Attachment 3 - Contract Administration Plan.docx

Contract Administration Plan Solicitation Number: N0017424R0015 In order to expedite administration of this contract the following delineation of duties is provided. The individual/position designated as having responsibility should be contacted for any questions, clarification, or information regarding the functions assigned.

1. Procuring Contracting Officer (PCO) is responsible for:

a. All pre-award information, questions, or data,

b. Freedom of Information inquiries,

c. Change/question/information regarding the scope, terms, or conditions of the basic contract document,

d. Arranging the post award conference,

e. Monitoring of the Contracting Officer’s Representative (COR),

f. Meeting annually with the COR to review contract performance.

2. Contract Administration Office (CAO) is responsible for matters specified in FAR 42.302 and DFARS 242.302 except in those areas otherwise designated in clause G-242-W001 Contract Administration Functions, in Section G of the contract.

3. Defense Contract Audit Agency (DCAA) is responsible for audit verification/provisional approval of invoices and final audit of the contract prior to final payment to the contractor.

4. Paying Office is responsible for payment of approved provisional invoices (public vouchers) and for final payment.

5. Contracting Officer’s Representative is responsible for:

a. Controlling all government technical interface with the contractor providing technical advice and clarifications of the statement of work. This includes providing the contractor with written technical direction if provided for in the contract. The COR shall assure such technical direction is within the scope of the contract and that it retains the non-personal services requirements of Navy policy.

b. Providing copies of all government/contractor technical correspondence to the PCO.

c. Promptly furnishing the PCO with documentation/comment on any request for change, deviation, or waiver (whether granted by the government or the contractor)

d. Promptly reviewing the COR copy of the contractor’s invoice. This includes monitoring direct cost of labor, material, travel, etc. to ensure invoice is consistent with the progress made to date and the charges appear proper. If the COR disagrees with any of the costs in the invoice, the COR will immediately notify DCAA via letter to DCAA (with copy to the PCO) so these areas can be addressed in the final audit.

e. Maintaining a COR file of all correspondence with the PCO and contractor and copies of all invoices.

f. Quality assurance, inspection and acceptance of services and deliverable data.

g. Meeting annually with the PCO to review contract performance.

h. Monitoring the level of effort performed to be sure it is consistent with the contract and that overall variation of the level of effort between labor categories is within that allowed by the contract. COR cannot authorize deviations from the existing labor categories, this type of action requires PCO modification.

i. If the contract is incrementally funded, the COR will providing funding as necessary to ensure required continuity of service.

j. Complying with NAVSEAINST 4200.17(series), Contracting Officer’s Representative, NAVSEAINST 4200.19(series), Planning, Use, and Control of Service Contracting, and the Contracting Officer’s COR Appointment Letter.

k. Submission of written report on contractor performance within 60 days of contract completion, but not less than annually. The report should address all aspects of contractor performance including cost effectiveness, quality and timeliness of the contractor.

l. Anticipating and submitting requests for follow-on contract requirements in sufficient time to allow for award prior to the expiration of the contract.

m. Contract Performance Assessment System (CPARS) ☒This contract WILL be registered in the CPARS database by the Contracts Department with the assistance of the COR. As stated in the COR appointment letter the COR is responsible for updating the CPARS database.

☐CPARS does NOT apply to this action.

Points of contact for this contract can be found in clause G-242-H001, Government Contract Administration Points of Contact and Responsibilities in Section G of the contract.