Attachment 2- Statement of Work for DDPW Bremertion Carousel Maintenace.pdf

PERFORMANCE WORK STATEMENT

FOR7

PREVENTIVE AND CORRECTIVE MAINTENANCE SERVICES

WHITE SYSTEM CAROUSELS

LOCATED AT

DLA DISTRIBUTION PUGET SOUND, WASHINGTON

BREMERTON SITE

SCOPE OF WORK

DLA Distribution Puget Sound, Washington is in possession of industrial carousel systems for which maintenance services are required to ensure operational availability. The maintenance services shall include two types of service: Preventive Maintenance (PM) scheduled and on-call Corrective Maintenance (CM) unscheduled. The DDPW Carousel Inventory List (Attachment X) is provided to identify each carousel system that requires maintenance service. The DDPW Carousel Maintenance/PM Task List (Attachment X) is provided to define the preventive maintenance requirements. The DDPW Carousels Inventory List and the DDPW Carousel Maintenance/PM Task List are subject to change by the Government when equipment addition(s) and/or deletion(s) are required due to equipment disposal, replacement, or new equipment acquisition. DLA will issue a separate competitive procurement for the acquisition of any new equipment.

GENERAL

The Contractor shall provide all labor, equipment, tools, materials, replacement parts, and supervision necessary to perform preventive and remedial maintenance on Government owned White System Carousels located at DLA Distribution Puget Sound, Washington – Bremerton site. All maintenance work shall be performed complete and in accordance with the terms and conditions specified herein. The White System Carousels are currently located in Building 467 at DLA Distribution Puget Sound, Bremerton, Washington, 98314-5130.

This is a non-personal services contract to provide Preventive and Corrective Maintenance Services on the White System Carousels at the DLA Distribution Puget Sound, Washington – Bremerton site. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Government and the Contractor understand that the services to be provided under this contract by the Contractor are non-personal services and that no employer-employee relationship exists between the Government and the Contractor. The Government may provide technical direction which will assist the Contractor in accomplishing tasks in the Performance Work Statement (PWS); however, the Government will not control the methods used by the Contractor to perform the service requirements set forth in the

PWS.

1.0 PLACE OF PERFORMANCE

Maintenance services shall be performed at DLA Distribution Puget Sound, Washington

– Bremerton site. DLA Distribution Puget Sound, Washington is located at Bremerton in the northwest portion of the state. DLA Distribution Puget Sound, Washington is a tenant command on Naval Base Kitsap and located next to Puget Sound Naval Shipyard and Intermediate Maintenance Facility and several other Navy activities. DLA Distribution Puget Sound, Washington is situated on the Sinclair inlet; part of the Puget Sound to the west of Seattle and northwest of Tacoma.

2.0 PERIOD OF PERFORMANCE

Maintenance services shall be performed for a one (1) year base period with two (2) one-year option periods.

3.0 PREVENTIVE MAINTENANCE (PM) (SCHEDULED)

3.1 This maintenance service includes the care and servicing by Contractor personnel for the purpose of maintaining equipment in satisfactory operating condition. PM services shall include, but are not limited to: visual inspection, initial and final operational tests, lubrication, cleaning, and system adjustments.

3.2 The Contractor shall provide PM on a semi-annual and annual basis as specified in

Attachment X– DDPW Carousel Maintenance/PM Task List. All lubricants and parts used in the performance of PM shall be of the type recommended by the equipment manufacturer or equal. These items shall not be invoiced separately but shall be included in the PM Price.

3.3 Based on the PM schedule requirements identified in the Schedule of Supplies/Services, the Contractor shall establish a PM schedule. Within 14 calendar days after the date of contract award, the Contractor shall submit the PM schedule to the COR. The Government will accept or propose an alternate PM schedule within five (5) calendar days.

