Attachment 2 - Statement of Work - 70Z03825QE0000030.pdf

ATTACHMENT 2 – STATEMENT OF WORK – 70Z03825QE0000030

USCG AVIATION LOGISTICS CENTER (ALC)

REPAIR OF MOBILE DEHUMIDIFICATION UNITS

1.0 GENERAL

1.1 Background

The United States Coast Guard (USCG) operates Mobile Dehumidification Units (MDU), 300 Cubic Feet per Minute (CFM), at Air Stations (AS) for dehumidification (DH) on USCG aircraft to reduce the propagation of corrosion. USCG AS perform organic, preventive, and periodic scheduled maintenance and inspections to continuously operate the MDUs.

Two MDUs are located at AS Miami (SN: MDU0030) and (SN: MDU0037) are inoperable and require control box repairs from the Original Equipment Manufacturer (OEM), Logis-Tech Inc., in Manassas, VA.

1.2 Scope

The USCG requires the DH cart OEM to complete the required component repairs to the DH controls box to return the unit to a fully operational status. Due to the obsolesce of original controls used, a controls modernization effort is required in addition to the basic repairs to return the units to a fully operational status.

Discrepancies discovered beyond the SOW, shall be recorded IAW 2.3. Task Three. of this SOW (Documented Above and Beyond (A&B) Discrepancies) as A&B or outside this SOW’s scope.

The government reserves the option, through a funded modification, to include additional completion of above and beyond repairs, beyond the original scope of the SOW. The OEM shall not commence any additional repair work on A&B discrepancies prior to a formal modification of the original PO. The government may decide to defer the any of the A&B repairs to be completed organically by AS Miami.

The OEM may not use another approved repair facility, normally used by the OEM. The OEM shall retain complete responsibility for said repair work.

The OEM shall provide a firm-fixed-price for each MDU to be inclusive of shipping, labor and materials.

1.3 Objective

The USCG is supplementing AS Miami's organic maintenance inspection and repair capabilities with the OEM as the repair facility to return the DH cart control boxes to full operational capability and to ensure the life expectancy of the end item is obtained.

1.4 Applicable Documents

1.4.1 Compliance Documents.

The following documents provide specifications, standards, or guidelines that must be complied with to meet the requirements of this contract:

- Federal, state, and local laws applicable to dehumidification and electrical inspections.

- Original Equipment Manufacturer (OEM) Specifications found in the Operation, Maintenance and

Parts Manual; Model: MDU-300; Mobile Dehumidifier Unit; USUSCG‐208‐CBM.

2.0 SPECIFIC TASKS

2.1 TASK ONE. Known Repairs and Upgrades

2.1.1 The OEM shall complete the repairs and upgrades of the known issues of one (1) MDU-300 (SN:

MDU0030) in accordance with (IAW) this SOW. Repairs shall include the expectation of the control panel modernization, the replacement of the rotor, heater element, selector switch, blast gate, plastic hinge, 25AMP circuit breaker, rubber wheel, component spring, shaft collar, and a gasket/seal kit, to return the MDU to a fully operational status.

2.1.2 The OEM shall complete the repairs and upgrades of the known issues of one (1) MDU-300 (SN:

MDU0037) in accordance with (IAW) this SOW. Approved SOW repairs shall include the expectation of the control panel modernization, the replacement of the selector switch, plastic hinge, door latch, rotation limit switch, eye to eye lanyard, DPDT switch, 25AMP circuit breaker, and a gasket/seal kit, to return the MDU to a fully operational status.

2.1.3 The OEM shall perform the replacement of the MDU control box(s) components with new components and verify the effectiveness of the service/repair by means of a post-repair visual inspection and verify the effectiveness of the repair/service by means of a post-repair operational inspection and/or testing as within the scope of this SOW.

2.1.4 Repair actions IAW the SOW scope shall return the MDU(s) to a fully operational status, IAW the OEM specifications and standard industry practices.

2.1.5 Repair discrepancies of each MDU, outside this SOW’s scope, shall be recorded IAW 2.3. Task Three of this SOW (Documented Above and Beyond (A&B) Discrepancies) and shall be presented to the Contracting Officer (KO) for review and authorization through a written modification prior to any additional repair work commencing.

2.2 TASK TWO. Test or Inspection Reporting.

2.2.1 The OEM shall provide all inspection compliance paperwork IAW OEM in-house testing and/or quality control paperwork and /or any Federal, State, or Local Regulations.

2.3 TASK THREE. Documented Above and Beyond (A&B) Discrepancies.

2.3.1 Any additional A&B discrepancies (outside the scope of the SOW repairs) found in the course of any inspection or repair for the MDU control box(s), shall be identified and documented and shall be presented to the KO for review and authorization prior to any additional repair work commencing.

Documented A&B discrepancies submitted for review by the KO shall include the following as a minimum:

- Detailed description of the discrepancy;

- Limits of damage (if applicable);

- Fixed labor cost;

- Fixed materials and parts cost;

- Total dollar amount for each discrepancy.

