Attachment 2 Supplemental Instructions 70B03C22Q00000213 RFQ.pdf

SUPPLEMENTAL INSTRUCTIONS and EVALUATION CRITERIA

RFQ # 70B03C22Q00000213 – Contraband/Narcotics Incineration Services

BID/QUOTE SUBMISSION INSTRUCTIONS: This Solicitation contains the following documents:

1) Federal Acquisition Regulations (FAR) Clauses and Provisions

2) Statement of Work (SOW)

3) Pricing Template (Excel spreadsheet)

4) Past Performance form

5) Instructions to Vendors (this document)

SUBMISSION DEADLINE: Bid/Quote responses are due on Wednesday, September 14, 2022, at 12:00 PM EST. There will be no extensions or exceptions to the date and time on which responses are due, unless determined otherwise by the Government. This to ensure sufficient time is available to evaluate proposals and award a new contract.

QUESTIONS: Bidder questions shall be submitted in writing via email to the contract specialist, Susan Gonzalez at susan.gonzalez@cbp.dhs.gov. Phone calls are not accepted.

QUOTE/BID RESPONSE REQUIREMENTS:

Interested vendors must submit the following:

1. Technical Capability

a. The Contractor shall hold and keep current all required licenses, permits or certifications required by law. The Contractor must provide copies of appropriate state/federal license and permits with their proposal response.

2. Past performance – Submit at least one (1) completed form, no more than two (2) of relevant work (i.e., similar in size and scope to the current effort) within the past five (5) years.

3. Pricing Worksheet -- Submit pricing via the Excel Pricing Sheet – Pricing Sheet, which must include complete pricing for all work.

Note: Quotes shall be valid for a minimum of 30 days after the due date. Vendor bid responses shall be limited to fifteen (15) pages and submitted in PDF format except for the Excel Pricing Sheet. Permits can be provided separately.

BASIS FOR CONTRACT AWARD:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

mailto:susan.gonzalez@cbp.dhs.gov

Lowest Price Technically Acceptable - Offers will be ranked lowest to highest according to price. The Government will evaluate the lowest priced offeror’s price quote (Base and all Options) for price reasonableness and evaluate technical capability to ensure it meets requirements set forth in the attached Statement of Work . Evaluation of options shall not obligate the Government to exercise the option(s).

FACTOR OVERVIEW:

Proposals must be prepared and submitted in accordance with and in compliance with the instructions of this solicitation. The evaluation criteria for this award will be based on the factors described below.

• Factor 1 – Technical Capability

• Factor 2 – Past Performance

• Factor 3 - Price

Factor 1 – Technical Proposal The Factor 1 proposal shall be prepared in such a manner as to enable the Government reviewers to make a thorough evaluation and arrive at a sound determination of whether the proposal meets all technical requirements of the solicitation. The Factor 1 response should be sufficiently specific, detailed, and complete to clearly and fully demonstrate that the offeror has a thorough understanding of the requirements set forth in the solicitation so that the Government’s evaluators can verify compliance with required specifications.

Factor 2 – Current/Past Performance Past performance form is provided (attached). Offerors must include information sufficient to identify and describe their current and previous experience in industry or government (Federal, State, or local) in similar projects, such that the following criteria can be evaluated.

- Quality of product or service

- Timelines of performance

- Customer satisfaction

- Key personnel past performance

- Cost control

- Business practices

The offeror shall identify all contracts or subcontracts performed in the last three (3) years which required work in comparable areas (similar size and scope) to those described herein up to a total of two (2). The list should be in chronological order, beginning with the most recent project and continuing backwards. Offerors that are newly formed entities without prior contracts should list contracts and subcontracts. Identify each contract by type, age, and dollar amount. Provide the following information for each contract:

(1) Project or contract title

(2) Contract number

(3) Contract type

(4) Date of contract award, period of performance, and place of performance

(5) Total contract value (including options)

(6) Contracting agency or firm, with address, facsimile and telephone numbers

(7) Address, facsimile number and telephone number of the contracting officer and contracting officer's technical representative

(8) List of major subcontractors on the project ($500,000 or more)

(9) List of major problems/corrective action if any

(10) Quality certifications/award (Identify appropriate office receiving award)

(11) If this is a subcontract, please provide the name of the prime contractor and the name of the contract administrator with address, telephone, and facsimile numbers

The Government may use Past Performance information obtained from other than the sources identified by the offeror. This includes the Department of Defense's Past Performance Information Retrieval System (PPIRS) (https://www.ppirs.gov), Contractor Performance Assessment Reporting System (CPARS), and any other available sources.

Information will be used for both the responsibility determination and best value determination. All references provided by the offeror may not be contacted by the Government.

Factor 3 – Price

This is a firm, fixed-price requirement. Offerors shall submit the attached Microsoft Excel Pricing spreadsheet with their quote response. The spreadsheet provides visibility into the buildup of the total offered price. The Government will evaluate all quotes for price, ranking from lowest to highest total evaluated price. The total evaluated price is the sum of all Contract Line Items (CLINS) The Government will evaluate offers or quotations for award purposes by adding the total price for all options to the total price for the basic requirement to determine the total evaluated price. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options will not obligate the Government to exercise the option(s). Prices for the base and option periods, including the 6-month option available under FAR 52.217-8, will be evaluated to ensure that they are fair and reasonable for performance of the requirements established in the solicitation and as proposed in the technical submission. The price for the effort associated with FAR 52.217-8 will not be included in the total awarded value at contract award https://www.ppirs.gov/