3.4 The COR will provide to the Contractor for each PM performed an Equipment Management and Control System (EMACS) Maintenance Work Order. The work order will identify the equipment job order number (EJON) and the PM tasks to be completed. Upon completion of the PM, the Contractor shall annotate on each work order the labor hours utilized to perform the PM, the PM tasks performed, the name of the Contractor personnel performing the PM and any other information required on the form, except for those items to be completed by the COR. The completed work orders shall be approved and signed by the Contract Manager, dated, and submitted to the COR within five (5) working days of completion of the PM.

3.5 All repair and/or replacement of parts discovered during PM inspection and testing shall be accomplished under CM with the approval of the COR.

4.0 CORRECTIVE MAINTENANCE (CM) (UNSCHEDULED)

4.1 This maintenance includes all actions to diagnose and correct equipment malfunctions and to restore the equipment to normal operating condition. The COR will advise the Contractor of the suspected problem and request an evaluation. The Government will generate a work order for repair requirements. Travel time for CM will not be paid. Time for parts research and/or necessary repair time must be approved in advance by the COR. The EJON will be the primary means of identifying the piece of equipment. The Contractor will inspect the equipment, advise the COR of the problem, and provide a cost estimate as soon as feasibly possible when major repairs exceed $1500.00. If the Contractor determines that repairs need to be performed off-site, the Contractor shall notify the COR in writing providing the EJON, serial number and estimated date for return of the equipment. COR approval is required before equipment is removed from site. The Contractor shall comply with all applicable laws, regulations and requirements regarding over-the-road permits. The Contractor shall be responsible for obtaining all necessary permits required to transport Government owned equipment to and/or from the repair facility. In the event of damage/wreckage to Government owned equipment during transportation, the Contractor shall be liable for the total cost of repairs and/or replacement. The Contractor will begin repairs only after approval by the COR. If repairs are more extensive, or cost more than originally estimated, or are determined to exceed seventy (70) percent of the value of a new and identical item of equipment, the Contractor will obtain the approval of the COR before continuing work.

4.2 The Contractor shall provide the COR a point of contact and cell phone number to receive and respond to CM service requests. The Contractor shall ensure that this cell phone number is monitored to guarantee prompt response to CM service requests.

4.3 The Contractor is authorized to make any repairs when the total to be invoiced to the

Government for the repair work on a carousel system is $1500.00 or less.

4.4 Upon completion of the CM, the Contractor shall annotate on each work order the labor hours utilized to perform each task identified, the parts used (by part number, part name, quantity, and the cost per unit), and the name of the Contractor personnel performing the CM. The Contract Manager or appointee shall approve, sign and date, and submit all completed work orders to the COR within one (1) working day of CM completion.

4.5 The Contractor shall provide the COR a point of contact and cell phone number to receive and respond to CM service requests. The Contractor shall ensure that this cell phone number is monitored to guarantee prompt response to CM service requests.

5.0 MAINTENANCE PERFORMANCE SCHEDULE

5.1 Preventive maintenance services shall be completed within five (5) working days of scheduled service, unless otherwise approved by the COR. Equipment down time when performing PM service shall not exceed twenty-four (24) hours from the time the Contractor receives the work order and equipment.

5.2 Corrective Maintenance response time by the Contractor shall be accomplished with 24 hours after verbal notification of equipment malfunction. Restoration of the equipment shall be within 72 hours after initial verbal notification, unless otherwise approved by the COR. Time for parts research and/or time frames in excess of those above must be approved in advance by the COR.

6.0 REPAIR/REPLACEMENT PARTS

6.1 The Contractor shall use only those parts authorized by the Original Equipment

Manufacturer (OEM) as acceptable replacement parts. The Contractor shall use only new parts or parts which have been refurbished to “like new” condition which enable the part to function or operate at a level equal to the specification of the original equipment and carry the same warranty as new parts. The work order shall indicate if a “like new” part has been installed or used in the repair of the equipment.

6.2 The Contractor may manage and coordinate the establishment of bench stocks and levels of on hand-repair parts with the COR. Participate in a joint stock review with the COR on a quarterly basis. Adjust on hand stock levels when demand level is not adequate to support customer needs.