The KO will be responsible for reviewing the list of discrepancies and will either accept, negotiate, or decline the OEM’s proposal for repairs.

2.3.2 Repair of Documented Above and Beyond Discrepancies.

Only through a contract modification granting approval by the KO, can the OEM commence repair work on the accepted above and beyond discrepancies to return the MDU(s) to a fully serviceable condition. The OEM shall repair the MDU(s) IAW OEM specifications.

2.4 TASK FOUR. Return Shipping to AS Miami.

2.4.1 Post-repair and testing, and prior to shipping for return to AS Miami, the OEM shall contact the KO, ALC

PLB, and AS Miami personnel Points of Contact (POC), found in section 6.0 of this SOW, to provide documentation (reporting, test reports, pictures, or any other means), so that the DH unit(s) can be physically or visually inspected (emailed pictures) to confirm the funded actions have been completed by the OEM.

2.4.2 Once the USCG POCs have determined, solely based on the photographic or recorded documentation provide by the OEM that the required repairs have been performed IAW the required specifications, approval to ship will be authorized.

2.4.3 The OEM shall ensure the best preservation, packing, and marking of the repaired DH unit(s) is IAW commercial practices for return shipment to AS Miami.

2.4.4 AS Miami is responsible for the shipping costs of the two MDU control boxes to and from the OEM’s.

2.4.4.1 Partial or an individual delivery of each MDU is acceptable upon completion of each MDU repair.

Both MDUs do not need to be deliver together.

2.5 TASK FIVE. Government Acceptance at AS Miami.

2.5.1 Representatives of AS Miami will coordinate shipping of the control boxes to and from the OEM’s facility, perform a government acceptance inspection for the performed repairs, for each of the MDUs, upon receipt at AS Miami, for completion of the funded repairs. Inspection and acceptance of the MDUs will be performed by AS Miami Quality Assurance (QA) personnel to ensure the required repairs have been performed IAW required specifications.

2.5.2 If the MDU(s) is/are determined unacceptable IAW the requirements of this SOW and OEM specifications, the KO and OEM will be notified immediately by AS Miami QA for OEM action to correct.

2.5.3 Once a MDU is accepted, QA representatives of AS Miami shall report their findings, issues, or satisfaction of the MDU(s) repairs, function, and performance to the Contract Specialist (CS) and KO.

2.5.4 The OEM shall only invoice for the approved completed PO actions and any PO modifications of returned MDU(s). The OEM shall only be paid once a satisfactory acceptance is reported from AS Miami QA representatives to the CS and KO.

2.5.4.1 The OEM shall include a warranty to cover all repairs for a minimum of 30 days.

3.0 PLACE OF PERFORMANCE

The primary place of performance will be the OEM’s facilities as the only accepted repairs facility by the KO.

The OEM shall bear sole responsibility for all work performed in performance of this contract SOW.

4.0 CONTRACTOR FURNISHED PROPERTY

The OEM shall furnish all facilities, inspection materials, equipment, tools, parts, and services necessary to fulfill the requirements of this contract.

5.0 DELIVERABLES

The OEM shall consider items below as deliverables that must be completed. Items in BOLD are deliverables that must be reviewed and approved by the KO prior to proceeding to next deliverable in this SOW.

ITEM

SOW

REFERENCE

DELIVERABLE REQUIREMENT SUBMIT TO

1 2.1.1.1 MDU-300 (SN: MDU0030) Repair OEM AS Miami

2 2.1.1.2 MDU-300 (SN: MDU0037) Repair OEM AS Miami

3 2.2.1 The OEM shall provide all inspection compliance paperwork.

OEM

Equipment Specialist Contracting Officer

4 2.3 Above and Beyond Discrepancy Reporting and Quote for the Repairs

OEM Contracting Officer

5 2.3.1 Above and Beyond Discrepancy Repair Modification

Contracting Officer OEM

6 2.4 Return Shipping to AS Miami OEM AS Miami

7 2.5 Government Acceptance by AS Miami AS Miami Equipment Specialist Contracting Officer

6.0 USCG ALC POINTS OF CONTACT:

6.1 ALC ESD Personnel

Contracting Officer (KO) – William (Patrick) Morris (252) 335-6072 Email: William.P.Morris@uscg.mil

Contract Specialist – Samuel (Jordan) Ownley Email: Samuel.J.Ownley2@uscg.mil

Item Manager – Mr. Daniel F. Knotts (252) 335-6477 Email: Daniel.F.Knotts@uscg.mil

Equipment Specialist – Mr. Christopher Barr (252) 384-7292 Email: Christopher.R.Barr@uscg.mil

6.2 AS Miami

6.2.1 Address

14750 NW 44th Court Opa-locka, FL 33054

6.2.2 AS Miami Personnel

Unit Maintenance Officer (MO) – CWO Shane Sprague (305) 953-2365 Email: Shane.P.Sprague@uscg.mil

Unit GSE Mechanic – John Gillard (305) 953-2239 Email: John.G.Gillard@uscg.mil