLINs). The description of delivery(s), quantities ordered, delivery dates, performance period, disaster number if applicable, specific location of work performance, the Not to Exceed (NTE) cost of any awarded Delivery Order and the applicable accounting and appropriations data will also be included.

4. Closeout of Delivery Orders All delivery orders issued under this contract shall be closed out in accordance with the FAR and established FEMA policy. Upon completion of each Delivery Order and the receipt of the final voucher, the Government will begin closeout procedures.