6.3 Replacement parts required in the performance of CM shall be invoiced to the

Government in accordance with the terms and conditions of this contract (FAR 52.212-4 Alternate I). The Government will not accept any hazardous material disposal fees since all hazardous waste generated under this contract must be turned into the hazardous waste collection point at B-997.

6.4 The Contractor is responsible for obtaining equipment maintenance service manuals that are not available from the Government.

7.0 WORK ORDERS

The COR will provide the Contractor a Government generated work order form for all

PM and CM services provided. All work orders shall contain the information listed below, as applicable to PM or CM services, and shall be submitted with invoices as support documentation within (5) working days after completion of the maintenance.

1. DLA Registration Number (Six-digit number).

2. Equipment Job order Number (EJON: ppXXXX).

3. Date and time of service call and location of the equipment involved.

4. Model, serial number and location of the equipment involved.

5. For PM, the labor hours spent to perform each task identified.

6. For CM, labor hours and associated labor rates worked.

7. For PM and CM, all replacement parts used by part number, part name, quantity and cost per unit which shall support actual supplier invoices, published price lists and/or proof of payment.

8. Description of malfunction and work/service performed, and corrective action taken if action is a repair.

9. Legibly printed name of Contractor personnel who accomplished work.

10. Contract Manager’s signature and date certifying authenticity of work

8.0 CONTRACTOR PERSONNEL

8.1 Contract Manager

8.1.1 The Contractor shall provide a Contract Manager who shall be responsible for performance of the work. The name of this person and alternate(s) who shall act for the Contractor when the manager is absent shall be designated in writing to the KO and COR.

8.1.2 The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operations of this contract.

8.1.3 The Contract Manager or alternate shall be available during normal duty hours which are

Monday through Friday, excluding federal holidays, between the hours of 0630 and 1500 to meet on the installation as required by the COR to discuss problem areas. The Contractor shall provide telephone numbers of the CM and alternate(s) who shall be available by telephone during the times stated above.

9.2 Contractor Personnel

9.2.1 Contractor personnel shall wear required government furnished badge, and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the company name and employees.

9.2.2 The Contractor is prohibited from employing off duty quality assurance evaluators

(QAEs) who are surveying any contracts or subcontracts awarded to the Contractor.

9.2.3 Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on the installation in accordance with U.S. Navy OPNAVINST 11200.5C, titled “Motor Vehicle Traffic Supervision,” and local instructions.

9.2.4 The Contractor shall assure that Contractor personnel completely understand the requirements of this PWS. All Contractor service technicians must have sound mechanical aptitude and ability; must have basic understanding of machinery, both mechanical and electrical; must have the ability to understand and comprehend technical manuals, drawings, diagrams and any other technical data supplied by various manufacturers. All Contractor service technicians must have working knowledge of diagnosis and repair for the types of equipment included in this PWS and be capable of diagnosis and repair.

10.0 QUALITY CONTROL PLAN

10.1 The Contractor shall establish and maintain a complete Commercial Quality Control Plan to ensure the requirements of the contract are provided as specified.

10.2 The plan shall include an inspection system covering both PM and CM services required by this contract. The plan must ensure that quality service levels are maintained throughout contract performance.

10.3 The Contractor shall maintain records of all inspections conducted by the Contractor and any necessary corrective action taken. This documentation and all records and schedules, as described in the PWS, that are the responsibility of the Contractor, are the property of the Government and shall be made available to the Government during the term of the contract.

11.0 QUALITY ASSURANCE

11.1 The COR is responsible for performing Government quality assurance functions for all services and supplies furnished under this contract. Contractor performance is subject to review by the COR and KO. Upon contract award, the COR’s identity, duties, and authority will be promptly furnished to the Contractor.

11.2 The Contract Manager may be required to meet at least once with the COR during the first month of the contract and thereafter as often as necessary as determined by the COR. The Government will be responsible for preparation of written meeting minutes which shall be signed by the CM and the COR, with a copy provided to the KO. Should the Contractor not concur with the minutes, the Contractor shall so state any areas of non-concurrence in writing to the COR within five (5) calendar days of receipt of signed minutes.

11.3 The COR will advise the CM in person when discrepancies occur and will request corrective action. The COR will make annotation of the discrepancy; the date and time the deficiency was noted and will request the CM (or authorized representative) initial the entry.

12.0 HOURS OF OFERATION

The Principal Period of Maintenance (PPM) is, Monday through Friday, 0630 through 1500 hours, excluding federal holidays. The Government observes the following federal holidays:

• New Year’s Day 1 January

• Martin Luther King Jr. Birthday Third Monday in January

• Presidents Day Third Monday in February

• Memorial Day Last Monday in May

• Independence Day 4 July

• Labor Day First Monday in September

• Columbus Day Second Monday in October

• Veterans Day 11 November

• Thanksgiving Fourth Thursday in November

• Christmas 25 December

If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday. The Contractor shall not be required to perform services on these days. Also, in the event an Executive Order issued by the President of the United States declares Agencies of the Federal Government closed on a Contractor- scheduled service date, the COR will advise the Contractor on whether services should be performed for that day or services should be rescheduled.

13.0 ENVIRONMENTAL COMPLIANCE

13.1 The Contractor shall comply with all Federal, State and Local regulations as well as

DLA and Host installation rules and policies regarding the use, storage, transport and disposal of hazardous materials and wastes. In the event of environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect. For Environmental Control requirements contact the Naval Base Kitsap (NBK) Environmental Specialist, telephone (360) 476-6067.

13.2 The following specifications provide environmental and safety information and procedures required for any work performed at Naval Base Kitsap (NBK), Bremerton, Washington. This includes PSNS, any tenant activities within NBK boundaries, and ships moored within the

NBK.

National Fire Protection Association

(NFPA)

• NFPA 54 – National Fuel Gas Code

• NFPA 70 – National Electric Code

• NFPA 79 – Electrical Standards for Industrial Equipment

Code of Federal Regulations (CFR)

• 29 CFR 1910 – Occupational Safety and Health Standards

• 29 CFR 1926 – Safety and Health Regulations for Construction

• 40 CFR 261 – Identification and Listing of Hazardous Waste

• 40 CFR 403 – General Pretreatment Regulations for Existing and New Sources of

Pollution (Application for copies should be addressed to Superintendent of Documents, Government Printing Office, Washington, DC 20402)

Washington State Administration Code (WAC)

• WAC 173-60 – Maximum Environmental Noise Levels

• WAC 173-303 – Washington Dangerous Waste Regulations

• WAC 173-304 – Minimum Functional Standards for Solid Waste Handling

Puget Sound Naval Shipyard (NAVSHIPYDPUGET)

• P5100 (14) – Handbook for Contractors and Visitors

• P5090 (4) – Contractor’s Guide to Environmental Compliance

13.3 GENERAL REQUIREMENTS

a. All documentation/correspondence and/or communication specified in these specifications shall be submitted to the Contracting Officer or their designated COR.

b. Mutual Understanding Meeting. Prior to commencing work, the Contractor shall meet in conference with the COR and other necessary Government personnel to discuss and develop mutual understandings regarding administration of the Environmental and Safety Program, methods and schedules, security, waste management, and any other subject necessary for a smooth and successful operation.

13.4 SPILLS

a. Spill Prevention

Contractors shall take all reasonable and necessary precautions to prevent Oil and Hazardous Substances (OHS) from reaching the air, ground, or waterway.

b. Spill Event

A spill is any un-permitted or uncontrolled release of oil or a hazardous substance to the water or ground. This includes any spilling, leaking, pumping, emitting, discharging, injecting, escaping, leaching, disposing, or dumping of liquid or solid material not authorized by the contract. There are two types of spill events, emergency and non- emergency.

c. Emergency Spill Event

• Is an immediate threat to human health or the environment, or

• Is a material not known to the person discovering the spill, or

• Has the immediate potential to enter or has entered a drain or waterway, or migrate off Government property, or

• Requires assistance from the Government for cleanup, or

• Is more than ten (10) gallons.

d. Non-emergency Spill Event

A non-emergency spill event is anything not specified as an emergency spill event.

e. Spill Response Procedures.

The following applies to spills caused by the Contractor during contract performance:

1. In the event of an emergency spill, the Contractor shall immediately notify the

NBK Naval Emergency Services Communication (NESCOM) by calling 911 on NBK phone, or (360) 476-2222 on a non-NBK or cellular phone.

2. The Contractor shall isolate the spill area and stay upwind until arrival of the NBK cleanup crew.

3. If the Contractor knows the properties of the spilled material, they shall, providing it can be done without endangering the safety or health of the Contractor or other personnel, try to stop the spill and/or contain the spill to prevent it from going into drains or waterways.

4. The Contractor shall then notify the COR.

5. The Government will respond to all emergency spills.

6. The Contractor may be requested to assist the Government clean-up crew. All available technical data (e.g., MSDSs and waste profiles) the Contractor possesses on the material spilled shall be provided upon request to emergency response personnel.

7. The Contractor shall assist Shipyard personnel in the preparation of spill reports if requested.

8. The Contracting Officer shall be provided with all relevant data necessary to determine financial impact and liability of the spill and reimbursement of assistance of spill clean-up and disposal services.

9. In the event of a non-emergency spill, the Contractor shall stop the source of the spill, contain the spilled material and keep it away from the drain or waterways.

Block any drains near the spill if there is a chance the spill will reach them.

10. Contractor personnel shall wear the proper personal protective equipment while cleaning up a spill.

11. Waste debris shall be turned over to the Government accumulation area operator as waste awaiting designation.

14.0 DISPOSAL

14.1 The Contractor shall provide for the disposal of all hazardous waste products generated in the performance of this contract and shall provide for clean-up of all hazardous spills which may occur in, around, or as a result of the Contractor’s operation, in accordance with Puget Sound Naval Shipyard requirements. The Contractor shall immediately notify the COR of any hazardous waste spills.

14.2 The Contractor shall empty utilized trash containers, with the exception of hazardous materials identified above, into designated government provided trash collector as determined by the COR.

15.0 SECURITY REQUIREMENTS

15.1 The Contractor or authorized representative shall submit to the COR a roster identifying all Contractor personnel who will be performing under this contract. The roaster shall contain the following information about each individual. An updated roster and individual information shall be provided to the COR when any Contractor personnel changes occur.

(1) Name (last, first, middle initial), aliases

(2) Status (type of employment)

(3) Name of company

(4) Office Phone

(5) Home address

(6) Date of birth

(7) Citizenship

(8) Length of anticipated employment

The roster shall be furnished to the COR within five calendar days after the date of contract award. When any Contractor personnel changes occur, the Contractor shall provide an updated roster and individual information to the COR immediately. The prompt submission of this information will keep to a minimum any delay and inconvenience to the Contractor and Contractor personnel in performance of the contract.

15.3 Contractor employees must bring personal identification, including a valid State issued driver’s license, and all completed forms (if required) to the DLA Distribution Puget Sound Site Security Officer, located in Building 467, 7th floor, for badge photograph and identification when notified to do so by the COR.

15.4 The Contractor and Contractor employees shall comply with all security requirements imposed by the installation commander at all times while on base. Contractor personnel involved in civil crimes and/or other incidents of misconduct may be restricted entry to the base. The Contractor is responsible for insuring all badges, and DOD decals are returned the same day the employee is terminated or the contract is completed.

15.5 BASE ACCESS

15.5.1 One-Day Passes: Visiting vendors may obtain daily passes directly from individual

Navy installations by submitting identification credentials for verification and undergoing a criminal screening/background check. The costs or lost time incurred to obtain Navy installation access of any kind are not reimbursable. To obtain a one-day pass the requestor must send their requests to the Sponsor (see Sponsor information below) via email a minimum of three days prior to the required date of access.

Contractors will obtain the one-day pass at Pass & ID (located at NBK Bremerton, Bldg.

981). At Pass & ID the requestor must present identification. Acceptable forms of identification are listed on EMPLOYMENT ELIGIBILITY VERIFICATION (DHS FORM I-9). For access with a vehicle the requestor must also provide vehicle registration and proof of insurance.

15.5.2 Long-term Passes: The Navy Commercial Access Control System (NCACS) is the standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Eligible parties may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials at its own cost through a designated independent contractor NCACS service provider. Credentials will be issued every five years and access privileges will be reviewed and/or renewed on an annual basis. The costs or lost time incurred to obtain Navy installation access of any kind are not reimbursable, and the price(s) paid for obtaining long-term NCACS credentials will not be approved as a direct cost of this contract. Further information regarding NCACS can be found at the following sources:

http://www.cnic.navy.mil/Kitsap/CNICP_A233976 http:/www.rapidgate.com RAPIDGate:

Phone: 877-727-4342 Email: info@RAPIDGate.com

15.5.3 The Contracting Officer or designee will identify the Primary and Alternate Sponsors at time of contract award.

16.0 KEY CONTROL

The Contractor shall prohibit the use of Government issued card Keys and Lock keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas.

17.0 ENVIRONMENTAL, SAFETY AND OCCUPATIONAL HEALTH (SOH)

17.1 The Contractor shall conform to all applicable safety and occupational health standards published in the Federal Register or any other Occupational Safety and Health Administration (OSHA) Public Laws and ensure employees observe safety, traffic control, and fire prevention requirements in effect at the site.

17.2 Government safety personnel may observe Contractor operations/processes at any time on

Government premises. Imminent danger situations shall be reported to the KO within one

(1) hour and corrected on the spot; other safety issues shall be reported to the COR within one (1) business day.

17.3 Upon request the Contractor shall provide a copy of a written SOH plan which outlines:

a. An on-site SOH point of contact (POC); the Contractor’s POC shall be identified in writing to the KO or designee. The Contractor’s POC shall be available to assist the KO or designee with any safety surveillances conducted by the local safety office.

http://www.cnic.navy.mil/Kitsap/CNICP_A233976 http://www.rapidgate.com/ mailto:info@RAPIDGate.com

b. How hazards and deficiencies are identified and corrected, procedures for identifying, tracking, and correcting hazards in the Contractor’s assigned work area.

Any hazards created during the work by the contractor must be abated prior to the final departure from the activity.

c. Responsibilities for protection of Government personnel, property and facilities, and procedures for reporting mishaps and correcting unsafe conditions, hazards, or practices.

17.4 The Contractor shall provide employees SOH training commensurate with the type of work being performed on the contract or activities involving Government facilities, personnel, or equipment.

17.5 The Contractor shall provide a Material Safety Data Sheet (MSDS) to the KO or designee for any chemicals brought on site to perform the requirements in the contract and shall provide the MSDS to the KO or designee prior to bringing the chemicals to the worksite.

17.6 The Contractor shall notify the KO or designee within one (1) hour of the occurrence of any accidents and incidents resulting in either personal injury, loss of life, property damage to a government facility or equipment.

17.7 The Contractor shall require their personnel to wear personal protection equipment (PPE)

(e.g., hearing protection, eye protection, gloves, steel-toed shoes or boots, aprons, masks, face shields, reflective vests, safety harnesses in accordance with OSHA standards.

17.8 The Contractor shall inform personnel DLA Distribution is in the process of pursuing recognition under the Occupational Safety and Health Administration’s (OSHA) Voluntary Protection Program (VPP). The Contractor is not required to “certify” to VPP, but employees must be aware of the VPP and DLA Distributions efforts towards the recognition.

17.9 The Contractor shall contact the KO before bringing any radioactive source or device that produces radiation when operated. The KO will contact the Installation Radiation Safety Office for approval.

18.0 GOVERNMENT FURNISHED WORK AREA AND SUPPORT SERVICES

The Government shall provide without cost, the work areas, facilities, equipment, and/or services listed below.

18.1 Work Area

The work areas available during performance of this contract include inside work spaces close to equipment location. The Contractor shall be responsible for the orderliness and cleanliness of all areas utilized in the performance of this contract. These areas will be neat and clean, free from fire and safety hazards and unsanitary conditions.

18.2 Facilities

No office space or maintenance shop is designated for use by the Contractor. The Government will permit the Contractor to utilize those restrooms currently available to Government employees in the buildings where the listed equipment is located, when maintenance is performed.

18.3 Utilities

The Government will make available at no cost to the Contractor water and electricity for Contractor owned equipment. The Contractor shall instruct their employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities and shall include the following:

a. Lights shall be used only in areas where and when work is actually being performed.

b. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the Contractor or by Contractor personnel in Government areas unless authorized.

c. Water faucets or valves shall be turned off after use.

d. Government telephones shall not be used for personal reasons, for any toll or long-distance calls unless authorized by the COR. Telephone access will be made available for the Contractor’s use for local calls only. Long distance and toll calls require prior authorization by the COR and will be limited to credit cards only.

Telephone billing will be monitored by the COR on a monthly basis. Unauthorized calls by the Contractor will be reported to the Contracting Officer for resolution.

18.4 Emergency Medical Service

The Government will provide emergency medical treatment and emergency patient transportation service for Contractor personnel engaged in performance of this contract and working on-site. The Contractor shall reimburse the Government the cost of medical treatment and patient transportation service at the applicable inpatient or outpatient treatment rate. Onboard NBK Bremerton/PSNS the telephone number for Urgent Care is 911 from landlines and 360-476-3333 from cell phones.

18.5 Security Police

The Government will provide general on-base Security Police service. Onboard NBK Bremerton/PSNS the telephone number Urgent Care is 911 from landlines and 360-476- 3333 from cell phones.

19.0 GOVERNMENT OBSERVATIONS

Government personnel, other than the Contracting Officer and COR may from time-to-time, with Contracting Officer coordination, observe or inspect. However, these personnel may not interfere with Contractor performance.

20.0 DOCUMENTATION AND RECORDS

All documentation, records, and schedules, as described in the PWS, that are the responsibility of the Contractor are the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current. Documentation and records shall be turned over to the Government upon completion of the contract. All records are subject to the Freedom of Information Act and Privacy Act.

21.0 SERVICE CONTRACT REPORT (SCR)

The contractor shall submit a Service Contract Report (SCR) during the annual reporting period for each fiscal year the contract is performed in. The reporting period for contractors in System for Award Management (SAM) is generally open from mid-October to mid- December for reporting against the prior government fiscal year. SAM will only enable reporting for entities with service contracts that meet the SCR requirements at DFARS 204.1703.

Contractor entities manage their own roles within SAM. Each registered entity has at least one user with the Entity Administrator role. Users with the Entity Administrator role are able to assign the Service Contract Inventory (SCI) Reporter role to other users in their organization if they have established an account in SAM. The user(s) with the SCI Reporter role is/are responsible for maintaining an entity’s service contracts data.

SCI Reporters are required to submit the following information annually:

• Total Amount Invoiced

• Prime Contractor Hours Expended

• Tier 1 Subcontractor Information

Please see the latest version of the SCR Guidebook for guidance to submit an SCR during the annual reporting period.

22.0 CERTIFICATION AND ACCEPTANCE

The COR is designated as the point of final inspection and acceptance by the Government of all items and services required by the contract.

END OF PERFORMANCE WORK STATEMENT